cmr imports user guidelines - 1-Stop

CMR IMPORTS
1-STOP INTERACTIVE SCREENS for
Container Terminals & Depots
USER GUIDELINES
Draft Version
Project Manager:
Author:
Date:
© 1-Stop Connections Pty Ltd 2005
Michael Bouari
Marin Loo
September 2005
CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
2
Document Version Control
Version
Draft 1
Draft 1.1
Date
05/09/2005
07/09/2005
Author
ML
ML
Revision Details
Draft Version of the User Guidelines
Updated draft
Reference Materials:
• Customs Website – Cargo Management Reengineering
• Software Developers Guide V3.14
• Email Correspondence with Customs regarding CMR Imports Reporting for Shipping Lines
• Australian Customs: Import Cargo Reporting Business Continuity Plan – Draft Version August
2005.
Disclaimer:
The information contained in this document relating to the legislative and reporting requirements has
been gleaned from the documentation specified under reference materials specified above. 1-Stop has
interpreted this documentation to the best of its ability and does not take any responsibility for the
accuracy of this documentation in relation to the Australian Customs Service (ACS).
It is the responsibility of the Container Terminals (CTO) and Depots to be aware of the legislative and
reporting requirements as documented by the ACS. Reference sites for obtaining this information include
www.customs.gov.au - Cargo Management Re-Engineering Section.
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TABLE OF CONTENTS
1
Purpose ...............................................................................................................................4
2
System Requirements.........................................................................................................4
2.1
Hardware ........................................................................................................................................4
2.2
Operating System ...........................................................................................................................4
2.3
Software..........................................................................................................................................4
2.4
Communications .............................................................................................................................4
3 CMR Imports Overview .......................................................................................................5
3.1
Integrated Cargo System (ICS) ......................................................................................................5
3.2
Reporting Information .....................................................................................................................5
4 1-Stop CMR Imports Interactive Screens ...........................................................................6
4.1
Introduction .....................................................................................................................................6
4.2
Access to 1-Stop CMR Imports Interactive Screens ......................................................................6
4.2.1
Screen Navigation & Helpful Hints ..........................................................................................6
4.3
Status Definitions ............................................................................................................................7
4.3.1
Message Status Information....................................................................................................7
5 User Instructions .................................................................................................................9
5.1
Log on to the Import Interactive Screens........................................................................................9
5.2
Imports Interactive Screens – Home Page ...................................................................................11
5.3
Create an Underbond Movement Request ...................................................................................12
5.4
For existing Underbond movement requests................................................................................18
5.4.1
To View Existing Underbond movement reports ...................................................................18
5.4.2
Underbond Movement Request – REPLACE (Movement Level Change ONLY) .................20
5.4.3
Underbond Movement Request – CHANGE (Cargo Level Change ONLY)..........................21
5.5
Viewing Cargo Status Advice (CARST)........................................................................................22
5.5.1
Customs Cargo Status...........................................................................................................24
5.6
Create a Vessel Outturn ...............................................................................................................26
5.7
For Existing Vessel Outturns ........................................................................................................32
5.7.1
To View Existing Vessel Outturns reports .............................................................................32
5.7.3
To withdraw all vessel outturns for a vessel & voyage..........................................................35
5.7.4
To delete an existing reported item .......................................................................................35
5.8
Create a Receival Outturn ............................................................................................................36
5.9
For Existing Receival Outturns .....................................................................................................43
5.9.1
To View Existing Receival Outturns for a vessel/voyage ......................................................43
5.9.2
To update existing reported Item...........................................................................................45
5.9.3
To withdraw all receival outturns for a vessel & voyage........................................................45
5.9.4
To delete a specific reported item for a vessel & voyage......................................................45
5.10
Create an Unpack Outturn ........................................................................................................47
5.11
For Existing Unpack Outturns ...................................................................................................54
5.11.1 To View Existing Unpack Outturn report ...............................................................................54
5.11.2 To edit an existing reported item for a vessel & voyage........................................................55
5.11.3 To delete a specific reported item for a vessel & voyage......................................................55
5.11.4 To withdraw all unpack outturns for a vessel & voyage ........................................................55
5.12
Create a Progressive Discharge Report ...................................................................................56
5.13
For Existing Progressive Discharge Reports ............................................................................61
5.13.1 To View Existing Discharge Reportsfor a vessel/voyage ......................................................61
5.13.2 To edit existing items .............................................................................................................61
5.13.3 To delete a specific reported item for a vessel & voyage......................................................62
5.13.4 To withdraw all progressive discharge reports for a vessel & voyage ..................................62
© 1-Stop Connections Pty Ltd 2005
CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
1 Purpose
The CMR Imports Interactive Screens are designed for the lodgement of outturn reports as well as
reviewing Cargo Status. These Reports include:
I. PRODIS – Progressive Discharge
II. SEAOUT – Sea Cargo Outturn
III. UBMREQ - Underbond Movement Request
IV. Cargo Status
•
CARST - Cargo Status Report
•
UMBREQR – Underbond Approval & Advice
•
XRAYADV – Xray advice
2 System Requirements
2.1 Hardware
•
Pentium 3 and above
•
128MB RAM minimum (recommend 256MB)
•
Printer for Report Printing (where required)
2.2 Operating System
•
Windows (ME, NT 4.0, 2000, XP(Home/Professional) )
2.3 Software
•
Internet Explorer IE 5.5 SP1 and above
•
Email account for receiving CMR notifications (Optional)
2.4 Communications
•
•
Internet Access
Email SMTP Communications
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3 CMR Imports Overview
3.1 Integrated Cargo System (ICS)
Australian Customs Services (ACS) is introducing the Cargo Management Re-Engineering (CMR)
Process that includes changes to the way Exports and Imports are reported to ACS. ACS will be
introducing a new Computer System known as the Integrated Cargo System (ICS) to support the new
processes. This System will be introduced in two stages:
•
Exports – went live in October 2004.
•
Imports – anticipated Go-Live Date: October 12, 2005.
The final phase of CMR Project will introduce significant changes to Import Cargo Reporting. These
changes will coincide with the introduction of new business rules, legislation and the Import Component of
the ICS. The ICS will replace Customs existing Import Reporting Systems, Sea Cargo Automation (SCA)
and COMPILE.
The Introduction of the ICS, new legislation and business rules will streamline the reporting, movement
and release of import cargo and further strengthen Customs and the Australian Quarantine and
Inspection Services’ (AQIS) risk-assessment capabilities.
Sea Cargo Reports must be lodged & cleared electronically, no documentary release of Cargo will be
accepted, except as a Customs-declared contingency measure.
Flexible Reporting Options - can be made through the CCF (Customs Connection Facility), either lodging
Reports though EDI Softwares via Internet or using the Web-based Customs Interactive (CI). Both
options require Users to register with Customs and possess a valid Digital Certificate.
Early Report, Early Status (ERES) – Allows Cargo Reporters to lodge Cargo Report early in order to
obtain an early Cargo Status once the Vessel has departed the Last Overseas Port, Customs Screening
Period has expired (usually 24 hours) and Impending Arrival Report has been lodged.
The Lodgement of Transhipment Entries is no longer required. A Transhipment number will be
automatically generated for all Import Cargo Reports with Australian Port of Discharge & Overseas
Destination Port for the Cargo. This Transhipment Number can then be used as a CAN (Customs
Authority Number) on Export Cargo Report for Cargo Movement to its final Overseas Destination.
3.2 Reporting Information
This section summarises reporting requirements and information regarding CMR Imports in relation to
CTOs and Depots. Please refer to the Customs website, www.customs.gov.au , Cargo Management
Reporting Section.
•
•
Underbond Movement Request is a message sent by Cargo Reporters. The Underbond Detail
Movement of the cargo from one premise to another under Customs control and will be matched
against a corresponding Sea Cargo Report.
Sea Cargo Outturn Report
There are 3 types of sea cargo outturn reports:
o Vessel Outturn - Used to report non-containerised sea cargo that has been discharged
from a vessel. The types of cargo include bulk and break-bulk cargo. This must be done
within 5 days of the vessel discharge.
o Receival Outturn - Used to report the outturn of cargo (both containerised and noncontainerised cargo) as a result of an underbond movement at a licensed premise. This
must be reported with in 24 hours of receiving the cargo.
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Unpack Outturn – Used to report containerised cargo being unpacked at a licensed
premise. This must be done within 24 hours of the last unpack being complete.
Progressive Discharge Report is used to report containerised cargo that been discharged from
an international vessel and must be reported every 3 hours until complete.
o
•
4 1-Stop CMR Imports Interactive Screens
4.1 Introduction
1-Stop CMR Imports Interactive Screens allow CTOs/Depots to create and lodge 3 Message Types to
Customs:
•
UBMREQ – Underbond Movement Request
•
PRODIS – Progressive Discharge (CTOs only)
•
SEAOUT – Sea Cargo Outturn
There is also the ability to view the unsolicited cargo Status that customs will send to a given
establishment that will detail the status of cargo. They are;
•
CARST – Cargo Status
•
UMBREQR – Underbond Approval & Advice
•
XRAYADV – Xray Advice.
Refer to the Instructions for Use section for full details.
4.2 Access to 1-Stop CMR Imports Interactive Screens
Before the user can begin using the 1-Stop Interactive System, an authorised officer of the Terminal or
delegate must contact the 1-Stop Helpdesk via email helpdesk@1-stop.biz to request access for the
user. Details must include: Company, Terminal/Depot Establishment id Employee Name and Contact
Details for email.
The helpdesk will set-up the Interactive User and advise the user directly of the generated password
which maybe changed during the first Login. It is the responsibility of the terminal operator to inform the 1Stop Helpdesk in writing if the employee ceases to be employed by the terminal, so access can be
repealed.
4.2.1 Screen Navigation & Helpful Hints
•
BreadCrumbs – Suggested Screen Navigation Tool. Please avoid using ‘Back’ or ‘Forward’
Buttons on the Browser.
•
Drop Down Lists – Click on the
Button will display a drop down list. Hint: By pressing a letter
(eg. ‘J’) in the drop down list will take you to entries starting with a letter ‘J’ – useful tip when
searching a drop down list with large entries.
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
BreadCrumb
Personal Drop-Down List
4.3 Status Definitions
A customs’ status is appended to each submitted report.
4.3.1 Message Status Information
Status Type
Comments
PENDING
Indicates that a report has not been reported to Customs
PENDING INSERT
Indicates that a new line item has been submitted to Customs but
no CONTROL/Response has yet been received.
PENDING UPDATE
Indicates that an update line item has been submitted to Customs
but no CONTROL/Response have yet been received
PENDING WITHDRAW
Indicates that an existing line item is being withdrawn and no
CONTROL/Response has been received
ACCEPTED
Indicates that a line item has been accepted by Customs without
errors and warnings.
WARNING
Indicates that a line item has been accepted by Customs with
warnings.
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
WITHDRAWN
Indicates that a line item has been successfully withdrawn from
Customs
CLEAR
Indicates the message reported to customs as been processed
successfully in the ICS system
Outturn reporting &
Underbond Request
ERROR
Indicates that a line item has been received by Customs but there
are lines in error. Required to be amended and re-transmitted.
REJECTED
Indicates the whole report is in error. This status is trigger as a
result of receiving a negative CONTROL from Customs
- Contact 1-Stop Helpdesk
ARCHIVED
Indicates the report has been archived from the system
ACKNOWLEDGED
Indicates that a positive CONTROL has been received from
Customs.
Table 1.0 – Message Statuses
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
5 User Instructions
This section provides Instructions on how to use 1-Stop Import Interactive Screens.
5.1 Log on to the Import Interactive Screens
•
Access 1-Stop Internet site at http://www.1-stop.biz/
•
Logon with your ABN, Logon ID & Password provided by 1-Stop at Regestration.
•
Click on the CMR Reporting Tab to enter Import Interactive Screens – Home Page.
Logon (Company ABN,
Logon ID, Password)
Diag. 5.1.1 – Logon screen
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
Click on the CMR Reporting Tab
Diag. 5.1.2 – Main page
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5.2 Imports Interactive Screens – Home Page
The CMR Report Screen consist of the following menus
•
Container Discharge (for CTO)
To allow users to create, view, edit ,delete or archive progressive discharge report
•
Vessel Outturn (for CTO)
To allow users to create, view, edit, delete or archive outturn report
•
Receival Outturn (for CTO & Depot)
To allow users to create, view, edit, delete or archive outturn report
•
Unpack Outturn (for Depot)
To allow users to create, view, edit ,delete or archive outturn report
•
Underbond Request (for CTO & Depot)
To allow users to create, view, edit ,delete or archive underbond request
•
Cargo Status (for CTO & Depot)
To allow users to view received cargo status reports.
•
CMR Trackig Screen (for CTO & Depot)
Allows the helpdesk user to track incoming and outgoing messages. For the purpose of this user
guide, CMR tracking will not be detailed in this document.
Diag. 5.2.1 – CMR Reports Screen
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
5.3 Create an Underbond Movement Request
1.
Choose Underbond Movement Request from the list
Diag. 5.3.1 – CMR Reports Screen
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
2.
To create an underbond movement request - Click on ‘Create Report’
Diag. 5.3.2 – Underbond Request Report Screen
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
3.
This will load the Underbond Request
Select Terminal/Depot Name from where the cargo is to be reported from
Fields to Enter :
- Vessel Name
(optional)
Users can click on the icon
to search for the vessel name
- Lloyds Number
- Voyage Number
Click on ‘Proceed’ . This will load the Underbond Movement Summary screen
3.1
3.2
Enter Voyage Number & Vessel
Name/Lloyds Number (or do a
search) and Click on the ‘Proceed’
Button.
Diag. 5.3.3 – Underbond Request Screen
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3.
15
Select Create New Request in the Underbond Movement Summary Screen
Diag. 5.3.4 – Underbond Request > Underbond Movement Summary Screen
4. This will load up the Underbond Movement Details Screen. Enter the following Header and Cargo line
item details:
4.1
-
HEADER fields (Mandatory Fields in Dark Blue. Conditional in Orange)
Cargo Responsible Party ABN
-
Vessel Name/ Lloyds Number – Enter Lloyds Number or Search using Vessel Name.
-
Voyage Number
-
Original Establishment ID – Establishment where the underbond is to originate from.
-
Destination Establishment ID – Establishment where the underbond is to destined.
-
Discharge Establishment ID (Conditional) – Required for 1st Underbond. Established
where Cargo was discharged.
-
Request Reason – Valid Reason for Cargo to move Underbond.
-
Mode of Movement – Rail/ Road/ Sea International/ Sea Domestic.
-
Underbond By Sea Movement Vessel ID (Conditional) – Required for Mode of
Movement – Sea International.
-
Underbond By Sea Movement Voyage Number (Conditional) – Required for Mode of
Movement – Sea International.
-
Underbond By Sea Overseas Routing Port (Conditional)
-
Transshipment Overseas Destination Port (Conditional)
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4.2
Enter cargo Line Items fields as outlined in below table 2.0:
4.3
Click on Add item to add the item to this movement. Users can add more than 1 item in a
movement. Once all required items have been added, click on Update & Proceed to go to
the next screen – Summary Screen
Diag. 5.3.5 – Underbond Request > Underbond Summary > Underbond Movement Details Screen
Header
Movement
Details
Cargo Line
Item Details
Import Cargo Type
Container Number
Ocean B/L (& House B/L)
No of Packages
Package Type
FCL
Mandatory
Omit
Mandatory
Mandatory
FCX
Mandatory
Omit
Mandatory
Mandatory
LCL
Mandatory
Omit
Mandatory
Mandatory
B/B
Omit
Mandatory
Mandatory
Mandatory
BLK
Omit
Mandatory
Omit
Omit
Table 2.0 – Cargo Line Fields
Mandatory = must be present
Omit = must not be filled in.
Note: Any mandatory fields that have not been populated will bring up a message requesting the user to
populate the relevant mandatory fields. It will not allow the user to proceed with adding the new item until
all mandatory fields have been populated.
4.4
4.5
The ‘Summary’ Screen provides a summary of the movement for verification.
Users can elect to be notified via email or SMS when the system receives an accepted or
rejected Customs Response by entering the following optional fields in the Summary
Screen:
- Accepted/rejected checkboxes (check the appropriate checkboxes for the type of
messages the user required to be notified of)
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
4.6
Send responses to (Email Address)
Click ‘Proceed’ to submit the movement request.
Summary Section will provide a summary of the report
about to be sent. User can verify at this point that all details
are correct before proceed.
Diag. 5.3.6 – Underbond Request > Underbond Summary > Underbond Movement Details> Summary
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5.4 For existing Underbond movement requests
5.4.1 To View Existing Underbond movement reports
1. In the ‘Underbond Movement’ Screen:
- Select the Terminal Name where the cargo was reported from
- Lloyds Number
(Optional)
- Voyage Number (Optional)
- From Date
(Optional)
Click on calendar icon for the date
- To Date
(Optional)
Click on calendar icon for the date
2. Click on ‘Search’. This will return a list of vessel & voyages matching your search category.
It will display the Vessel name, Lloyds Number, Voyage Number, Last Transaction date and the
Customs status to indicate if there are any errors associated to the vessel/voyage.
* Refer to table 1.0 for the list of customs’ statuses.
3. Click on ‘Review’ to proceed to the Under Movement Summary screen and click ‘Search’ to view all
reported movements for that vessel & voyage.
4. To view underbond movement details for the vessel & voyage, click on ‘Review’ for the desired
movement. This will bring up the Underbond Movement Details page.
Enter Search Criteria
& Click Search to
obtain the result
Diag. 5.4.1 – Underbond Request Screen
You can Amend UBMREQ in one of the following way
1. Movement Level – Sent out as a REPLACE (4).
2.
Cargo Line Level – Sent out as a CHANGE (5). No
Amendment of Lines is allowed. Although, you can Delete
& then ReInsert a Line in different Transactions.
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Diag. 5.4.2 – Underbond Request > Underbond Summary
Diag. 5.4.3 – Underbond Request > Underbond Summary > Underbond Movement Details Screen
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5.4.2 Underbond Movement Request – REPLACE (Movement Level Change
ONLY)
Amend Movement Details by:
A. Click on Edit Movement Button.
B. Make changes to Movement Details.
C. Click in Update&Proceed Button.
B
A
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5.4.3 Underbond Movement Request – CHANGE (Cargo Level Change
ONLY)
Additional line items can be added to an existing underbond, however you cannot amend existing line
items. In order to change an existing line item, the item must be deleted & lodged successfully and then
re-inserted in a different transaction.
Amend Cargo Details by:
A. Click on Edit Cargo Button.
B. Make changes to Cargo Details.
C. Click in Update&Proceed Button.
A
B
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5.5 Viewing Cargo Status Advice (CARST)
1.
Select Cargo Status Advice
Diag. 5.5.1 – CMR Reports
1. In the ‘Cargo Status Screen:
- Select the Terminal Name where the cargo is reported from
- Lloyds Number
(Optional)
- Voyage Number (Optional)
- From Date
(Optional)
Click on calendar icon for the date
- To Date
(Optional)
Click on calendar icon for the date
2. Click on ‘Search’. This will return a list of vessel & voyage matching your search category.
It will display the Vessel name, Lloyds Number, Voyage Number, Last Transaction date and the
Customs status to indicate if there are any errors associated to the vessel/voyage. (Refer to Diag.
5.5.2)
- Refer to table 1.0 for the list of customs’ statuses.
3. Click on ‘Review’ to proceed to the Cargo List screen to view all the items for the vessel & voyage
(Refer to Diag. 5.5.3). It will display whether if an underbond approval has been received for the
cargo item, if a xray hold has been placed on it or if clearance has been received for it.
(Refer to table 1.0 for the list of customs’ statuses for cargo status)
4. To view further details of a cargo item, click on ‘Review’ in the Cargo List screen and this will bring up
a pop-up box with cargo details. (Refer to Diag. 5.5.4)
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Select Search Criteria:
•
Vessel
•
Voyage
•
From Date
•
To Date
and then click on
Search to obtain
Search Results.
Detailed Search for Status of
Cargo by specifying Search
Click on Review on each
Criteria:
Entry for Detailed Cargo
•
Ocean Bill
•
House Bill
•
Container Number
•
CAN/ Exempt Code
•
From Date
•
To Date
Status.
Diag. 5.5.2 – Cargo Status Screen
Click on Review for
Detailed Status of
Cargo
Refer to Table 3.0 –
Diag. 5.5.3 – Cargo Status > Cargo List
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Customs’ Cargo Status
CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
Diag. 5.5.4– Cargo Status > Cargo List > Details (pop-up box)
5.5.1 Customs Cargo Status
Cargo Status
Comments
XRAY REQUIRED
Indicates that a XRAY advice has been received for the item
UNDERBOND
APPROVAL
Indicates that an underbond approval has been received for the
cargo item
UNDERBOND ADVICE
Indicates that an underbond advice has been received for the cargo
item
TRANSHIP
Indicates that a tranship status has been received for the cargo
item.
CLEAR
Indicates that clearance has been received for the cargo item for
release
HELD
Indicates that the cargo item is requested to be Held by customs
and not allowed to be released
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WITHDRAWN
Indicates that the cargo has been withdrawn from the Sea cargo
report
Table 3.0 –Customs’ Cargo Status
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5.6 Create a Vessel Outturn
1. Select ‘Vessel Outturn’ from the CMR Reports Screen
Diag. 5.5.1 – CMR Reports Screen
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CMR Imports – 1-STOP INTERACTIVE SCREENS for CTOs & Depots – USER GUIDELINES
2. To create a new vessel outturn report - Click on ‘Create Report’
Diag. 5.5.12– Vessel Outturn Screen
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3. This will load the Outturn Header Screen
4.7 Select Terminal Name from where the cargo is to be reported from
4.8 Fields to Enter :
- Vessel Name
(optional)
Users can click on the icon
to search for the vessel name
- Lloyds Number
- Voyage Number
4.9 Click on ‘Proceed’ . This will load the Outturn Details screen
Diag. 5.5.3 – Vessel Outturn > Outturn Header Screen
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In Outturn Details Screen, there are 2 Item sections:
• ‘Unreported Items’
The cargo listed under Unreported Items are extracted from CARST messages (B/B & BLK only)
which have been sent to the selected Terminal ID that have not been reported to Customs.
The Cargo type (B/B, BLK), Ocean bill, Housebill and Goods Description will be displayed for
each item.
•
5
‘Reported Items’
Once cargo has been reported to Customs, the cargo item will be listed under ‘Reported Items’
section.
The Cargo type (B/B, BLK), Ocean bill, Housebill and Goods Description and the customs’ status
will be displayed for each item (Refer to Table 1.0).
To report an item for a vessel outturn:
5.1
To report the item listed under ‘Unreported Items section’, select ‘report’ next to the item.
5.2
To report a new item not listed on the screen, click on ‘Report New Item’
Unreported
Items
Reported
Items
To report new items not listed on the
screen
Diag. 5.5.3 – Vessel Outturn > Outturn Details Screen
To report items listed in the
Unreported Items section
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6.
This will load the Edit Item Screen
* If the user is reporting an item listed under Unreported Items section, some of the following fields
would have been pre-populated from the CARST message.
6.1 Fields to enter:
- Ocean Bill
- House Bill
(Optional)
- Cargo Type
- Cargo Unloaded Date/Time
- Click on the calendar icon for date.
- Enter with format of 24HH:MM (eg: 15:35)
- Packages Unloaded/Type
- Quantity Unloaded/Unit
(Optional)
- Damage Indicator – Y/N
- Pillage Indicator – Y/N
- Marks & Numbers
- Goods Description
* The Outturn Result type is automatically calculated when the user enters all the mandatory fields
(including packages unloaded) and clicks on ‘Add to Report’.
Diag. 5.5.4 – Vessel Outturn > Outturn Details > Edit Item Screen
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6.2 Click ‘Add to Report’.
Note: Any mandatory fields that have not been populated will bring up a message requesting the user to
populate the relevant mandatory fields. It will not allow the user to proceed with adding the new item until
all mandatory fields have been populated.
7
Once the user have added a new item to the report. It will return the user back to the Outturn Details
Screen where the newly created item will appear under Reported Items and will have a Customs
Status of NEW.
7.1 Click on ‘Proceed’ in the Outturn Details Screen to report the cargo item/s. This will load the
Summary Screen.
7.2 The ‘Summary’ Screen provides a summary of the report for verification.
7.3 Users can elect to be notified via email or SMS when the system receives an accepted or
rejected Customs Response by entering the following optional fields in the Summary
Screen:
- Accepted/rejected checkboxes (check the appropriate checkboxes for the type of
messages the user required to be notified of)
- Send responses to (Email Address)
- Mobile Phone number for SMS
7.4
Click ‘Proceed’ to submit the outturn.
Diag. 5.5.5 – Vessel Outturn > Outturn Details > Summary - Shows a summary of the reported items
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5.7 For Existing Vessel Outturns
5.7.1 To View Existing Vessel Outturns reports
1. In the ‘Vessel Outturn’ Screen:
- Select the Terminal Name where the cargo is reported from
- Lloyds Number
(Optional)
- Voyage Number (Optional)
- From Date
(Optional)
Click on calendar icon for the date
- To Date
(Optional)
Click on calendar icon for the date
2. Click on ‘Search’. This will return a list of vessel & voyage matching your search category.
It will display the Vessel name, Lloyds Number, Voyage Number, Last Transaction date and the
Customs status to indicate if there are any errors associated to the vessel/voyage.
* Refer to table 1.0 for the list of customs’ statuses.
3. Click on ‘Review’ to proceed to the Outturn Details screen (Diag 5.6.2) to view all reported items for
the vessel & voyage.
4. To view outturn details for a line item, click on ‘Review’ in the Outturn Details screen. This will bring
up the Edit Item (Diag. 5.6.3) page.
5. Reports can be archived by selecting the appropriate checkboxes and click on ‘Archive selected
item(s
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To search for existing
vessel outturns
To withdraw an existing
outturn report for a vessel
& voyage
Diag. 5.6.1 – Vessel Outturn Screen
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To view reported items for
that vessel and voyage
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To view details for a
reported line item
Diag. 5.6.2 – Vessel Outturn > Outturn Details Screen
Users can also amend the
details and submit an
amended outturn report.
Diag. 5.6.3– Vessel Outturn > Outturn Details > Edit Items screen (Shows outturn details of a reported item)
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5.7.2 To update existing reported Item
1. Users can update an existing reported item in the Edit Item Screen. (Refer to Diag 5.6.3)
5.7.3 To withdraw all vessel outturns for a vessel & voyage
1.
2.
3.
4.
In the Vessel Outturn Screen, click on ‘Withdraw’ (Refer to Diag 5.6.1)
A pop-up box will appear asking whether if you wish to withdraw the report. Click ‘OK’ to continue
This will bring up the ‘Summary’ Screen.
Click ‘Proceed’ to submit the withdrawal.
5.7.4 To delete an existing reported item
1. In the Outturn Details screen, tick the checkbox of the item to be deleted (Diag 5.6.4)
2. Click ‘Delete Selected Lines’.
3. Click on ‘Proceed’ to submit a delete outturn for the selected item.
Tick the checkbox and click on
Delete Selected Lines to
delete an item.
Diag. 5.6.4 – Vessel Outturn > Outturn Details
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5.8 Create a Receival Outturn
1. Select ‘Receival Outturn’ in the CMR Reports Screen.
Diag. 5.7.1 – CMR Report Screen
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2. To create a new vessel outturn report - Click on ‘Create Report’.
Diag. 5.7.2 – Receival Outturn Screen
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3. This will load the ‘Outturn Header’ Screen
3.1 Select Terminal Name from where the cargo is to be reported from
3.2
3.3
Fields to Enter :
- Vessel Name (optional)
Users can click on the icon
- Lloyds Number
- Voyage Number
to search for the vessel name
Click on ‘Proceed’. This will load the Outturn Details Screen.
Diag. 5.7.3 – Receival Outturn > Outturn Header Screen
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4. In the Outturn Details Screen:
- Items listed under Unreported Items section are extracted from the UMBREQ advice
messages which have been sent to the selected Terminal ID that have not been reported to
Customs.
- Items listed under Reported Items are items that have been reported to Customs.
4.1
4.2
To report an item listed under ‘Unreported Items section’, select ‘report’ next to the item
To report a new item not listed on the screen, click on ‘Report New Item’
To report new items not listed on the
screen
Diag. 5.7.4 – Receival Outturn > Outturn Header Screen
To report items listed in the
Unreported Items section
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40
This will load the Edit Item Screen
* If you are reporting an item listed under Unreported Items section, some of the following fields would
have been pre-populated from the Underbond Advice message.
5.1
Fields to enter:
- Container Number
(Conditional)
- Ocean Bill
(Conditional)
- House Bill
(Optional)
- Cargo Type
- Cargo Receipt Date/Time
- Click on the calendar icon for date.
- Enter with format of 24HH:MM (eg: 15:35)
- Packages Received
- Packages Type
- Quantity Received
(Optional)
- Quantity Unit
(Optional)
- Seal Number
(Optional)
- Seal Intact Indicator
- Y/N (Optional)
- Damage Indicator - Y/N
- Pillage Indicator – Y/N
- Marks & Numbers
(Optional)
- Goods Description
(Optional)
* The Outturn Result type is automatically calculated when the user enters all the mandatory fields
(including packages received) and clicks on ‘Add to Report’.
Diag. 5.7.5 – Receival Outturn > Outturn Details Screen
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5.2
41
Click ‘Add to Report’ to proceed.
Note: Any mandatory fields that have not been populated will bring up a message requesting the user to
populate the relevant mandatory fields. It will not allow the user to proceed with adding the new item until
the mandatory fields have been populated.
5.3
This will return the user to the Outturn Details Screen where the newly created item will
appear under Reported Items and will have a Customs Status of NEW.
Diag. 5.7.6 – Receival Outturn > Outturn Details Screen
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6.
42
Click on ‘Proceed’ in the Outturn Details Screen to report the cargo item/s.
3.1
The ‘Summary’ Screen will load up and will provide a summary of the report for verification.
3.2
Users can elect to be notified via Email or SMS when the system received an accepted or
rejected Customs Response by entering the following optional fields in the Summary Screen:
- Accepted/rejected checkboxes (check the appropriate checkboxes for the type of
messages the user required to be notified of)
- Send responses to (Email Address)
- Mobile Phone number for SMS
3.3
Click ‘Proceed’ to submit the outturn
Diag. 5.7.7 – Receival Outturn > Outturn Details > Summary Screen
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5.9 For Existing Receival Outturns
5.9.1 To View Existing Receival Outturns for a vessel/voyage
1
In the ‘Receival Outturn’ Screen:
- Select the Terminal/Depot Name where the cargo is reported from
- Lloyds Number
(Optional)
- Voyage Number (Optional)
- From Date
(Optional)
Click on calendar icon for the date
- To Date
(Optional)
Click on calendar icon for the date
2. Click on ‘Search’. This will return a list of vessel & voyage matching your search category.
It will display the Vessel name, Lloyds Number, Voyage Number, Last Transaction date and the
Customs status to indicate if there are any errors associated to the vessel/voyage.
* Refer to table 1.5 for the list of customs’ statuses.
3. Click on ‘Review’ to proceed to the Outturn Details screen to view all reported items for the vessel
& voyage
4. To view outturn details for a line item, click on ‘Review’ in the Outturn Details screen. This will bring
up the Edit Item (Diag. 5.8.2) page.
5. Reports can be archived by selecting the appropriate checkboxes and click on ‘Archive selected
item(s)’
To search for existing
receival outturns
To view reported items
for that vessel and
voyage
To archive selected items.
(Tick the check box and click the button)
To withdraw all reported
outturns for that vessel and
voyage
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Diag. 5.8.1 – Receival Outturn > Outturn Details > Summary Screen
To view details for a
reported line item
Diag. 5.8.2 – Receival Outturn > Outturn Details Screen
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Users can also amend the
details and submit an
amended outturn report.
Diag. 5.8.3 – Receival Outturn > Outturn Details > Edit Item Screen
5.9.2 To update existing reported Item
1. Users can update an existing reported item in the Edit Item Screen. (Refer to Diag 5.8.3)
5.9.3 To withdraw all receival outturns for a vessel & voyage
1.
2.
3.
4.
In the ‘Receival Outturn’ Screen, click on ‘Withdraw’ (Refer to Diag 5.8.1)
A pop-up box will appear asking whether if you wish to withdraw the report. Click ‘OK’ to continue
This will bring up the ‘Summary’ Screen.
Click ‘Proceed’ to submit the withdrawal.
5.9.4 To delete a specific reported item for a vessel & voyage
1. In the ‘Outturn Details’ screen, tick the checkbox of the item to be deleted (Diag 5.8.4)
2. Click ‘Delete Selected Lines’.
3. Click on ‘Proceed’ to submit a delete outturn for the selected item.
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Tick the checkbox and click on
Delete Selected Lines to
delete an item.
Diag. 5.8.4 – Receival Outturn > Outturn Details
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5.10 Create an Unpack Outturn
1. Select ‘Unpack Outturn’ in the CMR Reports Screen.
Diag. 5.10.1 – CMR Reports
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2. The Unpack Outturn Report Screen will allow the users to search for submitted gate-in receivals
and unpack outturns. In order to create and submit an unpack outturn message, the
corresponding Gate-in message has to be lodged and accepted successfully previously.
Diag. 5.10.2 – Unpack Outturn Screen
3. In the Unpack Outturn Screen:
- Select the Depot Name where the cargo is reported from
- Lloyds Number
(Optional)
- Voyage Number (Optional)
- From Date
(Optional)
Click on calendar icon for the date
- To Date
(Optional)
Click on calendar icon for the date
4. Click on ‘Search’. This will return a list of vessel & voyage matching your search category.
It will display the Vessel name, Lloyds Number, Voyage Number, Last Transaction date and the
Customs status to indicate if there are any errors associated to the vessel/voyage.
* Refer to table 1.0 for the list of customs’ statuses.
5. Click on ‘Review’ to proceed to the Outturn Details screen to view all reported & unreported items
for the vessel & voyage.
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Diag. 5.10.3 – Unpack Outturn
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4
50
In the Outturn Details Screen:
- Items listed under Unreported Items section are extracted from the CARST & UMBREQR
(Advice) messages which have been sent to the selected Depot ID that have not been reported to
Customs. This section will only display unreported items with cargo type of ‘LCL’
-
4.1
4.2
Items listed under Reported Items are items that have been reported to Customs. These include
reported Gate-Ins (where cargo type is FCL) and Unpacks (where cargo type is LCL)
To report an item listed under ‘Unreported Items section’, select ‘report’ next to the item
To report a new item not listed on the screen, click on ‘Report New Item’
Reported Unpack
(Cargo type LCL)
Reported Gate-In
(Cargo type FCL)
To report new items not listed on the
screen
Diag. 5.10.4 – Receival Outturn > Outturn Header Screen
To report items listed in the
Unreported Items section
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This will load the Edit Item Screen
* If the user is reporting an item listed under Unreported Items section, some of the following fields
would have pre-populated from the CARST message.
5.1 Fields to enter:
- Container Number
(Conditional)
- Ocean Bill
(Conditional)
- House Bill
(Conditional)
- Cargo Type
- Cargo Receipt Date/Time
- Click on the calendar icon for date.
- Enter with format of 24HH:MM (eg: 15:35)
- Cargo Unpack Date/Time
- Click on the calendar icon for date.
- Enter with format of 24HH:MM (eg: 15:35)
- Packages Unpacked/Type
- Seal Number
(Optional)
- Seal Intact Indicator - Y/N (Optional)
- Damage Indicator – Y/N
- Pillage Indicator – Y/N
- Marks & Numbers
- Goods Description
5.2 Click ‘Add to Report’ to proceed.
* The Outturn Result type is automatically calculated when the user enters all the mandatory fields
(including packages unpacked) and clicks on ‘Add to Report’.
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Diag. 5.9.5 – Unpack Outturn > Outturn Details > Edit Item Screen
Note: Any mandatory fields that have not been populated will bring up a message requesting the user
to populate the relevant mandatory fields. It will not allow the user to proceed with adding the new
item until the mandatory fields have been populated.
6. This will return the user back to the Outturn Details Screen where the newly created item will appear
under Reported Items and will have a Customs Status of NEW.
6.1
6.2
6.3
6.4
Users can continue to create new unpack outturns for the vessel and voyage. Once users
have completed creating outturns, they can click ‘Proceed’ in the Outturn Details Screen to
report the newly created cargo item/s.
The ‘Summary’ Screen will load up and will provide a summary of the outturn report for
verification.
Users can elect to be notified via Email or SMS when the system received an accepted or
rejected Customs Response by entering the following optional fields in the Summary
Screen:
- Accepted/rejected checkboxes (check the appropriate checkboxes for the type of
messages the user required to be notified of)
- Send responses to (Email Address)
- Mobile Phone number for SMS
Click ‘Proceed’ to submit the outturn
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5.11 For Existing Unpack Outturns
5.11.1
To View Existing Unpack Outturn report
1. In the Unpack Outturn Screen:
- Select the Depot Name where the cargo is reported from
- Lloyds Number
(Optional)
- Voyage Number (Optional)
- From Date
(Optional)
Click on calendar icon for the date
- To Date
(Optional)
Click on calendar icon for the date
2. Click on ‘Search’. This will return a list of vessel & voyage matching your search category.
It will display the Vessel name, Lloyds Number, Voyage Number, Last Transaction date and the
Customs status to indicate if there are any errors associated to the vessel/voyage.
Refer to table 1.0 for the list of customs’ statuses.
3. Click on ‘Review’ to proceed to the Outturn Details screen to view all reported & unreported items for
the vessel & voyage.
4. To view outturn details for a line item, click on ‘Review’ in the Outturn Details screen. This will bring
up the Edit Item (Diag. 5.10.3) page.
5. Reports can be archived by selecting the appropriate checkboxes and click on ‘Archive selected
item(s).
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To search for existing
Gate-ins & Unpack
outturns
To view reported items
for that vessel and
voyage
To archive selected items.
(Tick the check box and click the button)
To withdraw all reported
unpack outturns for that vessel
and voyage
Diag. 5.11.1 – Unpack Outturn Screen
5.11.2
To edit an existing reported item for a vessel & voyage
1. After selecting the appropriate vessel & voyage from the Unpack Outturn Screen.
2. In the Outturn Details screen, click ‘edit’ to amend details of an existing reported item.
3. This will bring up the Edit Item Screen with details of the existing report
4. Click on ‘Proceed’ to submit a delete outturn for the selected item.
5.11.3
To delete a specific reported item for a vessel & voyage
1. In the Outturn Details screen, tick the checkbox of the item to be deleted
2. Click ‘Delete Selected Lines’.
3. Click on ‘Proceed’ to submit a delete outturn for the selected item.
5.11.4
1.
2.
3.
4.
To withdraw all unpack outturns for a vessel & voyage
In the ‘Unpack Outturn’ Screen, click on ‘Withdraw’
A pop-up box will appear asking whether if you wish to withdraw the report. Click ‘OK’ to continue
This will bring up the ‘Summary’ Screen.
Click ‘Proceed’ to submit the withdrawal.
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5.12 Create a Progressive Discharge Report
1.
Select ‘Container Discharge’ from the CMR Reports Screen.
Diag. 5.11.1 – CMR Report Screen
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6. To create a new progressive discharge report - Click on ‘Create Report’
Diag. 5.11.2 – Progressive Discharge Report Screen
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3. This will load the Select Vessel Screen.
3.1
3.2
-
-
Select Terminal Name from where the cargo is to be reported from
Fields to Enter :
Vessel Name
(optional)
Users can click on the icon
to search for the vessel name
Lloyds Number
Voyage Number
First Container Discharge Date/Time
Click on the calendar icon for date.
Enter with format of 24HH:MM (eg: 15:35)
Last Container Discharge Date/Time
Click on the calendar icon for date.
Enter with format of 24HH:MM (eg: 15:35)
3.3
Click on ‘Proceed’. This will load the Details Screen for PRODIS.
Diag. 5.11.3 – Progressive Discharge > Select Vessel Screen
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4. In the Details Screen, to report an item, enter the following fields
-
Container Number
-
Line operator
-
Restow indicator
4.1
Click on Add/Update Item. This will list the newly created item with a Customs’ Status of NEW.
4.2
Repeat the above 2 steps to add more items and click ‘Proceed’ to report the item/s.
To add an item to a new
report or to an existing
report
Newly created item yet to be
reported
Diag. 5.11.4 – Progressive Discharge > Select Vessel > Details
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Diag. 5.11.5 – Progressive Discharge > Select Vessel > Details > Summary Screen
4.3 The ‘Summary’ Screen will load up and will provide a summary of the report for verification.
4.4 Users can elect to be notified via Email or SMS when the system received an accepted or
rejected Customs Response by entering the following optional fields in the Summary Screen:
- Accepted/rejected checkboxes (check the appropriate checkboxes for the type of
messages the user required to be notified of)
- Send responses to (Email Address)
- Mobile Phone number for SMS
4.5 Click ‘Proceed’ to submit the progressive discharge report.
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5.13 For Existing Progressive Discharge Reports
5.13.1
To View Existing Discharge Reportsfor a vessel/voyage
1. In the ‘Progressive Discharge Screen:
- Select the Terminal/Depot Name where the cargo is reported from
- Lloyds Number
(Optional)
- Voyage Number
(Optional)
- From Date
(Optional)
Click on calendar icon for the date
- To Date
(Optional)
Click on calendar icon for the date
7. Click on ‘Search’. This will return a list of vessel & voyage matching your search category.
It will display the Vessel name, Lloyds Number, Voyage Number, Last Transaction date and the
Customs status to indicate if there are any errors associated to the vessel/voyage.
* Refer to table 1.0 for the list of customs’ statuses.
8. Click on ‘Review’ to proceed to the Details screen to view all reported items for the selected vessel
& voyage
5.13.2
1.
2.
3.
4.
To edit existing items
In the ‘Details’ screen, click ‘Edit’ next to the item required to be amended.
This will bring up the details for the item in the input boxes to allow the user to amend.
Once the details have been amended, click on Add/Update Item.
Click on ‘Proceed’ to submit the updated report.
The details of the existing reported item
are displayed here for amendment when
the user clicks ‘edit’
To update the details of the item
To edit an existing
reported item
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Diag. 5.12.1 – Progressive Discharge > Select Vessel
5.13.3
To delete a specific reported item for a vessel & voyage
1. In the ‘Details’ screen, tick the checkbox of the item to be deleted (Refer to Diag. 5.12.3)
2. Click ‘Delete Selected Lines’.
3. Click on ‘Proceed’ to submit a delete outturn for the selected item.
5.13.4
To withdraw all progressive discharge reports for a vessel &
voyage
1.
2.
3.
4.
In the ‘Progressive Discharge Screen, click on ‘Withdraw’ (Refer to Diag. 5.12.2)
A pop-up box will appear asking whether if you wish to withdraw the report. Click ‘OK’ to continue
This will bring up the ‘Summary’ Screen.
Click ‘Proceed’ to submit the withdrawal.
To search for existing
receival outturns
To view reported items
for that vessel and
voyage
To withdraw all reported
outturns for that vessel and
voyage
Diag. 5.12.2 – Progressive Discharge Report Screen
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Tick the checkbox and click on
Delete Selected Lines to
delete an item.
Diag. 5.12.3 – Progressive Discharge Report Screen > Select Vessel > Details
© 1-Stop Connections Pty Ltd 2005
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