Print on the go

Print on the go
New HP
Print on the go
Do you feel like your PDA should do more for you than it does? Do you want to find ways to be more
productive while you are on the go? Are you ready to put some energy into getting better organized and
becoming more efficient? If so, this How-To Guide is for you.
This guide helps you understand the various software packages available for your Pocket PC so that you
can use it more like a desktop computer rather than just a planner. The sections of the guide include:
» Understand it: discover the features of your Pocket PC and how they can help you be more efficient
and productive.
» Plan it: investigate the office applications available for your Pocket PC, such as word processors,
spreadsheet programs, Web browsers, e-mail clients, and more.
» Do it: learn the shortcomings of and how to work more efficiently with office applications made for
» Use it: learn how to preserve your handheld's battery life, memory, and storage space, and use the
infrared port.
» Buy it: shop for the products that can help you implement your mobile printing solution.
Understand it
Although handhelds
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
offer an abundance of features that increasingly come closer to matching what is possible with a notebook or desktop computer, most individuals still use their handhelds primarily as a replacement for their
paper planner. Why is it that users tend not to make the most of their handhelds?
Handhelds are more than planners
Handhelds are wonderful devices for keeping track of schedules, recording contact information, and
taking notes. After all, handhelds were first created for these specific tasks. However, handhelds quickly
evolved, acquired more capabilities, and became more than simply glorified digital planners. Nearly all
handhelds on the market today, with the appropriate configuration, allow you to access a local network or
the Internet via wireless Ethernet or Bluetooth, record and play back sound such as oral notes or MP3s,
take and store digital photos, send and receive e-mail, access Web sites, create and view slide presentations, and much more.
Taking the time to plan and discover
To use your handheld more productively, you must first be familiar with the realm of possibilities regarding your handheld and identify how those features best meet your individual work style. Although using
and experimenting with your handheld can increase your knowledge regarding such features, you are
likely to become familiar with only a small number of the capabilities. Most of us begin using our handhelds as a digital planner of sorts and then become used to treating the device as only a planner -- the
more we turn to this device for only planner-oriented tasks, and the more we will consider it a planner
and nothing else.
You'll need to spend a bit of time and effort discovering all of the options that are possible with your
handheld, but this time is well worth it. By realizing you can use your handheld to do such tasks as, for
example, editing documents of varying types or giving presentations, your productivity is certain to
Understand it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Plan it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Do it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Use it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Buy it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
This guide helps set up your mobile devices to print wirelessly, so you can be more effective and
productive while on the road or away from your office. It walks you through the steps and
equipment required to set up and use your mobile print center. The different sections of the guide
» Understand it: take a closer look at the business problems wireless printing technologies
were designed to solve and how they can help you be more efficient and productive while away
from the office.
» Plan it: look at how you use your mobile wireless devices and what you like to print, then
determine what you need to create your customized mobile print center.
» Do it: learn how to print to a Deskjet 450 mobile printer from both your notebook and your
Pocket PC PDA.
» Use it: evaluate strategies that help you use your mobile print center more productively.
» Buy it: shop for the products that can help you implement your mobile printing solution.
Understand it
Mobile device and wireless technologies have converged to make productive computing an onthe-go reality. You can equip notebook computers, PDAs, and mobile phones to download e-mail,
important files, the latest customer information, and more directly from any network you normally
use. But, the mobile experience is not complete without printing.While electronic documents
facilitate sharing and collaboration, printed documents still play a vital role for business. When
you are mobile and able to print, you can produce technical specifications, customized sales
materials, project deliverables, and other timely documents even when you are away from your
desk or a networked printer. You can be more responsive to partners and customers,
collaborating with others regardless of the devices or networks they may be using, and have
access to the same valuable tools and materials you would at the office.
HP mobile printing solutions for notebooks, PDAs, cell phones, and other wireless devices give
you the necessary tools to set up a mobile print center that goes where you do.
With an HP Deskjet 450 mobile printer and a Bluetooth-enabled or infrared (IR) wireless device
like your iPAQ PocketPC, you can print Microsoft Office documents, Web pages, PDFs, images,
e-mail and a wide variety of other documents without wires.
Note: Bluetooth is a wireless networking protocol that allows devices in a
personal area network (PAN) to communicate with one another. If you are new to
Bluetooth you can read more about it in the Understanding Bluetooth white paper
in the related links box.
Plan it
To get your mobile print center up and running you need to do two things:
1. Identify the type of printing you normally do which lets you work efficiently.
2. Identify and obtain the equipment and software that gives you the flexibility to print
How do you print?
Think about your perfect mobile printing world and make a list of the different ways you need or
want to print when you are away from your desk or the office. Do you have to jump through hoops
when you want to print on the road? How could you work better if those hoops disappear? For
Do you regularly work at remote client or customer sites and need to print important email messages or notes to take into meetings?
Do you fly regularly and want to print e-mail messages or documents and jot notes about
your response by hand during take-off and landing when you can't use your notebook or
PDA to do so electronically?
As a consultant do you want to keep an up-to-date project folder with printed copies of
meeting notes, project documents, and key e-mail messages but find that by the time you
finally get back to the office you are so overwhelmed with printing and filing that you can't
keep up?
Are you a content editor or approver who is often away from a printer but works more
effectively with hard copies of documents?
As a sales executive would you be more effective if you could create customized sales
materials from the latest templates and information on your company intranet and print
them just before you walk into a sales call?
When you are finalizing deals or amending a scope of work with a client, would the
process run more smoothly if you could immediately print revised documents even
though you are outside of your own office?
As a support technician or consultant would access to printed technical manuals make
your service calls shorter and more effective? Do you need to create customized leavebehind data sheets for clients to reference?
While these scenarios don't address every mobile printing need out there, they should get your
creative juices flowing about needs you currently have. Your perfect mobile printing world can be
a reality once you know what it looks like.
Designing your mobile print center
Now think more closely about the devices that you work with while you are on the road:
Do you only use a PDA that you regularly synchronize with a desktop back at the office -possibly connecting to your company LAN and e-mail wirelessly?
Do you strictly use a notebook or laptop?
Do you have both a PDA and a notebook that you would like to print from?
Or, are you considering replacing your notebook with a robust PDA to reduce the number
of devices you carry?
When you only want to print from your notebook
If you have a notebook you use at both your desk and while you are on the road -- but not a PDA
-- your mobile print center may include a Bluetooth or IR-enabled notebook and the Deskjet 450
mobile printer. The Deskjet 450 mobile printer is small enough to carry around with you when you
When you only want to print from your PDA
If you want to print from your PDA, your mobile print center would need a Bluetooth-enabled or IR
(infrared) PDA with the proper software installed and the Deskjet 450 mobile printer.
When you want to print from your PDA and a notebook
Finally, if it will most effectively facilitate your work style, your mobile print center may include a
PDA, a notebook computer, and a Deskjet 450 mobile printer.
Note: You can also print to a Deskjet 450 mobile printer from cell phones, digital
cameras, and other Bluetooth or IR devices not mentioned here. Download the
Bluetooth wireless printing guide from the related links box for more information
on integrating these devices into your mobile print center.
Creating your print center
With your mobile print center requirements in hand, you are ready to put your print center
together. Depending on your personal needs, you will combine either a notebook computer or a
PDA (or both) with a Deskjet 450 to create your mobile print center.
A notebook computer that is IR or Bluetooth-enabled
If your notebook computer has IR capabilities, you can print directly to any IR-enabled printer
such as the Deskjet 450. However, if your notebook doesn't have IR support, you can use
Bluetooth to communicate wirelessly with the printer.
Many new notebooks come with Bluetooth capabilities built-in. If not, you can easily make your
notebook Bluetooth-enabled with the addition of a Bluetooth PCMCIA card or a Bluetooth USB
adapter. EITHER WILL give your notebook Bluetooth capabilities and allow it to send print jobs to
the Deskjet 450. HP recommends the 3Com Wireless Bluetooth card and USB adapter. See the
Buy It section for more information on these products.
Note: If your notebook or PDA is not IR or Bluetooth-enabled, you can still use the
parallel cable that comes with the Deskjet 450 to print your documents. While you
won't be 100% wireless, you will still be 100% mobile. Refer to the Deskjet 450
user guide for more information.
A PDA computer with printing software and IR or Bluetooth support
Most PDAs are IR-enabled, which means they are ready to communicate with a mobile printer.
And if your PDA doesn't have support for IR, it may very well have Bluetooth support built-in. If
your PDA isn't Bluetooth-enabled, you can typically use an expansion card or pack to make it
enabled quickly and easily.
In addition to IR or Bluetooth support, your PDA must support printing functions. To give your
iPAQ Pocket PC printing capabilities you can download the Mobile Printing for Pocket PC
software from HP (you'll find the link in the related links box). This software allows you to print email messages, Pocket Word files, RTF and text files, calendar items, contacts, tasks, and
images in BMP, JPG, and PNG formats. If you want to print documents created in the desktop
versions of Microsoft Word, Excel, and PowerPoint you can purchase and install the Westtk
ClearVue viewer.
A deskjet 450 mobile printer
If your notebook or PDA has IR support (and in the case of the PDA the correct software), then all
you need to complete your print center is a Deskjet 450 mobile printer. If you plan to use
Bluetooth instead of IR to communicate with the printer, you must insert a Bluetooth
CompactFlash card into the printer before you can establish a Bluetooth wireless connection. HP
recommends the Anycom CF-2001 CompactFlash card.
Tip: You can also extend Bluetooth printing capabilities to your HP Jornada or a
PDA running the Palm OS so you can print to the Deskjet 450. Consult the
Bluetooth wireless printing guide for more information.
Once you have a set of Bluetooth-enabled devices and a mobile printer, your print center is
complete and ready for action. Next in the Do It section, learn how to print documents from both
your notebook and your PDA to the Deskjet 450 mobile printer.
Do it
After you've set up your mobile print center, printing from your notebook or PDA is quick and easy.
Printing from a notebook
When you are ready to print a document from your notebook to your mobile printer, be sure you
have your Bluetooth PC card or USB adapter connected to your notebook (if your notebook
doesn't have IR support, that is). The first time you print, you'll need to configure your mobile
To begin, find out which port your Bluetooth card is using:
1. Select Start > Programs > 3Com Mobile > Bluetooth Connection Manager to open the
Bluetooth Connection manager window.
2. Select Tools > COM Ports... to open the Bluetooth COM Ports dialog box.
3. Make a quick note of the COM number associated with the card.
Next, install the Deskjet 450 printer driver according to the instructions that came with the product.
Finally, configure the printer properties to use the COM port associated with your Bluetooth card:
1. Select Start > Settings > Printers.
2. Right-click the Deskjet 450 printer icon and select Properties from the menu.
3. Click the Ports tab.
4. Select the port your Bluetooth card is using.
5. Click Apply.
6. Click OK.
After you set your printer up the first time you are ready to print any time. To print from any
application on your notebook:
1. Open the file you want to print.
2. Select File > Print from the application's menus.
3. Click Print.
4. In the Select Remote Device dialog box choose the Deskjet 450, which is identified by a
Bluetooth device name that will take the form dj450 S/N xxxxxxxxxx, where xxxxxxxxxx is
the printers serial number.
5. Click Connect.
Printing from a Pocket PC PDA
As mentioned in the Plan It section, your Pocket PC PDA needs to have either IR or Bluetooth
support to print to a Deskjet 450 mobile printer. You also need the free HP Mobile Printing for
Pocket PC software installed on your PDA to print Pocket Word, RTF and basic image files. If you
want to print Microsoft Office documents you'll need to purchase an install the Westtek ClearVue
viewer. After you have the proper software installed you are ready to print.
First, if you are using Bluetooth connectivity, you need to turn your Bluetooth radio on:
Tap the Bluetooth status indicator at the bottom right of your PDA screen.
Select Turn Radio On.
If you are using IR to communicate with the printer simply line your PDA's IR receiver up with the
printer's IR receiver and they will automatically communicate.
To print to the mobile printer from the HP Mobile Printing for Pocket PC software simply follow the
instructions for printing that came with the free software download.
Note: These instructions apply to iPAQs with built-in support for Bluetooth. The
Bluetooth wireless printing guide includes details on how to use the HP Mobile
Printing for Pocket PC software to print from Jornada 500 and 700 series PDAs.
What to expect from PDA printing
Printing from a PDA is a somewhat different from printing from a notebook, simply because a
PDA is smaller and print functionality isn't built into its operating system. The HP Mobile Printing
for Pocket PC application is a stand-alone application that works with information created in
Pocket Word, Pocket Explorer, Pocket Outlook, and other documents.
The mobile printing application handles the printing, so you may see a slight reduction in the
quality of embedded graphics. In addition, large or complex documents may take a bit longer to
print than they would on a notebook simply because a PDA doesn't have the same processing
power or RAM as a typical notebook setup. Finally, because all printing is handled on the PDA
itself, the entire document you want to print must be saved on your PDA. If you want to use a
wireless LAN or WAN connection to access a document from your company's intranet and print it,
you will need to download a copy to your PDA first, and then print it. You can delete it after you've
printed it to recover any memory space it took up during printing.
Even with these limitations, you will still get usable and professional documents that you can use
in a variety of business situations, as described in the Use It section. If you plan to create
documents specifically to print from your PDA as leave-behinds or technical information, spend a
little time testing your printouts with your PDA and mobile printer to get the optimum document
format that both meets your needs and looks just as you expect it to.
Use it
You have your mobile print center up and running, you've created a test document, and you are
ready to put your solution to work. The following examples of how a mobile print center works for
others may give you some additional ideas about how you can leverage your newly created print
center to make the most of your solution.
A sales executive in contract negotiations
Glenn is a sales executive about to close a big deal and the lawyers have finally worked out all of
the contract details. On his way to lunch with the client, he downloads a copy of the final contract
from his company's intranet using a wireless WAN connection and prints a copy for the client to
sign using his Deskjet 450. He's ready to walk away from lunch with a signed contract in hand.
Over salad, his client reviews the contract and finds a small typo (an extra zero mysteriously
found its way onto the final cost of the sale). Glenn calls the office for confirmation that he can
remove the zero, receives it, modifies the contract, and prints a new copy during dessert. The
client signs the contract and they seal the deal with a handshake.
Without his mobile print center, the finalized contract would have taken a day or longer -- which
might open the door for more changes and negotiations. His mobile print center gave him the
ability to correct and print a key business document even through he was miles away from the
A real estate agent contracting potential buyers
At an open house for the latest home Jan is selling, she wants to be able to start the paperwork
for selling the house if the right buyer comes along. She's learned from experience that a singleday delay gives potential buyers time to find another house they like better. While she could carry
stacks of blank documents around with her from house to house, she chooses instead to carry an
iPAQ PDA with PDF versions of the documents instead.
During the open house, a new family with a pre-approved loan falls in love with the house and
Jan knows instinctively that they are the ones who will buy the house if she can get the
paperwork rolling today. She quickly brings up the proper forms on her PDA, prints them out, and
collects signatures within a matter of minutes. She doesn't have to fumble through a collection of
folders, but instead appears professional and prepared. Not only has she made a sale today, but
she's also made an impression that guarantees her future business with both the buyer and the
Before the buyers leave, Jan uses a Pocket Word template and some digital pictures of the house
she took a few days ago to print a collection of images of their new home to give to the buyers.
They walk away from their experience with tangible evidence of their future home, and a brochure
they can refer to when they can't remember what color the front door was or how many trees are
in the front yard.
Jan's mobile print center gives her the tools she needs to close the sale, enhances her
professional image, and gives clients a personal and physical reminder of the home they just
chose. Her iPAQ and mobile printer fit conveniently in her briefcase, and weigh less than a
mound of forms and pre-printed flyers. She is mobile, flexible, agile, and ready to respond to her
customers changing needs in an instant.
A printer service technician on a maintenance call
James makes several different printer service and repair calls each day which he needs to
document for his company and his customers. After he completes a repair job, James accesses a
Web-based work order system using a wireless WAN connection on his notebook. He fills out all
of the information about the job he completed and submits the form. The work order system
returns a formatted and printed PDF that James can print on his mobile printer and leave with the
customer so they know what work was done, how much they will be billed, and what upcoming
maintenance they will need performed.
Because James carries a mobile print center with him, he can generate printed documents that
he can leave with his customers to let them know what he did and why. They don't have to
receive and print the documents themselves, and they can review the information and ask any
questions before he leaves. And, if additional technical information from the company intranet
would be helpful to the customer, James can download it and print it on his mobile printer
immediately. He has the tools he needs to give customers the tools they need to be successful.
Buy it
Deskjet 450 mobile printer
Compact, lightweight, and stylish -- yet power-packed for rugged, mobile use
Photo-quality printing with up to 4800 by 1200 optimized dpi on premium photo paper
Print speeds of up to 9 pages per minute in black and up to 8 pages per minute in color
Includes USB and parallel ports for direct connectivity and for wireless printing Fast IR or
optional Bluetooth capability
HP Handheld PCs
The perfect tool for mobile professionals
Includes a collection of versatile options that help you put your office in your pocket
Winning combination of size, weight, fun
MultiPort module with Bluetooth wireless technology
Provides a flexible interface to integrate Bluetooth into Compaq notebooks
Leaves the PC Card and Mini PCI slots available for other technologies
Optimized design for high performance wirelessly
Interface based on industry standard USB technology
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