Fun Trainers Help File No. 002

Fun Trainers Help File No. 002
FUN TRAINERS’ HELP FILE - Number 002
Addressed to: All Personal Computing Fundamentals (PC Fun & PC Fun 101) Trainers
Title: Floppy Drive substitutes in PC Fun course.
Purpose: To advise trainers what to do if new students do not have a floppy disk drive on
their home computer. Please do not distribute this document to students.
1. Why Floppy Disks are used in the PC Fun course (class mode and one-on-one)
At present both PC Fun manuals (PC Fun and PC Fun 101) assume that most students have a
home computer with a floppy drive. The files needed for the course are issued on a floppy disk
because it is the easiest mass storage device to use. Also, students save their work to the floppy
disk, again because of the simplicity of its use. PC Fun students are not expected to create or
otherwise use folders in this course and so the files on the floppy disk issued are not contained
in a named folder and any files saved are not placed in such a folder. Wherever possible, no file
should be saved to the hard drive of a Club computer, especially by beginners.
2. What do we do if a student has a computer without a floppy drive?
Students with late model computers may not have a floppy drive. These people should be
encouraged to purchase a flash drive (see below) from a local supplier. Their trainer should
then copy all the files on their PC Fun floppy disk on to their new flash drive, without creating a
folder for them. Please collect the floppy disk and return it to the Club Office for re-issue to
another student. The student should be shown how to use the flash drive as though it were a
floppy, as soon as it is needed in the course (probably Exercise 4).
3. How do you “plug in” a flash drive?
Make sure the computer is turned on and that Windows has loaded. Place the flash drive into a
USB port (socket) in the computer. Be careful – the flash drive can be inserted only one way so
do not force it. (If you look closely at the socket and the end of the flash drive you can work out
which way to insert it.) Windows will recognise the new hardware and will create an icon for it
at the left hand end of the Notification Area (system tray). Also, a dialog box appears on the
screen telling you, in its Title Bar, what brand of flash drive you have inserted and indicating
the drive letter that has been assigned to it. This dialog asks what do you want Windows to do
and lists a number of alternatives. Do not select any of these – immediately go to the bottom of
the window and click on Cancel. The dialog box disappears. The flash drive can now be used
just as you would use a floppy drive. You can double-click on it in My Computer and examine
its contents. You can select it in the File>Open dialog in WordPad and open the files on it. You
can save files to it just as you would save them to a floppy drive.
4. How do you open a WordPad file stored on a flash drive?
This is done in the same way as you open a WordPad file stored on a floppy disk. Do not use
My Computer to find the files stored on the drive and then double-click on the icon of the file
you want to open, as this procedure will probably open the file in Microsoft Word and not in
WordPad. Please do it this way: open WordPad, go to File on the Menu Bar and then click on
Open. The Open window appears. Click on the down-pointing arrow at the right-hand end of
the Look in: box and click on the Drive letter representing the flash drive. Click once on the icon
of the file you want to open. Then click the Open button to the right of the File Name: box and
the file will open in WordPad. Check the Title Bar to ensure that it is in WordPad and not Word.
5. What do you do when you have finished with the flash drive?
When your student wants to take his/her flash drive out of the computer’s USB socket, they
must follow the procedure below. Please explain and demonstrate this to them.
Procedure:
(a) Close any file stored on the flash drive that you have opened in WordPad or Paint.
(b) Hover the mouse over the new hardware icon in the Notification Area (probably at the leftComputer Pals for Seniors – The Hills Inc.
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Fun Trainers’ Help File
hand end) until the message Safely Remove Hardware appears. Left-click once on this box.
(c) The message Safely remove USB Mass Storage Device – Drive (E:) appears above the
Notification Area. (A letter other than E: may be used.) Move the mouse pointer over this box
and its background turns blue, showing that it is selected. Left-click on this message box.
(d) An information balloon entitled Safe to Remove Hardware appears, containing a message
telling you that you can now safely remove your flash drive (USB mass storage device). Close
this balloon by clicking on the  in its top right-hand corner.
(e) Remove the flash drive.
6. What if a student doesn’t have a floppy drive and won’t buy a flash drive?
In this case the student will have the PC Fun files issued on a CD. These files are contained
within a folder called PC Fun on the CD, which also contains folders for 98 Fun and XP Fun.
Such students need more help to open the files required for PC Fun from their CD. (See below).
7. What happens if the student is using a CD?
If a student has no floppy drive at home and also does not have or does not purchase a flash
drive, please show them how to insert the CD. Wait until the dialog box asking “what do you
want Windows to do” appears. Do not select any of the options offered – immediately cancel
the dialog box.
8. Opening a file from a CD
Any file required may now be opened from the CD. For example, to open “Sticks”, go to My
Computer, double-click on the CD drive containing the Fun CD, navigate to the file Sticks.exe
and double-click on its icon. However, do not use this method to open a WordPad file as it will
probably open in Word and not in WordPad. Instead, first open WordPad and then use
File>Open to open the file required.
9. Why don’t we use the “what do you want Windows to do” dialog box?
We suggest that you do not use this dialog box when using a flash drive or a CD at this stage.
By closing the dialog box you make the way to use the flash drive or the CD very similar to the
way of using a floppy disk drive, and avoid the temptation to open a WordPad file by doubleclicking on its icon.
10. What happens if a student wants to save his/her work to their CD?
In general, this cannot be done using the current versions of Windows 98 or Windows XP. If a
student using XP does not have a floppy disk drive or a flash drive, they will need to save their
files first to the hard drive of the computer. The file can then be “Sent to” the CD as follows:
Procedure:
(a) Insert the Fun CD into the CD burner of the computer. (Files can be written to this CD.)
(b) Navigate to the file (from My Computer or My Documents) and right click on its icon.
(c) In the pop-up menu that appears, click on Send To
(d) Then click on the icon of the CD Drive in the cascading menu that appears.
(e) Shortly, an information balloon appears telling you You have files waiting to be written to
the CD and that To see these files now, click on this balloon. Click inside the balloon.
(f) You are taken to the CD’s folder window where the heading Files ready to be written to
the CD appears in the Contents Pane. Also, at the top of the Task Pane there is a new heading
CD Writing Tasks. Under it are Write these files to CD and Delete temporary files.
Note: If the Task Pane is not visible, click on the Folders icon in the Navigation Toolbar.
(g) Click on Write these files to CD and follow the prompts from the CD Writing Wizard.
(h) When the process is complete the CD is automatically ejected from the computer.
Note: This procedure is explained fully on page 21 of the XP Fun manual. You are not required
to teach any student how to do this in PC Fun. You may, however, use this method to burn to
their CD any work that they have saved to a PC Fun folder in My Documents on the Club
computer.
Bill Butts and Eleanor Ball 17/04/06
Computer Pals for Seniors – The Hills Inc.
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Fun Trainers’ Help File
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