Personal Paperless
Document Manager
Capture & Distribution Solution
Productive, Personalized Scanning
Ricoh Personal Paperless Document Manager
Make Your Documents Work For You
One of the biggest challenges to streamlining document
processes is the incompatibility of paper documents, PDFs and
files from applications such as Microsoft Office. The Personal
Paperless Document Manager (PPDM) from RICOH solves this
problem, integrating seamlessly with Ricoh multifunction
products (MFPs) to capture, combine, convert and share
documents regardless of the original format. This simple
solution enables users to create personalized workflows for an
efficient experience that improves processes and significantly
increases productivity.
When you walk up to the MFP and log in, the touch-screen interface shows
a complete list of your pre-configured and personalized scanning and
distribution workflows, each with its own one-touch icon.
Simple, Personalized Scanning
Establish complete control over scanning by setting up
custom workflows, right from your desktop computer.
• Know exactly where scanned files are going without guesswork. Just define
a workflow at your computer. When you login at the Ricoh MFP, the touchscreen interface reveals your personalized scanning destinations.
• Complete common tasks more quickly, without reprogramming scan-to
destinations every time you walk up to the MFP.
• Scan and format files directly to your computer — or many other
destinations — in the fewest possible steps conveniently and securely.
• View any Ricoh MFP on the network from your desktop computer and
change the destinations, workflows and scanning preferences available to
you on that device. Changes require no assistance from IT.
• Improve user productivity immediately to achieve faster ROI.
PPDM allows users to customize MFP
touch-screen interfaces directly from
a desktop PC, without the need for
IT intervention.
One-Touch Distribution
PPDM makes document distribution easy, secure and
productive. Use it to send paper and electronic files from
Ricoh MFPs to virtually any destination.
• Replace manual, paper-based processes — dramatically reducing wasted
paper and toner — with efficient document distribution via e-mail, the
Web, document management systems and other tools.
• Capture paper documents and send them to e-mail systems, FTP sites, Web
folders, Microsoft SharePoint servers and ODMA-supporting content
management systems.
• Combine options, destinations and formats into one seamless operation
available as a single button on the Ricoh MFP’s touch-screen interface.
• Open and save PDF files directly from your desktop computer with native
support for SharePoint 2007, Interwoven, Open Text and LexisNexis CaseMap.
• Take advantage of advanced workflow capabilities to combine complex
document conversion and routing operations into one easy, automatic step.
Users authenticate to the MFP and are
given access to all customized workflows
from their desktop.
Create and Assemble PDFs
Create compact, universally readable PDFs from text files,
spreadsheets and scanned paper using drag-and-drop tools
— just as easily as assembling paper.
• Scan, create and combine industry-standard PDF files from applications that
are compatible with — but do not require — Adobe® Acrobat®.
• Share color documents easily with super-compressed scanned color PDF files
that are up to eight times smaller than conventional JPEGs.
• Merge documents from different folders — such as one from your
computer and another from Microsoft SharePoint — with the innovative
split-desktop feature.
• Keep information confidential with 128-bit security that requires recipients
to enter a password in order to view, change or print a PDF.
• Create searchable PDF files to easily locate text within scanned files, right
from your desktop PC or an enterprise document management system.
• Create empty, ready-to-fill forms from scanned forms or static PDF forms.
• Organize multiple document types and simplify sharing with PDF packages.
Combine scanned and electronic files from
multiple formats into a cohesive PDF file
that can be shared, stored or printed.
Ricoh Personal Paperless Document Manager
Edit PDFs With Precision
PPDM makes it simple and easy to edit PDFs,
without the need for expensive or
complicated software applications.
System Requirements — Desktop Applications
• Perform a wide range of editing operations: annotate,
redact or highlight text; clean up scanned images; touch
up text and images; add stamps, watermarks and Bates
stamping; and change colors, fonts or text size.
• Copy graphics, charts and text from PDF files and place
them in Microsoft Word, Excel or PowerPoint.
• Streamline collaboration using sticky notes and highlighting
tools that allow you to emphasize text or images during
the review process.
• Add bookmarks and hyperlinks to quickly find a place in a
document, or embed a link so readers can skip ahead to
important information quickly.
• Energize conventional PDF files with application, audio or
video files.
PDF Converter Professional 5 Enterprise
Advanced File Conversion
PPDM offers an array of sophisticated
document conversion tools that redefine the
possibilities of workflow efficiency.
• Eliminate the need to recreate existing documents by
converting static paper and PDF documents into editable
text documents in seconds. Converted files retain original
formatting (columns, tables, bullets, graphics) and text flow.
• Use Logical Form Recognition™, an advanced form
conversion technology, to turn paper forms into PDF or
Microsoft Word forms that can be edited or filled.
• Extract data from filled PDF or printed forms into
spreadsheets or databases. For example, you can
automatically collect employee information from a benefits
form and convert it into a sortable, searchable spreadsheet.
• Convert paper and PDF files into WAV audio files that can
be listened to any time and anywhere.
PaperPort Professional 11
OmniPage Professional 16
Computer with an Intel® Pentium® or higher processor
Microsoft Windows® XP (32/64-bit) SP2 or above, Windows Vista® (32/64-bit)
SP1 or above, Windows 7 compatible
Microsoft Internet Explorer 5.5 or above
256 MB RAM (1 GB recommended)
1 GB free hard disk space for application and sample files plus 70 MB working space
during installation
SVGA monitor with 256 colors, preferably 16-bit color (called Medium Color in
Windows XP and Vista) and 800 x 600 pixel resolution
Windows-compatible pointing device
CD-ROM drive for installation
To save DOCX, XLSX and PPTX files (for Microsoft Office 2007 applications such as
Word, Excel and PowerPoint) or to load and save XPS files (XML Paper Specification),
users need Microsoft .NET Framework 3.0, which is part of the Windows Vista
operating system.
System Requirements — SP Server 2
Computer with an Intel® Pentium® or higher processor.
Microsoft Windows® XP (32) SP3, Windows Server 2003 (32-bit) SP2 or above,
Windows Server 2008 (32-bit) SP1 or above
Microsoft Internet Information Services (IIS) 5.0, 5.1, 6.0 (or 7.0, only on Windows
2008 Server, installed with “World Wide Web Services” and “FTP services”)
Microsoft Internet Explorer 6.0 or above
256 MB RAM, 1 GB recommended
20 MB free hard disk space for application files plus 5 MB working space during
SVGA monitor with 256 colors, preferably 16-bit color (called Medium Color in
XP and Vista) and 800 x 600 pixel resolution
Windows-compatible pointing device
CD-ROM drive for installation
Microsoft .NET Framework version 2.0 (selectable component during installation)
Web Services Enhancements 2.0 SP3 Runtime for Microsoft .NET (selectable
component during installation)
Bringing Ricoh Value to Your Organization
Ricoh technology offers a diverse portfolio of solutions to help your organization stay competitive and move
ahead. Let Ricoh show you how to empower your business to improve critical processes, keep information
secure, ensure compliance and promote environmental sustainability while reducing the total cost of ownership.
Ricoh Americas Corporation, Five Dedrick Place, West Caldwell, NJ 07006
Ricoh® and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. All
other trademarks are the property of their respective owners.
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