Offline Files Configuration
The first thing we have to have is a shared folder with files in it. Then we have to
open the Advanced Sharing properties of that share and configure Caching options.
So, this step is done on the server which is sharing the folder.
Caching Button
In Caching window, we can set which files are available to users who are offline.
Caching Options
The option "Only the files and programs that users specify are available offline"
means that we have enabled manual caching. The option "No files or programs
from the shared folder are available offline" means that no caching is allowed at
all. The option "All files and programs that users open from the shared folder are
automatically available offline" means automatic caching. If we choose the
"Optimize for performance" option, executable files from the network share will
be cached to the client machine. In our case we will leave it to manual.
The next step is performed on the client machine. The first thing we should do on
the client machine is check the settings in Control Panel > Sync Center. Important
thing to check here is the "Manage offline files" option. In the window that appears
we will be able to disable offline files feature and view our offline files.
General Tab
On the Disk Usage tab we will see how much disk space is currently used and
available for storing offline files.
Disk Usage
On the Encryption tab we can encrypt offline files, and on the Network tab we can
configure the time interval to check for a slow connection. In our case we will
leave all those options to default settings. The next thing to do is to open the shared
folder from our client machine. In our case, the UNC path to our shared folder is
//ivancic-s/scan. In that shared folder we have one file called "Demo text file". To
make this file available offline, we will right-click it and select the "Always
available offline" option.
Always Available Offline Option
Once the file is made available offline, we will see a state of the file as "Always
available" at the bottom of the Explorer window, when we select the file.
File Status
If we lose network connectivity and try to open the shared folder again, we will see
that the Status of the folder is Offline, but the availability is Available.
Offline Availability
This means that we can open up the shared file and work on it while we are not
connected to the network, and save all the changes. Once we connect to the
network again, we the modified file will be synced with the file on the shared
folder on the server.
Multiple Users
Keep in mind that if multiple users are working on the same files in the shared
folder, we might encounter conflicts when syncing cached files back to the server.
If someone else from modifies the same file as we have modified, we will see a
conflict notification in our Sync Center.
When we click on a specific conflict, we will be asked which version we want to
Resolve conflicts
We can choose to keep the file on our client machine, keep the file on the server, or
to keep both files (one file will be renamed). So, as we can see, offline files are
primarily intended for personal use. If multiple users work on the same files, there
is a chance of overwriting changes on files made by other users, so keep that in
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