Monitor Embedded for Lexmark esf

Monitor Embedded for Lexmark esf
Monitor Embedded
for Lexmark esf
Integrated Document Manager for Corporates, Professionals
and Government
Monitor Embedded for Lexmark esf offers flexible, affordable management of copy,
print, scan and fax, integrated into a multifunction printer (MFP)
Monitor Embedded
for Lexmark esf
Total Document Management
Monitor Embedded for Lexmark esf offers flexible, affordable management of copy, print, scan and fax, integrated into a
multifunction printer (MFP). Highly scalable, it can track all document costs either as a stand-alone corporation, or as part of
a multi site company.
The software inside the Lexmark MFP authenticates users, by reading any type of office ID or access card. Staff can also
enter a login code directly on the user friendly touchscreen. Monitor Embedded for Lexmark esf provides a seamless user
experience between the embedded application and the MFP. Monitor’s sophisticated transaction management software,
Supervisor Net, records and reports on all document activity, by matter, client or job codes and can apply different price
rates and quota across an organisation.
With Monitor Embedded for Lexmark esf, an organisation can • Use any office ID, or access card to charge transactions
• Make dramatic cost and environmental savings through cutting waste and misuse
• Ensure all document costs are charged either to clients, matters, projects, or accurately to cost centres with easy code
searching on the MFP
• Determine which users and/or departments are printing the most
• Restrict what users can print, by creating printing policies
• Provides multiple pricing options to differentiate management levels
By eliminating waste and printer misuse, the return on investment can be months. Lowering page counts is one of the
easiest strategies to reduce an organisation’s carbon footprint, as it means less paper, toner, energy, transport and fewer
devices. Embedded solutions also eliminate the need for print release stations and external control terminals.
.Configurable Options
The Monitor Embedded for Lexmark esf offers
organisations a wide range of flexible options including Configurable Options
• Login options include:
• Using an ID card - with or without a PIN (Swipe Card,
Mifare, Proximity, HID etc)
• Card number (with or without a PIN)
• User ID (with or without a PIN)
• Network Authentication (Username and Password)
• Card Association
• Optional narration entry
• Configurable session duration
• Configurable initial prompt
• Interrupt session option
• Disable keypad entry
• Configurable department/ project code prompt
• Search for department/ project codes
• Disable ability to search for department/project codes
• Select code from 6 last codes used
• Offline user message and support
• Offline mode timeout period
• Validation timeout period
• Customisable logo on screen
Technical features
• Track 1 & 2 magnetic card support
• Mifare reader support
• HID reader support
• USB card reader support
• Configurable card number length & offset
• Prompt for card suffix
• Accept ‘Monitor’ cards only
• Encrypted communication with host
• Institutes additional swipes once a transaction has been
Print, Copy, Scan and Fax
Each MFP is locked until the user logs in - either by entering a network login on the touch screen, or by swiping an access
or staff ID card, with PIN as an option. A staff member can be required to enter a cost-centre or client code, which they can
search easily on the MFP. Users also have the option to print jobs from file/storage or from a USB memory stick.
For walk up copying and scanning, users identify themselves at the MFP and allocate the job to an account.
For follow me printing, users send documents from their workstation and then release the job at their choice of MFP. Faxes
are sent at the MFP, which also saves the documents electronically.
All details of all transactions are allocated, so reporting captures print, copy, scan and fax activity at device level, user level
and across the organisation. Every action can be allocated to a cost centre for reporting or to a client for billing.
Scan functions with Monitor Embedded for Lexmark esf include • Scan to me
• Scan to email
• Scan to USB
Swipe card or touch screen authentication
• Scan to storage
• Scan to ftp
• Scan to file
Copy and Print Auditing
The first stage of managing any situation is to monitor and
measure. Administrators can identify the types of documents
that are being printed and the number of copies, as well as
when and where. A printing policy can be established that
reflects expenditure and minimises waste and misuse. Device
utilisation can be analysed for appropriate placement and
Client, matter, cost centre or project code search
Monitor Embedded for Lexmark esf records an audit trail of
all copy and print activity including • User name
• Originating workstation
• Date and time
• Cost
• Features used (e.g. b&w, colour, duplex etc)
• Document name
• Destination printer or MFP
• Page count
• Paper size
• Department or cost centre
Rule Builder
Monitor Print’s powerful rule engine allows organisations
to create their own customised rules for to adhere to, such
as default to black and white and double-sided printing by
intelligently managing print queues. Through the rule builder,
organisations have the option to create an interactive popup
that sends a question to the user and based on their response
triggers and action
Search results
Reducing Waste, Saving Money
Creating sensible print policies
It is not necessary to charge for printing to save money. By knowing what’s being printed and where, an organisation can
implement a print policy based on sensible restrictions. Monitor Embedded for Lexmark esf displays a prompt with the
page count and the cost before a job is printed. This highlights duplicates and requires users to confirm they really want
to print their document. Only the documents actually required are then printed, eliminating waste and saving significant
Secure, Controlled Print Release
Monitor Embedded for Lexmark esf offers controlled, secure release of print jobs from the MFP. After users send print
jobs from workstations, they can select the jobs they wish to release at a MFP of their choice. All print jobs are
delivered securely to the user who has requested them, in the same building or at another site.
• All print jobs are listed at the MFP before release. Individuals can select to print all their documents or delete any not required.
• Users no longer wait at the printer wondering when their print job is coming or if it has already printed. They
can bypass offline MFPs or choose a more convenient printer.
• Using follow me printing the user can choose to release their documents from any available MFP.
• Secure print release overcomes the common excuse that staff need their own printer for confidentiality,
reducing the number of printers required.
• All print jobs are listed and details can be previewed by a user before release.
• Print release modes include audit, silent, popup, popup then hold, hold for release, popup or release.
Print Release
All print jobs are listed
Technical Data
Requires Windows XP or later - Supported on all Microsoft Windows / Active Directory servers
Server requirements: Windows 2000 or later. Minimum 1 Gig RAM, 500 MB free disk space.
P4 2.x GHz (or better) recommended.
Supervisor Net version 5.6 or above.
Lexmark MFD must be running the Java VM version 4.1 or above.
Is compatible with most card authentication modules.
*Due to our policy of continuous improvement specifications are subject to change without notice.
© 2012 Monitor Business Machines. All rights reserved.
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