LabArchives

LabArchives
Quick Start Guide for New Users
Welcome to Lab Archives!
A powerful web-based software that enables you to easily store,
organize, and publish laboratory data.
1915 Aston Ave. Carlsbad, CA 92008
Phone Toll Free: (800) 653-5016
Outside the US & Canada: +1 (760) 579-0342
Fax: (509) 352-9699
www.labarchives.com
1915 Aston Ave. Carlsbad, CA 92008
Phone: Toll Free (800) 653-5016 | Outside US +1 (760) 579-0342
www.labarchives.com – support@labarchives.com
Signing up for Lab Archives
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Log onto www.mynotebook.labarchives.com
Select “Create an Account”.
After signing up, an Activation Link will be sent to your email. (If you do not receive the Activation email,
please check your Spam folder).
Upon Activation, you will be directed to your Lab Archives Dashboard.
Creating a Lab Notebook
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Log on to your Lab Archives dashboard
Look for the Notebook Navigator on the left hand side of the screen. Click on the
drop-down menu and under “Actions” select “Create New Notebook.”
Once selected, a new window will appear asking you to name your new Notebook.
Select a name, then press “Create Notebook.”
You have now created your first notebook!
Organizing Your Lab Notebook
Once your Lab Notebook has been created, it is time to organize it. This is usually dependent upon how you regularly
set up your labs.
 We provide a variety of folders which you can use, rename, move, or delete
based on your needs. To create a new folder or page, click on “Add New Item” in
your Notebook
 You will be presented with three options: Adding a new
folder, adding a new page, or creating a copy of a page based on
an existing one.
 Subfolders can also be created within other folders to
better organize your lab’s information.
 If a folder is placed somewhere accidentally, all
folders and pages can be dragged and dropped, depending
on where you want that item to be placed.
Adding Data and Entries to Your Notebook
There are many ways to add data to your Notebook. Information added to a Notebook is known as an
“entry.” Entries can be added by using the toolbar at the top and bottom of the Lab Notebook.
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The most common type of entry is a “Rich Text” entry. This allows users to format text they add to
their Lab Notebook.
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Documents saved to your computer can also be added to your Lab Notebook by using the
“Attachment” entry. Any file format can be uploaded. If a Microsoft Word, PowerPoint, Excel, or PDF
is being uploaded, a preview will be shown. Most image formats will also appear, such as a .jpg, .gif,
.tiff, .bmp, and other recognized file types. (Note: The fastest way to transfer existing files to your
Notebook is by “dragging & dropping” them from your PC or server. )
1915 Aston Ave. Carlsbad, CA 92008
Phone: Toll Free (800) 653-5016 | Outside US +1 (760) 579-0342
www.labarchives.com – support@labarchives.com
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Alternatively, if you would like to place an entry between two already existing
entries, move the cursor between the two entries on the left side. An insert tool bar
that includes all available entry types will appear.
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Another type of entry included within LabArchives is the “Office document.” This
entry allows the user to create and edit Microsoft Office compatible documents,
including Word, PowerPoint, and Excel files.
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The Inbox (
) is a useful tool within LabArchives that can be used to place data in your Notebook
via e-mail. If you want to e-mail information to LabArchives, send it to inbox@labarchives.com . (Make sure
to send information from the e-mail associated with your LabArchives account!)
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To comment on an Entry, select the
dialogue icon as shown. A comment box
should appear below the Entry.
Types of Entries
Rich Text:
Allows for text formatting such as color and sizing. You may also
embed images and links.
Attachment:
Any file format can be uploaded. If a Microsoft Word, PowerPoint,
Excel, or PDF is being uploaded, a preview will be shown. Most image
formats will also appear, such as a .jpg, .gif, .tiff, .bmp, and other
recognized file types.
Office Document: This entry allows the user to create and edit Microsoft Office
compatible documents, including Word, PowerPoint, and Excel files.
Heading:
Allows you to divide a Notebook Page and to make it more readable
and visually appealing
Plain Text:
Simple text when no stylistic attributes are needed.
PubMed Ref:
Import and store references directly from PubMed. A pop-up search
will appear when selecting this option
Widget:
A powerful feature that enables users to extend the capabilities of
LabArchives. You can create forms, templates, and even custom
programs that operate within your Notebooks.
Edit an Entry
To edit or delete an entry, simply move the cursor over the entry and select edit or delete from the menu that
appears. Note that data cannot be removed from your Lab Archives notebook, therefore a “deleted entry” will still
remain viewable in “Revisions” section.
Reviewing Past Versions of Pages or Entries
LabArchives stores every version of every entry that you make - whether it is a text document, a spreadsheet, an
attachment, etc. Each revision is stored with an exact date and time stamp of when the entry was made.
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To go back to a previous revision, click on “revisions” at the top of the page.
1915 Aston Ave. Carlsbad, CA 92008
Phone: Toll Free (800) 653-5016 | Outside US +1 (760) 579-0342
www.labarchives.com – support@labarchives.com
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Once selected, a page will appear that shows all revisions made to the page.
This table provides a history of the page, beginning with the most recent
modification at the top of the page. The columns display the date and time
that each change was made, the version number of the entry in question, by
whom the change was made, the action (e.g. added or edited), the type of
data, a brief synopsis of the area that was changed, followed by a link to
“Revert to This Version."
Alternatively, the revisions can be viewed by entry. To do this, roll your cursor
over the specific entry, and select “Revisions”.
Linking
LabArchives includes a feature that enables you to create links from any entry within
your Notebook to any other entry or page within your Notebook.
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To add a link, edit an entry and then click on the link “Edit Links” in the top
right hand corner.
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Once the link is clicked, you
will see the following box:
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If you select a page or entry in
your Notebook, you will be
presented with the “Notebook
Navigator.”
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This option enables you to
select the target for your
link. The target may either be an entire page or a specific entry.
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If you link inside your Notebook you may link to the current version or a previous version.
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If you choose to enter a link outside of your Notebook, simply enter the URL of the target.
Sharing Data
One of the most helpful features of LabArchives is its ability to share data. Sharing may be with individuals in your
lab, with collaborators, or across the globe.
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The first way to share a Notebook is by right clicking
(Ctrl-Click for Macs) on a notebook, folder, or page and
choosing “Share.” Once selected, the below screen will
appear:
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Each tab allows you different options to share your
Notebook. The first option is to invite others.
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In the box below, add e-mail addresses for those you
would like to invite to view your Notebook.
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You can opt to allow the invited person(s) to edit the
Notebook or just view it.
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If needed, an option is also available that will allow you to include a personalized message and send a copy
of the invitation to yourself.
1915 Aston Ave. Carlsbad, CA 92008
Phone: Toll Free (800) 653-5016 | Outside US +1 (760) 579-0342
www.labarchives.com – support@labarchives.com
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Once people have been invited to share your
Notebook, access for each individual can be
controlled under the “Groups or People with
Access” tab, shown here:
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If you would like your Notebook to be accessible
to the public, you can select “Allow anyone to
view.”
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If you would like to control how each user or user
group views your Notebook individually, this can
be done under the “Rights” header for each
individual/group. Please note: this applies only to
the previously selected Folder, Page or Entry.
 Another option for sharing information from your
Notebook is by sending a link. As long as the user has
been given access to view this part of the Notebook, they
will be able to view it by using the link provided in the
“URL to Share” tab.
 Another way of managing users
in your Notebook is by going to
“Notebook user management.” By
selecting this option, people added to
your notebook can be set as a guest,
user, or administrator.
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The option to control users in groups is also available. Groups can be created under the
“Notebook Group management.”
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In “Notebook User management” a drop down menu is available to change the role of the
user.
1915 Aston Ave. Carlsbad, CA 92008
Phone: Toll Free (800) 653-5016 | Outside US +1 (760) 579-0342
www.labarchives.com – support@labarchives.com
Using Widgets
Widgets allow users to extend the capabilities of LabArchives that enables users to extend the capabilities of
LabArchives. You can create forms, templates, and even custom programs that operate within your
Notebooks. Widgets is a type of entry that can be added to any page in a notebook.
 Once selected, a drop down window will appear. From here, choose
the widget you want to use in your Lab Notebook and it will be added as an
entry.
Creating a Widget
 If you would like to create a custom widget, this can be done by
going to “Widget Manager” in the top tool bar.
 To create a widget, select “New” and then create a widget made to
your own specifications.
Find Lab Archives Online
Website
www.labarchives.com
Facebook
www.facebook.com/pages/labarchives
Twitter
www.twitter.com/labarchives/
LabArchives Blog
labarchives.wordpress.com
1915 Aston Ave. Carlsbad, CA 92008
Phone: Toll Free (800) 653-5016 | Outside US +1 (760) 579-0342
www.labarchives.com – support@labarchives.com
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