Sulis Meetings tool (BigBlueButton) What is BigBlueButton? BigBlueButton (BBB) is an open source, easy-to-use, web conferencing system. It has been developed for distance education at institutions of higher education to provide a high-quality learning experience for remote students. It can also be used for collaborative meetings, webinars, office hours, course review sessions….etc. BBB supports sharing of slides (PDF and PPT), video, audio, whiteboard, private or public chat, and desktops. It runs on Mac, Unix, and PC computer. Integration of BigBlueButton with Sulis BigBlueButton is integrated with Sulis as the ‘Meetings’ tool managing the scheduling and login to BigBlueButton. Faculty will schedule the meeting date/time and select the participants of the BigBlueButton virtual meetings from within Sulis as follows: 1. 2. 3. Select the ‘Meetings’ tool. Click “Create Meetings”. Enter the title, select the Participants (all members of the site or selected members), select the Start and End Date and Time, and check to notify the attendees. Students join the meeting by: 1. 2. 3. 4. logging into the Sakai course or project site, selecting the Meetings tool, choosing from one or more available meeting sessions, and clicking the “Join Meeting” link. The instructor who schedules the meeting will, by default, be the moderator of the meeting. Other attendees are, by default, the viewer of the meeting. A viewer in the meeting may join the voice conference, share his/her Webcam, raise his/her hand, and chat with others. A moderator may mute/unmute others, eject any user from the session, and make any user the current presenter. The presenter may upload slides, control the presentation, and share a view of any open application on his/her desktop. Webcam Multiple users can share their Webcam at the same time. There is no built-in limit on the number of simultaneously active Webcams. Page 1 Integrated VoIP BBB voice conferencing supports voice over IP (VoIP) conferencing out-of-the-box. All your students need are speakers and a microphone to participate, although a combination headphone-microphone is preferred. Presentation The presenter can upload any PDF presentation or office document and keep everyone in sync with their current page, zoom and pan; the audience can see the presenter’s mouse pointer. Desktop Sharing Go beyond slides! The presenter can broadcast their desktop for all students to see, whether they are using the Mac, PC, or Unix system. Additional information: For an overview of BBB, go to http://www.bigbluebutton.org. To watch screen casts of how to use the features listed above, go to: http://www.bigbluebutton.org/content/videos After joining the meeting, you will be prompted to click on the microphone or select listen only mode the audio. If you select ‘Listen Only’ mode, you will be passed directly to the meeting. If you select the microphone, an echo test will be performed. You will be asked to speak a few words and have them echo’d back to you. If you click Yes, you enter the virtual classroom. If you click No you will be asked to allow’Adobe Flash Player Settings’ and then be guided through a wizard to enable your audio and microphone. You will have the option to record the lecture. Page 2 Then you will see four windows - Users, Webcams, Presentation, and Chat Users window Presemtation window The list of logged in users appears here The presentation window is where you upload your lecture. The presenter is identified by the presentation logo in the status column. The media column shows if the user is using a microphone or is in listening mode. Click to connect your headset or microphone to talk, and you name will appear in the Listeners window. Click on this icon to upload your lecture Click to connect your webcam (if you have one) to share your video. Click to share desktop application. Refer to Appendix I - “Use Meetings tool to demonstrate Sakai and allow students having hands-on experiences” at the end of this document for more details. This icon is used to take a poll or a vote This icon publishes your poll results is the icon for Moderator. A moderator may . Page 3 These buttons allow you move easily to any page in your presentation. These buttons allow you to zoom in and out or enlarge a particular part of your presentation The Moderator/Presenter may Webcams Webcams are displayed in this window. If there is more than one webcam, they share the window space. 1. 2. 3. mute/unmute others in the Listeners window eject any user from the session, and make any user the current presenter by clicking to make them presenter Chat You have the option for public or private chat. As a lecturer, if you have difficulty getting your audio working, you can connect via your phone to a local Limerick number. (Please let us know if you need to do this as there is an associated cost) 061 518004 Pin 38648 and the press the # key. Page 4 Tips 1. Use headset, instead of built-in internal microphone and speaker, to avoid echo and noise. 2. Mute all participants, then un-mute individual(s) for communication to avoid noise. 3. Upload a blank PDF file to have a blank whiteboard.