Using the MANAWATU Research Collaboration Room with Lync or

Information Technology Services
Using the Manawatu Research Collaboration Room
Using the MANAWATU Research Collaboration Room with Lync
or Scopia (aka REANNZ)
Introduction
This document explains how to use the Manawatū Research Collaboration Room (RCR) desktop video
conferencing system.
Room Location: Manawatu Library Room LIB2.45
You will need to be familiar with Lync and / or Scopia to be able to host meetings in these rooms.
Support
The Research Collaboration Rooms are self-supported:
•
•
In room technical facilitation is not provided by ITS
It is strongly recommended that the Meeting host (and also meeting facilitators appointed by the
host for each location) book self-supported practice session(s) before hosting or facilitating their first
meeting.
The current version of this self-support guide for users of the RCR room and additional support information
can be found at this location:
• ITS Video Conferencing page
A copy of this document is in the room and will be emailed to the person making the room booking.
The locations of the three Massey Research Collaboration Rooms are:
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•
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Albany:
ALB LIB1.22A in the Albany Library, level 1, Room L1.34A
Telephone Extension in the room is:
43761
Manawatu:
MTU LIB2.45 in the Turitea Library, level 2, Room 2.45
Telephone Extension in the room is:
85422
Wellington:
WLG 5E25 in Block 5 Level E, Room 25
Telephone Extension in the room is:
63862
Room Set Up
Room Access is via the Service Point, which is located on Level 2 of the Library. A Service Point staff
member will unlock the door for you.
Please let the Service Point staff know when you are finished in the room so it can be locked again.
The following steps explain how to set up the desktop video conferencing system.
Turn on equipment
1. Turn on the Lights Master switch.
This is located on the wall
immediately to the left of the door.
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2. Press the 2 button on the Lights
Control panel and the lights will turn
on.
If more or less light is required use the
numbers to select the level required.
3. The touch panel is located to the right
of the lights control.
It has a motion detector and will turn
on automatically.
Touch the panel after a few seconds.
4. Press the On button on the touch
panel to start the projectors.
5. Press the power button on the
computer. The computer is located at
the bottom of the equipment rack
behind the desks to the right of the
door.
A steady blue light should display on
the computers’ power button when it
has started.
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6. Ensure the wireless keyboard and
mouse are turned on by checking the
positions of the power switches on
the devices.
These may take a few seconds to
connect to the computer after they
have been turned on.
7. On the keyboard press
Ctrl+Alt+Delete and log on using your
Massey username and password.
Please Note: You may need to switch
users to log onto the computer
Initial Camera and Audio Setup
The first time someone uses Lync or Scopia in the RCR the cameras need to be configured.
Details on how to configure the cameras can be found in the Appendix to this guide.
Please Note:
1. The initial setup only has to be done once per user (the person making the call) per room.
2. It is recommended you preview each camera image on the display wall and set a location that best
captures the eye line of the meeting facilitator(s).
3. The physical camera remote control can be used to adjust the camera view that the meeting
participants in other locations will see.
Use Lync or Scopia video conferencing as you would normally do on your desktop PC.
Details on how to use Lync or Scopia conferencing can be found at this location:
•
ITS Video Conferencing page
Finishing Up
1.
2.
3.
4.
5.
6.
Close session/software when you have finished.
Shutdown the computer.
Turn off the Keyboard and Mouse.
Press the “Off” button on the touch panel to turn the projectors.
Tidy up the room, and switch off lights.
The Host informs the Service Point when the meeting is finished, so the room can be locked.
You do not need to turn off any of the equipment in the Equipment Cabinet or Rack.
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APPENDIX: Application capture settings
Both Lync and Scopia must be set up once per user per room.
You will only need to set up the software that is being used for your meeting the first time you use the
room, the settings will be stored.
Contents
•
•
Initial camera and audio setup for Scopia
Initial camera and audio setup for Lync
Initial camera and audio setup for Scopia
The Scopia Desktop Client software needs to be installed before setting up the camera.
Scopia Desktop Software Installation
1. Go to http://sds.karen.net.nz in
Internet Explorer.
Click the hyperlink “Click here to install
these updates”.
2. Click the “Install” Button.
3. Once the installer has finished, select
“Close”.
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Camera and Audio setup for Scopia
Once the Scopia Desktop Client software is installed the camera and audio needs to be set up.
1. Go to Start\All Programs\Conference
Client\Settings
2. Select the “Advanced” tab
Disable “Automatic Gain Control” and “Echo
Cancellation”.
Enable “Exit Conference Client when
conference ends” (you may need to scroll
down to select this).
3. Select the “Video” tab and select the camera
to use with Scopia.
You can chose either the “Blackmagic WDM
Capture” or “Blackmagic WDM Capture (2)”
depending on weather you wish to use the
left or right camera.
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4. Click on the “Source” button.
This will open a properties window.
5. Select the “Video Format” tab
Select “HD 1080p 25 – 8-bit 4:2:2 YUV” from
the drop down box then click “OK”.
Then click “OK” in the Settings window
Initial camera and audio setup for Lync
Microsoft Lync is pre-installed on most Massey staff computers. See the ITS web pages for information.
To set up the cameras:
1. Within Lync, select the gear wheel or the
“Options” button.
2. Select “Audio Device” and select “PC Mic and
Speakers”.
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3. Select “Video Device” and select the camera
to use with Lync.
Use either “Blackmagic WDM Capture” or
“Blackmagic WDM Capture(2)” depending on
weather you wish to use the left or right
camera.
4. Click on the “Webcam Settings” Button.
In the window that appears click on the Video
Format tab, select “HD 1080p 25 – 8-bit 4:2:2
YUV” and then click “OK”.
Click “OK” again to complete the setup.
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