DS-5000 DS-5000iD - Executive Communication Systems

DIGITAL VOICE
RECORDER
DS-5000
DS-5000iD
DETAILED
INSTRUCTIONS
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
Executive Communication System
www.TVPS.com
EN
(805) 644-9525
Introduction
Introduction
● The contents of this document may be changed in the future without advanced notice.
Contact our Customer Support Center for the latest information relating to product names
and model numbers.
● The utmost care has been taken to ensure the integrity of the contents of this document. In
the unlikely event that a questionable item, error, or omission is found, please contact our
Customer Support Center.
● Any liability for passive damages or damage of any kind occurred due to data loss incurred
by a defect of the product, repair performed by the third party other than Olympus or an
Olympus authorized service station, or any other reasons is excluded from the Olympus’s
liability.
Trademarks
Microsoft and Windows are registered trademarks of Microsoft Corporation.
Macintosh is a trademark of Apple Inc.
Intel and Pentium are registered trademarks of Intel Corporation.
SD and microSD are trademarks of SD card Association.
SDHC and microSDHC are trademarks of SD card Association.
Other product and brand names mentioned herein may be the trademarks or registered
trademarks of their respective owners.
2
INDEX
INDEX
Table of Contents
P.4
Safe and Proper Usage
P.6
Getting Started
P.11
Basic Operations
P.27
Advanced Operations
P.41
Managing Files on Your PC
P.69
Other Practical Use Methods
P.77
Other Information
P.78
1
2
3
4
5
6
7
3
Table of Contents
Table of Contents ...................................... 4
Safe and Proper Usage ............................ 6
General Precautions ................................. 7
1 Getting Started
Main Features ........................................ 11
Memory Card ......................................... 12
Identification of Parts ............................. 14
Installing Batteries ................................. 16
Charging Battery Pack .......................... 18
Using the Battery Pack .......................... 20
Using the AC Adapter ............................ 21
Turning ON the Recorder ...................... 22
Power Save Mode (Power Save) .......... 22
Inserting and Ejecting a SD card .......... 23
Setting Time and Date (Time & Date) ... 24
Setting Recording Destination
(Card Select) ................................... 26
2 Basic Operations
Recording .............................................. 27
Microphone Sensitivity (Mic Sense) ...... 31
Recording Modes (Rec Mode) .............. 32
Using the Variable Control Voice Actuator
(VCVA) ............................................. 33
Hands-free Recording ........................... 34
Recording Monitor ................................. 34
Playing ................................................... 35
Erasing ................................................... 37
4
3 Advanced Operations
Menu List ............................................... 41
Learning to Use the Menu ..................... 43
Selecting Folders and Files ................... 44
Displaying File Information .................... 45
Device Lock Function ............................ 46
Locking Files (Lock) .............................. 50
Pending Files (Pending) ........................... 51
Setting Priority Levels (Priority) ............ 52
Setting the Author ID and Work Type .... 53
Verbal Comment .................................... 56
Index Marks ........................................... 57
Language (Language) ........................... 58
Backlight (Backlight) .............................. 59
LED (LED) ............................................. 60
LCD Contrast Adjustment (Contrast) .... 61
System Sounds (Beep) ......................... 62
Inserting and Ejecting a microSD card .... 63
Formatting the Card (Format) ............... 64
Check System Information (System info.) .. 66
Changing the USB Class (USB Class) .... 67
Customizing the Recorder ..................... 68
4 Managing Files on Your PC
DSS Player Software ............................. 69
Installing DSS Player Software ............. 71
Uninstalling DSS Player Software ......... 72
Using Online Help ................................. 73
Connecting Recorder to PC .................. 74
Running DSS Player Software .............. 76
Table of Contents
5 Other Practical Use Methods
Using as External Memory of the Computer ... 77
6 Other Information
Alarm Message List ............................... 78
Troubleshooting ..................................... 79
Accessories ........................................... 80
Specifications ........................................ 81
Technical Assistance and Support ........ 82
5
Safe and Proper Usage
Before using your new recorder, read this
manual carefully to ensure that you know
how to operate it safely and correctly. Keep
this manual in an easily accessible location
for future reference.
Symbols prohibiting a specific action
Important Safety Precautions
Symbols requiring a specific action
Certain symbols are used in the user’s
manual and on this product to help protect
users, their surroundings, and their
property from possible injury or damage.
Please familiarize yourself with the
following definitions and meanings for each
symbol before reading the precautions.
Danger
Warning
Caution
6
Signifies danger which
may result in serious
injury or death.
Indicates items or actions
which may cause serious
injury or death.
Indicates items or actions
which may result in
damage or personal injury.
Prohibited
Mandatory
Do not
disassemble
Unplug from
power outlet
Convention Used In this Manual
• The word “card” is used to refer to the SD
card and microSD card.
• The word “DSS Player” is used to refer to
the DSS Player Pro R5 Dictation Module
in Windows environment and DSS Player
in Apple Macintosh environment.
• The Notes at the bottom of a page are
used for additional information,
exceptions, or related events.
• Words in uppercase form such as PLAY
or REC are used to describe a function,
button, or switch position on the recorder.
General Precautions
● Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on the
beach in the summer.
● Do not store the recorder in places exposed
to excessive moisture or dust.
● Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
● Do not place the recorder on top of or near
electric appliances such as TVs or
refrigerators.
● Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause interference
and noise. If you experience noise, move
to another place, or move the recorder
further away from such equipment.
● Avoid sand or dirt. These can cause
irreparable damage.
● Avoid strong vibrations or shocks.
● Do not disassemble, repair or modify the
unit yourself.
● Do not operate the unit while operating a
vehicle (such as a bicycle, motorcycle, or
go-cart).
● Keep the unit out of the reach of children.
<Warning regarding data loss>
Recorded content in memory may be
destroyed or erased by operating mistakes,
unit malfunction, or during repair work.
It is recommended to back up and save
important content to other media such as a
computer hard disk.
Batteries/Rechargeable Battery Pack
Danger
• Do not solder lead wires or terminals directly
onto a battery or modify it.
• Do not connect the = and - terminals
together. This may cause fire, overheating or
electric shock.
• When carrying or storing the battery, be sure
to put it in the provided case to protect its
terminals. Do not carry or store the battery
with any metal objects (such as key rings).
If this warning is not followed, fire,
overheating or electric shock may occur.
• Do not connect the batteries directly to a
power outlet or a cigarette lighter of an
automobile.
• Do not insert the batteries with their = and
- terminals reversed.
• If any liquid from a battery gets into your
eyes, promptly wash it off with clean water
and consult your doctor at once.
• There is a hole from which gas escapes on the =
terminal. Do not cover or block it.
Warning
• Batteries should never be exposed to flame,
heated, short-circuited or disassembled.
• Do not attempt to recharge alkaline, lithium
or any other non-rechargeable batteries.
• Never use any battery with a torn or cracked
outer cover.
• Keep batteries out of the reach of children.
7
General Precautions
• If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odour:
•
•
•
•
•
•
1 remove the batteries immediately while
being careful not to burn yourself, and;
2 call your dealer or local Olympus
representative for service.
Do not expose the rechargeable batteries to
water. Do not allow water to contact the
terminals.
Do not remove or damage the battery
insulating sheet.
Do not use the batteries if you find
something wrong with them such as leakage,
color change or deformity.
Unplug the charger if the charging is still
incomplete after the specified time it should
take.
Should any battery liquid get on skin or
clothing, promptly wash it off with clean
water.
Keep batteries away from fire.
Caution
• Rechargeable batteries are exclusively for
use with Olympus digital voice recorder DS5000/5000iD. Do not use them in combination
with other equipment.
• Do not subject batteries to strong shocks.
• Do not use batteries of different types, voltages,
and/or brand names.
• When using rechargeable batteries or battery
pack, make sure they are charged at the same
time.
• When using rechargeable batteries or
battery pack that have not been used for a
while, be sure to recharge them before use.
8
Cradle
Danger
• Never disconnect the AC adapter
or power cord with a wet hand. This
may cause electric shock or injury.
• Only use the included AC adapter
with the cradle. Using it in
combination with other AC
adapters may cause overheating,
fire, or malfunction.
Warning
Do not
disassemble
• Never disassemble, modify, or
repair the recorder yourself. This
may cause fire, electric shock, or
injury.
• Never use it in locations where it
might come into contact with water
(such as a bathroom). Getting the
recorder wet may cause fire or
electric shock.
• Do not drop the recorder or allow
it to suffer a shock. This may cause
damage, fire, or electric shock.
• Do not insert metal wires or similar
objects. This may cause fire,
overheating or electric shock.
• Keep out of the reach of children.
Do not let children use this product
without adult supervision.
General Precautions
Caution
• Do not use or store the Cradle in/
on an unstable place, such as a
television set, etc. If it falls, it may
cause injury or break.
• Unplug the AC adapter or power
cord from the cradle and AC outlet
when not using for extended
Unplug from periods of time. If this precaution
power outlet is not followed and the cradle is
damaged then fire may occur.
AC Adapter
Danger
• Be sure to use the AC Adapter with
the proper voltage (AC 100 - 240 V).
Using it with other voltage levels
may cause fire, explosion,
overheating, electric shock or
injury.
• For safety, be sure to unplug the
AC Adapter from the outlet before
performing maintenance or
Unplug from cleaning. Also, never plug in or
power outlet disconnect the power plug with a
wet hand. This may cause electric
shock or injury.
In case
• ... the internal parts of the AC adapter are
exposed because it has been dropped or
otherwise damaged:
• ... the AC adapter is dropped in water, or if
water, metal flammable substances or other
foreign objects get inside it:
• ... you notice anything unusual when using
the AC adapter such as abnormal noise, heat,
smoke, or a burning odour:
1 do not touch any of the exposed parts;
2 immediately disconnect the power supply
plug from the power outlet, and;
3 call your dealer or local Olympus representative
for servicing. Continued use of the AC adapter
under these circumstances could result in
electric shock, fire or injury.
Caution
• Do not use the AC Adapter if the
power plug is damaged or the plug
is not completely connected to the
outlet. This may cause fire,
overheating, electric shock, short
circuit or damage.
• Unplug the AC Adapter from AC outlet
when not using. If this precaution is
not followed, fire, overheating or
Unplug from electric shock may occur.
power outlet
Warning
• Do not attempt to disassemble, repair or
modify the AC adapter in any way.
• Keep foreign objects including water, metal,
or flammable substances from getting inside
the product.
• Do not moisten the AC adapter or touch it
with a wet hand.
• Do not use the AC adapter in the vicinity of
flammable gas (including gasoline, benzine
and lacquer thinner).
• Make sure to hold the plug when
removing the power plug from the
outlet. Do not bend the cord
excessively or put a heavy object on
it. This may cause fire, overheating,
electric shock or damage.
9
General Precautions
• If something appears to be wrong
with the AC Adapter, unplug the AC
Adapter from the outlet and consult
your nearest service center. Using
the AC Adapter may cause fire,
overheating, electric shock or
injury.
• Do not use or keep the AC Adapter
in very hot places, such as in direct
sunlight, in a closed car on a sunny
day, near a heater, on an electric
carpet, etc. Do not use the AC
Adapter if something is covering it
(such as a blanket). This may cause
fire, explosion, leakage or
overheating.
10
1 Getting Started
Main Features
● Five folders and up to 200 files/folder, for a
maximum of 1000 recordings (☞ P.27).
● Supports two types of memory: SD card and
microSD card (☞ P.12).
When using DSS Player, it is possible to create
up to a maximum of seven folders (1,400 files) (☞
P.68, 69).
● Three Programmable smart buttons F1,F2
and F3 (☞ P.68).
● Recording and storing voice in Digital
Speech Standard Pro (DS2 format).
● Two recording modes, QP (Quality
Playback) mode or SP (Standard Playback)
mode (☞ P.32).
● Data encryption function for securing
recordings on the device.
● The recorder’s Ni-MH Rechargeable Battery
Pack can be charged in the recorder using
the USB cable or the AC adapter (☞ P.18,
19).
● Supports USB 2.0. High-Speed, which
enables high-speed data transmission from
the recorder to your computer.
● Large LCD screen with backlight.
● Device Lock function to prevent unauthorized
access to device (☞ P.68).
Authentication system via password or
fingerprint scan* (☞ P.46-49).
1
Main Features
● Slide switch operation for ease of use and
fast response.
● Indexmark function which is useful to search
particular points in the dictation (☞ P.57).
● Verbal comment function which allows
transcriptionists to instantly search and play
back instructions on their computer (☞ P.56).
● Priority Setting (☞ P.52).
● DSS Player software included (☞ P.69).
It is possible to customize the recorder in a number
of ways.
*DS-5000iD only
11
Memory Card
1
This recorder uses dual memory in the form of SD
card memory and built-in memory (microSD card),
allowing you to record to the selected memory.
A removable microSD card is used for the built-in
memory thus allowing you to remove your recording
from the recorder safely in case of recorder
malfunction or failure.
Memory Card
Compatible Cards
The recorder supports cards with memory
capacity between 512 MB to 8 GB.
Settings and operating environment
relating to the card
Check the latest operating information on the
Olympus homepage (http://www.olympus.com)
when using cards other than the included card.
In addition, refer to the following pages as well
when handling the card.
• Inserting and Ejecting a SD card (☞ P.23)
• Inserting and Ejecting a microSD card (☞ P.63)
• Setting Recording Destination (Card Select) (☞ P.26)
• Formatting the Card (Format) (☞ P.64)
1
SD card
1 Card Lock
SD card is equipped with a lock function.
When the lock function is used, important
data is protected by preventing it from being
accidentally overwritten or erased.
When the lock function is set
will
appear on the display.
2 Index area
For writing down information identifying card
or content.
3 Contact area
Comes into contact with the recorder’s
signal read contacts.
microSD card
1 Contact area
Comes into contact with the recorder’s
signal read contacts.
Memory Sizes of Cards and
Approximate Recording Times*1
Memory Size
QP Mode
SD card
512MB
38 hr. 45 min.
79 hr. 30 min.
3
1GB
77 hr. 40 min.
159 hr. 05 min.*2
2GB
157 hr. 55 min.*2
323 hr. 35 min.* 2
4GB
310 hr. 10 min.*2
635 hr. 25 min.* 2
8GB
2
2
microSD card
1
SP Mode
631 hr. 15 min.* 1293 hr. 15 min.*2
The above are the standard times, and the available
recording time will vary depending on the card.
*1: Available recording time for one continuous file.
Available recording time may be shorter if many short
recordings are made.
*2:Total recording time of several files. The maximum
recording time per file is 99 hours 59 minutes.
12
Memory Card
Warning
• Do not touch the card contacts.
That may damage the card.
• Do not place the card in locations
with static electricity.
Check Card Information (Card Info.)
1
Memory Card
• Store the card in a location that is
out of the reach of children. In case
of accidental ingestion, consult a
physician immediately.
Information such as the memory capacity and
remaining memory for installed cards can be
displayed on the recorder (☞ P.42).
Card Info.
SD
Remain
Capacity
mSD micro SD
Remain
Capacity
BACK
540MB
1024MB
250MB
512MB
EXIT
Notes
• When initializing (formatting) a card, confirm that
no necessary data is stored on the memory card
beforehand. Initialization completely erases the
existing data on the card.
• In some cases cards which have been formatted
(initialized) by another device, such as a computer,
cannot be recognized. Be sure to format them with this
recorder before using.
• The card has a service life. When reaching the end of
its life, writing or erasing data on the card will be
disabled. In this case, replace the card.
• If you use a PC card adapter compatible with the card
to save or delete some data on the card, the maximum
recording time on the card may be decreased. To
recover the original recording time, initialize/format the
card in the recorder.
• Olympus will not be held liable for any data corruption
or loss due to misuse of the media card.
13
Identification of Parts
7
8
9
1
1
2
3
0
Identification of Parts
*
e
4
$
!
@
#
%
^
&
(
w
5
)
q
6
= -
1 SD card slot
2 Built-in microphone
3 NEW button
4 Slide (REC/STOP/PLAY/REV)
switch
5 POWER (ON/OFF) switch
6 ERASE button
7 EAR (Earphone) jack
8 MIC (Microphone) jack
9 Record/Play indicator light
0 Display (LCD panel)
! + (Volume) button
@ Fast Forward (9) button
# OK/MENU button
14
$ Programmable smart button
(F1,F2,F3)
% Rewind (0) button
^ - (Volume) button
& Built-in speaker
* Battery removal tape
( Fingerprint sensor*
) Battery cover
- PC (USB) terminal
= Cradle connector
q Power jack
w Battery cover release button
e microSD card cover
*DS-5000iD only
Identification of Parts
Display Status Indicators
8
1
QP DICT
MIKE
QP DICT
MIKE
E
025 / 030
F
00 M 10 S
15 H 22 M 30S
VERBAL
DISPLY
0
025 / 030 5 / 030
!
@
#
INDEX
Display in the recording
mode
1 Record mode indicator
2 Current folder
3 Memory remaining indicator
(E/F bar)
4 Recording elapsed time
5 Remaining recording time
6 Level meter indicator
7 Button guide display
8 Microphone sensitivity indicator
Author ID indicator
Battery indicator
SD card indicator
mSD microSD card indicator
VCVA VCVA (Variable Control Voice
Actuator) indicator
VCVA
F
02 M 50 S
12M 05S
INSERT
SPEED
INDEX
0 M 00 S
H
1
$
00 M 00S
SPLY
INDEX
Display in the playback
mode
Identification of Parts
2
3
4
5
6
7
9
9 Current file number
0 Total number of files in the folder
! Playback position bar indicator
@ Current Playback time
# Total recording time of the
selected file
$ Slide Switch Guide
You can display the slide switch guide by using
“Slide Switch Guide settings” (P.68) of the
customize functions of DSS Player.
Pending indicator
Card Lock indicator
Encryption indicator
Priority indicator
Erase Lock indicator
15
Installing Batteries
This recorder can be used with either Ni-MH
Rechargeable Battery Pack or AAA Alkaline
Batteries.
1
Projection part
Ni-MH Rechargeable Battery Pack
(included)
Installing Batteries
1
Lightly press down on the battery cover
release button, then open the battery
cover, as shown in the illustration below.
The flat surface is
facing downward.
Battery removal tape
The battery pack needs to be fully charged in
the recorder before initial use.
Recharging Battery Pack
The battery indicator on the display changes
as the battery pack lose power.
→
2
Insert the Ni-MH Rechargeable Battery
Pack, observing the correct polarity as
shown in the illustration below, then
close the battery cover.
When using the Ni-MH Rechargeable Battery
Pack, insert it so that the flat surface with the
polarities is facing down as shown in the
illustration below. Exercise caution, as the
directions inscribed inside the battery
compartment apply to AAA batteries only.
In addition, when inserting the battery pack, insert
them so that the tape is under the battery pack,
as shown in the illustration. The battery pack can
then be removed easily by pulling up the tape.
When pulling on the tape the battery pack may
suddenly pop out, so be sure to press down lightly
the battery pack with your finger while pulling.
16
→
When
appears on the display, charge the
battery pack as soon as possible.
When the battery pack charge is low, the
recorder shuts down and [
Battery Low ]
appears on the display.
Notes
• Removing the battery pack while the recorder is in use
may corrupt the file.
• If power runs out during recording, current file will be
lost or corrupted!.
• It is crucial to charge the battery pack once you see
one hash mark on the display battery indicator.
• Remove the battery pack if you are not going to use
the recorder for an extended period of time.
Installing Batteries
AAA Alkaline Batteries
1
2
Lightly press down on the battery cover
release button, then open the battery
cover.
Insert the batteries in the direction inscribed on
the inside of the recorder’s battery compartment.
In addition, when inserting the batteries, insert
them so that the tape is under the batteries, as
shown in the illustration. The batteries can then
be removed easily by pulling up the tape. When
pulling on the tape the batteries may suddenly
pop out, so be sure to press down lightly the
batteries with your finger while pulling.
Warning
• Using batteries for which part or all
of the external coating (insulating
sheath) is peeling off or batteries
which have ruptured may cause fluid
leaks, overheating, and explosions.
For this reason such batteries should
absolutely not be used.
• Commercially available batteries for
which part or all of the external
coating (insulation sheath) has been
peeled off should absolutely not be
used.
1
Installing Batteries
Insert two AAA batteries, observing the
correct polarity as shown in the illustration
below, then close the battery cover.
Cautions Concerning the Battery
Unusable batteries
Batteries for which the entire external coating
(insulating sheath) is peeled off (naked batteries),
or those where it has partially been peeled off.
The battery indicator on the display changes
as the batteries lose power.
Replacing Batteries
When
appears on the display, replace the
batteries as soon as possible.
When the batteries are too weak, the recorder
shuts down and [
Battery Low] appears
on the display.
Notes
• Be sure to turn OFF the recorder before replacing
the batteries. Removing the batteries while the recorder
is in use may corrupt the card. If you are recording into
a file and the batteries run out, you will lose your
currently recorded file since the file header will not be
written. It is crucial to replace the batteries when one
hash mark in shown in the battery icon.
• Be sure to replace both batteries at the same time.
• Never mix old and new batteries, or batteries of
different types and/or brands.
• If it takes longer than 1 minute to replace dead batteries,
you may have to reset the time when you load new
batteries.
• Remove the batteries if you are not going to use the
recorder for an extended period of time.
17
Charging Battery Pack
1
Charging Battery Pack
You can charge the Ni-MH Rechargeable
Battery Pack in the recorder using the cradle
in combination with the USB cable or AC
Adapter. Or by directly connecting the AC
Adapter or USB cable to the recorder.
Battery pack need to be fully charged before
first use.
Full charge time: Approximately 3 hours.
Charge the Ni-MH Rechargeable
Battery Pack using the Cradle
The Ni-MH Rechargeable Battery Pack in the
recorder can be charged by connecting the AC
adapter or USB cable to the cradle with the
recorder set in it.
Charging using Cradle and AC Adapter
Connect the AC adapter to the cradle.
For connection procedures, see P.75.
When using the AC adapter for charging, connect the
power plug to the cradle AC connector (☞ P.21).
Firmly press the recorder all the way into
the cradle as shown in the illustration.
CHARGE indicator light glows red and the charging
starts.
The light goes out when the charging is complete.
18
CHARGE indicator light
Charging using Cradle and USB Cable
Connect the USB cable to the cradle.
For connection procedures, see P.75.
Turn the recorder’s POWER switch OFF (☞
P.22), then firmly press the recorder all the
way into the cradle as shown in the
illustration.
CHARGE indicator light glows red and the charging
starts.
The light goes out when the charging is complete.
When the recorder is connected to a USB cable while
its POWER switch is turned OFF, only charging will
be performed, and the computer will not recognize it
as a drive.
Charging Battery Pack
Directly Charging Through the
Recorder
The Ni-MH Rechargeable Battery Pack in the
recorder can be charged by connecting an AC
adapter or USB cable to the recorder.
Connect the AC adapter to the recorder.
For connection procedures, see P.21.
When using the adapter for charging, connect the
power plug to the recorder power jack.
1
Charging Battery Pack
Charging using AC Adapter (no cradle)
Notes
• Charge the battery pack often for first few uses. Battery
pack performs better after several full charge/discharge
cycles.
• Battery packs other than the supplied battery pack
cannot be charged.
• If you charge the battery pack right after charging is
complete, it will take only few minutes to charge the
battery pack.
• The PC must be ON when charging battery pack via
the USB cable connection.
• Charging battery pack via the USB cable connection
may not be successful depending on the power supply
capacity of your PC. Use the AC adapter instead.
• Do not set or remove the recorder from the cradle while
it is in operation.
• Do not charge the recorder with the USB hub connected.
• Do not attach or remove the rechargeable battery pack
if the AC adapter or USB cable is connected.
Charging using the USB cable (no cradle)
While recorder’s POWER switch is turned
OFF, connect the USB cable to the recorder.
When the recorder is connected to a USB cable while
its POWER switch is turned OFF, only charging will
be performed, and the computer will not recognize it
as a drive.
19
Using the Battery Pack
The battery pack is exclusively for use with
Olympus voice recorder DS-5000/DS-5000iD.
Never use them in combination with other
equipment.
1
Discharging
Using the Battery Pack
Battery pack self-discharge while this is not in
use. Be sure to charge them regularly before
use.
Battery life
Over time, rechargeable battery packs
gradually wear down. If you charge you battery
pack regularly and you notice a decrease in
usage time, then it is probably time to purchase
a new battery pack.
Operating temperature
Using the battery pack outside the above
temperature range may result in declining
efficiency and shorter battery life.
In order to prevent battery leakage or rust,
remove the battery pack from the products
when you will not be using them for a long time,
and store them separately.
Notes
• This recorder is designed to fully charge battery
pack regardless of their energy level. However, for
best results when charging newly purchased battery
pack or battery pack that have not been used for a
long time (more than one month), It is recommended
to fully charge the battery pack then discharge
repeatedly for 2 to 3 times.
• When disposing battery packs, always observe the local
laws and regulations. Contact you local recycling center
for proper disposal methods.
• If Ni-MH rechargeable battery pack is not fully
discharged, protect against short-circuiting (e.g. by
taping the contacts) before disposing.
Rechargeable batteries, such as the battery
pack, are chemical products. Batteries
efficiency may fluctuate even when operating
within the recommended temperature range.
This is an inherent nature of such products.
Recommended temperature range for
use
Discharging (when using appliance):
0°C - 42°C/32°F - 107.6°F
Charging:
5°C - 40°C/41°F - 104°F
Storage:
–20°C - 30°C/–4°F - 86°F
20
For customers in Germany
Olympus has a contract with the GRS (Joint
Battery Disposal Association) in Germany to
ensure environmentally friendly disposal.
Using the AC Adapter
Warning
• Always stop recording before
connecting or disconnecting
power.
• When the AC adapter is not in use,
disconnect the power supply plug
from the power outlet.
• Use only the correct power supply
voltage as indicated on the
adapter.
Detecting abnormal voltage
If the recorder detects a DC power
voltage outside of the allowable voltage
(allowable voltage: 4.6 to 5.5 V), then
[Power Supply Error Remove Power
Plug] will appear on the display and all
operations will stop. The recorder will
not be operable while abnormal voltage
is detected. Use the included AC
adapter.
AC adapter
AC
connector
AC cable
1
Using the AC Adapter
Use the AC adapter (included) in cases
where battery consumption is a concern,
such as when recording for extended
periods of time.
Plug the AC adapter (included) into a
household power outlet and
connect the power plug to the recorder’s
power connector (DC 5V). Always turn off
the recorder before you connect power.
Refer to P.18-19 regarding supplying power
to the recorder and cradle with the aim of
charging the Ni-MH Rechargeable Battery
Pack (☞ P.16).
Power Supply
Error
Remove
Power Plug
The plug type varies
depending on the country
where sold.
21
1
Turning ON the Recorder/Power Save Mode
Turning ON the
Recorder
Power Save Mode
(Power Save)
With the battery charged in the recorder and
the card inserted properly, the recorder is ready
to work.
While the POWER switch on the side of the
recorder is in the OFF position, none of the
buttons or switch on the recorder will be active.
Move the POWER switch to the ON position
to activate the recorder.
When the recorder is ON but not in use for 10
minutes, by default, it will switch to power save
mode automatically. To reactivate the recorder
again, operate any button or the slide switch.
Power Save Setting
You can set the time to enter Power Save
mode from among [5 min.], [10 min.], [30
min.], [1 hour], and [Off] .
To exit power save, press any button.
The [Power Save] setting can be changed
from the Menu. For more details, refer to
“Menu List” (☞ P.41) and “Learning to Use
the Menu” (☞ P.43).
Power Save
5min.
10min.
30min.
1hour
Off
BACK
22
EXIT
Inserting and Ejecting a SD card
Inserting a SD card
Insert the SD card into the card slot in the
direction shown in the illustration until it
clicks.
Recorder Card Selection
SD
This recorder uses a microSD card as its builtin memory. The microSD card has been
preloaded. Refer to P.63 when removing or
inserting the card during emergencies.
SD Card
Selected
1
Inserting and Ejecting a SD card
When inserting SD card into the SD card slot, the
recorder message [Please Wait] will flashes on the
LCD display for few seconds while validating the
SD card.
The recorder recording destination will be the default
location selected from the menu [Card Select] option
when available. In case the default location is not
available, the recorder will automatically change
over to the other card. When SD card selected from
the menu [Card Select] option is ejected from the
recorder, the recorder will automatically change over
the recording destination to the other card.
Notes
Ejecting a SD card
Push the SD card inward once to unlock it,
and let it eject.
• Insert the card keeping it straight.
• The card stops with a click when it is inserted all
the way.
• Inserting the card the wrong way or at an angle
could damage the contact area or cause the card
to jam.
• If the card is not inserted all the way, data may not
be written to the card.
• Hold the card straight and pull it out.
• If a unformatted card is installed, the recorder will
automatically display the menu format option (☞ P.64).
• Never use any card in the recorder unless it has been
formatted on this unit (☞ P.64).
• Never remove the card while the recorder is in
operation. This may damage the data.
• Releasing your finger quickly after pushing the card
inward may cause it to eject forcefully out of the slot.
23
Setting Time and Date (Time & Date)
Setting the correct time and date on the recorder
is very important since every file recorded on the
recorder will have the time and date information
as part of the file header. This will simplify the
file management aspects later on.
1
1
Press the 9 or 0 button to select
the item to set.
Select the item from “hour”, “minute”, “year”,
“month” and “day” with a flashing point.
Time & Date
1 M 14 D 2008 Y
Setting Time and Date
The hour indicator will flash automatically
when you load batteries before using the
recorder for the first time, or after the
recorder hasn’t been used for a long time.
However, when a Password or Fingerprint
(DS-5000iD only) has been set as the
device lock function (☞ P.46), the recorder
will go to the time and date set screen after
verification (unlocking).
5: 00 PM
BACK
2
24H
Press the
EXIT
+ or – button to set.
Follow the same steps by pressing the 9 or
0 button to select the next item, and press
the + or – button to set.
Time & Date
01 M 14 D 2008 Y
5 : 45 PM
BACK
24H
EXIT
F1, F2, F3 button
OK/MENU,+ , –,
9, 0
button
24
• You can choose between 12 and 24 hour
display by pressing the F2(24H or 12H)* button
while setting the hour and minute.
Example: 5:45 P.M.
5:45 PM (Initial setting)←→ 17:45
Setting Time and Date (Time & Date)
• You can choose the order of the year, month,
day by pressing the F2(D/M/Y or Y/M/D or M/
D/Y)* button while setting them.
Example: January 14, 2008
(Initial setting)
1M 14D 2008Y
14D 1M 2008Y
When the recorder’s POWER switch is turned
ON the [Time & Date] will be displayed for two
seconds. If the time and date is not correct,
set it using the procedure below.
1
Press the + or – button in the [Device
Menu] screen, then select [Time & Date].
See P.42 regarding the menu.
Device Menu
*The display will vary depending on the status of the
settings.
3
USB Class
Time & Date
Power Save
Reset
12 Settings
Card Info.
System Info.
Press the OK/MENU button to
complete the setup screen.
The clock will start from the set date and time.
Press the OK/MENU button according to the time
signal.
BACK
• You can set the time and date from your PC using DSS
Player software (☞ P.69).
EXIT
2
Press the OK/MENU or 9 button.
3
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3( EXIT ) or 0 button to
complete the setting.
Notes
• If the slide switch is moved to a position other than STOP
while setting the time and date, the time and date currently
being set (un-finalized time and date) will be cancelled
and it will revert to the previously set time and date.
1
Setting Time and Date
2008Y 1M 14D
Changing the Time and Date
The time and date screen appears. The hour
indicator flashes, indicating the start of the time
and date setup process.The following steps are
the same as Step 1 through Step 3 of “Setting
Time and Date (Time & Date)” (☞ P.24).
25
Setting Recording Destination (Card Select)
By default, the recording destination is set to
the [SD] at the factory. To change the recording
destination, follow the procedure outlined
below.
2
Press the + or
or [micro SD].
– button to select [SD]
Card Select
SD
mSD micro SD
1
Setting Recording Destination
F1, F3 button
OK/MENU,+, –,
9, 0
button
1
BACK
3
Select [Card Select] at the [Device Menu]
screen, then press the OK/MENU or
9 button.
BACK
26
Press the OK/MENU button to
complete the setup screen.
[SD Card Selected] or [microSD Card Selected]
will light up on the display, and it will return to the
[Device Menu] screen.
If press the 0 or F1 (BACK) button the setting
will be cancelled and it will return to the [Device
Menu] screen.
The recording destination (
or
) that was
set will appear on the display.
Card Select
SD
mSD
Refer to P.42 regarding each menu item settings.
Device Menu
Fingerprint
Card Select
Beep
Format
12
USB Class
Time & Date
microSD Card
Selected
BACK
4
EXIT
EXIT
EXIT
Press the F1( BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3( EXIT ) or 0 button to
complete the setting.
2 Basic Operations
Recording
Recording Related Settings
Recording related settings can be
configured to provide a suitable recording
environment.
• Microphone Sensitivity (Mic Sense) (☞ P.31)
• Recording Modes (Rec Mode) (☞ P.32)
• Using the Variable Control Voice Actuator
(VCVA) (☞ P.33)
• Hands-free Recording (☞ P.34)
• Recording Monitor (☞ P.34)
• Verbal Comment (☞ P.56)
• Pending Files (Pending) (☞ P.51)
2
Recording
By default, the recorder has five folders, A,
B, C, D, E and you can select folder by
pressing the F1(FOLDER) button. These
five folders can be selectively used to
distinguish the kind of recording; for
example, Folder A might be used to store
private information, while Folder B might be
dedicated to holding business information.
Up to 200 messages can be recorded per
folder.
Also, by default, the Recording Mode is QP.
Record Function
By default, the RECORD function is configured
to record at the current position (overwrite).
However, that can be changed to any of the
following settings:
• Append: Appends the recording to the end of the
current file (☞ P.28).
• Overwrite: Overwrites the recording starting at the
current position in the file (☞ P.29).
• Insert: Inserts the recording at the current position
in the file (☞ P.30).
27
Recording
New Recording
1
Create a new file to record in.
1
2
2
Recording
2
3
2
3
Press the NEW button to create a new
file.
When [The Worktype List is displayed when a
new file is created.] is set in DSS Player (☞
P.69) you can select the Work Type from the
Work Type list.
a
b
QP DICT
MIKE
E
031 / 030
F
New File
Remain
15 H 22 M 40 s
c
aSelected Author ID
bNew file number
cRemaining recording time
FOLDER PRIOR
Move the slide switch to the REC
position to start recording.
QP DICT
MIKE
The record/play indicator light glows red.
Aim the microphone at the sound source.
When you press the F2 (DISPLY) button
during recording, you can change the LCD
screen displays.
Move the slide switch to the STOP
position to stop recording.
If you want to append additional recordings to
the same file, move the slide switch to the REC
position again.
E
INFO
031 / 031
F
00 M 10 s
15 H 22 M 30 s
VERBAL DISPLY
INDEX
QP DICT
MIKE
031 / 031
02 M 20 s
15 H 02 M 20 s
FOLDER PRIOR
INFO
Notes
• A beep will sound when the remaining recording time reaches 60 seconds, 30
seconds, and 10 seconds while recording.
• When remaining recording time is less than 60 seconds, the record/play indicator
light starts flashing in red. When the recording time is decreasing to 30 or 10
seconds, the light flashes faster.
• [Memory Full] or [Folder Full] will be displayed when the memory or folder capacity
is full.
- Delete any unnecessary files before recording any further (☞ P.37) or transfer
dictation files to your computer using DSS Player Software (☞ P.69).
- Change the recording destination at [Card select] setting (☞ P.26) or change to a
card with free space.
28
Recording
Overwrite Recording
1
2
You can overwrite a previously recorded file from any point within
the file.
Note that the overwritten recordings will be erased.
Select and play the file you want to
overwrite.
2
Move the slide switch to the REC
position to start overwriting.
2
2
Stop playback at the starting point of overwrite.
QP DICT
MIKE
The record/play indicator light glows red.
aRecording elapsed time
bTotal recording time of the selected file
E
101 / 133
F
a
10 M 25 s
b
00H 14 M 00 s
VERBAL DISPLY
3
3
Recording
1
INDEX
Move the slide switch to the STOP
position to stop overwriting.
Note
• You cannot select a different recording mode (QP, SP) than that of the original file
before overwrite recording.
29
Recording
Insert Recording
1
2
2
Additional recording can be inserted into previously recorded file.
1
2
Select and play the file you want to
insert an additional recording into.
Recording
While playing the file, press the
F1 ( INSERT ) button to insert an
additional recording.
QP DICT VCVA
MIKE
134 / 134
[Insert Rec?] appears on the display.
00 H 00 M 10 s
33 M 25s
Insert Rec?
2
EXIT
3
The record/play indicator light glows red.
[Insert Rec] and the remaining recording time will
alternate on the display.
3
4
Move the slide switch to the REC
position to start inserting an additional
recording.
QP DICT
MIKE
134 / 134
E
F
00 M 11s
4 H 33 M 06 S
VERBAL
4
Move the slide switch to the STOP
position to stop inserting the
additional recording.
DISPLY
INDEX
QP DICT
MIKE
E
134 / 134
F
00 M 12s
Insert Rec
VERBAL
DISPLY
INDEX
Notes
• If you place the slide switch in the STOP position for more than two seconds while
moving the slide switch from the PLAY position to the REC position, the Insert
recording will be cancelled.
• The recording time and date of the file is updated to the time and date of the
inserted recording.
• You cannot select a different recording mode (QP, SP) than that of the original file
before inserting.
30
Microphone Sensitivity (Mic Sense)
You can switch between two microphone
sensitivities to meet recording needs:
[Dictation] for oral dictation and [Conference]
which is suited for situations like meetings and
conferences with a small number of people.
The setting status will appear on the display
as CONF or DICT .
2
Press the + or – button to select
[Conference] or [Dictation].
Conference...High-sensitivity mode that records
sounds in all directions.
Dictation...Low-sensitivity mode suited for
dictation.
Mic Sense
Conference
Dictation
2
OK/MENU, +, –,
9, 0 button
1
BACK
3
Refer to P.41 regarding each menu item settings.
BACK
Press the OK/MENU button to complete
the setup screen.
[Conference Set] or [Dictation Set] will light up on the
display, and it will return to the [Record Menu] screen.
If press the 0 or F1( BACK) button the setting
will be cancelled and it will return to the [Record
Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
Mic Sense
Conference
Dictation
Dictation
Set
Select [Mic Sense] at the [Record Menu]
screen, then press the OK/MENU or
9 button.
Record Menu
Rec Mode
VCVA
Mic Sense
12
EXIT
BACK
4
EXIT
Microphone Sensitivity
F1, F3 button
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3( EXIT ) or 0 button to
complete the setting.
QP DICT
MIKE
E
025 / 030
New File02 M
10 s
3 H 08 M 05s
FOLDER PRIOR
INFO
31
Recording Modes (Rec Mode)
The recording mode can choose between QP
(Quality Playback) and SP (Standard
Playback).
Press the OK/MENU button to complete
the setup screen.
3
[QP Set] or [SP Set] will light up on the display,
and it will return to the [Record Menu] screen.
If press the 0 or F1(BACK) button the setting will
be cancelled and it will return to the [Record Menu].
Pressing the F3(EXIT) button will cancel the contents
being set and take you out of the MENU.
F1, F3 button
Rec Mode
QP
SP
2
Recording Modes
OK/MENU, +, –,
9, 0 button
SP
Set
BACK
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3 (EXIT ) or 0 button to
complete the setting.
4
1
Select [Rec Mode] at the [Record Menu]
screen, then press the OK/MENU or
9 button.
Set Recording Mode is displayed when creating
the NEW File and during recording.
The recording mode of file recording is displayed
when during playback and in stop mode.
Refer to P.41 regarding each menu item settings.
Record Menu
Rec Mode
VCVA
Mic Sense
12
SP DICT
MIKE
E
BACK
2
Press the
or [SP].
EXIT
+ or – button to select [QP]
32
031 / 030
F
New File
Remain
15 H 22 M 40 s
FOLDER PRIOR
INFO
Note
Rec Mode
QP
SP
BACK
EXIT
• You cannot select the QP mode when setting the
recorder to the Classic DSS mode.
For details, see “Dictations Settings” in the “Customizing
the Recorder” (☞P.68).
EXIT
Using the Variable Control Voice Actuator (VCVA)
Move the slide switch to the REC position to
start recording.
2
When the sound volume is lower than the preset
actuation sound level, recording automatically
stops after 1 second approximately, and “Stand
by” flashes on the display. The record/play indicator
light glows when recording starts and flashes when
recording pauses.
QP DICT VCVA
MIKE
2
134 /134
E
F
1 H 25 M 01 s
Stand by
VERBAL DISPLY
INDEX
Adjust the Start/Stop Actuation Level
F1 button
OK/MENU, 9,
0button
While the recorder is recording mode, press the
9 or 0 button to adjust the actuation level.
The VCVA level can be set to any of 15 different values.
The higher the value is, the more sensitive the recorder
can react to sounds. At the highest value, even the
faintest sound will activate recording.
The VCVA actuation level can be adjusted according
to the ambient (background) noise.
QP DICT VCVA
MIKE
134 /134
E
F
1 H 25 M 02 s
1
VCVA Level 05
Set the VCVA in the menu to [On].
Refer to P.41 regarding each menu item settings.
VERBAL DISPLY
a
b
INDEX
a Start level
(Varies according to
the sound volume
being recorded)
Using the Variable Control Voice Actuator
The Variable Control Voice Actuator (VCVA) is a
function that starts recording automatically when
the microphone senses that sounds have reached
a preset threshold volume level, and automatically
pauses when the volume drops below the threshold.
The VCVA feature allows you to conserve memory
by automatically stopping recording in instances like
long silent periods during meetings.
When this is enabled, VCVA will appear on the
display.
b Level meter
indicator (moves to the
left/right according to
the set level)
Notes
• The start/stop actuation level also varies depending on
the selected microphone sensitivity mode (☞P.31).
• To ensure successful recordings, prior testing and
adjustment of the start/stop actuation level is
recommended.
33
Hands-free Recording
2
Hands-free Recording/Recording Monitor
The recorder can be used as a hands-free recording
device. To setup the recorder for hands-free
operation, connect the optional Olympus foot switch
(RS27/28) to the back of the cradle and place the
recorder in the cradle as shown in the diagram below.
You can set Hands-free operation of the
recorder to [Dictation] (default) or
[Transcription] by using the customize
functions of DSS Player (☞P.68) and change
the allocation function to Foot Pedal.
For more details, refer to the online help for
DSS Player (☞P.73).
The default settings of the foot switch
functions are as follow (Dictation) :
RS27
Press and hold
Notes
• The Olympus foot switch (RS27/28) is sold separately.
• Move the slide switch of the recorder to the STOP
position before connecting it to the cradle for handsfree recording.
• To record with better quality using the hands-free
recording function, set the microphone sensitivity to
[Conference] mode, or use an external microphone.
Recording Monitor
It is possible to monitor your recording by
listening to the recording while recording is in
progress. Insert the earphone plug into the
earphone jack and use the + or – button to
control the volume level.
Release
Left
NEW
–
Center
REC
STOP
Right
REV
PLAY
RS28
Press and hold
Release
Left
REW
PLAY
Center
NEW
–
Right
REC
STOP
+/–
(Volume)
button
Note
• Insert the plugs to the end as shown in the illustration
when inserting the earphone or external microphone.
34
Playing
You can start playing a file at any point.
1
1
Select the file, then move the slide
switch to the PLAY position to start
playback.
QP DICT
MIKE
101 / 133
The record/play indicator light glows green.
00 M 05 s
27 M 58s
1
INSERT
2
Press the
volume.
+ or – button to adjust the
The display shows the volume level. You can
choose between 0 to 30.
aVolume level
101 / 133
a
00 M 07 s
Volume 15
INSERT
3
3
INDEX
QP DICT
MIKE
SPEED
2
Playing
2
SPEED
INDEX
Move the slide switch to the STOP
position at any point you want to stop
the playback.
35
Playing
Playback
functions
2
Playing
Fast
Forward
(FF)
Rewind
(REW)
Cue
(CUE)
Review
(REV)
Playback
Speed
Operation
Press the 9 button once while stopped.
Press the 0 button once while stopped.
Press and Hold the 9 button while stopped or
playing a file.
Press and Hold the 0 button while stopped or
playing a file.
Move the slide switch to the REV position.
Press the F2 (SPEED) button during playback.
➥ Every time the F2(SPEED) button is pressed, the
playback speed will switch.
How to Cancel
Move the slide switch to a position
other than the STOP position.
➥ The recorder starts the operation
of the set position.
Release the button.
Release the button.
Release the slide switch.
Play(playback): Playback at normal speed.
Slow Play (slow playback): Playback speed
slows down (-50%), and “Slow play” will turn on.
Fast Play (fast playback): Playback speed
becomes faster (+50%), and “Fast play” will turn on.
Notes
• If you press the 9 button once while fast-forwarding or twice while stopped, the recorder will stop at the end of the file
(F.Skip).
• If you press the 0 button once while rewinding or twice while stopped, the recorder will stop at the beginning of the file
(B.Skip). If the 0 button is pressed within 2 seconds, the recorder skips to the beginning of the previous file.
• If you continue to press and hold the 9 button while Fast Forwarding (FF) the recorder will F.Skip continuously while
the button is held.
• If you continue to press and hold the 0 button while Rewinding (REW) the recorder will B.Skip continuously while the
button is held down.
36
Erasing
Erasing a File
2
3
Erasing or deleting a file from any of the folder on the recorder is a
very simple process.
1
2
Select the file you want to erase.
Press the ERASE button.
QP DICT
MIKE
029 / 031
Erasing
All Erase
File Erase
Cancel
4
+
3
Press the
button to select [File
Erase], then press the OK/MENU
button.
4
Press the
button to select [Start],
then press the OK/MENU button.
+
The display changes to [File Erase !] and
erasing will start.
[Erase Done] is displayed when the file is
erased. File numbers will be reassigned
automatically.
2
All Erase
File Erase
Cancel
QP DICT
MIKE
029 / 031
File Erase
Start
Cancel
BACK
File Erase !
QP DICT
MIKE
029 / 030
Erase Done
Notes
• An erased file cannot be restored.
• Files cannot be erased in the following cases.
- File being set [Lock] (☞ P.50).
- The SD card lock is turned on while the SD card is selected as the recording
destination (☞ P.12).
37
Erasing
Erasing All Files in a Folder
2
2
All files in a folder can be erased simultaneously.
3
1
2
Select the folder you want to erase.
Press the ERASE button.
QP DICT
MIKE
029 / 030
Erasing
All Erase
File Erase
Cancel
4
3
4
+
Press the
button to select [All
Erase], then press the OK/MENU
button.
+
Press the
button to select [Start],
then press the OK/MENU button.
The display changes to [All Erase !] and erasing
will start.
[Erase Done] is displayed when the files are
erased. Any locked files in the folder will be
reassigned new file numbers in ascending
order.
All Erase
File Erase
Cancel
QP DICT
MIKE
E
/ 030
All Erase
Start
Cancel
BACK
All Erase !
QP DICT
MIKE
E
000 / 000
Erase Done
Notes
• The erasing process may take up to 10 seconds. Do not interrupt this process!
Data will be destroyed.
• Files cannot be erased in the following cases.
- File being set [Lock] (☞ P.50).
- The SD card lock is turned on while the SD card is selected as the recording
destination (☞ P.12).
38
Erasing
Partially Erasing a File
2
3
You can erase a selected file in part.
1
2
Start playback the file you want to
erase partially.
Press the ERASE button at the point to
start erasing.
QP DICT
MIKE
45 M 02 s
01 H 55M 25s
INSERT
SPEED
2
Erasing
134 / 134
While playback continues, [Partial Erase] will
appear on the display.
INDEX
45 M 02 s
01H 55 M 23s
Partial Erase
EXIT
3
Press the ERASE button at the point
to end erasing.
The erase starting point (time) set in step 2 and
the ending point (time) set in this step will
alternate on the display for 8 seconds.
If you playback to the end of file or to the start
position of the Verbal comment (☞ P.56), that
will mark the end position for the partial erase
automatically.
QP DICT
MIKE
134 / 134
05 M 01 s
Partial Erase
Start
EXIT
QP DICT
MIKE
134 / 134
45 M 32 s
Partial Erase
End
EXIT
39
Erasing
4
4
Press the ERASE button to confirm
erase.
The display changes to [Partial Erase!] and
erasing will start.
When [Erase Done] appears on the display,
partial erase is complete.
2
QP DICT
MIKE
134 / 134
1 H 20 M 35 s
Partial Erase !
QP DICT
MIKE
Erasing
134 / 134
1 H 20 M 35 s
Erase Done
Notes
• If the ERASE button is not pressed within 8 seconds after the “Partial Erase Start”
and “Partial Erase End” are alternately displayed, the recorder will revert to stop
status.
• An erased file cannot be restored.
• Files cannot be Partial erased in the following cases.
- File being set [Lock] (☞ P.50).
- Files that Verbal comment is being played back (☞ P.56).
- The SD card lock is turned on while the SD card is selected as the recording
destination (☞ P.12).
40
3 Advanced Operations
Menu List
● Menu Setting (while the recorder is stopped, press the OK/MENU button)
Main Menu
Second layer
Setting
Ref.Page
Finished, Pending
P.51
Off, On
P.50
Cancel, Set
P.52
Work Type
Edit the Work Type and Option Item.
P.53
Rec Mode
QP, SP
P.32
VCVA
Off, On
P.33
Mic Sense
Dictation, Conference
P.31
Backlight
On, Off
P.59
LED
On, Off
P.60
Program contrast level 1~12 (Default is 6).
P.61
English, Deutsch, Français, Español,
Italiano, Русском
P.58
Pending
File Menu
Lock
Record
Menu
Display
Menu
Contrast
Language
Device Menu
(To the next page)
Menu List
Priority
3
41
Menu List
Main Menu
Device
Menu
Second layer
Setting
Fingerprint
Enroll, Verify
P.48
Card Select
SD, microSD
P.26
Beep
On, Off
Ref.Page
P.62
3
Menu List
Format
Initializes the card (SD/microSD).
P.64
Composite, Storage
P.67
Time & Date
In order of hour, minute, year, month and
day.
P.24
Power Save
In order of 5min., 10min., 30min., 1hour
and Off.
P.22
Reset Settings
Returns the menu settings to their initial
state.
P.65
SD(Remain, Capacity), microSD(Remain,
Capacity)
P.13
Model Name, Version, Serial
P.66
USB Class
Card Info.
System Info.
File Menu
(To the page 41)
Notes
• The selectable language varies depending on the countries where the product was purchased.
• [Fingerprint] is a menu item for the DS-5000iD only (it will not appear on the DS-5000).
• Items appear in bold letters in the “Setting” column to indicate that they are the initial settings.
42
Learning to Use the Menu
To navigate through the different options in the
Menu, use the Menu List flow chart (☞
P.41,42) and the following steps to modify or
change any settings.
3
Press the OK/MENU or 9 button.
4
Press the
or button to move to the
menu item to be set.
Move to the setting of the selected menu items.
+ –
Record Menu
Rec Mode
VCVA
Mic Sense
F1, F3 button
3
BACK
5
EXIT
Press the OK/MENU or 9 button.
Move to the setting of the selected item.
Rec Mode
QP
SP
1
Press the OK/MENU button.
The [Main Menu] screen will appear on the
display (☞ P.41).
BACK
Main Menu
File Menu
Record Menu
Display Menu
Device Menu
EXIT
2
+
–
Press the
or
button to move to
[Main Menu] item to be set.
Main Menu
File Menu
Record Menu
Display Menu
Device Menu
EXIT
EXIT
Learning to Use the Menu
OK/MENU, +, –,
9, 0 button
+ or – button to change the
6
Press the
setting.
7
Press the OK/MENU button to complete
the setup screen.
8
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3 (EXIT ) or 0 button to
complete the setting.
If press the 0 or F1(BACK) button, the setting
will be cancelled and it will return to the menu.
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
43
Selecting Folders and Files
Changing File
F1 button
OK/MENU, +, –
button
1
While the file is being displayed, press
the 9 or 0 button.
This will change and display the file number order
for files within the folder.
QP DICT VCVA
MIKE
C
a
001 / 010
b
00M 00 s
05 M 00s
3
FOLDER PRIOR
Selecting Folders and Files
Changing Folders
1
While the recorder is stopped, press the
F1(FOLDER) button.
The folder list screen will be displayed.
QP DICT
A Folder A
B Folder B
C Folder C
D Folder D
E Folder E
FOLDER
INFO
Scroll bar
The scroll bar will appear when all of
the items cannot be displayed in the
menu or list display screen.
QP DICT
A Folder A
B Folder B
C Folder C
D Folder D
E Folder E
F Folder F
EXIT
FOLDER
2
+
–
Press the
or
button to select the
folder, then press the OK/MENU button.
This will change the folder.
You can switch folders by pressing the
F1(FOLDER) button.
QP DICT
A Folder A
B Folder B
C Folder C
D Folder D
E Folder E
FOLDER
44
aCurrent file number
bTotal number of
recorded files in the
folder
EXIT
EXIT
Displaying File Information
The recorder can display a variety of
information related to the current file.
It is also possible to go to the Work Type and
Option Item edit screen.
The Displayed Information
The following information will be displayed.
[File Name]...File name
[Rec Time]...Time and date the file was
recorded.
[Author ID]...Display the Author ID of file.
[Work Type]...Displays the Work Type ID of file.
[Option Item]...Displays the Option Item which
has been set.
F3 button
3
Select the file whose information you
want to display.
Refer to P.44 regarding file selection.
QP DICT
MIKE
Displaying File Information
1
029 / 030
00M 00 s
22 M 40s
FOLDER
2
PRIOR
INFO
Press the F3(INFO) button.
The file information is displayed.
029/030
File Name
DS5000006.DS2
Rec Time
12 M 23 D2008 Y MP 12:23
Author ID
MIKE
45
Device Lock Function
Recorder access can be restricted by enabling the
device lock function. Authentication via password
and/or fingerprint verification (DS-5000iD only) can
act as a safe guard for your data even in case the
recorder is lost or left unattended.
Fingerprint registry (☞ P.47) is performed by
the recorder, while password registry can be
performed by using DSS Player (☞ P.69).
Unlocking the Recorder with a
Password
1
Select the numbers you want to enter
by pressing the , , 9 or 0 button
to move the cursor.
+–
Unlock Device
Enter Password
or Sweep Finger
Entry column
3
Cursor
F2 button
Device Lock Function
OK/MENU, +,
9, 0
button
–,
2
A will appear in the selected first digit and the
blinking cursor will move to the next one over (to
the right). Repeat steps 1 and 2 to enter all four
digits.
Pressing the ERASE button at any time will erase
the last entry and move the cursor to the previous
entry (to the left).
*
Unlock Device
Enter Password
or Sweep Finger
Unlocking the Recorder
When the password registry and/or fingerprint
registry is done, the recorder will prompt for
password and/or fingerprint verifications (DS5000iD only) on startup.
Unlock Device
Enter Password
Press the OK/MENU button to select a
number.
Unlock Device
Enter Password
or Sweep Finger
3
After all four digits have been entered,
press the F2(ENTER) button.
If the 4 digit number entered matches the
registered password then the startup message
will appear and the recorder will start up.
Unlock Device
Enter Password
or Sweep Finger
DS-5000
46
DS-5000iD
Unlock the recorder’s device lock through the
method below.
The default password when using the recorder
for the first time is “0000”.
ENTER
Device Lock Function
Unlocking the Recorder Via Fingerprint
Verification (Only DS-5000iD)
Slide the finger to be scanned for
verification over the scanner window on the
back side of the recorder in one sweeping
motion from top down as shown in the
illustration.
• Slide straight the finger to the center of the
fingerprint sensor without winding.
• While sliding, do not move the finger away
from the sensor.
If [NG! Sweep Finger Again] is displayed, re-scan
your finger or a different registered finger again. If
there is no fingerprint match after 10 tries [Incorrect
Fingerprint Enter Password] will be displayed and it
is not possible to authenticate via fingerprint
verification.
3
Device Lock Function
Press your
finger firmly at
the fingerprint
sensor, and slide
it at a constant
speed.
In case the fingerprint may not be scanned correctly,
press your finger firmly against the sensor and sweep it.
How to Scan the Fingerprint
• Place your finger as shown in the diagram
and start scanning from a state where the
first joint of your finger is touched to the
fingerprint sensor.
• Pressing the finger securely, and slide from
the first joint of your finger to fingertip properly
on the sensor in direction of the arrow
approximately 1 second at a constant speed.
Notes
The register and verification of the fingerprint may
have difficulties in below cases.
• The state of finger is as follows:
➥Using the other registered finger or after washing the
hand, it may improve.
- When the finger is dry.
- When the finger got swollen such as just after taking a bath.
- When the finger is either sweaty and greasy or wet.
- When the finger has a rough skin or is injured..
- When the finger is dirty.
- When the fingerprint is light and wrinkly.
• When the direct sunlight or strong light gets to the
fingerprint sensor.
• When the fingerprint sensor is dirty.
➥Wipe off with a soft cloth etc.
47
Device Lock Function
Authentication Halt Mode
If there is no password match after five
tries the recorder will enter password
input halt mode for ten minutes.
After ten minutes have passed the
mismatch history will be erased and it
will once again return to the password
input screen.
Unlock Device
Enter Password
3
Device Lock Function
Device is
Locked
2
BACK
3
Device Menu
BACK
EXIT
+
–
Press the
or
button to select a
registration number, then press the OK/
MENU or 9 button.
Fingerprint
Data1
JONATHAN
Data2
DS5000ID
Data3
____
Fingerprint registration is performed on the
recorder. By selecting an Author ID from the
Author list (☞ P.53) and then registering your
fingerprint, you can associate it to your Author ID.
You can register up to 10 fingerprint data.
Fingerprint
Card Select
Beep
Format
12
USB Class
Time & Date
EXIT
When making a new registration, select a
registration number that has not already been
registered ( does not appear). When reregistering a fingerprint, select the previously
registered number ( does appear).
Fingerprint Registration (Fingerprint)
1
–
Fingerprint
Enroll
Verify
09 : 59
Select [Fingerprint] at the [Device Menu]
screen, then press the OK/MENU or
9 button.
+
Press
or
button to select [Enroll],
then press the OK/MENU or 9 button.
BACK
a
b
a Connection with
Author ID
b No connection with
Author ID
EXIT
When re-registering, the re-registration confirmation
screen will appear and you can select [Yes] to
continue with registration.
4
Recognizing your fingerprint (☞ P.47).
[OK] will appear when the fingerprint is recognized
correctly.
When the fingerprint data is recognized 3 times,
[Completed] appears and the fingerprint data is
registered.
Fingerprint
Data3 Enroll
Sweep
Your Finger
Fingerprint
Data3 Enroll
OK
1 / 3
BACK
48
3 / 3
EXIT
BACK
EXIT
Device Lock Function
When the below error message appeared, scan
again while referring “How to Scan the
Fingerprint” (☞P.47) carefully.
[Sweep Error Sweep your finger again]...Displays
when the fingerprint is not recognized correctly.
[Sweep
Error Sweep your finger with
care]...Displays when the recognized fingerprint
data does not match.
Verifying the Registered Fingerprint Data
1
+
–
2
Press the
or
to button select
[Verify], then press the OK/MENU
button.
3
Recognizing your fingerprint (☞ P.47).
If your fingerprint data matches, [Fingerprint
Accepted] will be displayed and the matching
registration number will appear. In cases where
there is a connection with an author, the Author
ID will appear. If the fingerprint does not match,
then [Incorrect Fingerprint] will appear and then
it will return to the fingerprint scanning screen.
a Verified registration
number
b Related Author ID
Fingerprint
Fingerprint
Your Finger
Accepted
Select the registration number you want
to erase, then press the ERASE button.
2
Press the
or
to select [Yes], then
press the OK/MENU button.
The method for Step 1 on P.48 will appear on the
registration number list screen.
+
Fingerprint
Data1
Jonathan
Clear Data3 ?
Yes
No
Data5
–
Fingerprint
Data1
Jonathan
Data3 Cleared
Data4
Data5
The erasing of the selected registration data
will be completed.
Note
3
• Fingerprint registration and verification in this recorder
cannot guarantee the entire security.
We are not responsible for any damage or loss for use
of fingerprint registration and verification of this recorder
or even if you cannot use this function.
a
b
Data1
JONATHAN
BACK
1
Device Lock Function
Select [Fingerprint] at the [Device Menu]
screen, then press the OK/MENU or
9 button.
Erasing Fingerprint Data
EXIT
49
Locking Files (Lock)
When a file is set to [Lock],
will appear on
the display, allowing you to prevent important
files from accidental erase. Moreover, the file
will not be erased even when all files within a
folder are erased.
3
Press the
or [Off].
+ or – button to select [On]
On...Locks the file and prevents it from
being erased.
appears on the display.
Off...Unlocks the file and allows it to be erased.
Lock
029 / 030
F1, F3 button
OnC
Off
3
Locking Files
OK/MENU,+, –,
9, 0button
1
2
BACK
4
Select the file you want to Lock.
EXIT
Press the OK/MENU button to complete
the setup screen.
[File Lock ON] or [File Lock OFF] will light up on the
display, and it will return to the [File Menu] screen.
If press the 0 or F1(BACK) button the setting will
be cancelled and it will return to the [File Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
Lock
029 / 030
Select [Lock] at the [File Menu] screen, then
press the OK/MENU or 9 button.
File Lock
ON
OnC
Off
Refer to P.41 regarding each menu item settings.
BACK
File Menu
Pending
Lock
Priority
Work Type
BACK
5
EXIT
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3 (EXIT ) or 0 button to
complete the setting.
QP CONF
MIKE
E
029 / 030
New File02 M
10 s
3 H 08 M 05s
FOLDER PRIOR
50
INFO
Pending Files (Pending)
When you set [Pending] to the file, the file becomes
“Pending file” and the editing sign of will appear
on the display. If “Download file” is set to “Finished
file” by DSS Player, the [Pending] file is not
transferred and only [Finished] file (edited file) will
be transferred to your PC.
For details, see “Dictation settings” in the
“Customizing the Recorder” (☞ P.68).
2
Press the + or – button to select
[Pending] or [Finished].
Pending...Sets to a file of “Editing” and
appears
on the display.
Finished...Sets to a file of “already edited”.
Pending
029 / 030
Pending
Finished
BACK
F1, F3 button
OK/MENU,+, –,
9, 0button
Press the OK/MENU button to complete
the setup screen.
[Pending Set] or [Finished Set] will light up on the
display, and it will return to the [File Menu] screen.
If press the 0 or F1(BACK) button the setting will
be cancelled and it will return to the [File Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
3
Pending Files
3
EXIT
Pending
029 / 030
1
Pending
Pending Set
Finished
Select [Pending] at the [File Menu] screen,
then press the OK/MENU or 9 button.
Refer to P.41 regarding each menu item settings.
BACK
EXIT
File Menu
Pending
Lock
Priority
Work Type
BACK
4
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3( EXIT ) or 0 button to
complete the setting.
QP CONF
MIKE
E
029 / 030
New File02 M
10 s
3 H 08 M 05s
FOLDER PRIOR
INFO
51
Setting Priority Levels (Priority)
By default, F2 button is programmed with
Priority function. The setting can also be
performed from the menu.
You can set a priority level on each file
recorded. You can choose between “HIGH”
and “NORMAL” The default is Normal level.
Performing the Setting from the Menu
1
2
Select the file which you would like to
set the Priority level for.
Select [Priority] at the [File Menu]
screen, then press the OK/MENU or
9 button.
File Menu
Pending
Lock
Priority
Work Type
F2 button
3
Setting Priority Levels
OK/MENU, +,
9 button
–,
BACK
3
+
–
Press the
or button to select [Set]
or [Cancel], then press the OK/MENU
button.
[Set]...High Level.
[Cancel]...Normal Level.
To Set a Priority Level on a File
Priority
E
To Set the F2(PRIOR) Button
1
Select the file you want to perform the
setting on, then press the F2(PRIOR)
button.
Each time the F2(PRIOR) button is pressed the
Priority level will change (HIGH/NORMAL). When
the HIGH level setting is selected, will appear
on the display.
Perform the setting in the same manner after
creating a NEW file.
a Priority indicator
QP DICT
MIKE
029 / 030
0 H 00M 00 s
15 H 22 M 40s
FOLDER PRIOR
52
EXIT
INFO
a
029 / 030
Set
Cancel
BACK
EXIT
Setting the Author ID and Work Type
Every file recorded on the recorder will include
the Author ID and Work Type as part of its
header information. To create multiple Author
IDs and Work Types on the recorder, use the
bundled DSS Player software to create and
upload a Data list (list of Author IDs and Work
Types) to the recorder. For more details, refer
to the online help for DSS Player (☞ P.73).
By default the Author ID is set to “DS5000”.
Setting an Author ID
1
Turn ON the recorder.
2
Press the
or
button to select the
Author ID that you want to assign to the
recorder from the ID list.
When [The Author List is displayed when the
power is on.] has been set through DSS Player
(☞P.69), the registered Author ID List will appear.
+
Author List
OK/MENU,+, –,
9, 0
button
ID 1
ID 2
ID 3
EXIT
ID10
3
Press the OK/MENU button to set the
ID.
When more than one Author ID exist on the
recorder, the ID list will be displayed.
3
Setting the Author ID and Work Type
Author ID
AUTHOR A
AUTHOR B
AUTHOR C
AUTHOR D
AUTHOR E
AUTHOR F
F1,F2,F3
button
–
Note
• Up to 10 Author ID entries can be registered (up to a
maximum of 16 characters).
53
Setting the Author ID and Work Type
Setting the Work Type
3
Editing the Work Type
Up to 10 Work Types can be registered in the
DSS Player software and uploaded to the
recorder. Each Work Type can have up to 10
Option Items associated with it. The Work
Types and Option Items can be used on the
recorder to populate the recording file header
information.Refer to the online help for DSS
Player (☞ P.73) regarding registration/set up
details and Option Item through DSS Player.
Setting the Author ID and Work Type
1
1
2
Work Type List
029/030
Work
W oEr k
Work
Work
Work
Work
Type1
Type2
Type3
Type4
Type5
Type6
Type 1
Type 2
Type 3
EXIT
Type 10
3
Press the OK/MENU button to select
the Work Type.
The selected Work Type and a maximum of 10
Option Items registered for that Work Type will
be recorded in the New File header information.
When the item of Option Item Label within the
selected Work Type is possible to set for Value
input, it will take you to the file information input
screen (☞ P.55). For more details, refer to the
online help for DSS Player (☞ P.73).
029/030
File Menu
Work Type
Letter
Reference No
Subject
+ –
Press the or button to select a Work
Type from the Work Type list.
Select [Work Type] at the [File Menu]
screen, then press the OK/MENU or
9 button.
Pending
Lock
Priority
Work Type
When [The Worktype List is displayed when a new
file is created.] has been set through DSS Player
(☞ P.69), the Work Types uploaded to the
recorder will appear in a list.
2
Select the file you want to edit its Work
Type information (☞ P.45).
The Work Type setting screen will appear.
While the recorder is stopping mode,
press the NEW button.
SCAN
54
The Work Type information of the recorded or
uploaded files can be edited with the menu
settings of the recorder (☞ P.41)
BACK
3
4
BACK
EXIT
EDIT
EXIT
Press the F2(EDIT) button.
The modification method confirmation screen will
appear.
+
–
Press the
or button to select [Edit
Work Type] or [Select From Work Type
List], then press the OK/MENU button.
Edit Work Type...This will take you to the file
information input screen (☞ P.55) and allow you
to modify the Work Type information that has been
recorded for the file.
Select from Work Type List...You can re-select
Work Type from the Work Type list.
029/030
Work Type
E Work Type
Edit
MRI
Select From
1Work
2 3 4 Type
5678
901234
List
DEP
BACK
EXIT
Setting the Author ID and Work Type
– button...The Entry column changes from
lighting to flashing. The cursor is lit on the “0”
string within the keyboard Window, and makes
character selection available.
Inputting Option Item Value
1
+
–
Press the
or
button on the file
information input screen to select the
targeting Option Item, then press the
OK/MENU button.
Entry is performed by insert entry. When the
character in the Entry column has already been
finalized, the character after the cursor will move
one column to the right.
The input screen will be displayed.
When inputting an Option Item value into a new
file or the file with a re-selected Work Type, only
eligible input characters as specified in the DSS
Player can be entered.
Reference No
029/030
Work Type
E
Letter
Reference No
01
E
● Cancelling the entered contents
Press the F1(BACK) button to select [YES],
then press the OK/MENU button during
entry...This will erase the entered contents for
this item and return you to the File information
input screen.
012
Subject
SCAN
FINISH
EXIT
File information
input screen
2
BACK
FINISH
EXIT
Option Item value
input screen
Press the F3(EXIT) button to select [YES], then
press the OK/MENU button during entry... This
will erase all of the finalized contents for the items,
and the recorder will return to stopped state in the
New file or the state before entering Menu settings.
Entering characters.
Enter characters through the following method.
● Character selection
+, –, 0, 9 button... Select the character
string (numbers, alphabets or symbols) displayed
in the Keyboard window to move the cursor up,
down, left and right by pressing.
● Character confirmation
OK/MENU button... Use this button to confirm
your selection.
Reference No
a
b
01
0123456789#,-&
ABCDEFGHIJKLMN
OPQRSTUVWXZ_@
BACK
● Moving the entry column
When pressing the + button if the cursor is on top
of the Keyboard window, the cursor will disappear.
An Entry column within the input value display area
will change from flashing to lighting. The Entry
column can be moved when it is lit.
9 button... Each press of the button moves the
Entry column one space to the next (right). The
Entry column can be moved up to the space next
(right) to the last character.
0 button... Each press of the button moves the
Entry column one space to the previous (left). The
Entry column can be moved up to the first character.
3
c
E
FINISH
d
a Input value display area
b Keyboard window
c Entry column
d Cursor
3
Setting the Author ID and Work Type
● Maximum entered character count
The Option item value can be entered up to the
number of characters specified below. Preset
default values can also be set for the option items
to simplify data entry process.
Option Item Value... 20 characters
EXIT
Press the F2(FINISH) button.
While creating a New File, selected Option Item
Value input appears at the bottom of Option Item
Value.
When the F2 (FINISH) button is pressed, it will
take you to the stopped state in the New File.
55
Verbal Comment
The data recorded with the F1(VERBAL)
button being pressed during recording, is
recorded as a Verbal comment position (a
position within a file) in the header.
It is possible to instantly search and play back
Verbal comment sections through DSS Player,
thereby making it useful for things like giving
instructions to transcriptionists.
Locating a Verbal Comment
2
While playing back a file, press and hold
the 9 or 0 button.
The recorder stops for 1 second when it reaches
the Verbal Comment.
QP DICT
MIKE
029 / 030
10 M 56 s
3
22M 40 s
Verbal Comment
OK/MENU, +,
9, 0
button
ERASE
button
Setting a Verbal Comment
1
While the recorder is recording mode,
press and hold the F1(VERBAL) button,
then release it when you want to stop.
Audio recorded while continuing to hold the
F1(VERBAL) button will be recorded as Verbal
Comment.
QP DICT
MIKE
029 / 030
E
F
10 M 56 s
22M 40 s
Verbal Comment
VERBAL
56
Verbal Comment
F1 button
DISPLY
INDEX
Clearing an Verbal Comment
3
4
While playing a Verbal Comment, press
the ERASE button.
+
Press the
button to select [Clear],
then press the OK/MENU button.
The Verbal Comment is erased.
QP DICT
MIKE
029 / 030
Verbal Comment
Clear
Cancel
Notes
• Up to 32 Verbal Comment can be set in a file.
• When a file is locked or set to read-only, or when the
SD card lock is enabled Verbal Comment cannot be
erased. Clear the settings before erasing.
• When the recorder has been set to Classic DSS mode
Verbal comments cannot be recorded.
For details, see “Dictation settings” in the “Customizing
the Recorder” (☞ P.68).
Index Marks
Index marks can be placed in a file during
recording or playback. Index marks are used
to provide a quick and easy way to identify
important or significant parts within the file.
Locating an Index Mark
2
While playing back a file, press and hold
the 9 or 0 button.
The recorder stops for 1 second when it reaches
the index mark.
QP DICT
MIKE
029 / 030
F3 button
3H 10 M 56 s
9, 0
button
Setting an Index Mark
1
While the recorder is recording or playing
back mode, press the F3(INDEX) button
to set an index mark.
An index number appears on the display.
INDEX
Clearing an Index Mark
3
4
Locate the index mark you want to clear.
3
Index Marks
ERASE
button
22M 40 s
Index 01
While the index number appears for
approximately 2 seconds on the display,
press the ERASE button
The index mark is erased.
QP DICT
MIKE
029 / 030
QP DICT
MIKE
3H 10 M 56 s
029 / 030
3H 10 M 56 s
22M 40 s
Index 01 Clear
22M 40 s
Index 01 Set
INSERT
SPEED
INDEX
Notes
• Up to 32 indexmark can be set in a file.
• When a file is locked or set to read-only, or when the
SD card lock is enabled Indexmark Comment cannot
be erased. Clear the settings before erasing.
• When the recorder has been set to Classic DSS mode
index marks are limited to a maximum of 16 for each file.
For details, see “Dictation settings” in the “Customizing
the Recorder” (☞ P.68).
57
Language (Language)
You can select the display language for this
recorder.
The selectable language varies depending on
the countries where the product was
purchased.
2
Language
OK/MENU, +,
9
button
1
English...Displays in English.
Deutsch...Displays in German.
Français...Displays in French.
Español...Displays in Spanish.
Italiano...Displays in Italian.
Русском...Displays in Russian.
Language
English
F1, F3 button
3
Press the + or – button to set the language.
–,
BACK
3
Select [Language] at the [Display Menu]
screen, then press the OK/MENU or
9 button.
Refer to P.41 regarding each menu item settings.
Press the OK/MENU button to complete
the setup screen.
The displayed language is changed and will return
to the [Display Menu] screen.
If press the 0 or F1(BACK) button the setting
will be cancelled and it will return to the [Display
Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
Language
English
Display Menu
Backlight
LED
Contrast
Language
12
English
Set
BACK
BACK
EXIT
EXIT
4
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3 (EXIT ) or 0 button to
complete the setting.
Note
• The selectable language varies depending on the
countries where the product was purchased.
58
Backlight (Backlight)
When the display backlight is set to [On], the
backlight will light up for about 10 seconds
when a button is pressed.
This is useful in that it allows you to check the
display even in dark locations.
2
Press the
or [Off].
+ or – button to select [On]
On...Backlight is enabled.
Off...Backlight is disabled.
Backlight
On
Off
F1, F3 button
BACK
1
–,
3
Select [Backlight] at the [Display Menu]
screen, then press the OK/MENU or
9 button.
Press the OK/MENU button to
complete the setup screen.
[On Set] or [Off Set] will light up on the display, and
it will return to the [Display Menu] screen.
If press the 0 or F1(BACK) button the setting
will be cancelled and it will return to the [Display
Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
Backlight
On
Off
Refer to P.41 regarding each menu item settings.
Display Menu
Backlight
LED
Contrast
Language
12
BACK
BACK
EXIT
4
3
Backlight
OK/MENU,+,
9, 0
button
EXIT
On
Set
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3( EXIT ) or 0 button to
complete the setting.
59
LED (LED)
You can set it so the Record/Play indicator light
does not turn on.
2
Press the
or [Off].
+ or – button to select [On]
On...LED light will be set.
Off...LED light will be cancelled.
LED
On
Off
LED
(Record/Play
indicator light)
BACK
3
3
F1, F3 button
LED
OK/MENU,+,
9, 0
button
–,
[On Set] or [Off Set] will light up on the display, and
it will return to the [Display Menu] screen.
If press the 0 or F1(BACK), the setting will be
cancelled and it will return to the [Display Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
LED
On
Off
1
Select [LED] at the [Display Menu]
screen, then press the OK/MENU or
9 button.
BACK
Refer to P.41 regarding each menu item settings.
Display Menu
Backlight
LED
Contrast
Language
12
BACK
60
4
EXIT
EXIT
Press the OK/MENU button to complete
the setup screen.
On
Set
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3 (EXIT ) or 0 button to
complete the setting.
LCD Contrast Adjustment (Contrast)
Display contrast can be adjusted from level 01
to 12.
2
Press the + or
contrast level.
–
button to set the
You can adjust the LCD display contrast level from
1 to 12.
Contrast
F1, F3 button
OK/MENU,+,
9, 0
button
+
–,
-
BACK
1
Select [Contrast] at the [Display Menu]
screen, then press the OK/MENU or
9 button.
Press the OK/MENU button to complete
the setup screen.
The set contrast level lights up and will return to
the [Display Menu] screen.
If press the 0 or F1(BACK), the setting will be
cancelled and it will return to the [Display Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
Contrast
Refer to P.41 regarding each menu item settings.
+
Display Menu
Backlight
LED
Contrast
Language
12
BACK
EXIT
Level 06
Set
-
BACK
EXIT
4
3
LCD Contrast Adjustment
3
Level
06
Level
06
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3( EXIT ) or 0 button to
complete the setting.
61
System Sounds (Beep)
When this is set to [On], the recorder beeps to
alert you to button operations or warn you of
errors.
2
OK/MENU, +,
9, 0
button
System Sounds
1
Beep
On
Off
BACK
–,
3
Device Menu
Fingerprint
Card Select
Beep
Format
12
USB Class
Time & Date
62
Press the OK/MENU button to
complete the setup screen.
[On Set] or [Off Set] will light up on the display, and
it will return to the [Device Menu] screen.
Beep
On
Off
Refer to P.42 regarding each menu item settings.
BACK
EXIT
EXIT
If press the 0 or F1(BACK) button the setting will
be cancelled and it will return to the [Device Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
Select [Beep] at the [Device Menu]
screen, then press the OK/MENU or
9 button.
BACK
+ or – button to select [On]
On...System sounds are enabled.
Off...System sounds are disabled.
F1, F3 button
3
Press the
or [Off].
4
On
Set
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3 (EXIT ) or 0 button to
complete the setting.
Inserting and Ejecting a microSD card
When it is necessary to remove or insert the
microSD card serving as the built-in memory
in emergencies, use the method below to either
remove or insert it.
2
1
Inserting a microSD card
1 Open the battery cover (☞ P.16).
3
2 Open the card cover inside the battery
compartment.
3
When it is Difficult to Eject the
microSD card
2
1
3
The microSD card is sometimes difficult to
take out. In this case, pick up a card with
your fingers as shown in the illustration.
Exercise caution when using things like
tweezers, as there is the risk of accidentally
damaging the card and rendering it unable
to read data out.
Inserting and Ejecting a microSD card
3 Insert the microSD card into the card
slot in the direction shown in the
illustration until it clicks.
Ejecting a microSD card
1 Open the battery cover (☞ P.16).
2 Open the card cover inside the battery
compartment.
3 Push the microSD card inward once to
unlock it, and let it eject.
63
Formatting the Card (Format)
3
Cards that have been used in non-Olympus
devices, or cards that are not recognized by
the recorder, must be formatted before they
can be used with the recorder.
To familiarize yourself with the formatting
process, read the steps below.
In terms of formatting, only selected cards can
be formatted, the recorder’s menu settings
cannot be initialized. The initialization of menu
items should be set up through DSS Player or
the recorder’s [Reset Settings].
1
Select [Device Menu] at the [Format]
screen, then press the OK/MENU or
9 button.
Refer to P.42 regarding the menu’s various setting
items.
Device Menu
Format
USB Class
Time & Date
Power
12 Save
Reset Settings
Card info.
BACK
Formatting the Card
2
EXIT
+
Format
SD
mSD micro SD
OK/MENU,
+, –, 9,
button
BACK
3
Press the
option.
EXIT
+ or – button to select [Start]
Format
SD
Start
Cancel
BACK
64
–
Press the
or button to select [SD]
or [microSD], then press the OK/MENU
button.
EXIT
Formatting the Card (Format)
4
Press the OK/MENU button to confirm
[Start] selection.
Format
SD
To return the recorder’s menu settings
to their original status from the time of
purchase (initial settings), perform the
setting from [Reset Settings] in the
[Device Menu], or perform the same
operation by using DSS Player.
Data will be
cleared
5
Initializing the Recorder’s Menu
Settings (Reset Settings)
+ – button again to select
Press the
or
[Start] option.
Are You Sure?
Start
Cancel
BACK
Press the OK/MENU button again to
initiate the formatting process.
Format
SD
Format
SD
Format !
Format Done
[Format Done] displays when formatting ends.
EXIT
Notes
Formatting the Card
Format
SD
6
3
Device Menu
USB Class
Time & Date
Power Save
Reset Settings
Card Info.
System Info.
• The time required to format cards differs depending on
the capacity of cards. Do not interrupt the formatting
process by the following operations. Doing so will
damage the data or card.
- Remove the card.
- Remove the batteries.
• When the card is formatted, all the stored data, including
locked files, are erased.
• If an unformatted card is inserted, the recorder
automatically displays the format option in the menu.
• SD cards for which the SD card lock is enabled cannot
be initialized.
• Formatting on the recorder will be Quick Format. If you
format the card, information of file management is
refreshed and the data inside the card is not deleted
completely. When handing over and disposing the card,
be careful about the data leakage from the card. We
recommend the card to be destroyed when you dispose
the card.
65
Check System Information (System info.)
System information about the recorder like its
[Model Name], [Version] and [Serial] can be
displayed.
In this recorder, you can check the Card Information
(☞ P.13) and File Information (☞ P.45).
2
When you press the F3 (EXIT) button, it will return to
the previous display from MENU.
3
F1, F3 button
3
Check System Information
OK/MENU,
9, 0
button
1
Select [System info.] at the [Device Menu]
screen, then press the OK/MENU or 9
button.
[Model Name] [Version] [Serial] will appear.
Refer to P.42 regarding each menu item settings.
System Info.
Model Name
DS-5000
Version
1.00
Serial
123456789
Device Menu
USB Class
Time & Date
Power Save
Reset
12 Settings
Card info.
System info.
BACK
66
EXIT
BACK
EXIT
Press the OK/MENU, 0 or F1 (BACK)
button.
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3 (EXIT ) or 0 button to
complete the setting.
Changing the USB Class (USB Class)
You can set the USB class of this recorder with
a USB connection to [Composite] or [Storage].
Set to [Composite] when using this recorder
as a USB speaker or a USB microphone.
2
Press the + or – button to select
[Composite] or [Storage].
Composite...In the 3 classes of Storage, USB audio
and human interface, USB connection is possible.
While USB connection in [composite], the recorder can
be used as the USB speaker and the USB microphone.
Storage...USB connection is possible in only
Storage class.
F1, F3 button
USB Class
Composite
Storage
3
–,
BACK
3
1
Select [USB Class] at the [Device Menu]
screen, then press the OK/MENU or
9 button.
Press the OK/MENU button to complete
the setup screen.
[Composite Set] or [Storage Set] will light up on
the display, and it will return to the [Device Menu]
screen.
If press the 0 or F1(BACK) button the setting will
be cancelled and it will return to the [Device Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
Refer to P.42 regarding each menu item settings.
Device Menu
Fingerprint
Card Select
Beep
Format
12
USB Class
Time & Date
BACK
EXIT
Changing the USB Class
OK/MENU,+,
9, 0
button
USB Class
Composite
Storage
Composite
Set
EXIT
BACK
4
EXIT
Press the F1(BACK) or 0 button to
return to the [Main Menu] screen, then
press the F3( EXIT ) or 0 button to
complete the setting.
When this recorder is connected to the computer
for the first time after being changed to
“Remote(Composite)”, the driver will be installed
automatically to the computer.
67
Customizing the Recorder
You can customize various specifications of the
recorder when using DSS Player (☞ P.69). For
more details, refer to the online help for DSS
Player (☞ P.73).
The Recorder’s Customized Settings
❏ Button settings
You can change the allocated functions for the
Programmable Smart Buttons (F1, F2, F3
buttons), the NEW button, and the slide switch.
3
Customizing the Recorder
❏ Hands-Free settings
You can perform settings related to the HandsFree operation with the Foot Switch (RS27/28 sold
optional).
❏ Menu settings
You can set the default values for each of the
recorder’s Menu items.
❏ Security settings
You can perform various settings related to the
recorder’s device lock.
• Device lock function ON/OFF.
• Settings related to the timing for setting the
device lock.
• Password settings.
• Changing the number of allowable input errors
(mismatches) for the password.
❏ Dictation settings
You can perform various settings related to the
recorder’s Dictation.
• Recording format (DSS Pro/Classic DSS)
selection.
• Recording mode (Overwrite/Append/Insert)
setting.
• Settings related to eligible files when
downloading to a PC (All Files/Finished Files).
❏ Alarm settings
You can set occasions for the recorder’s alarm or
beep noise to sound.
❏ Slide Switch Guide settings
You can set the Slide Switch Guide, which
indicates the position of the Slide Switch on the
recorder’s LCD screen, to either enabled or
disabled.
❏ Permission settings
You can perform various settings related to user
authorization, such as prohibiting both file erasure
and MENU settings.
❏ Author List settings
You can perform settings related to the Author,
such as Author registration.
❏ Splash Message settings
You can set the contents that appear in the
message which is displayed during startup.
❏ Work Type List settings
You can perform settings related to the Work Type,
such as Work Type registration.
❏ Display settings
• You can select a default pattern for display
during recording from 5 patterns.
• On the 2nd line of LCD, you can display File
Name or Work Type instead of Author ID which
is currently displayed in the NEW, STOP, REC,
PLAY, CUE/REV, FF/REW or ERASE mode.
❏ Folder settings
You can perform various settings related to the
recorder’s folders.
• Changing the number of folders and folder
name.
68
• Auto Lock setting which locks files recorded in
designated folders.
• Encryption Password setting which encrypts
files recorded in designated folders.
• Work Type settings for each folder.
4 Managing Files on Your PC
DSS Player Software
Make sure that your computer meets the minimum requirements listed below. Please check
with your system administrator or your Olympus Professional Dealer.
4
DSS Player Software
The DSS Player is a fully featured software tool that provides a simple to use but sophisticated
method of managing your recordings. Some of the features of the DSS Player are:
• Automatic startup of the application by connecting the device.
• Automatic download of Dictation by connecting the device.
• Backs up downloaded Dictation (Windows only).
• Automatic transmission of downloaded Dictation to addresses specified through e-mail and
FTP (Windows only).
• Automatic transmission of transcribed documents through e-mail and FTP, as well as Dictation
and link management (Windows only).
• Voice recorder’s menu setting.
• Customize functions on the recorder (Windows only).
• Direct recording and editing of existing Dictation through Voice recorder’s button and slide
operation.
• Recording Instruction Comments and Verbal comments (Windows only).
• Encrypt the Dictation within the folder by encrypting the folder itself (Windows only).
69
DSS Player Software
Minimum Requirement
Windows
4
DSS Player Software
Operating System:
Windows 2000 Professional Service Pack4;
Windows XP Professional/XP Home edition Service Pack2;
Windows XP 64-bit;
Windows Vista Ultimate/Enterprise/Business/Home Premium/Home Basic;
Windows Vista Ultimate 64-bit edition/Enterprise 64-bit edition/Business 64-bit
edition/Home Premium 64-bit edition/Home Basic 64-bit edition;
Windows Server 2003;
Windows Server 2003 x 64 edition
CPU:
Windows 2000/XP: 500MHz processor or more
Windows Vista: 800MHz processor or more
Windows Server 2003: 550MHz processor or more
RAM:
Windows 2000/XP: 128MB or more
Windows Vista: 512MB or more
Windows Server 2003: 256MB or more
Hard drive space:
Dictation Module: 70MB or more;
Microsoft .NET Framework Version 2.0: 150MB
CD or DVD drive
Drive:
Display:
USB port:
Audio I/O terminals:
800 x 600 pixels or more, 65536 colors more
One or more free ports
Windows-compatible sound device
Macintosh
Operating System:
CPU:
Mac OS 10.3.9 - 10.5
Power PC G3 500MHz or more/Intel Core Sole/Duo 1.5GHz or more
RAM:
256MB or more (512MB or more is recommended)
Hard drive space:
Display:
200MB or more
1024 x 768 pixels or more, 32000 colors more
USB port:
One or more free ports
Note
70
• Macintosh version does not support voice recognition software.
Installing DSS Player Software
Be sure to confirm the following before installation:
• Exit all running applications.
• Eject the floppy disk if you are using one.
• If you are running Windows 2000/XP/Vista or Mac OS X on the network, you need to log on
as an Administrator.
Windows
For the Windows version, there is an
installation method for individuals and one for
administrators to install on multiple client PCs.
An explanation of the installation method for
individuals installing the software on a single
PC will be provided here.
Insert Olympus DSS Player CD into the
CD-ROM drive.
The installation program will start automatically.
If the installation program does not start
automatically, browse your CD-ROM drive and
execute “launcher.exe”.
2
The launcher will startup.
3
The Install Wizard will begin.
4
Proceed with the installation according
to the instructions on the screen.
Select the language you would like to install from
the upper-left pull-down menu and click [DSS
Player Pro Installation].
1
2
3
Insert Olympus DSS Player CD into the
CD-ROM drive.
4
5
Proceed with the installation according
to the instructions on the screen.
Double-click the CD icon.
4
Double-click the setup icon.
The Install Wizard will begin.
Once you have consented to the licensing
agreement, follow the instructions on the screen
to complete the installation.
You will be requested to restart, so
conduct a restart by following the
instructions.
Installing DSS Player Software
1
Macintosh
Once you have consented to the licensing
agreement, enter your name, company name, and
license ID number (serial number).
The license ID number is printed on the license
ID card included inside the recorder package.
71
Uninstalling DSS Player Software
Windows
4
Uninstalling DSS Player Software
72
1
2
3
Exit DSS Player program.
4
5
Select [Olympus DSS Player Pro], then
click the [Change/Remove] button.
Click the [start] button on the taskbar.
Select [Add/Remove programs] from the
[Control Panel].
A list of installed applications is displayed.
Macintosh
1
2
Exit DSS Player program.
3
Proceed with the uninstallation
according to the instructions on the
screen.
Double-click “DSS Uninstaller” in
[Application] = [DSS Player] folder.
An uninstaller is displayed.
Note
Proceed with the uninstallation
according to the instructions on the
screen.
• The dictation files you made are stored in the
[MESSAGE] folder. If you don’t need them, delete them.
You can confirm the location of the [MESSAGE] folder
by clicking on [Options] in the [Tools] menu before
uninstalling.
Using Online Help
For information on the DSS Player usage and features, refer to the online Help.
To start online Help:
Windows
1
Click the [start] button, then select [All
Programs], [Olympus DSS Player], [Dictation
Help].
2
While DSS Player is running, select the
[Help] menu, [Contents].
While DSS Player is running, press F1 on
the keyboard.
While DSS Player is running, select [DSS Player
Help] from the [Help] menu.
Note
• Online Help is available after the DSS Player is installed
(☞ P.71).
4
Using Online Help
3
Macintosh
73
Connecting Recorder to PC
Connecting to Your PC Using the USB Cable
1
2
3
4
Turn ON the recorder (☞ P.22).
Connect the USB cable to the USB port of the PC.
Confirm that the recorder has stopped and connect a USB
cable to the connection port on the recorder.
If [Remote] is displayed on the recorder, it indicates proper connections.
Connecting Recorder to PC
Once you connect the recorder to your PC, the recorder will be powered through
the USB cable. When the AC adapter is connected power will be supplied from
the AC adapter.
While PC connection, the SD card and the microSD card are recognized as the
respective separate removable disk drive. Furthermore, removable disk drive is
added in order of the microSD card and the SD card.
Supported computers
Windows
Operating System:
Supported computers:
Windows 2000/XP/Vista
Windows computers equipped with more than
one free USB port.
Macintosh
Operating System:
Supported computers:
Mac OS 10.3.9 - 10.5
Apple Macintosh series equipped with more
than one free USB port.
Notes
• NEVER remove the card or disconnect the USB cable while the record/play indicator
light is flashing. If you do, the data on the card will get destroyed.
• Some PC’s may not supply sufficient power and the recorder fails to connect. Refer
to your PC User’s Manual regarding the USB port on your PC.
• Do not connect the recorder to a PC by using a USB hub. Make sure to connect to
a USB port on your PC.
• Make sure to push the cable connector all the way in. Otherwise, the recorder may
not operate properly.
• This is an operational environment for saving the files recorded by this recorder to
your PC with USB connection.
• Even if operational environment is satisfied, we do not support upgraded OS, the
multi-boot environment and self-modified computers.
74
Connecting Recorder to PC
Connecting to Your PC Using the Cradle
Place the recorder in the cradle
1
2
3
Connect the USB cable to the USB port of the PC.
The USB cable is connected with cradle as shown in figure.
Turn ON the recorder, then set the recorder in the cradle.
If [Remote] is displayed on recorder, it indicates proper connection.
Disconnecting Recorder from PC
Remove the Recorder from the Cradle
To prevent damage or loss of the data, confirm that the recording/
playback indicator light of this recorder is not on, and remove this
recorder and USB cable from the cradle.
4
Connecting Recorder to PC
To avoid data corruption or loss, make sure that the recorder’s record/
play indicator light isn’t flashing, before removing the recorder from
the cradle or disconnect the cable from the recorder terminal.
Notes
• Never touch the contact points at the bottom of the cradle, as that may cause bad
connection.
• With a PC connected, the recorder cannot be operated with the foot switch (RS27/
28). When connecting the recorder to a PC via the cradle, remove the foot switch.
75
Running DSS Player Software
By default, connecting the recorder to your PC, will start the application automatically. Connecting
to your PC Using the Cradle.
Windows
Disabling Automatic Start
1
4
Running DSS Player Software
76
2
Right-click the Device Detector in the
System Tray in the lower right-hand
corner of the screen, then select
[Settings startup application].
Click [DSS Player Pro].
The check mark on [DSS Player Pro] disappears.
Manual Start
1
2
Start Windows.
3
Select [Olympus DSS Player Pro],
then click [Dictation Module].
Click the [start] button, then select [All
Programs].
All program menu will be displayed.
Macintosh
Disabling Automatic Start
1
2
3
Click the Dock’s System Preferences.
Click Device Detector.
Turn the automatic startup setting Off.
Manual Start
1
2
Start your Macintosh.
3
Register user information
Double click the DSS Player icon for the
folder in [Application] = [DSS Player].
All program menu will be displayed.
The user’s registration screen will be displayed
at the time of initial startup. Please input the serial
number. Please see the seal attached to the CDROM package included with the DSS Player, for
the serial number. After the input has ended, click
[OK] to complete the registration.
5 Other Practical Use Methods
Using as External Memory of the Computer
When the recorder is connected to your PC, it will be recognized on your PC as a removable drive.
You can view and access the recorder card from My Computer and download data from the card to
your PC using standard windows copy/move and delete commands. You can also upload data from
the PC to the card in the recorder in the same way.
Example: Copying Data from PC to Card Using Explorer or Finder
Start Windows.
3
4
5
Open Windows Explorer or Finder window.
Connecting the recorder to your PC.
For connection procedure, refer to “Connecting to Your PC Using the USB Cable” (☞ P.74).
The product’s name is displayed.
Copy the data.
While the data are being written or copied, the record/play indicator light on the recorder will flash.
Unplug the recorder from a computer.
Note
• NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If you do, the data
on the card will get destroyed.
5
Using as External Memory of the Computer
1
2
77
6 Other Information
Alarm Message List
6
Alarm Message List
78
Message
Meaning
Explanation
Action
Battery Low
Low battery
power
Battery power is getting low.
Power Supply
Error Remove
Power Plug
File
Protected
Index Full
Abnormal voltage
detected
Folder Full
Folder full
Voltage outside of the
allowable limit has been
detected.
Attempt to delete a locked
file.
The file is full of index marks
(maximum of 32 marks).
The folder is full of files
(maximum of 200 files).
The destination folder already
has the maximum number of
files (200).
An error occurred while
erasing.
Charge the battery Pack or
replace with new batteries (☞
P.14-17).
Use the included AC Adapter
(☞ P.21).
Erase-locked
Index full
Maximum number
Erase Error
Erase failure
Card Error
Incompatible card
Memory Full
Format Error
Zero remaining
memory
Formatting error
System Error
System error
Insert Card
No card
An incompatible card was
inserted.
The card has no remaining
memory.
There was an error while
formatting the card.
System error detected in the
recorder.
There is no card inserted.
Unlock the file (☞ P.50).
Erase index marks that are no
longer required (☞ P.57).
Erase unnecessary files
(☞ P.37).
Erase unnecessary files
(☞ P.37).
Erase once again.
When an Erase Error occurs
format the card
Insert a compatible card
(☞ P.23, 63).
Erase files that are no longer
required or insert another card.
Reformat the card (☞ P.64).
This is a malfunction. Contact
the place of purchase or
Olympus Service Center for
repair.
Insert a card (☞ P.23, 63).
Troubleshooting
Symptom
Probable cause
Action
Nothing appears
on the display
The batteries are not loaded properly.
The batteries are dead.
The recorder is in power off mode.
Won’t start
The recorder is in power off mode.
Verify polarity is correct (☞ P.16, 17).
Replace with new batteries (☞ P.17).
Turn the recorder ON
(☞ P.22).
Turn the recorder ON
(☞ P.22).
Unable to record
The batteries are dead.
The card does not have enough memory.
No playback tone
heard
Noise heard
during playback
Recording level
too low
Unable to set
index marks
Cannot find the
recorded voice
Cannot connect
to a PC using a
cradle
The volume level is set to 0.
The file is locked.
The SD card is locked.
The recorder was shaken during
recording.
The recorder was placed near a cell
phone or fluorescent lamp while
recording or during playback.
The microphone sensitivity is too low.
Unlock the SD card lock (☞ P.12).
Unplug the earphones to use the
internal speaker.
Adjust the + (Volume) button.
Unlock the file (☞ P.50).
Unlock the SD card lock (☞ P.12).
Move the recorder.
Set the microphone sensitivity to
Conference mode and try again (☞
P.31).
The maximum number of index marks
Erase unnecessary index marks
(32) has been reached.
(☞ P.57).
The file is locked.
Unlock the file (☞ P.50).
The SD card is locked.
Unlock the SD card lock (☞ P.12).
Wrong folder.
Switch to the right folder.
Switch the recording card.
The recorder is recording to another
card.
Sometimes a connection cannot be made You need to change the PC’s USB
with some PCs running Windows XP or
settings. See DSS Player online help
Vista.
for details (☞ P.73).
6
Troubleshooting
Unable to erase
The card is unformatted.
The maximum number of files has been
reached.
The SD card is locked.
The earphone is connected.
Replace with new batteries (☞ P.17).
Erase unnecessary files or insert
another card (☞ P.23, 37, 63).
Format the card (☞ P.64).
Check another folder.
79
Accessories
Headset: E62, E102
Stereo headset for your PC. A helpful tool for PC based transcription.
Monaural binaural earphone: E20
Noise-cancellation microphone: ME12 (Dictation microphone)
Used to get crisp recordings of your own voice by reducing the effects of ambient noise.
Recommended to improve the accuracy when using voice-recognition software.
External microphone: ME15
A lavalier omnidirectional microphone that clips to clothing. Used to record your own voice or
people near you.
PC transcription kit: AS-5000
The AS-5000 transcription kit provides you with a PC-footswitch, a headset and DSS Player
Pro Transcription Module for easy transcription of DSS recordings.
Foot switch: RS27/28
Connect to the USB cradle with DS-5000/DS-5000iD for hands-free transcription.
6
Accessories
Connecting cord: KA333
Use to connect the microphone jack of this unit to a radio or other sound source.
Telephone pickup: TP7
Earphone type microphone can be plugged into your ear while phoning. The voice or
conversation over the phone can be clearly recorded.
Ni-MH rechargeable battery: BR403
High-efficiency rechargeable long life batteries.
Highly sensitive noise-cancellation monaural microphone: ME52W
This microphone is used to record sound at a distance while minimizing surrounding noise.
80
Specifications
Speaker
Built-in ø23mm round dynamic speaker
MIC/EAR jack
ø3.5 mm mini-jack, impedance
MIC 2 kΩ, EAR 8 Ω or more
Maximum working output (3 V DC)
250 mW or more (8 Ω speaker)
Input power requirement
Rated voltage: 5 V
Batteries: Ni-MH Rechargeable Battery
Pack or Two AAA batteries
(LR03 or R03) or Two Ni-MH
rechargeable batteries
External dimensions
113.5 x 50.0 x 17 mm
(without protrusions)
Weight
110 g (Including Ni-MH Rechargeable
Battery Pack)
* Specifications and design are subject to
change without notice.
* Battery life is measured by Olympus. It
varies greatly according to the type of
batteries used and the conditions of use.
6
Specifications
Recording format
DS2 (Digital Speech Standard Pro)
Recording media
micro SD, SD-card: 512 MB to 8 GB
Input level -70 dBv
Sampling frequency
QP mode: 16 kHz
SP mode: 12 kHz
Overall frequency response
QP mode: 200 to 7,000 Hz
SP mode: 200 to 5,000 Hz
Recording time (512 MB Card)
QP mode: 38 hours 45 minutes
SP mode: 79 hours 30 minutes
Alkaline battery life
Recording:
QP mode: Approx. 24 hours
SP mode: Approx. 32 hours
Playback:
All mode: Approx. 13 hours
Ni-MH Rechargeable Battery life
Recording:
QP mode: Approx. 20 hours
SP mode: Approx. 28 hours
Playback:
All mode: Approx. 10 hours
81
Technical Assistance and Support
DS-5000 is part of the Olympus Professional Dictation System. Your dealer is trained to
troubleshoot and fix many common problems that you may be having with this system. If you
encounter problems using your DS-5000/DS-5000iD, we recommend that you contact your
Olympus Professional Dealer that sold you the system. If your dealer cannot fix your problem,
please call our technical hotline number or send an E-mail.
◆ For customers in the U.S. and Canada
Phone: 1-888-553-4448
E-mail: distec@olympus.com
◆ For customers in Europe
E-mail : dss.support@olympus-europa.com
6
Technical Assistance and Support
82
For customers in North and South America
Declaration of Conformity
Model Number:
T rade Name:
Responsible Party:
Address:
Telephone Number:
DS-5000/DS-5000iD
DIGITAL VOICE RECORDER
OLYMPUS IMAGING AMERICA INC.
3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610,
U.S.A.
1-888-553-4448
This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired operation.
Tested To Comply
With FCC Standards
Canadian RFI
FOR HOME OR OFFICE USE
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out
in the Radio Interference Regulations of the Canadian Department of Communications.
Cet appareil numérique ne dépasse pas les limites de Catégorie B pour les émissions de bruit radio émanant d’appareils
numériques, tel que prévu dans les Règlements sur l’Interférence Radio du Département Canadien des Communications.
For customers in Europe
“CE” mark indicates that this product complies with the European requirements for safety,
health, environment and customer protection.
This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection of waste
electrical and electronic equipment in the EU countries. Please do not throw the equipment into
the domestic refuse. Please use the return and collection systems available in your country for
the disposal of this product.
P2-BS0038-02
Applicable Product : DS-5000/DS-5000iD, AC adapter, Cradle
AP0803
Executive Communication System
www.TVPS.com
(805) 644-9525
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