Thompson Boardroom VC Instructions

Thompson Boardroom VC Instructions
Starting a Videoconference in the Thompson Boardroom:
1.Turn on the projector with the white Epson remote. Also turn on
the TV with the Samsung remote.
Power Button
2. If the LED above the power button on the video conference is off,
you must turn on the unit by pressing the power button on the unit
itself. If the light is Orange, you can turn on the Sony video
conference system by pressing the green power button on the Ipela
remote control.
3. The video conference unit will start up and the initial screen will
appear on the tv. It does take a few moments for the unit to fully
start up.
4. There may be one button quick
connect to the location you are trying to
connect to. If there is, simply press the
appropriate F1-F4 button to make the
connection (go to step 7 if there is). If
there isn’t a one touch dial button , go to
step 5.
5. Press the “CONNECT” button on the
remote and go to “Select from Phone
Book” (it will turn yellow) and press the
“ENTER” button to bring up the phone
book listings.
6. On most of the units, the phone book
is broken down into groups. You may
need to change to a different group to
find the room you are dialing.
The DEFAULT group contains the UCN
regional centre locations as well as other
non UCN locations.
THE PAS ROOMS has the VC rooms in
The Pas in it.
The THOMPSON ROOMS has the VC
rooms in Thompson in it.
Use the main control button to move thru
the phone book until you find the
location you wish to connect to and press
the “ENTER” button.
Select “Connect” from the list of choices
and press the “ENTER” button to
connect.
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7. The video conference unit will dial the
selected location and you will see the
following screen.
8. Once connection has been made you will see
the other location on the monitor & see yourself
on the projector. If you wish to see yourself as
well on the monitor, press the “LAYOUT”
button on the Ipela remote, choose which layout
you want and select ‘Save’.
9. You will then see yourself in
one window and the other party
in the 2nd window.
10. If you will not have a powerpoint
presentation, and wish to see the far
site on the projector instead of the
side monitor, press the ‘Layout’
button, then the Blue F1 button to
swap the signals, then the ‘Return’
button to hide the menu.
11. If you wish to mute the microphones on the
video conference, you can do this by pressing
the Orange “MIC” button. When the mic is off
at this end, an icon will appear on the screen.
12. To add in more locations, press the
“CONNECT” button, and repeat the
steps of looking thru the phonebook and
connecting the location.
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13. When in a conference, you can adjust the camera by using the
main control button to pan and tilt the camera, and the zoom
button to zoom the picture in or out. The Red F2 button will
switch to the left camera. The Green F3 button will switch back
to the right camera. The Yellow F4 button will switch to the
S-video input (DVD Player).
14. Use the volume control on the Ipela remote to increase or
decrease the audio level from the other sites. If you are not
hearing any audio, check with the other party to makes sure their
mics are not turned off. The audio runs through separate audio
processors to the speakers - DO NOT USE the TV for the audio!
15. When you are in a conference, the Blue F1 button will
perform the far/near function if you want to control the camera
at the far end. The “FAR” icon will appear on the screen & you
can then control the camera at the far site.
16. If you are connecting to a computer to show a presentation, hook
up the VGA cable at the table to the laptop with the presentation.
Ensure the settings on the laptop are correct or you may get an error
on the screen when you attempt to send the signal (see below). See
pages 5 & 6 for tips on the settings.
To send the signal from the computer,
press the “PRESENTATION” button on the Ipela remote. You
should now see the presentation on the projector & this icon
on the TV indicating it is being sent to the far sites.
Press the “PRESENTATION” button again to stop sending the
presentation.
If you require audio, plug in the 1/8” stereo plug into the headphone
jack on the computer. This audio will be heard through the speakers
& will be heard at the far sites of the video conference as well. You
will need to use the volume control on the computer to adjust this
audio level if it is too soft/loud.
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Ending a Video Conference:
 Press the“DISCONNECT” button. You will be asked a
question “Disconnect?”
 Press the “ENTER” button again to end meeting connection.
You will see “Meeting Ends and the screen view will return to your
main window.
 Press the green “power off” button, you will be asked if you
want to “Power Off?” You can select “STA NDBY ” if the unit
may be used again, or “POW ER OFF” if you want to completely shut down the VC codec. (It is best left in the “ STANDBY ”
mode. Press the “Enter” button once you have selected the
shut down mode.
 Use the Samsung remote to turn off the TV & the white Epson
remote to turn off the projector.
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Connecting a Laptop to a Video Conference Unit
1. Ensure the projector is turned on.
2. Connect the laptop to the VGA cable.
3. Turn the laptop on - the computer should automatically sense it is hooked up to the vc unit and
your screen resolution may change.
4. Press the “Presentation” button on the Sony/Ipela vc remote.
5. The laptop should now appear on the “Data” tv & the far site (s) should see your presentation.
* The laptop image may not totally fill up the screen.
6. If you are connecting to locations with older SD vc units, the maximum resolution you can
send is 1024x768.
7. If the presentation does not show up or you get an error message, ensure the laptop is set up to
output to the VGA cable. Press the windows logo key
+ P, and then select “Duplicate”.
8. Again, you may need to adjust your resolution. Right click from the desktop, select “Screen
Resolution” and then adjust it to 1024x768.
9. If this doesn’t work, contact one of the LTF’s or IT for assistance.
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Connecting a Laptop to a VC/Projection Unit
1.
2.
3.
4.
Turn the projection unit on and check it is on “computer” input by pressing the “source” button on the remote.
Connect the laptop to the projector with the VGA cable or by docking the unit.
Turn the laptop on - the computer should automatically sense it is hooked up to the projector and your screen resolution may
change.
If you don’t see the image on the screen, you may have to change the settings on the computer to output the image at the correct
resolution.
1. Right Click on
the desktop
3. Select “Output To
Dual Display Clone”
2. Select “Graphics
Options”
4. Select “Notebook +
Monitor”
You should now see your image on the screen.
If you do not see your image, press “Fn” + “F8” at the same time to scroll thru the display options of displaying the image on just the
laptop, just the projector, or both.
If you don’t see the image (get sync error) or if you see the image, but the ratio is off or the image does not fill the screen, you may
have to do a couple of more adjustments:
1. Right Click on
the desktop &
select “Graphic
Properties”
3. Select “A spect
Ratio Options”
2. Select “Display
Settings” and change to
“1024x768”
4. Select “Full
Screen” , select “ OK”,
then click on “A pply”.
You should see the
image full screen.
If you still do not see the image, call Media Services (623-0503) or the help desk (627-8519).
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Ipela Remote Control for Sony HD Video Conference Units
Presentation
To send computer images to
connected sites
Layout
Change screen layout and
Picture in picture options
Video Input
change input
source
Volume Control
On/Off (green)
F1-F4
Programmable buttons. Most units are set
so F1 switches far/near control and F2-F4
are different source inputs.
Camera Zoom
Main Control Button:
 Directional arrow
 “Push Enter”
 Adjusts camera during a
conference
Return
Tools
Connect
Disconnect
Accesses settings and menus
Camera Presets 1 thru 6
Mute
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