8 Android Tips In The Office

University Technology Services
University of South Carolina
8 Android Tips In The Office
Droids are increasingly being used in the office environment and the needs of an office
worker may differ from that of a recreational user. Here are some tips to help you
smooth the transition from entertainment to professional devices
1. PASSWORD PROTECTION
The Android browser allows you to save
passwords to simplify logging into various
websites. Although having instant access to
email and web services is convenient, it allows
for anyone to login with
your credentials.
Avoid saved passwords
when possible and
increase the physical
security of your devices
by setting up a screen
lock password.
þþ Utilize screen lock
þþ Update firmware
þþ Use caution when
connecting
þþ Disable cloud services
þþ Be prepared in case
of theft or loss
þþ Remotely wipe your
device
þþ Maximize Battery Life
þþ Setup Exchange
Need Help?
Call the Service Desk at
(803) 777-1800
Settings -> Location &
Security -> Change Screen Lock
2. USE CAUTION WHEN
CONNECTING
Androids have the same security issues that
laptops have when connecting to unsecured
wireless networks. Avoid connecting to
networks that you don’t own or trust. Your
Android will prompt you befre connecting to
a new unsecured network. You can turn WiFi off completey by going to:
Settings -> Wireless & Network Settings -> WiFi or by using your power widget.
3. UPDATING YOUR
ANDROID
Google updates its Android OS multiple
times a year, but not all devices receive the
update at the same time. Depending on
the carrier and manufacturer, some phones
receive the update as soon as its release and
others take months. Updates for the Android
operating system are downloaded over the air
and are checked in the phone’s Settings menu.
Settings -> About Phone -> System Updates
Hint: Operating system updates are dataand-power intensive. Connect to Wi-Fi and
use a wall charger for a quicker more stable
installation process.
4. DISABLE GOOGLE CLOUD
SERVICES
Android devices have the ability
to backup/sync data from your
device to Google’s servers. UTS
recommends these services be disbled if
working with limite or restricted access data
on your device.
Settings -> Accounts & Sync -> Auto-Sync
Settings -> Privacy -> Back Up My Data
5. ASSET LOSS CHECKLIST
(What to do in case you lose an
Android device)
•
Remotely wipe device (Through
Exchange)
• Change your passwords
• Notify supervisor
• Assess which data was stored on
device
• File a police report
Inventory your Assests before a device
is lost or stolen: Store the serial, wifi
address, and ICCID of your devices in
a safe location. These can be obtained
by looking under:
Settings -> About Phone
6. REMOTELY WIPE YOUR
DROID FROM EXCHANGE
Log onto your Outlook Web Access
(OWA). Tap the “Settings” icon on
your device, then the “Mail, Contacts,
Calendars” option near the bottom.
Tap the “Fetch New Data” option.
Click on the “Mobile Devices” option
on the the left-hand column of your
OWA screen once it loads. Click the
circle to the left of your device listed in
the “Device” column. The click “Wipe
All Data from Device.”
8. DATA SECURITY AND
YOUR ANDROID DEVICE
As a reminder, Android devices are
within the scope of University policies
(Univ. 1.50, IT 1.06, and IT 3.0).
Consult with data steward prior to
storing, processing, or transmitting
University data on any mobile device.
The University of South Carolina is an equal opportunity institution.
7. MAXIMIZE TIME
BETWEEN CHARGES
You can easily use Android’s “Power
Control” widget to turn on/off features
when you want! To use “Power
Control”, touch and hold a blank area
of your screen and select “Android
Widgets.” Select “Power Control” to
add the following widget to your home
screen. Icons on this widget represent,
from left to right, Wi-Fi, Bluetooth,
GPS, email sync, and display
brightness.
Turn off Wi-Fi when not
in use.
Switch off Bluetooth when
not in use.
Turn off GPS when not in
use.
Turn off sync when not in
use.
Reduce the display
brightness.
CONFIGURING YOUR ANDROID
TO CONNECT TO EXCHANGE
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