Using Zoom at KU - Video Conferencing

Using Zoom at KU - Video Conferencing
What is Zoom?
Install the Zoom app:
Zoom combines video conferencing, online
The Zoom app must be installed on each
participant’s computer or mobile device.
meetings and in-conference group chat into one
easy-to-use tool that is ideal for KU conference
rooms and online meetings with external partners.
Schedule a meeting:
1. Browse to https://kansas.zoom.us/
2. Select Sign In to log in using your KU Online ID
and password.
3. Choose Schedule a Meeting.
4. Set a specific time for your meeting (to schedule a
meeting that you can use any time, select
Recurring Meeting > Recurrence > No Fixed
Time.)
5. Select Save then choose to add the meeting to
your Outlook calendar or copy and send meeting
information to participants.
Note: Once you’ve signed in through the browser,
you can schedule meetings through the desktop app
or through an Outlook plug-in. However, it is
recommended to use the browser in order to have
the most options.
Meeting tips:
• Browse to kansas.zoom.us and choose Host
Meeting to start an impromptu meeting and
invite others.
• You can configure meeting settings such as
password requirements, audio options, and
auto-recording.
• Select Enable Join Before Host to allow
attendees to enter before you arrive.
• Select Recurring Meeting > Recurrence > No
Fixed Time to create a meeting room you can use
any time.
• Select Mute Participants Upon Entry so late
participants won’t disrupt the meeting.
• Include the client download link
(https://zoom.us/download) with your meeting
invitation.
• If you don’t have a microphone, choose Phone
Call as you enter the meeting.
KU IT Technology Instruction | training@ku.edu
Find more how-to information at kansas.zoom.us
You will be prompted to install the app
when you enter a meeting for the first time
on a computer. Or, you can install the
Zoom app prior to your meeting at
https://zoom.us/download.
Windows Install
1. Visit https://zoom.us/download.
2. Under Zoom Client for Meetings,
select Download.
3. Run ZoomInstaller.exe.
4. The Zoom app will now be installed.
Mac Install
1. Visit https://zoom.us/download.
2. Under Zoom Client for Meetings,
select Download.
3. Run zoominstaller.pkg and select
Continue if prompted.
4. The Zoom app will now be installed.
Mobile Apps Install
Both iOS and Android devices can join
Zoom meetings. Search for Zoom Cloud
meeting app in Apple’s App Store or
Google Play.
Sign in to the Desktop or Mobile App
1. Click Sign In.
2. Choose Sign In with SSO or Login
with SSO.
3. Enter kansas.zoom.us for the company
domain.
4. Enter your KU Online ID and password
to log in when prompted.
5/15/2017 | v4
Join a meeting:
Ways to join a Zoom meeting
From a meeting invitation or email:
1. Locate the meeting invitation or email.
2. Double-click on the link next to Join from
PC, Mac, Linux, iOS or Android. Note: if this
is the first time you are joining a meeting
from your workstation, you will be prompted
to install the Zoom app.
3. If you have a microphone, choose Join
Audio Conference by Computer, otherwise,
choose Phone Call to call into the meeting.
Using the Zoom app:
After installing the Zoom application, you can
use it from your computer workstation. You’ll
find it under your programs.
1. After locating the Zoom app, select Sign in
with SSO then enter kansas.zoom.us for
the company domain.
2. Sign in with your KU Online ID and
password..
After signing into the
application, you can:
If you know the Meeting ID:
1. Browse to https://kansas.zoom.us/.
• Start impromptu
meetings
2. Select Join a Meeting.
• Join a meeting
• Schedule meetings
3. Enter the Meeting ID. Note: if this is the first
time you are joining a meeting from your
• See all meetings you
have access to
computer, you will be prompted to install the
Zoom app.
under the Meetings
tab at the bottom.
4. If you have a microphone, choose Join
Audio Conference by Computer, otherwise,
choose Phone Call to call into the meeting.
Meeting options:
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Select the Microphone icon to mute and
unmute your audio.
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Select Share Screen to present your
desktop with meeting attendees.
2
Select the Video icon to start or stop your
webcam.
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Select the Chat icon toggle the chat screen
on and off.
3
Select the Invite icon to invite more
attendees or room systems on the fly.
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Select Record to record the meeting.
Note: Recordings will be saved to the
Documents folder in a folder called “Zoom.”
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Select the Participants icon to manage
participant actions such as muting
microphones, turning off video, or
promoting them to a host.
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Select Leave Meeting as a participant to
leave. Choose End Meeting as the host to
formally close the meeting.
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