Grace E. Harris Hall Auditorium Room 101 AV System Operation

Grace E. Harris Hall Auditorium Room 101 AV System Operation
Grace E. Harris Hall Auditorium Room 101 AV System Operation Guide Included in this document are instructions for how to use the systems in our lecture hall in the
Grace E. Harris Hall Auditorium, Room 101.
Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Getting Started 1. If the Control Panel is asleep, tap anywhere to wake it up.
2. Press where it says “Press Here to Start”.
3. When the system starts, the touch panel will open to the audio page.
a. Note: If audio is all that is desired, you can connect your audio device in the
3.5mm stereo mini plug (headphone size) into the Audio input next to the VGA
auxiliary jack and play audio without turning on the projector.
4. Select your desired source from the source buttons at the bottom of the screen.
a. For more information about each source button, and some common uses for
these sources, please click on the button table of contents below.
b. Harris 101 is big enough to need projectors in the back two sections. If you are
not using the two back sections of the auditorium, you can turn off these
projectors from the ​Setup Button​.
Table of Contents Computer Button
User Devices
Doc Cam
Blu-ray Button
Lighting Button Audio Button Setup button
Exit Button 2
Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Computer Button 1. Displaying The Podium PC 2. Displaying The Extended PC Monitor a. Possible uses for Extended Monitor
Displaying the Podium Computer 1. Select the Computer button.
2. If the monitors are blank, wiggle the mouse or press a keyboard button to wake up the
computer.
3. The projector will turn on and display the Primary monitor.
4. If your presentation has sound, you can adjust the volume by dragging the slider on the
right side of the control panel.
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Displaying the Extended Monitor For use when you wish to project the content located on the extended monitor of the computer.
1. Press Computer button
2. Press “Extended Monitor” button on in the middle of the screen
3. The right side PC monitor will show on the projector
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Possible Uses for Extended Desktop Toggle Between two open applications​: By opening one application on the Primary Monitor, and
a second application on the Extended Desktop, you can alternate what the classroom sees on
the projector but alternating between the “Primary Monitor” button and the “Extended Monitor”
button. The Example below shows Microsoft word on the Primary Monitor and the Chrome
Browser on the Extended Monitor. By selecting the appropriate button on the Control Panel,
either Microsoft Word (on the Primary Monitor) or Google Chrome (on the Extended Monitor) will
project in the classroom. PowerPoint Presenter View:​ takes advantage of the ability to display the extended desktop of
the computer. In the example Below, a presenter would select the “Extended Monitor” button on
the Control panel and manipulate the presenter view from the Primary Monitor. Primary Monitor Content
Extended Monitor Content
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
User Devices Button You can hook up your laptop, iPad (with appropriate adapter), or any other device that can
output over VGA or HDMI.
The user device connections are located on the front of the podium, illuminated by a white light.
Connecting your Laptop with VGA 1. Connect a VGA cable to the user input plate and to the port on your laptop. If you will be
playing sound, also connect your laptop’s headphone jack to the provided ⅛” connector.
a. If you need an audio cable, you can get a VGA with audio combo cable at the IT
Support Center in Cabell B-030.
2. Select the User Device button. Then select VGA under the Lectern Inputs section.
3. Your laptop should display on the projector and the right side PC monitor. If you do not
see your laptop’s screen, you may need to configure your laptop to duplicate, mirror, or
extend its monitor output.
4. If you are playing sound, you can adjust the volume using the slider on the right side.
Connecting Your Device with HDMI 1. Connect an HDMI cable to the user input plate and to the port on your device.
2. If you need an HDMI cable, you can get a loaner at IT Support Center in Cabell B-030.
You will need to bring your own adapter if one is needed for your device.
3. Select the User Device button. Then select HDMI under the Lectern Inputs
4. The volume level can be adjusted using the slider on the right.
Note about HDMI -​ HDMI carries both video and audio from your device. If you do not hear any
sound, you may need to configure your device to output sound over its HDMI interface. Call
Media Support at 828-1098 if you need assistance with this.
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Doc Cam Button 1. Sourcing The Document Camera
2. Getting to know the Document Camera
Sourcing The Document Camera Use the document camera to show printed documents displayed up close on the projector.
1. Select the Doc Cam button on the control panel.
2. Use the buttons located on the document camera to turn on and control the camera.
3. A preview of the doc cam image is shown on the right side PC monitor.
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Getting to know the Document Camera The document camera can be adjusted by bending the joints of the camera's neck to different
settings. There are three joints, one at the head of the camera, one in the middle of the neck
and one at the swivel base. There is also an on-board light switch found on the front of the
camera's head.
Power Button​: Make sure the document camera is powered on. If the LED light on top of the
power button (#1 above) is amber, the document camera is in standby mode. If the LED is
green, the camera is powered on and ready to be used.
Zoom (+) In:​ Use this button to zoom in on your subject.
Zoom (-) Out:​ Use this button to zoom out from your subject.
Focus Button​: Press this button if your subject looks blurry as a result of a change in the zoom
setting or camera neck adjustment.
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Blu-ray Button There is a Blu-ray player installed in the podium so that DVDs and Blu-ray discs can be shown.
1. Press the Blu-ray button
2. Press Eject to open the disc tray, and insert your DVD or Blu-ray disc.
3. You may control the player using the controls on the touch screen. All of the functions
that you would find on the remote control are available on this page.
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Lighting Button The Lighting page is used to adjust the level of all the lights in the room. Typically, you will want
to dim the lights when you are using the projector. The Projection preset will typically be
sufficient- but you can adjust any of the lights however you would prefer.
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Audio Button The audio page has controls for all sound sources, including microphones and system or
auxiliary devices.
Podium Mic -​ The little mic mounted next to the monitors that has a pickup range of about 10’.
The main purpose for this mic is to pick up presenter if standing in immediate vicinity of podium.
Wireless Mic - ​There are two receivers inside of the podium programmed to specific
frequencies to keep microphones from being accidentally broadcast in other rooms. Up to two
wireless microphones can be used simultaneously. . These microphones are available for
checkout from the IT Support Center located in Cabell Library, room B-30. On the touch panel in
the classroom, confirm the microphone matches the corresponding Group and Channel for your
specific room. These are also available under the wireless mic volume control on the room
touch panel for reference.
Auxiliary mic -​ This mic level XLR inputs may be used for a variety of specialty needs involving
extra mics and mic mixers.
The Device Volume - ​Controls the audio volume level of whatever device is being shown on
the projector. NOTE: This slider appears on every device page as well for convenience.
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Setup button ●
●
On the Setup page, you can turn the projectors off and raise the screens without turning
off the A/V system entirely. This could be used if you are just going to listen to audio and
do not need the projector for a long time.
The Mute button quickly turns off the image coming from the projector, but allows you to
unmute and turn it quickly back on. This could be used if you want to setup a program on
the PC or enter a password without showing the audience.
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Harris Hall- Auditorium
A/V System Operations Guide
Table of Contents
Exit Button Use the exit button to shut down the A/V system when you are finished presenting.
When you push exit, the projector will shut off and no audio or microphones will be heard
over the room speakers. System will shut down in ten seconds. In that time you may cancel
the command or finish the shutdown procedure.
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