Use Office 365 on your iPhone or iPad

Use Office 365 on your iPhone or iPad
Use Office 365 on your iPhone or iPad
Quick Start Guide
Check email
Set up your iPhone or iPad to send and receive mail from
your Office 365 operated by 21Vianet work account.
Access your team’s OneNote
notebook
Easily access any OneNote notebooks
stored on a SharePoint team site or
your OneDrive for Business site using
the OneNote app for iPhone or iPad.
Join a meeting face-to-face
Use the Lync app to join meetings, use
instant messaging, or make video calls
to colleagues and stay connected even
when you’re not in the office.
Note: Please be aware that the Office Mobile app, the OneNote Mobile app, and Microsoft accounts such as Outlook.com and
Hotmail.com, are provided by Microsoft Corporation and are subject to Microsoft’s terms and conditions and privacy
statements. The use of these apps and accounts may result in customer data being transferred, stored and/or processed in the
United States or any other country where Microsoft, its affiliates or service providers maintain facilities.
Check your calendar wherever you are
Always know where you have to be by syncing your
calendar items to your iPhone or iPad.
Sync your contacts
Keep your contacts on your iPhone or iPad to make it easier to share
documents, send email, or schedule meetings with colleagues.
Collaborate with your team
Access your team sites, and share
or edit files stored there.
Work on your documents
Use OneDrive for Business app to
work on or share any documents
on your OneDrive for Business
site.
View and edit your documents on the go
Use the Office Mobile app to view and edit
documents directly from your iPhone.
Set up email, calendar, and contacts
Install the Lync 2013 app
You can connect to your Office 365 or other Exchange-based email on an iPhone or
With the Lync 2013 for iPhone app you can choose from several ways to communicate
iPad. When you set up an Exchange account on your phone or tablet, you’ll be able to
access and synchronize your email, calendar, and contacts.
with others, including IM, phone calls, and video calls, using either Wi-Fi only or your
cellular data connection when you’re not connected to Wi-Fi.
1. If this is the first email account on your iPhone, select Mail. Otherwise, select
Settings > Mail, Contacts, Calendars > Add Account.
2. Select Microsoft Exchange.
3. Enter your full email address, for example
tony@contoso.cn, and your password. Then
select Next on the upper-right corner of the
screen. Your mail program will try to find the
settings it needs to set up your account. Skip to
step 5 if your mail program finds your settings.
4. If your iPhone can’t find your settings, you’ll need to manually enter your server
name. If you’re connecting to your Office 365 email, in Server, enter
partner.outlook.cn
5. Choose the type of information you want to
synchronize between your account and your
device, and then select Save. By default, Mail,
Contacts, and Calendar information is
synchronized.
6. If you're prompted to create a passcode, select Continue, and enter a numeric
passcode. If you don’t set up a passcode, you can’t view your email account on your
iPhone.
1. From your phone, go to the App Store, and search for Microsoft Lync 2013 for
iPhone.
2. Select the Free button in the app, select
Install, and then enter your App Store
Apple ID and password. As soon as the
app is installed, it appears on your home
screen.
3. To sign in, use your sign-in address
(name@domain.cn) and password. In
some instances a user name should be
provided in the Advanced Options. If you
haven’t used Lync on your desktop
computer and this is the first time you’re
using Lync, you need to have a Lync
account created and a sign-in address. If
you don’t know this information, contact
your workplace technical support. You
cannot create a new Lync account from
the Lync for iPhone app.
Install the Office Mobile app
Install and set up the OneNote app
Install the Office Mobile for iPhone app (available on iTunes) on your iPhone, so you can
edit documents. The Office Mobile app lets you access and edit Office Word, Excel, and
PowerPoint documents. It is optimized for the screen size of an iPhone.
Microsoft OneNote for iPhone or iPad gives you instant access to your notebooks on
OneDrive and SharePoint team sites. To get started, all you need is a Microsoft account.
Before you install Office Mobile, check the system requirements to make sure your
phone can run it. Then:
1. Select App Store on your iPhone, and
search for Office Mobile for Office 365
subscribers.
2. After installing the app, sign in with your
Office 365 user name and password.
Once installed, you can create new
documents or view existing ones on your
OneDrive for Business or SharePoint team
sites.
1. If you’re installing OneNote for the first time, from your iPhone or iPad, go to the
App Store, and search for OneNote for iPhone or OneNote for iPad.
2. Select the Free button in the app, and then select Install.
3. Enter in your App Store Apple ID and password. As soon as the app is installed, it
appears on your home screen.
4. To sign in, use your Office 365 user name and password.
To sync your notebooks
If you already have OneNote installed with a personal Microsoft account (such as a
Hotmail or Outlook.com account)* you can add your work-related Office 365 account to
access any of your Office 365 notebooks.
1. Open the OneNote app on your iPhone or iPad.
2. Select Notebooks.
3. Select the Settings icon.
4. Select Accounts > Add a Service > Office 365 SharePoint.
5. Enter your email address and password, and select Sign In to add the account.
6. Close OneNote Settings.
7. Select More Notebooks. Your notebooks appear under Recent.
*Please be aware that Microsoft accounts such as Outlook.com and Hotmail.com are provided by Microsoft Corporation
and are subject to Microsoft’s terms and conditions and privacy statements. The use of these accounts may result in
customer data being transferred, stored and/or processed in the United States or any other country where Microsoft, its
affiliates or service providers maintain facilities.
Install the OneDrive for
Business app
3. To access OneDrive for Business or a team site, select OneDrive or Sites from the
navigation header.
Use the OneDrive for Business app on an iPhone,
iPad, or iPod Touch to store, access, and share
work documents and other files in the cloud.
1. From your iPhone or iPad, go to the App Store,
and search for OneDrive for Business for
Office 365 subscribers.
2. Select the Free button in the app, and then
select Install, and enter your App Store Apple
ID and password. As soon as the app is
installed, it appears on your home screen.
3. To sign in, use your Office 365 username and
password.
Access SharePoint sites and OneDrive for
Business from the Safari browser
You can also access a SharePoint Online site and your OneDrive for Business files
using the Safari browser on your iPhone or iPad.
1. Open Internet Explorer, and enter the URL for your site in the address bar of the
browser. For example, https://contosomy.sharepoint.cn/personal/<YourUserName>_contoso_cn is how the URL
for a personal site like OneDrive for Business may look. For a team site, your URL
might look something like https://contoso.sharepoint.cn (Replace “contoso” in
the URL with your organization’s domain name.)
2. When the Microsoft Office 365 login screen appears, enter your user name and
password, and then select Sign In. You can navigate between the mobile view
and PC View by selecting Settings
.
4. To switch back to the mobile view, select Settings
> Mobile view.
Use email
Manage your calendar
Once you set up your Office 365 email account on your iPhone or iPad, your email will
work like any other email accounts on your device. Here’s what you can do:
Your calendar lets you create and track
appointments and meetings.
•
To check email − On the home screen, tap Mail.
To view a calendar item
•
To send email − Tap Edit
• Tap the Calendar app.
•
To reply to an email − Tap Reply
•
To check other folders − Tap Folders
•
To view all email accounts on your
device − Tap Mail. (If that takes you to
your Inbox, tap the name of the account
in the upper-left corner.) Here, you can
see all accounts on your device. You can
. Add recipients, write your email, and tap Send.
. When you’re done, tap Send.
also view other folders in the different
accounts. In the Account section, tap the
account with the folder you want to view.
. Select the folder you want to view.
To create a new meeting or event
1. Tap the Calendar app, and select the time
and other details for your appointment.
2. On the Add Event screen, tap Calendar,
and select your Office 365 calendar.
When you’re finished, tap Done.
Manage your contacts
Add, edit, or delete contacts from your Office 365
work account.
To add a contact
1. From the start screen tap Phone > Contacts.
Tap the Office 365
account to see the
account’s other folders.
2. Tap New
, and type in the contact
information. When you’re finished, tap Done.
To edit or delete a contact
1. Tap the name of the contact, and tap Edit.
2. Modify the information and tap Done. If
you’re deleting the contact, swipe down, and
tap Delete Contact.
Collaborate and work on documents on
OneDrive for Business or SharePoint team sites
A SharePoint team site is where your team communicates, shares documents, and works
together on projects. OneDrive for Business is your personal site where you store files
that only you can see, but can still easily share with co-workers. You can access
documents from either of those sites in the Office Mobile, but if you want to navigate
the site, do that from the Safari browser on your iPhone or iPad.
To open OneDrive for Business or a SharePoint team site:
1. Open Safari.
2. Type the URL for your site in the address bar of the browser. For example,
https://contoso-my.sharepoint.cn/personal/ <YourUserName>_contoso_cn is how
the URL for a personal site like OneDrive for Business site may look. For a team site,
your URL may look something like https://contoso.sharepoint.cn/. (Replace contoso
in the URL with your organization’s domain name.)
Computer view
Note If you’re unsure what the URL is for the site, navigate to it from your
computer’s browser, and note the URL in the address window, or email it to
yourself so that you can copy and paste it.
3. When the Microsoft Office 365 login screen appears, type your user name and
password, and tap Sign In. If the site opens in a mobile view and you want the PC
view tap Settings
> Switch to PC View. To switch back to the mobile view tap
Settings > Mobile View.
4. If you’re in the mobile view, tap
Settings
> Site contents to see a
list of all content such as document or
list libraries on a site.
Mobile view
Tip You can easily navigate between your OneDrive for Business site or any
team site you’re following by tapping OneDrive or Sites from the navigation
header in the PC view.
Use iPhone and iPad apps
• Lync 2013 for iPhone or Lync 2013 for iPad
• OneDrive for Business for Office 365 subscribers
• OneNote for iPhone or OneNote for iPad
• Office Mobile for Office 365 subscribers (for iPhone users)
Use Lync 2013 app
If your organization uses Lync, you can use the
Microsoft Lync 2013 app for your iPhone or iPad
to stay connected on the go.
Set your status or sign out
To change your status, from the My Info screen,
tap your status, and then select your status or
tap Sign out.
Search for a contact
From the Contacts screen, tap
Search. Start typing a person’s name
in the search box. The results appear
below the box.
Send an instant message
When you find the person you’re looking for,
tap their name, and tap the IM icon. Type your
message, and tap the Send icon.
Note To send an IM while you’re in a video
call, tap the IM icon, type your message, and
tap the Send icon.
Add audio to an IM
When you’re in a IM and you want to call the
contact, tap the Phone icon, and select the
number you’d like to call.
Join a Lync Meeting
To join a Lync Meeting, from the Meetings tab,
select the meeting you want to join, and tap
Join Meeting.
Use OneDrive for Business for Office 365 subscribers app
Share a file
Once you’re signed in, the OneDrive for Business app takes you directly to your files and
1. Tap the file you want to share.
folders, so you can start viewing and working in your files immediately.
View your OneDrive for Business files
Tap any item to open it. A download button
appears if a file is available for viewing
offline.
There are three options for viewing your files.
At the bottom of the OneDrive for Business
screen, do any of the following:
• Tap Files to show all OneDrive for Business
files.
• Tap Recent to show OneDrive for Business
files you’ve opened most recently.
• Tap Offline to show files you’ve made
available for viewing when you’re not
connected.
2. Once the file opens, tap the OneDrive for Business Share button
If you’re already sharing the file, you see a list of the people sharing the file.
Otherwise, you see a note saying “This item isn’t shared.”
3. Tap Add
screen.
at the top of the Share
4. On the Add People screen, tap the Share
with box, and enter the email address of the
person you want to share the file with.
Alternatively, tap Add
, and select a
name from your contact list. Repeat this
procedure for each person you want to
share the file with.
5. Set the sharing permission for the person
you’re inviting to share the file. The default
setting is Let recipient edit. You can change
sharing permissions later, if you want.
View files when you’re offline
6. Tap Add.
Download OneDrive for Business files to your iPhone or iPad to make them available for
viewing when you’re offline.
Change sharing permissions
1. Tap the file you want to download to open it.
1. Tap the file for which you want to change sharing permissions.
2. Tap the download button
2. Once the file opens, tap the OneDrive for Business Share button
3. The file is now listed when you tap Offline. Note, the offline version of the file is
simply a downloaded copy. If you edit this file, updates don’t synchronize with the
version that’s stored on OneDrive for Business.
3. Tap the name of the person whose permissions you want to change.
4. Tap the permission setting you want.
Use the OneNote app
Sync Office 365 notebooks
If you have notebooks that you use regularly on Office 365 SharePoint sites, you can
sync them with your iPhone or iPad by adding the Office 365 operated by 21Vianet
work account after you’ve signed in with a Microsoft account. Make sure the notebooks
you want to open are ones you’ve viewed recently from your computer or another
device. Notebooks that you haven’t accessed for a long time will not sync when you
sign in.
Work offline
Sync your notebook with OneDrive for Business first and after that, OneNote
automatically syncs your changes as you work. If at any time you lose your Internet
connection or turn it off, any pending changes will sync as soon as you’re back online.
Share Notes
You can email individual pages or share a notebook.
To email a page
1. If you have a notebook open, tap Notebooks.
1. Open the page that you want to send and tap the arrow in the top right corner
2. Tap Settings
2. Tap Email Page.
3. Tap Accounts > Add a Service > Office 365 SharePoint.
4. Sign in with your Office 365 operated by 21Vianet user name and password account.
5. Close OneNote Settings.
6. On the Notebooks screen, tap More
Notebooks. Your notebooks now appear
under Recent.
To send a link to a notebook
1. Tap Notebooks.
2. Tap the arrow on the top
3. On the notebook you want to share, tap the
right arrow
4. Choose whether the recipient can view or edit.
An email message opens with a link to the
notebook.
5. Enter the email address and send the message.
Use the Office Mobile app
Get documents on your iPhone
The best way to get your Office 365 documents onto your iPhone is to save them
online, in places like OneDrive for Business or SharePoint team sites. You can view them
later from your iPhone.
1. If you’re not already connected to your Office
365 documents and want to connect to
OneDrive for Business or SharePoint, tap the
Open folder.
What you can do in Word
Open these file types - .doc, .docx, .dot,
.dotx, .dotm, .docm
Share files through email
Edit these file types - .docx, .dotx
Find text
Add, delete, and display comments
Format text
What you can do in Excel
Open these file types - .xls, .xlsx, .xlt, .xltx,
.xlsm, .xltm
Find text within a workbook
Edit these file types - .xlsx, .xltx
Sort selected data
Navigate through sheets in the Outline
View
Format cells
Apply a filter
Clear cells
3. Tap the service where your document is saved,
and then tap the document to open it.
See the sum, average, etc. of a range with
AutoSum
Undo/Redo
Share documents
Add, delete, and display comments
Share files through email
You can share documents by sending them as
an email attachment.
What you can do in PowerPoint
2. On the Places screen, tap Add a Place, and sign
in with your Office 365 user name and
password. Note, if you’re in a sub-folder, tap the
Back button and go to the screen that says Add
a Place.
1. Open the document you want to share.
2. Tap File
3. Tap Share.
4. Type your message, and tap Send.
Work offline
You can continue to work on your Office document when you’re offline. When you’re
ready to save your changes back to the server, be sure you’re connected to the Internet,
then tap File > Save.
Open these file types - .ppt, .pptx, .pps,
.ppsx, .pptm, .ppsm
Navigate through the slides in the
Edit these file types - .pptx, .pptm
Share the presentation via email
Add and edit slide notes
thumbnail view
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