How to Use the Teaching Strategies GOLD® Documentation App for

How to Use the Teaching Strategies GOLD® Documentation App for
How to Use the Teaching Strategies GOLD®
Documentation App for iPhone
Please note: Screenshots show the app on an iPhone 5S. Other Apple devices will have similar screens and buttons.
Download the App
Open the App Store icon on your
iPad, iPhone, or iPod touch and search
for “GOLD Documentation.” sm
Download the app to your device—it’s free!
All you need is an Apple ID and password.
Start the App
After downloading the app,
the Document icon will
appear on your device’s
home screen.
Apple, the Apple logo, iPhone, iPad, and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.
App Store is a service mark of Apple Inc.
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© 2014 Teaching Strategies, LLC. All rights reserved.
Tap the Document icon
to start.
Log In
When you open the app, you will be prompted to log in. Log in using your
Teaching Strategies GOLD® online username and password.
The app will load the classes and children’s names from your Teaching Strategies GOLD® online account.
Capture Documentation
The first screen you will see is the Capture screen. From here, you can capture
documentation as a photo, video, or audio recording.
Use the Mode button to
choose the media type.
When you capture a photo, video, or audio recording, a
thumbnail of the documentation moves to the bottom of the
gold bar. Tap the thumbnail to go to the Documents screen.
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© 2014 Teaching Strategies, LLC. All rights reserved.
When you are ready to capture
documentation, tap the camera,
video camera, or microphone
icon in the gold bar. If capturing
video or audio, tap the icon again
to stop recording.
Documents
On the Documents screen,
you will see thumbnails
of all the photos, videos,
and audio recordings you
have captured and not
yet uploaded to Teaching
Strategies GOLD® online.
Tap the Capture button (camera icon)
to return to the Capture screen.
Tap the Add Notes button
(pencil-and-notepad icon)
to add an observation note
that is not associated with
any photo, video, or audio
recording. This will take
you to the Notes screen.
Tap a thumbnail to open the
Documentation screen.
Note. Tap the Logout button to
log out of the Teaching Strategies
GOLD® Documentation app and
return to the login screen.
Documentation
On the Documentation screen, you can add a note to a photo, video, or audio recording. You can then tag
the documentation with children’s names, objectives, dimensions, and preliminary levels.
Tap the thumbnail
to view or play.
Tap the Done button
to return to the
Documentation screen.
Notes are not
required with a
photo, video, or
audio recording.
Tap the + Children button to
view the Class List screen and
tag the documentation with
children’s names.
Once you have tagged the documentation with children’s
names, tap the + Objectives and Dimensions button to
view the Objectives screen. (To see this button, you must
tag the documentation with the name of at least one child.)
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Tap the child’s
name to tag. Tap
the child's name
again to deselect
the child.
© 2014 Teaching Strategies, LLC. All rights reserved.
Tap the + Notes
button to view
the Notes screen
and add an
observation note.
Objectives and Dimensions
Tap an objective with an
arrow beside it to open a list
of the related dimensions.
Tap the Done button
to return to the
Documentation screen.
If there is no arrow beside
an objective, there are no
dimensions related to that
objective.
Once you have tagged
the documentation with
children’s names and added
any notes, objectives, and
dimensions, you can swipe
down to review your entries.
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© 2014 Teaching Strategies, LLC. All rights reserved.
Tap on an objective or
dimension to select that
objective or dimension.
Tap the objective or
dimensions again to
deselect the objective
or dimension.
Preliminary Levels : View Levels
Once you have tagged the documentation with objectives or dimensions, tap an objective or
dimension with a rainbow icon beside it to begin assigning preliminary levels.
On the Progression
Preview screen, tap
a level to view the
indicator, example, and
Common Core State
Standards information
(if your program uses
this option). Use the
color bands to guide
your choice.
Children tagged for
this document are
listed below the levels.
Tap the Examples button to
view examples for this indicator.
➟➟
Tap the Select Levels button to
assign this level to a child.
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Tap the CCSS button to view embedded
Common Core State Standards (if your
program uses this option).
© 2014 Teaching Strategies, LLC. All rights reserved.
Swipe left or right to see
additional indicators in
this progression.
Assign Preliminary Levels
Tap the Select Levels button
to begin assigning levels.
Tap the gray square beside
a child’s name to assign
this level to the child as a
preliminary rating.
Tap the gray square again to
unassign the level.
To assign a different level, tap
the Done button. Swipe left
or right to review additional
indicators. Tap the Select Levels
button to assign a new level.
➟➟
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© 2014 Teaching Strategies, LLC. All rights reserved.
Tap the left-facing Arrow
button to return to the
Progression Preview screen.
Assign Preliminary Levels, continued
Tap the Done button to return
to the Documentation screen.
On the Progression Preview
screen, children’s names display
in line with assigned levels.
Tap another objective or
dimension with a rainbow
icon beside it to add or edit
preliminary levels.
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© 2014 Teaching Strategies, LLC. All rights reserved.
A green check mark on a
rainbow icon indicates that
assigning preliminary levels
has been started.
Upload Documentation
Tap the Upload button (arrow-over-notepad icon) in the upper right corner of the Documentation
screen. This button will not display until you have tagged the documentation with the name of at
least one child.
Your documentation will upload to the relevant children’s portfolios in Teaching
Strategies GOLD® online and disappear from your Documents screen.
The next time you log in to Teaching
Strategies GOLD® online, you
will see in the relevant children's
portfolios the documentation that
you uploaded from the app. Go to
the View Documentation screen
in Teaching Strategies GOLD®
online to review those items, add
or edit notes, add preliminary
levels, individualize, or share
documentation with families.
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© 2014 Teaching Strategies, LLC. All rights reserved.
View Documentation in Teaching Strategies GOLD® Online
Log Out
Tap the Log Out button on the bottom left of the Documents screen
to log out of the Teaching Strategies GOLD® Documentation app.
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© 2014 Teaching Strategies, LLC. All rights reserved.
You will need to confirm by tapping the
red Log Out button. Once selected, you
will be returned to the log in screen.
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