Word 2013 Level 1 - Paradigm Education Solutions

Level 1
Unit 1
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Editing and Formatting Documents
Chapter 1
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Preparing Documents
Chapter 2
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Formatting Characters and Paragraphs
Chapter 3
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Customizing Paragraphs
Chapter 4
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Formatting Pages
1
CHAPTER
Preparing Documents
PERFORMANCE OBJECTIVES
Upon successful completion of Chapter 1, you will be able to:
• Open Microsoft Word
• Create, save, name, print, open, and close a Word document
• Close Word
• Edit a document
• Move the insertion point within a document
• Scroll within a document
• Select text in a document
• Use the Undo and Redo buttons
• Check spelling and grammar in a document
• Use the Help feature
Tutorials
1.1 Creating, Saving, and Printing
a Document
1.2 Opening a Document
1.3 Pinning Documents and Folders
to the Recent Lists
1.4 Editing a Document
1.5 Checking the Spelling and
Grammar in a Document
1.6 Using the Word Help Feature
In this chapter, you will learn to create, save, name, print, open, close, and edit a
Word document as well as complete a spelling and grammar check. You will also
learn about the Help feature, which is an on-screen reference manual providing
information on features and commands for each program in the Office suite.
Before continuing, make sure you read the Getting Started section presented at the
beginning of this book. This section contains information about computer hardware
and software, using the mouse, executing commands, and exploring Help files.
Model answers for this chapter’s projects appear on the following page.
Word
WL1C1
Note: Before beginning the projects, copy to your SkyDrive or
storage medium (such as a USB drive) the WL1C1 subfolder from
the WL1 folder on the CD that accompanies this textbook. Steps on
how to copy a folder are presented on the inside of the back cover of
this textbook. Do this every time you start a chapter’s projects.
3
The traditional chronological resume lists your work experience in reverse-chronological order (starting
with your current or most recent position). The functional style deemphasizes the “where” and “when”
of your career and instead groups similar experiences, talents, and qualifications regardless of when they
occurred.
Like the chronological resume, the hybrid resume includes specifics about where you worked, when you
worked there, and what your job titles were. Like a functional resume, a hybrid resume emphasizes your
most relevant qualifications in an expanded summary section, in several “career highlights” bullet points
at the top of your resume, or in project summaries.
Created:
Thursday, December 8, 2015
Note: The two paragraphs will become the 2nd and 3rd paragraphs in the 5th section.
Project 1 Prepare a Word Document
WL1-C1-P1-Resume.docx
The majority of new jobs being created in the United States today involve daily work with computers.
Computer-related careers include technical support jobs, sales and training, programming and
applications development, network and database administration, and computer engineering.
A technician is an entry-level worker who installs and maintains hardware and/or software. Technical
sales and technical training jobs emphasize interpersonal skills as much as they do technical skills.
Programming is one of the most difficult and highly skilled jobs in the industry. Programmers create new
software, such as Microsoft Windows or computer games, and often have college degrees. Software
engineers are programmers trained to create software in teams with other programmers. Application
developers are similar to programmers, but they use existing software such as a database to create
applications for business solutions. Application development jobs include database administration,
network administration, and systems analysis. Database and network administration involves overseeing
and maintaining databases and networks, respectively. Systems analysts design information systems or
evaluate and improve existing ones.
Project 2 Save and Edit a Word Document
WL1-C1-P2-CompCareers.docx
ON THE HORIZON
COMPUTER KEYBOARDS
To enter commands into a computer or to enter data into it, a user needs an input device. An input
device can be built into the computer, like the keyboard in a laptop, or it can be connected to the
computer by a cable. Some input devices, like remote keyboards, send directions to the computer by
means of an infrared signal.
Keyboards can be external devices that are attached by a cable, or they can be attached to the CPU case
itself as they are in laptops. Most keyboards today are QWERTY keyboards, which take their name from
the first six keys at the left of the first row of letters. The QWERTY design was invented in the early days
of mechanical typewriters to slow down typists and thus keep keys from jamming.
The DVORAK keyboard is an alternative to the QWERTY keyboard. On the DVORAK keyboard, the most
commonly used keys are placed close to the user’s fingertips and this increases typing speed. You can
install software on a QWERTY keyboard that emulates a DVORAK keyboard. The ability to emulate other
keyboards is convenient especially when working with foreign languages.
The march of computer technology continues to change the nature of our jobs and workplaces.
Considering the global economic and technology scene, some major changes in occupations involve
changes in communications media, work locations, and communications tools.
Communications Media
One key to being successful in our modern, technological world is spotting trends early and adjusting
one’s career direction accordingly. For example, 80 percent of daily newspaper readers are over 50 years
old. Young reader are not as interested in the printed word, and each year the industry suffers from a
shrinking number of subscriptions. The young are still reading, but they are reading online media sites
rather than the printed page. Websites make excellent dynamic newspapers, as they can be changed at
will, they require no printing or distribution costs, and they do not require the newspaper delivery
person to go door to door asking for payment. This switch to the new media is causing many jobs to
change. The number of printing and lithography jobs is shrinking, but web developers and graphic artists
are in demand.
Industry-morphing trends are sweeping away many traditional approaches to the marketing and
distribution of products. Increasingly, music and movies are being downloaded versus being bought on a
disc. Fewer movies are being rented, while more people are watching them on-demand through their
cable systems. Once a successful approach is discovered, every type of media that can be digitized rather
than produced and distributed in physical form will come under increasing pressure to modernize in
order to match the competition. Individuals managing career paths need to be aware of these trends
and avoid becoming part of a downsizing effort.
Telecommuting
Telecommuting, sometimes called telework, involves working via computer from home or while traveling
rather than going to the office on a daily basis. Approximately 25 million Americans telecommute at least
one day per week. Telework plans have been especially successful for commissioned salespeople, who
are often more productive when away from the office environment.
Project 4 Insert and Delete Text
WL1-C1-P4-CompKeyboards.docx
4
Word Level 1
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Unit 1
Project 5 Complete a Spelling and Grammar Check
WL1-C1-P5-TechOccTrends.docx
Project 1 Prepare a Word Document
2 Parts
You will create a short document containing information on resumes and then
save, print, and close the document.
Opening Microsoft Word ■■■■■■■■■■■■■■■■■■■■
Microsoft Office 2013 contains a word processing program named Word that you
can use to create, save, edit, and print documents. The steps to open Word may
vary depending on your system setup. Generally, to open Word, you click the
Word 2013 tile at the Windows 8 Start screen. At the Word 2013 opening screen,
click the Blank document template.
Creating, Saving, Printing, and Closing a Document ■■■
When you click the Blank document template, a blank document displays on the
screen, as shown in Figure 1.1. The features of the document screen are described
in Table 1.1.
At a blank document, type information to create a document. A document is
any information you choose — for instance, a letter, report, term paper, table, and
so on. Some things to consider when typing text are:
Quick Steps
Open Word and
Open a Blank
Document
1. Click the Word 2013
tile at the Windows 8
Start screen.
2. Click the Blank
document template.
To avoid opening the
same program twice,
use the Taskbar to see
which programs are
open.
• Word wrap: As you type text to create a document, you do not need to press
the Enter key at the end of each line because Word wraps text to the next line.
A word is wrapped to the next line if it begins before the right margin and
continues past the right margin. The only times you need to press Enter are to
end a paragraph, create a blank line, or end a short line.
• AutoCorrect: Word contains a feature that automatically corrects certain
words as you type them. For example, if you type the word adn instead of and,
Word automatically corrects it when you press the spacebar after the word.
AutoCorrect will also superscript the letters that follow an ordinal number (a
number indicating a position in a series). For example, if you type 2nd and then
press the spacebar or Enter key, Word will convert this ordinal number to 2nd.
• Automatic spelling checker: By default, Word will automatically insert a red
wavy line below words that are not contained in the Spelling dictionary or
automatically corrected by AutoCorrect. This may include misspelled words,
proper names, some terminology, and some foreign words. If you type a word not
recognized by the Spelling dictionary, leave it as written if the word is correct.
However, if the word is incorrect, you have two choices — you can delete the word
and then type it correctly, or you can position the I-beam pointer on the word,
click the right mouse button, and then click the correct spelling in the pop-up list.
• Automatic grammar checker: Word includes an automatic grammar checker.
If the grammar checker detects a sentence containing a grammatical error, a
blue wavy line is inserted below the error in the sentence. You can leave the
sentence as written or position the mouse I-beam pointer on the error, click the
right mouse button, and a pop-up list will display with possible corrections.
• Spacing punctuation: Typically, Word uses Calibri as the default typeface, which
is a proportional typeface. (You will learn more about typefaces in Chapter 2.)
When typing text in a proportional typeface, space once (rather than twice) after
Chapter 1
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A book icon displays in
the Status bar. A check
mark on the book
indicates no spelling
errors detected in the
document by the spell
checker, while an X
on the book indicates
errors. Double-click the
book icon to move to
the next error. If the
book icon is not visible,
right-click the Status
bar and then click the
Spelling and Grammar
Check option at the
pop-up list.
Preparing Documents
5
Figure 1.1 Blank Document
Quick Access toolbar
tabs
Title bar
FILE tab
ribbon
horizontal ruler
Collapse the Ribbon button
insertion point
I-beam pointer
vertical ruler
Status bar
Taskbar
vertical scroll bar
Table 1.1 Microsoft Word Screen Features
Feature
Description
Collapse the Ribbon
button
when clicked, removes the ribbon from the screen
FILE tab
when clicked, displays backstage area that contains options for working
with and managing documents
horizontal ruler
used to set margins, indents, and tabs
I-beam pointer
used to move the insertion point or to select text
insertion point
indicates location of next character entered at the keyboard
Quick Access toolbar contains buttons for commonly used commands
6
ribbon
area containing the tabs with options and buttons divided into groups
Status bar
displays number of pages and words, view buttons, and Zoom slider bar
tabs
contain commands and features organized into groups
Taskbar
contains icons for launching programs, buttons for active tasks, and a
notification area
Title bar
displays document name followed by program name
vertical ruler
used to set top and bottom margins
vertical scroll bar
used to view various parts of the document beyond the screen
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Unit 1
end-of-sentence punctuation such as a period, question mark, or exclamation
point, and after a colon. Proportional typeface is set closer together, and extra
white space at the end of a sentence or after a colon is not needed.
• Option buttons: As you insert and edit text in a document, you may notice
an option button popping up in your text. The name and appearance of this
option button varies depending on the action. If a word you type is corrected
by AutoCorrect, if you create an automatic list, or if autoformatting is applied
to text, the AutoCorrect Options button appears. Click this button to undo the
specific automatic action. If you paste text in a document, the Paste Options
button appears near the text. Click this button to display the Paste Options
gallery with buttons for controlling how the pasted text is formatted.
• AutoComplete: Microsoft Word and other Office applications include
an AutoComplete feature that inserts an entire item when you type a few
identifying characters. For example, type the letters Mond and Monday displays
in a ScreenTip above the letters. Press the Enter key or press F3 and Word
inserts Monday in the document.
Using the New Line Command
A Word document is based on a template that applies default formatting.
Some basic formatting includes 1.08 line spacing and 8 points of spacing after
a paragraph. Each time you press the Enter key, a new paragraph begins and
8 points of spacing is inserted after the paragraph. If you want to move the
insertion point down to the next line without including the additional 8 points
of spacing, use the New Line command, Shift + Enter.
Project 1a
Creating a Document
Part 1 of 2
1. Open Word by clicking the Word 2013 tile at the Windows 8 Start screen. At the Word
opening screen, click the Blank document template. (These steps may vary. Check with your
instructor for specific instructions.)
2. At a blank document, type the information shown in Figure 1.2 with the following
specifications:
a. Correct any errors highlighted by the spell checker or grammar checker as they occur.
b. Press the spacebar once after end-of-sentence punctuation.
c. After typing Created: press Shift + Enter to move the insertion point to the next line
without adding 8 points of additional spacing.
d. To insert the word Thursday located towards the end of the document, type Thur and
then press F3. (This is an example of the AutoComplete feature.)
e. To insert the word December, type Dece and then press the Enter key. (This is another
example of the AutoComplete feature.)
f. Press Shift + Enter after typing December 8, 2015.
g. When typing the last line (the line containing the ordinal numbers), type the ordinal
number text and AutoCorrect will automatically convert the letters in the ordinal
numbers to superscript.
3. When you are finished typing the text, press the Enter key once.
Chapter 1
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Preparing Documents
7
Figure 1.2 Project 1a
The traditional chronological resume lists your work experience in reverse-chronological order (starting
with your current or most recent position). The functional style deemphasizes the “where” and “when”
of your career and instead groups similar experiences, talents, and qualifications regardless of when they
occurred.
Like the chronological resume, the hybrid resume includes specifics about where you worked, when you
worked there, and what your job titles were. Like a functional resume, a hybrid resume emphasizes your
most relevant qualifications in an expanded summary section, in several “career highlights” bullet points
at the top of your resume, or in project summaries.
Created:
Thursday, December 8, 2015
Note: The two paragraphs will become the 2nd and 3rd paragraphs in the 5th section.
Quick Steps
Save
Save a Document
1. Click Save button on
Quick Access toolbar.
2. Click desired location.
3. Click Browse button.
4. Type document name
in File name text box.
5. Press Enter or click
Save button.
Save a document
approximately every
15 minutes or when
interrupted.
Saving a Document
Save a document if you want to use it in the future. You can use a variety of
methods to save a document, such as clicking the Save button on the Quick
Access toolbar, clicking the FILE tab and then clicking the Save option or Save
As option, or using the keyboard shortcut Ctrl + S. When you choose one of
these options, the Save As backstage area displays, as shown in Figure 1.3. At this
backstage area, click the desired location. For example, click the SkyDrive option
preceded by your name if you are saving to your SkyDrive or click the Computer
option if you are saving to your computer. After specifying the place, click the
Browse button and the Save As dialog box displays, as shown in Figure 1.4. If you
are saving to your computer, you can double-click the Computer option to display
the Save As dialog box. At this dialog box, type the name of the document in
the File name text box and then press Enter or click the Save button. You can go
directly to the Save As dialog box without displaying the Save As backstage area
by pressing the F12 function key.
Figure 1.3 Save As Backstage Area
Click the Back
button to return
to the document
and close the
backstage area.
Click the desired folder below
the Recent Folders heading
or click the Browse button to
locate the desired folder.
options
Click the location
where you want
to save your file
in this section.
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Unit 1
Figure 1.4 Save As Dialog Box
Address bar
toolbar
Content pane
Navigation pane
Type the
document name
in this text box.
Details pane
Naming a Document
Document names created in Word and other applications in the Office suite can be
up to 255 characters in length, including the drive letter and any folder names, and
may include spaces. File names cannot include any of the following characters:
forward slash (/)
backslash (\)
greater than sign (>)
less than sign (<)
asterisk (*)
question mark (?)
quotation marks (“ ”)
colon (:)
semicolon (;)
pipe symbol (|)
You cannot give a
document the same
name first in uppercase
and then lowercase
letters.
Printing a Document
Click the FILE tab and the backstage area displays. The buttons and options at
the backstage area change depending on the option selected at the left side of the
backstage area. If you want to remove the backstage area without completing an
action, click the Back button located in the upper left corner of the backstage area
or press the Esc key on your keyboard.
Many of the files you create will need to be printed. A printing of a document
on paper is referred to as hard copy, and a document displayed on the screen is
referred to as soft copy. Print a document with options at the Print backstage
area, shown in Figure 1.5. To display this backstage area, click the FILE tab and
then click the Print option. You can also display the Print backstage area using the
keyboard shortcut Ctrl + P.
Quick Steps
Print a Document
Click Quick Print button
on Quick Access toolbar.
OR
1. Click FILE tab.
2. Click Print option.
3. Click Print button.
Click the Print button located toward the upper left side of the backstage area
to send the document to the printer and specify the number of copies you want
printed with the Copies option. Below the Print button are two categories—Printer
and Settings. Use the gallery in the Printer category to specify the desired printer.
The Settings category contains a number of galleries, each with options for specifying
how you want your document printed, including whether you want the pages
collated when printed; the orientation, page size, and margins of your document;
and how many pages of your document you want to print on a sheet of paper.
Chapter 1
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Preparing Documents
9
Figure 1.5 Print Backstage Area
Print Preview
Back button
Click the Print
button to send
the document
to the specified
printer.
Print option
Navigation buttons
Quick Print
Quick Steps
Close a Document
1. Click FILE tab.
2. Click Close option.
OR
Press Ctrl + F4.
Project 1b
Another method for printing a document is to insert the Quick Print button
on the Quick Access toolbar and then click the button. This sends the document
directly to the printer without displaying the Print backstage area. To insert the
button on the Quick Access toolbar, click the Customize Quick Access Toolbar
button that displays at the right side of the toolbar and then click Quick Print
at the drop-down list. To remove the Quick Print button from the Quick Access
toolbar, right-click the button and then click the Remove from Quick Access Toolbar
option that displays in the drop-down list.
Closing a Document
When you save a document, it is saved on your SkyDrive or other storage
medium and remains in the document screen. To remove the document from the
screen, click the FILE tab and then click the Close option or use the keyboard
shortcut Ctrl + F4. When you close a document, the document is removed and a
blank screen displays. At this screen, you can open a previously saved document,
create a new document, or close Word.
Saving, Printing, and Closing a Document
1. Save the document you created for Project 1a and name it WL1C1-P1-Resume (WL1- for Word Level 1, C1- for Chapter 1,
P1- for Project 1, and Resume because the document is about
resumes) by completing the following steps:
a. Click the Save button on the Quick Access toolbar.
b. At the Save As backstage area, click the SkyDrive
option preceded by your name if you are saving to your
SkyDrive, or click the Computer option if you are saving
to your computer or USB flash drive.
c. Click the Browse button.
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slider bar
Unit 1
Part 2 of 2
Step
1a
d. At the Save As dialog box, if necessary,
navigate to the WL1C1 folder.
e. Click in the File name text box (this selects any
text in the box), type WL1-C1-P1-Resume,
and then press Enter.
2. Print the document by clicking the FILE tab,
clicking the Print option, and then clicking the
Print button at the Print backstage area.
Step
2
Step
1e
3. Close the document by clicking the FILE tab and then clicking the Close option.
Project 2 Save and Edit a Word Document
2 Parts
You will open a document located in the WL1C1 folder on your storage medium,
add text to the document, and then save the document with a new name.
Creating a New Document ■■■■■■■■■■■■■■■■■■■■
When you close a document, a blank screen displays. If you want to create a new
document, display a blank document. To do this, click the FILE tab, click the New
option, and then click the Blank document template. You can also open a new
document using the keyboard shortcut, Ctrl + N, or by inserting a New button on
the Quick Access toolbar. To insert the button, click the Customize Quick Access
Toolbar button that displays at the right side of the toolbar and then click New at
the drop-down list.
Quick Steps
Create a New
Document
1. Click FILE tab.
2. Click New option.
3. Click Blank document
template.
Opening a Document ■■■■■■■■■■■■■■■■■■■■■■■
After you save and close a document, you can open it at the Open dialog box,
shown in Figure 1.6. To display this dialog box, click the FILE tab and then click
the Open option. This displays the Open backstage area. You can also display the
Open backstage area with the keyboard shortcut Ctrl + O, by inserting an Open
button on the Quick Access toolbar, or by clicking the Open Other Documents
hyperlink that displays in the lower left corner of the Word 2013 opening screen.
At the Open backstage area, click the desired location (such as your SkyDrive or
Computer) and then click the Browse button. (If you are opening a document from
your computer or USB flash drive, you can double-click the Computer option.)
When you click the Browse button (or double-click the Computer option) the
Chapter 1
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Quick Steps
Open a Document
1. Click FILE tab.
2. Click Open option.
3. Click desired location.
4. Click Browse button.
5. Double-click document
name.
Preparing Documents
11
Open dialog box displays. You can go directly to the Open dialog box without
displaying the Open backstage area by pressing Ctrl + F12. At the Open dialog
box, open a document by double-clicking the document name in the Content
pane.
If a document is open, Word will display the folder name where the document
is located below the Current Folder heading in the Open backstage area with
your SkyDrive or the Computer option selected. Click this folder name to display
the folder contents. In addition to the current folder, the Open backstage area
also displays a list of the most recently accessed folders below the Recent Folders
heading. Open a folder by clicking the folder name.
Opening a Document from the Recent Documents List
At the Open backstage area with Recent Documents selected, the Recent
Documents list displays the names of the most recently opened documents. By
default, Word displays 25 of the most recently opened documents. To open a
document from the Recent Documents list, scroll down the list and then click
the desired document. The Word 2013 opening screen also displays a list of the
most recently opened documents. Click a document name in the Recent list at the
opening screen to open the document.
Pinning a Document to the Recent Documents List
If you want a document to remain in the Recent Documents list at the Open
backstage area, “pin” the document to the list. To pin a document, position the
mouse pointer over the desired document name and then click the small leftpointing stick pin that displays at the right side of the document name. This
changes it to a down-pointing stick pin. The next time you display the Open
backstage area, the document you “pinned” displays at the top of the Recent
Figure 1.6 Open Dialog Box
Address bar
toolbar
To open a document,
double-click the document
name in this Content pane.
Navigation pane
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Unit 1
Documents list. You can also pin a document to the Recent list at the Word 2013
opening screen. When you pin a document, it displays at the top of the Recent
list as well as the Recent Documents list at the Open backstage area. To “unpin” a
document from the Recent or Recent Documents list, click the pin to change it from
a down-pointing pin to a left-pointing pin. You can pin more than one document to
a list. Another method for pinning and unpinning documents is to use the shortcut
menu. Right-click a document name and then click Pin to list or Unpin from list.
In addition to pinning documents to a list, you can pin a folder to the Recent
Folders list. Pin a folder in the same manner as pinning a document. If you access
a particular folder on a regular basis, consider pinning it to the list.
Project 2a
Opening and Pinning/Unpinning a Document
Part 1 of 2
1. Open CompCareers.docx by completing the following steps:
a. Click the FILE tab and then click the Open option.
b. At the Open backstage area, click the desired
location. (For example, click your SkyDrive if you are
using your SkyDrive account, or click the Computer
option if you are opening a document from your
computer’s hard drive or a USB flash drive.)
c. Click the WL1C1 folder that displays below the
Recent Folders heading. (If the folder name does not
display, click the Browse button and then navigate to
the WL1C1 folder.)
d. At the Open dialog box, double-click
Step
CompCareers.docx in the Content pane.
1d
2. Close CompCareers.docx.
3. Open FutureSoftware.docx by completing steps similar to those in Step 1.
4. Close FutureSoftware.docx.
5. Pin CompCareers.docx to the list of recent documents by completing the following steps:
a. Click the FILE tab and then, if necessary, click the Open option.
b. Hover the mouse over
CompCareers.docx in the
Recent Documents list and then
click the left-pointing stick pin
that displays at the right side of
the document. (This moves the
document to the top of the list
Step
Step
and changes the left-pointing
5a
5b
stick pin to a down-pointing
stick pin.)
6. Click CompCareers.docx at the top of the Recent Documents list to open the document.
7. With the insertion point positioned at the beginning of the document, type the text shown
in Figure 1.7.
8. Unpin CompCareers.docx from the Recent Documents list by completing the following
steps:
a. Click the FILE tab and then click the Open option.
b. Click the down-pointing stick pin that displays at the right of CompCareers.docx in
the Recent Documents list. (This changes the pin from a down-pointing stick pin to a
left-pointing stick pin.)
c. Click the Back button to return to the document.
Chapter 1
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Preparing Documents
13
Figure 1.7 Project 2a
The majority of new jobs being created in the United States today involve
daily work with computers. Computer-related careers include technical
support jobs, sales and training, programming and applications development,
network and database administration, and computer engineering.
Quick Steps
Save a Document
with Save As
1. Click FILE tab.
2. Click Save As option.
3. At Save As backstage
area, click desired
location.
4. Click Browse button.
5. At Save As dialog box,
navigate to desired
folder.
6. Type document name
in File name text box.
7. Press Enter.
Saving a Document with Save As ■■■■■■■■■■■■■■■■
If you open a previously saved document and want to give it a new name, use the
Save As option at the backstage area rather than the Save option. Click the FILE tab
and then click the Save As option. At the Save As backstage area, click the desired
location and then click the Browse button or click the desired folder below the
Current Folder or Recent Folders headings. At the Save As dialog box, type the new
name for the document in the File name text box and then press Enter.
Closing Word ■■■■■■■■■■■■■■■■■■■■■■■■■■■■
When you are finished working with Word and have saved all necessary
information, close Word by clicking the Close button located in the upper
right corner of the screen. You can also close Word with the keyboard shortcut
Alt + F4.
Close Word
Click Close button.
OR
Press Alt + F4.
Project 2b
Saving a Document with Save As
Part 2 of 2
1. With CompCareers.docx open, save the document with a new name by completing the
following steps:
a. Click the FILE tab and then click the Save As
option.
b. At the Save As backstage area, click the WL1C1
folder below the Current Folder heading or
the Recent Folders heading. (If the folder does
not display, double-click your SkyDrive or
the Computer option and then navigate to the
WL1C1 folder.)
c. At the Save As dialog box, press the Home key
on your keyboard to move the insertion point
to the beginning of the file name and then type
WL1-C1-P2-. (Pressing the Home key saves
you from having to type the entire document
name.)
d. Press the Enter key.
Step
2. Print the document by clicking the FILE tab,
1c
clicking the Print option, and then clicking the
Print button at the Print backstage area. (If your Quick Access toolbar contains the Quick
Print button, you can click the button to send the document directly to the printer.)
3. Close the document by pressing Ctrl + F4.
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Unit 1
Project 3 Scroll and Browse in a Document
2 Parts
You will open a previously created document, save it with a new name, and then
use scrolling and browsing techniques to move the insertion point to specific
locations in the document.
Editing a Document ■■■■■■■■■■■■■■■■■■■■■■■■
When editing a document, you may decide to insert or delete text. To edit a
document, use the mouse, the keyboard, or a combination of the two to move
the insertion point to a specific location in the document. To move the insertion
point using the mouse, position the I-beam pointer where you want to place the
insertion point and then click the left mouse button.
You can also scroll in a document, which changes the text display but does not
move the insertion point. Use the mouse with the vertical scroll bar located at the
right side of the screen to scroll through text in a document. Click the up scroll arrow
at the top of the vertical scroll bar to scroll up through the document, and click the
down scroll arrow to scroll down through the document. The scroll bar contains a
scroll box that indicates the location of the text in the document screen in relation to
the remainder of the document. To scroll up one screen at a time, position the arrow
pointer above the scroll box (but below the up scroll arrow) and then click the left
mouse button. Position the arrow pointer below the scroll box and click the left button
to scroll down a screen. If you hold down the left mouse button, the action becomes
continuous. You can also position the arrow pointer on the scroll box, hold down the
left mouse button, and then drag the scroll box along the scroll bar to reposition text in
the document screen. As you drag the scroll box along the vertical scroll bar in a longer
document, page numbers display in a box at the right side of the document screen.
Project 3a
Scrolling in a Document
Part 1 of 2
1. Open InterfaceApps.docx (from the WL1C1 folder you copied to your storage medium).
2. Save the document with Save As and name it WL1-C1-P3-InterfaceApps.
3. Position the I-beam pointer at the beginning of the first paragraph and then click the left
mouse button.
4. Click the down scroll arrow on the vertical scroll bar several times. (This scrolls down lines
of text in the document.) With the mouse pointer on the down scroll arrow, hold down the
left mouse button and keep it down until the end of the document displays.
5. Position the mouse pointer on the up scroll arrow and hold down the left mouse button
until the beginning of the document displays.
6. Position the mouse pointer below the scroll box and then click the left mouse button.
Continue clicking the mouse button (with the mouse pointer positioned below the scroll
box) until the end of the document displays.
7. Position the mouse pointer on the scroll box in the vertical scroll bar. Hold down the left
mouse button, drag the scroll box to the top of the vertical scroll bar, and then release the
mouse button. (Notice that the document page numbers display in a box at the right side
of the document screen.)
8. Click in the title at the beginning of the document. (This moves the insertion point to the
location of the mouse pointer.)
Chapter 1
■
Preparing Documents
15
Moving the Insertion Point to a Specific Line or Page
Word includes a Go To feature you can use to move the insertion point to a
specific location in a document such as a line or page. To use the feature, click
the Find button arrow located in the Editing group on the HOME tab and then
click Go To at the drop-down list. At the Find and Replace dialog box with the
Go To tab selected, move the insertion point to a specific page by typing the
page number in the Enter page number text box and then pressing Enter. Move to a
specific line by clicking the Line option in the Go to what list box, typing the line
number in the Enter line number text box and then pressing Enter. Click the Close
button to close the dialog box.
Moving the Insertion Point with the Keyboard
To move the insertion point with the keyboard, use the arrow keys located to the
right of the regular keyboard or use the arrow keys on the numeric keypad. If
you use these keys, make sure Num Lock is off. Use the arrow keys together with
other keys to move the insertion point to various locations in the document, as
shown in Table 1.2.
When moving the insertion point, Word considers a word to be any series of
characters between spaces. A paragraph is any text that is followed by a stroke of
the Enter key. A page is text that is separated by a soft or hard page break.
Table 1.2 Insertion Point Movement Commands
16
Word Level 1
■
To move insertion point
Press
one character left
Left Arrow
one character right
Right Arrow
one line up
Up Arrow
one line down
Down Arrow
one word left
Ctrl + Left Arrow
one word right
Ctrl + Right Arrow
to end of line
End
to beginning of line
Home
to beginning of current paragraph
Ctrl + Up Arrow
to beginning of next paragraph
Ctrl + Down Arrow
up one screen
Page Up
down one screen
Page Down
to top of previous page
Ctrl + Page Up
to top of next page
Ctrl + Page Down
to beginning of document
Ctrl + Home
to end of document
Ctrl + End
Unit 1
Resuming Reading or Editing in a Document
If you open a previously saved document, you can move the insertion point to
where the insertion point was last located when the document was closed by
pressing Shift + F5.
When you work in a multiple-page document and then close the document,
Word remembers the page where the insertion point was last positioned. When
you reopen the document, Word displays a “Welcome back!” message at the right
side of the screen near the vertical scroll bar. The message tells you that you can
pick up where you left off and identifies the page where your insertion point was
last located. Click the message and the insertion point is positioned at the top of
that page.
Project 3b
Moving the Insertion Point in a Document
Part 2 of 2
1. With WL1-C1-P3-InterfaceApps.docx open, move the insertion point to line 15 and
then to page 3 by completing the following steps:
a. Click the Find button arrow located in the Editing group on
the HOME tab and then click Go To at the drop-down list.
b. At the Find and Replace dialog box with the Go To tab
selected, click Line in the Go to what list box.
c. Type 15 in the Enter line number text box and then press
Enter.
d. Click Page in the Go to what list box.
e. Click in the Enter page number text box, type 3,
and then press Enter.
f. Click the Close button to close the Find and
Replace dialog box.
2. Close the document.
3. Open the document by clicking the FILE tab,
clicking the Open option (if necessary), and then
double-clicking the document name WL1-C1-P3InterfaceApps.docx that displays at the top of the
Step
Step
Recent Documents list.
1b
1c
4. Move the mouse pointer to the right side of the
screen to display the “Welcome back!” message.
Hover the mouse over the message and then click
the left mouse button. (This positions the insertion
Step
4
point at the top of the third page—the page where
the insertion point was positioned when you closed
the document.)
5. Press Ctrl + Home to move the insertion point to the beginning of the document.
6. Practice using the keyboard commands shown in Table 1.2 to move the insertion point
within the document.
7. Close WL1-C1-P3-InterfaceApps.docx.
Chapter 1
■
Step
1a
Preparing Documents
17
Project 4 Insert and Delete Text
2 Parts
You will open a previously created document, save it with a new name, and then
make editing changes to the document. The editing changes include selecting,
inserting, and deleting text.
Inserting and Deleting Text
Editing a document may include inserting and/or deleting text. To insert text in a
document, position the insertion point in the desired location and then type the
text. Existing characters move to the right as you type the text. A number of options
are available for deleting text. Some deletion commands are shown in Table 1.3.
Selecting Text ■■■■■■■■■■■■■■■■■■■■■■■■■■■■
Use the mouse and/or keyboard to select a specific amount of text. Once you have
selected the text, you can delete it or perform other Word functions on it. When
text is selected, it displays with a gray background, as shown in Figure 1.8, and
the Mini toolbar displays. The Mini toolbar contains buttons for common tasks.
(You will learn more about the Mini toolbar in Chapter 2.)
Table 1.3 Deletion Commands
To delete
Press
character right of insertion point
Delete key
character left of insertion point
Backspace key
text from insertion point to beginning of word
Ctrl + Backspace
text from insertion point to end of word
Ctrl + Delete
Figure 1.8 Selected Text and Mini Toolbar
Mini toolbar
18
Word Level 1
■
Unit 1
selected text
Selecting Text with the Mouse
Use the mouse to select a word, line, sentence, paragraph, or the entire document.
Table 1.4 indicates the steps to follow to select various amounts of text. To select
a specific amount of text, such as a line or a paragraph, click in the selection
bar. The selection bar is the space located toward the left side of the document
screen between the left edge of the page and the text. When the mouse pointer is
positioned in the selection bar, the pointer turns into an arrow pointing up and to
the right (instead of to the left).
To select an amount of text other than a word, sentence, or paragraph,
position the I-beam pointer on the first character of the text to be selected, hold
down the left mouse button, drag the I-beam pointer to the last character of the
text to be selected, and then release the mouse button. You can also select all text
between the current insertion point and the I-beam pointer. To do this, position
the insertion point where you want the selection to begin, hold down the Shift
key, click the I-beam pointer at the end of the selection, and then release the Shift
key. To cancel a selection using the mouse, click anywhere in the document screen
outside the selected text.
Select text vertically in a document by holding down the Alt key while
dragging with the mouse. This is especially useful when selecting a group of text,
such as text set in columns.
Selecting Text with the Keyboard
To select a specific amount of text using the keyboard, turn on the Selection mode
by pressing the F8 function key. With the Selection mode activated, use the arrow
keys to select the desired text. If you want to cancel the selection, press the Esc
key and then press any arrow key. You can customize the Status bar to display text
indicating that the Selection mode is activated. To do this, right-click any blank
location on the Status bar and then click Selection Mode at the pop-up list. When
you press F8 to turn on the Selection mode, the words EXTEND SELECTION
display on the Status bar. You can also select text with the commands shown in
Table 1.5.
If text is selected, any
character you type
replaces the selected
text.
Table 1.4 Selecting Text with the Mouse
To select
Complete these steps using the mouse
a word
Double-click the word.
a line of text
Click in the selection bar to the left of the line.
multiple lines of text
Drag in the selection bar to the left of the lines.
a sentence
Hold down the Ctrl key and then click anywhere in
the sentence.
a paragraph
Double-click in the selection bar next to the
paragraph, or triple-click anywhere in the paragraph.
multiple paragraphs
Drag in the selection bar.
an entire document
Triple-click in the selection bar.
Chapter 1
■
Preparing Documents
19
Table 1.5 Selecting Text with the Keyboard
Project 4a
To select
Press
one character to right
Shift + Right Arrow
one character to left
Shift + Left Arrow
to end of word
Ctrl + Shift + Right Arrow
to beginning of word
Ctrl + Shift + Left Arrow
to end of line
Shift + End
to beginning of line
Shift + Home
one line up
Shift + Up Arrow
one line down
Shift + Down Arrow
to beginning of paragraph
Ctrl + Shift + Up Arrow
to end of paragraph
Ctrl + Shift + Down Arrow
one screen up
Shift + Page Up
one screen down
Shift + Page Down
to end of document
Ctrl + Shift + End
to beginning of document
Ctrl + Shift + Home
entire document
Ctrl + A or click Select button
in Editing group and then click Select All
Editing a Document
Part 1 of 2
1. Open CompKeyboards.docx. (This document is located in the WL1C1 folder you copied
to your storage medium.)
2. Save the document with
Save As and name it
WL1-C1-P4-CompKeyboards.
3. Change the word give in the first
sentence of the first paragraph to
Step
3
enter.
4. Change the second to in the first
sentence to into.
5. Delete the words means of in the
first sentence in the QWERTY
Keyboard section.
6. Select the words and use no cabling at all and the period that follows located at the end of
the last sentence in the first paragraph, and then press the Delete key.
7. Insert a period immediately following the word signal.
20
Word Level 1
■
Unit 1
8. Delete the heading line containing the text QWERTY
Keyboard using the Selection mode by completing the
following steps:
a. Position the insertion point immediately before the
Q in QWERTY.
b. Press F8 to turn on the Selection mode.
c. Press the Down Arrow key.
d. Press the Delete key.
9. Complete steps similar to those in Step 8 to delete the
heading line containing the text DVORAK Keyboard.
10. Begin a new paragraph with the sentence that reads
Keyboards have different physical appearances by completing
the following steps:
a. Position the insertion point immediately left of the
K in Keyboards (the first word of the fifth sentence in
the last paragraph).
b. Press the Enter key.
11. Save WL1-C1-P4-CompKeyboards.docx.
Steps
8a-8c
Steps
10a-10b
Using the Undo and Redo Buttons ■■■■■■■■■■■■■■■
If you make a mistake and delete text that you did not intend to, or if you change
your mind after deleting text and want to retrieve it, you can use the Undo or
Redo buttons on the Quick Access toolbar. For example, if you type text and then
click the Undo button, the text will be removed. You can undo text or commands.
For example, if you add formatting such as bolding to text and then click the
Undo button, the bolding is removed.
If you use the Undo button and then decide you do not want to reverse the
original action, click the Redo button. For example, if you select and underline
text and then decide to remove underlining, click the Undo button. If you then
decide you want the underlining back on, click the Redo button. Many Word
actions can be undone or redone. Some actions, however, such as printing and
saving, cannot be undone or redone.
Word maintains actions in temporary memory. If you want to undo an action
performed earlier, click the Undo button arrow. This causes a drop-down list to
display. To make a selection from this drop-down list, click the desired action and
the action, along with any actions listed above it in the drop-down list, is undone.
Chapter 1
■
Undo
Redo
You cannot undo a
save.
Preparing Documents
21
Project 4b
Undoing and Redoing Deletions
Part 2 of 2
1. With WL1-C1-P4-CompKeyboards.docx open, delete the last sentence in the last
paragraph using the mouse by completing the following steps:
a. Hover the I-beam pointer anywhere over the sentence that begins All keyboards have
modifier keys.
b. Hold down the Ctrl key and then click the left mouse button.
Steps
1a-1b
c. Press the Delete key.
2. Delete the last paragraph by completing the following steps:
a. Position the I-beam pointer anywhere in the last paragraph (the paragraph that begins
Keyboards have different physical appearances).
b. Triple-click the left mouse button.
c. Press the Delete key.
3. Undo the deletion by clicking the Undo button on the Quick Access toolbar.
Step
3
4.
5.
6.
7.
Redo the deletion by clicking the Redo button on the Quick Access toolbar.
Select the first sentence in the second paragraph and then delete it.
Step
Select the first paragraph in the document and then delete it.
7a
Undo the two deletions by completing the following steps:
a. Click the Undo button arrow.
b. Click the second Clear listed in the drop-down list. (This will
redisplay the first sentence in the second paragraph as well as
display the first paragraph. The sentence will be selected.)
8. Click outside the sentence to deselect it.
9. Save, print, and then close WL1-C1-P4-CompKeyboards.docx.
Project 5 Complete a Spelling and Grammar Check
Step
7b
1 Part
You will open a previously created document, save it with a new name, and then
check the spelling and grammar in the document.
22
Word Level 1
■
Unit 1
Checking the Spelling and Grammar in a Document ■■■
Two tools for creating thoughtful and well-written documents include a spelling
checker and a grammar checker. The spelling checker finds misspelled words
and offers replacement words. It also finds duplicate words and irregular
capitalizations. When you spell check a document, the spelling checker compares
the words in your document with the words in its dictionary. If the spelling
checker finds a match, it passes over the word. If a match is not found for the
word, the spelling checker will stop, select the word, and offer possible corrections.
The grammar checker will search a document for errors in grammar,
punctuation, and word usage. If the grammar checker finds an error, it stops
and offers possible corrections. The spelling checker and the grammar checker
can help you create a well-written document but do not eliminate the need for
proofreading.
Quick Steps
To complete a spelling and grammar check, click the REVIEW tab and then
click the Spelling & Grammar button in the Proofing group. You can also begin
spelling and grammar checking by pressing the keyboard shortcut, F7. If Word
detects a possible spelling error, the text containing the error is selected and
the Spelling task pane displays. The Spelling task pane contains a list box with
possible correction(s) along with buttons you can click to either change or ignore
the spelling error, as described in Table 1.6. A definition of the selected word in
the list box may display toward the bottom of the Spelling task pane if you have a
dictionary installed.
If Word detects a gammar error, the word(s) or sentence is selected and
possible corrections display in the Grammar task pane list box. Depending on the
error selected, some or all of the buttons described in Table 1.6 may display in the
Grammar task pane and a description of the grammar rule with suggestions may
display toward the bottom of the task pane. With the buttons that display, you
can choose to ignore or change the grammar error.
When checking the spelling and grammar in a document, you can temporarily
leave the Spelling task pane or Grammar task pane by clicking in the document.
To resume the spelling and grammar check, click the Resume button in the
Spelling task pane or Grammar task pane.
Check Spelling and
Grammar
1. Click REVIEW tab.
2. Click Spelling &
Grammar button.
3. Change or ignore
errors.
4. Click OK.
Spelling & Grammar
Complete a spelling
and grammar check
on a portion of a
document by selecting
the text first and then
clicking the Spelling &
Grammar button.
Table 1.6 Spelling Task Pane and Grammar Task Pane Buttons
Button
Function
Ignore
During spell checking, skips that occurrence of the word; in grammar
checking, leaves currently selected text as written.
Ignore All
During spell checking, skips that occurrence of the word and all other
occurrences of the word in the document.
Add
Adds the selected word to the spelling check dictionary.
Delete
Deletes the currently selected word(s).
Change
Replaces the selected word with a word in the task pane list box.
Change All
Replaces the selected word and all other occurrences of it with a word in
the task pane list box.
Chapter 1
■
Preparing Documents
23
Project 5
Checking the Spelling and Grammar in a Document
Part 1 of 1
Open TechOccTrends.docx.
Save the document with Save As and name it WL1-C1-P5-TechOccTrends.
Click the REVIEW tab.
Step
Step
Click the Spelling & Grammar
4
3
button in the Proofing group.
5. The spelling checker selects the
word tecnology and displays the
Spelling task pane. The proper
spelling is selected in the Spelling
task pane list box, so click the
Change button (or Change All button).
6. The grammar checker selects the sentence containing the word job’s and displays the
Grammar task pane with jobs selected in the list box. The grammar checker also displays
toward the bottom of the Grammar task pane information about plurals or possessives.
Read the information and then click the Change button.
1.
2.
3.
4.
Step
5
Step
6
7. The grammar checker selects the word too in the document and displays the Grammar task
pane, with to selected in the list box. If definitions of to and too display toward the bottom
of the task pane, read the information. Click the Change button.
8. The grammar checker selects the sentence containing the words downloaded and versus, which
contain two spaces between the words. The Grammar task pane displays in the list box the
two words with only one space between. Read the information about spaces between words
that displays toward the bottom of the Grammar task pane and then click the Change button.
9. The spelling checker selects the word sucessful and offers
successful in the Spelling task pane list box. Since this word
is misspelled in another location in the document, click the
Change All button.
10. The spelling checker selects the word are, which is used
twice in a row. Click the Delete button in the
Spelling task pane to delete the second are.
Step
11. When the message displays telling you that the
10
spelling and grammar check is complete, click the
OK button.
12. Save, print, and then close
WL1-C1-P5-TechOccTrends.docx.
24
Word Level 1
■
Unit 1
Project 6 Use the Help Feature
2 Parts
You will use the Help feature to learn more about selecting text and saving a
document.
Using Help ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■
Word’s Help feature is an on-screen reference manual containing information
about Word features and commands. Word’s Help feature is similar to the Help
features in Excel, PowerPoint, and Access. Get help by clicking the Microsoft
Word Help button located in the upper right corner of the screen (a question
mark) or by pressing the keyboard shortcut, F1. This displays the Word Help
window, as shown in Figure 1.9. In this window, type a topic, feature, or question
in the search text box and then press Enter. Topics related to the search text
display in the Word Help window. Click a topic that interests you. If the topic
window contains a Show All hyperlink in the upper right corner, click this
hyperlink and the information expands to show all help information related to the
topic. When you click the Show All hyperlink, it becomes the Hide All hyperlink.
Quick Steps
Use Help Feature
1. Click Microsoft Word
Help button.
2. Type search text in
search text box.
3. Press Enter.
4. Click desired topic.
The Word Help window contains five buttons that display to the left of the
search text box. Use the Back and Forward buttons to navigate in the window.
Click the Home button to return to the Word Help window opening screen. If
you want to print information on a topic or feature, click the Print button and
then click the Print button at the Print dialog box. You can make the text in the
Word Help window larger by clicking the Use Large Text button. In addition to
these five buttons, the Word Help window contains a Keep Help on Top button
located near the upper right corner of the window. Click this button and the Word
Help window remains on the screen even when you work in a document. Click the
button again to remove the window from the screen.
Figure 1.9 Word Help Window
search text box
Home
Keep Help on Top
Back
Forward
Print
Use Large Text
Chapter 1
■
Preparing Documents
25
Getting Help from a ScreenTip
If you hover your mouse over some buttons, the ScreenTip that displays may
include a Help icon and the Tell me more hyperlinked text. Click Tell me more,
and the Word Help window opens with information about the button feature. You
can also press F1 to display the Word Help window with information about the
button feature.
Project 6a
Using the Help Feature
Part 1 of 2
1. At a blank document, click the Microsoft Word
Help button located in the upper right corner
of the screen.
2. At the Word Help window, click in the search
text box and then type print.
3. Press the Enter key.
4. When the list of topics displays, click the Print
and preview documents hyperlinked topic.
Step
1
Step
2
Step
4
5. Scroll down the Word Help window and read the information about printing and
previewing documents.
6. Click the Print button in the Word Help window. This displays the Print dialog box. If you
want to print the topic, click the Print button; otherwise, click the Cancel button to close
the dialog box.
Step
6
7. At the Word Help window, click the Use Large Text button to increase the size of the text
in the window.
8. Click the Use Large Text button again to return the text to the normal size.
9. Click the Back button to return to the previous window.
26
Word Level 1
■
Unit 1
10. Click the Forward button to redisplay the
article on printing and previewing a document.
11. Click the Home button to return to the
original Word Help window screen.
12. Click the Close button to close the Word Help
window.
13. Hover your mouse over the Format Painter
button in the Clipboard group on the HOME
tab.
14. Click the Tell me more hyperlinked text, which
displays at the bottom of the ScreenTip.
15. Read the information in the Word Help
window about the Format Painter feature.
16. Click the Close button to close the Word
Help window.
Step
14
Getting Help in a Dialog Box
Some dialog boxes contain a help button you can click to display specific
information about the dialog box. Open a dialog box and then click the help button
and information about the dialog box displays in the Word Help window. After
reading and/or printing the information, close the Word Help window and then
close the dialog box by clicking the Close button located in the upper right corner.
Project 6b
Getting Help in a Dialog Box
Part 2 of 2
1. At a blank document, click the Paragraph group dialog box
launcher that displays in the lower right corner of the
Pararaph group on the HOME tab.
2. Click the Help button that displays in the upper right
corner of the Paragraph dialog box.
3. Read the information that displays in the Word Help
window.
4. Close the Word Help window and then close the Paragraph
dialog box.
5. Click the FILE tab and then click the Open option.
6. At the Open backstage area, double-click the Computer
option.
7. At the Open dialog box, click the Get help button, which
displays toward the upper right corner of the dialog box.
8. At the Windows Help and Support window, read the
information that displays about opening a file or folder,
and then click the Close button located in the upper right
corner of the window.
9. Close the Open dialog box.
10. At the Open backstage area, press the Esc key on your
keyboard.
11. Close the blank document without saving changes.
Step
1
Step
2
Step
7
Chapter 1
■
Preparing Documents
27
Chapter Summary
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
28
Refer to Figure 1.1 and Table 1.1 for an example and a list of key Word screen
features.
The Quick Access toolbar contains buttons for commonly used commands.
Click the FILE tab and the backstage area displays, containing options for
working with and managing documents.
The ribbon area contains tabs with options and buttons divided into groups.
The insertion point displays as a blinking vertical line and indicates the
position of the next character to be entered in the document.
Document names can contain a maximum of 255 characters, including the
drive letter and folder names, and may include spaces.
The insertion point can be moved throughout the document without interfering
with text by using the mouse, the keyboard, or the mouse combined with the
keyboard.
The scroll box on the vertical scroll bar indicates the location of the text in the
document in relation to the remainder of the document.
You can move the insertion point by character, word, screen, or page and from
the first to the last character in a document. Refer to Table 1.2 for keyboard
insertion point movement commands.
Delete text by character, word, line, several lines, or partial page using specific
keys or by selecting text using the mouse or the keyboard. Refer to Table 1.3 for
deletion commands.
You can select a specific amount of text using the mouse or the keyboard. Refer
to Table 1.4 for information on selecting with the mouse, and refer to Table 1.5
for information on selecting with the keyboard.
Use the Undo button on the Quick Access toolbar if you change your mind
after typing, deleting, or formatting text and want to undo the action. Use the
Redo button to redo something that had been undone with the Undo button.
The spelling checker matches the words in your document with the words in its
dictionary. If a match is not found, the word is selected and possible corrections
are suggested in the Spelling task pane. The grammar checker searches a
document for errors in grammar, style, punctuation, and word usage. When a
grammar error is detected, possible corrections display in the Grammar task
pane along with information about the grammar rule or error. Refer to Table
1.6 for Spelling task pane and Grammar task pane buttons.
Word’s Help feature is an on-screen reference manual containing information
about Word features and commands. Click the Microsoft Word Help button or
press F1 to display the Word Help window.
The Word Help window contains five buttons to the left of the search text box,
including the Back, Forward, Home, Print, and Use Large Text buttons.
The Word Help window contains a Keep Help on Top button you can click to
keep the Word Help window on the screen even when working in a document.
Click the button again to remove the window from the screen.
Word Level 1 ■ Unit 1
■
■
If you hover your mouse over some buttons, the ScreenTip that displays may
include a Help icon and the Tell me more hyperlinked text. Click this hyperlinked
text to display the Word Help window with information about the button feature.
Some dialog boxes contain a help button you can click to display information
specific to the dialog box.
Commands Review
FEATURE
close document
RIBBON TAB, GROUP/OPTION
KEYBOARD
SHORTCUT
BUTTON, OPTION
FILE, Close
Ctrl + F4
Alt + F4
close Word
Ctrl + G
Find and Replace dialog box with
Go To tab selected
HOME, Editing
new blank document
FILE, New
Open backstage area
FILE, Open
Ctrl + O
Print backstage area
FILE, Print
Ctrl + P
, Go To
Blank document
Ctrl + N
Ctrl + Y
redo an action
save
FILE, Save
Ctrl + S
Save As backstage area
FILE, Save As
F12
select document
HOME, Editing
spelling and grammar checker
REVIEW, Proofing
, Select All
Ctrl + A
F7
undo an action
Ctrl + Z
Word Help
F1
Chapter 1
■
Preparing Documents
29
Concepts Check
Test Your Knowledge
Completion: In the space provided at the right, indicate the correct term, symbol, or command.
30
1. This toolbar contains the Save button.
_____________________
2. Click this tab to display the backstage area.
_____________________
3. This is the area located toward the top of the screen that
contains tabs with options and buttons divided into groups.
_____________________
4. This bar, located toward the bottom of the screen, displays
the numbers of pages and words, view buttons, and the Zoom
slider bar.
_____________________
5. This tab is active by default.
_____________________
6. This feature automatically corrects certain words as you type them.
_____________________
7. This feature inserts an entire item when you type a few
identifying characters and then press Enter or F3.
_____________________
8. This is the keyboard shortcut to display the Print
backstage area.
_____________________
9. This is the keyboard shortcut to close a document.
_____________________
10. This is the keyboard shortcut to display a new blank document.
_____________________
11. Use this keyboard shortcut to move the insertion point to
the beginning of the previous page.
_____________________
12. Use this keyboard shortcut to move the insertion point to
the end of the document.
_____________________
13. Press this key on the keyboard to delete the character left of
the insertion point.
_____________________
14. Using the mouse, do this to select one word.
_____________________
15. To select various amounts of text using the mouse, click in
this bar.
_____________________
16. Click this tab to display the Spelling & Grammar button in
the Proofing group.
_____________________
17. This is the keyboard shortcut to display the Word Help window.
_____________________
Word Level 1
■
Unit 1
Skills Check
Assess Your Performance
Assessment
1
TYPE AND EDIT A DOCUMENT ON WRITING RESUMES
Grade It
1. Open Word and then type the text in Figure 1.10. Correct
any errors highlighted by the spelling checker, and space once
after end-of-sentence punctuation.
2. Make the following changes to the document:
a. Delete the first occurrence of the word currently in the first sentence of the
first paragraph.
b. Select the word important in the first sentence in the first paragraph and
then type essential.
c. Type and hard-hitting between the words concise and written located in the
second sentence of the second paragraph.
d. Delete the words over and over, (including the comma) located in the third
sentence in the second paragraph.
e. Select and then delete the second sentence of the third paragraph (the
sentence that begins So do not take).
f. Join the second and third paragraphs.
g. Delete the name Marie Solberg and then type your first and last names.
3. Save the document and name it WL1-C1-A1-WriteResume.
4. Print and then close WL1-C1-A1-WriteResume.docx.
Figure 1.10 Assessment 1
Writing a Resume
For every job seeker, including those currently employed and those currently not working, a powerful
resume is an important component of the job search. In fact, conducting a job search without a resume
is virtually impossible. A resume is your calling card that briefly communicates the skills, qualifications,
experience, and value you bring to the prospective employer. It is the document that will open doors
and generate interviews.
Your resume is a sales document, and you are the product. You must identify the features of that
product, and then communicate them in a concise written presentation. Remind yourself over and over,
as you work your way through the resume process, that you are writing marketing literature designed to
market yourself.
Your resume can have tremendous power and a phenomenal impact on your job search. So do not take
it lightly. You should devote the time, energy, and resources that are essential to developing a resume
that is well written, visually attractive, and effective in communicating who you are and how you want to
be perceived.
Created by Marie Solberg
Monday, October 5, 2015
nd
rd
Note: Please insert this information between the 2 and 3 sections.
Chapter 1
■
Preparing Documents
31
Assessment
2
CHECK THE SPELLING AND GRAMMAR OF A RESUME STYLES DOCUMENT
Grade It
1. Open ResumeStyles.docx.
2. Save the document with Save As and name it WL1-C1-A2-ResumeStyles.
3. Complete a spelling and grammar check on the document and correct the
selected errors.
4. Type the sentence Different approaches work for different people. between
the first and second sentences in the first paragraph of text below the title
RESUME STYLES.
5. Move the insertion point to the end of the document, type your first and last
names, press Shift + Enter, and then type the current date.
6. Save, print, and then close WL1-C1-A2-ResumeStyles.docx.
Assessment
3
CREATE A DOCUMENT DESCRIBING KEYBOARD SHORTCUTS
1. Click the Microsoft Word Help button, type keyboard shortcuts, and then
press Enter.
2. At the Word Help window, click the Keyboard shortcuts for Microsoft Word
hyperlink.
3. At the keyboard shortcut window, click the Show All hyperlink.
4. Read through the information in the Word Help window.
5. Create a document describing four keyboard shortcuts.
6. Save the document and name it WL1-C1-A3-KeyboardShortcuts.
7. Print and then close WL1-C1-A3-KeyboardShortcuts.docx.
Visual Benchmark
Demonstrate Your Proficiency
CREATE A LETTER
1. At a blank document, press the Enter key three times and then type the
personal business letter shown in Figure 1.11 on the next page. Follow the
directions in red.
2. Save the completed letter and name it WL1-C1-VB-CoverLtr.
3. Print and then close the document.
32
Word Level 1
■
Unit 1
Figure 1.11 Visual Benchmark
(press Enter three times)
4520 South Park Street (press Shift + Enter)
Newark, NJ 07122 (press Shift + Enter)
Current Date (press Enter two times)
Mrs. Sylvia Hammond (press Shift + Enter)
Sales Director, Eastern Division (press Shift + Enter)
Grand Style Products (press Shift + Enter)
1205 Sixth Street (press Shift + Enter)
Newark, NJ 07102 (press Enter)
Dear Mrs. Hammond: (press Enter)
Thank you for agreeing to meet with me next Wednesday. Based on our initial conversation, it seems
that my ability to sell solutions rather than products is a good fit for your needs as you seek to expand
your visibility in the region. (press Enter)
As noted in the enclosed resume, I have led an under-performing product division to generating 33
percent of total revenue (up from 5 percent) at our location, and delivering, from a single location, 25
percent of total sales for our 20-site company. Having completed this turnaround over the last 5 years,
I’m eager for new challenges where my proven skills in sales, marketing, and program/event planning
can contribute to a company’s bottom line. (press Enter)
I have been thinking about the challenges you described in building your presence at the retail level, and
I have some good ideas to share at our meeting. I am excited about the future of Grand Style Products
and eager to contribute to your growth. (press Enter)
Sincerely, (press Enter two times)
Student Name (press Enter)
Enclosure
Chapter 1
■
Preparing Documents
33
Case Study
Apply Your Skills
Part
You are the assistant to Paul Brewster, the training coordinator at a mediumsized service-oriented business. You have been asked by Mr. Brewster to prepare
a document for Microsoft Word users within the company explaining the steps
employees need to take to save an open company contract document to a folder
named Contracts that is located in the Documents main folder. Save the document and
name it WL1-C1-CS-Saving. Print and then close the document.
Part
Mr. Brewster would like a document containing a brief summary of some basic
Word commands for use in Microsoft Word training classes. He has asked you to
prepare a document containing the following information:
1
2
• A brief explanation of how to move the insertion point to a specific page
• Keyboard shortcuts to move the insertion point to the beginning and end of
a text line and beginning and end of a document
• Commands to delete text from the insertion point to the beginning of a
word and from the insertion point to the end of a word
• Steps to select a word and a paragraph using the mouse
• A keyboard shortcut to select the entire document
?
Help
Save the document and name it WL1-C1-CS-WordCommands. Print and then
close the document.
Part
3
WW
34
W
Word Level 1
■
According to Mr. Brewster, the company is considering updating the Resources
Department computers to Microsoft Office 2013. He has asked you to use the
Internet to go to the Microsoft home page at www.microsoft.com and then use
the search feature to find information on the system requirements for Office
Professional Plus 2013. When you find the information, type a document that
contains the Office Professional Plus 2013 system requirements for the computer
and processor, memory, hard disk space, and operating system. Save the document
and name it WL1-C1-CS-SystemReq. Print and then close the document.
Unit 1
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