Using Microsoft Outlook with LotusLive iNotes Option 1: Set up

Using Microsoft Outlook with LotusLive iNotes Option 1: Set up
Using Microsoft Outlook with LotusLive iNotes
If you want to use Microsoft Outlook as a desktop mail program with LotusLive iNotes, there are
two options:
Option 1: Set up Microsoft Outlook to communicate with LotusLive iNotes using one of two
protocols: IMAP or POP. Using either IMAP or POP protocols, you can receive e-mail from the
LotusLive iNotes server. If you want to send e-mail messages using the LotusLive iNotes server,
you need to set up support for SMTP authentication when setting up either the IMAP or POP
client.
With Option 1, you can continue to use Microsoft Outlook as a desktop mail program while
using LotusLive iNotes as a Web-based mail offering.
Option 2: Option 2 includes Option 1 with the addition of migrating older messages from
Microsoft Outlook to LotusLive iNotes. You can migrate messages received before you set up
Microsoft Outlook to communicate with LotusLive iNotes.
Option 1: Set up Microsoft Outlook to communicate with LotusLive
iNotes
Before you start the set up process for Microsoft Outlook – LotusLive iNotes communication,
verify, with either the IT help desk or your e-mail administrator, that the following ports for mail
transfer protocols are open:
•
•
•
POP: port 995
IMAP: port 993
SMTP: port 465
LotusLive iNotes uses only the SSL-encrypted forms of POP, IMAP, and SMTP. If these ports are
blocked, Microsoft Outlook and LotusLive iNotes communication is not successful.
Decide between IMAP and POP
IMAP and POP are two different ways to receive e-mail messages from LotusLive iNotes. If you
want to copy mail from the Microsoft Outlook mailbox or .pst files to LotusLive iNotes (option
2), set up an IMAP connection. In addition, if you use IMAP, you can synchronize the changes
you make to e-mail messages and folders.
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If you use POP, e-mail messages are pulled from the LotusLive iNotes Inbox folder. The
synchronization is not available.
Set up Microsoft Outlook as an IMAP client for LotusLive iNotes
When you set up Microsoft Outlook as an IMAP client for LotusLive iNotes, you need to know
the LotusLive iNotes IMAP connection information. You can either look up this information or
check with your administrator. The IMAP connection information should be in a format similar
to the following example: Your-company-imap.mail.lotuslive.com
To set up Microsoft Outlook as an IMAP client for LotusLive iNotes, complete the following
steps:
1. From the Microsoft Outlook menu bar, select Tools -> E-mail Accounts.
2. The E-mail Accounts wizard starts. Select Add a new e-mail account. Click Next.
3. For Server Type, select IMAP. Click Next.
4. Type the information to complete the IMAP settings. Click More Settings.
5. In the Internet E-mail Settings window, go to the Outgoing Server tab and make the
following changes:
i. Select My outgoing server (SMTP) requires authentication.
ii. Select Use same settings as my incoming mail server.
6. Go to the Advanced tab and make the following changes for Server Port Numbers:
i. For Incoming server (IMAP), type 993 and select This server requires an
encrypted connection (SSL).
ii. For Outgoing server (SMTP), type 465 and select This server requires an
encrypted connection (SSL).
7. Click OK.
8. Click Next and finish the wizard.
Microsoft Outlook synchronizes with the LotusLive iNotes account. Any mail in the
LotusLive iNotes account should be displayed in Microsoft Outlook. There are two variables
that effect how quickly LotusLive iNotes mail is displayed in Microsoft Outlook: speed of the
Internet connection and how much mail is stored for the LotusLive iNotes account.
Microsoft Outlook might not automatically subscribe to all of the folders created for LotusLive
iNotes. If Microsoft Outlook does not display all of the LotusLive iNotes folders, complete the
following steps:
1. Go to the Microsoft Outlook menu bar. Select Tools -> IMAP Folders.
2. In the IMAP Folders window, click Query. A list of LotusLive iNotes folders is
displayed.
3. Select the folders you want displayed in Microsoft Outlook. Click Subscribe.
4. Click OK.
The folders should be displayed in Microsoft Outlook.
Set up Microsoft Outlook as a POP client for LotusLive iNotes
When you set up Microsoft Outlook as a POP client for LotusLive iNotes, you need to know the
LotusLive iNotes POP connection information. You can either look up this information or check
with your administrator. The POP connection information should be in a format similar to the
following example: Your-company-pop.mail.lotuslive.com
To set up Microsoft Outlook as a POP client for LotusLive iNotes, complete the following steps:
1. From the Microsoft Outlook menu bar, select Tools -> E-mail Accounts.
2. The E-mail Accounts wizard starts. Select Add a new e-mail account. Click Next.
3. For Server Type, select POP. Click Next.
4. Type the information to complete the POP settings. Click More Settings.
5. In the Internet E-mail Settings window, go to the Outgoing Server tab and make the
following changes:
i. Select My outgoing server (SMTP) requires authentication.
ii. Select Use same settings as my incoming mail server.
6. Go to the Advanced tab and make the following changes for Server Port Numbers:
i. For Incoming server (POP), type 995 and select This server requires an
encrypted connection (SSL).
ii. For Outgoing server (SMTP), type 465 and select This server requires an
encrypted connection (SSL).
7. Click OK.
8. Click Next and finish the wizard.
Microsoft Outlook synchronizes with the LotusLive iNotes account. Any mail in the LotusLive
iNotes account should be displayed in Microsoft Outlook. There are two variables that effect how
quickly LotusLive iNotes mail is displayed in Microsoft Outlook: speed of the Internet
connection and how much mail is stored for the LotusLive iNotes account.
Option 2: Migrating Microsoft Outlook messages to LotusLive
iNotes
If you use Microsoft Outlook and want to migrate your messages to LotusLive iNotes, you can.
The Microsoft Outlook data can be stored in personal storage folders, also known as .pst files.
These .pst files can be imported to LotusLive iNotes.
Before you start to migrate Microsoft Outlook messages to LotusLive iNotes, set up Microsoft
Outlook as an IMAP client for LotusLive iNotes. For more information about completing this
step, see Option 1: Set up Microsoft Outlook to communicate with LotusLive iNotes.
To migrate Microsoft Outlook messages, using .pst files, to LotusLive iNotes, you need to import
the .pst file to a personal folder that is different from the LotusLive iNotes Inbox. To complete
this task, you can use the following steps. The following steps assume you are using Microsoft
Outlook 2003. These steps might vary slightly if you are using a different version of Microsoft
Outlook.
1. From the Microsoft Outlook Inbox menu, select File -> Import and Export.
2. The Import and Export Wizard starts. Select Import from another program or file.
Click Next.
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3. From the Import Personal Folders page, select Personal Folder File (.pst). Click
Next.
4. Locate the PST file that you want to import and select the option you want to use.
Click Next.
\
5. Select the folder that you want to import. You can select all of the contents or some of
the contents of the PST file. Click Finish.
The Microsoft Outlook data is ready to be copied to LotusLive iNotes.
6. In the Microsoft Outlook folder, right-click to select the folder you want to copy.
From the pop-up menu, select Copy <folder-name>.
You can repeat this step as needed for other folders. When you complete this step, you are
moving the e-mail you want from Microsoft Outlook to the LotusLive iNotes server.
As the IMAP process transfers the mail, the Microsoft Outlook mail messages are displayed from
the LotusLive iNotes Inbox. This process takes a while to complete so do not panic if, after
refreshing the LotusLive iNotes Inbox, you see only some of the Microsoft Outlook messages.
The IMAP transfer moves messages one at a time, not in a large bundle.
Depending on the number of messages you are transferring, and the connection speed, the
migration of messages from Microsoft Outlook to LotusLive iNotes can take a while. If you want
to move a large folder of messages, you should allot enough time for the transfer to complete.
For example, you could start the transfer before you leave for an extended break during lunch or
at the end of the work day.
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