SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
WRT-276/09037 / May, 2009
Author: Wolfgang Spannlang
1
Release Details SpeechExec Enterprise 3.0
WRT-276/09037 / May, 2009
Author: Wolfgang Spannlang
2
Release Details SpeechExec Enterprise 3.0
Dear SpeechExec Enterprise Partner,
In a modern IT infrastructure everything ends at a single point: The Administrator
This is why we have put the focus on making SpeechExec Enterprise 3.0 even more administration
friendly.
However we have not forgotten our end user and have implemented some outstanding new
features.
Based on the reliable foundation of version 2.5, SpeechExec Enterprise 3.0 sets another milestone
with regards to simplicity, user friendliness, simplicity, flexibility and security.
The look and feel of the Enterprise Manager has been redesigned to guarantee an easier and faster
setup and configuration process.
As part of that the new User Relations Manager now enables administrators to quickly set up new
users, and to create or modify relations between authors, transcriptionists or even work groups.
Authors and transcriptionists will benefit from new filter and search options and from a more intuitive
behaviour of the SpeechExec Recorder and Player.
For faster document creation, long recordings can be automatically split and sent to transcription
with the new Sequenced Dictation function.
SpeechExec Enterprise 3.0 now also offers an improved interface to third party applications. New
dictations can be directly started from the leading system including some metadata like client ID or
client name. As a second option a waiting list can be filled with dictation templates. The dictation
templates can be then processed either on the PC dictation or uploaded to a Digital Pocket Memo if
the user wants to be mobile.
For CITRIX and Windows Terminal Server environments SpeechExec Enterprise 3.0 now includes
extended support for thin client hardware.
The SpeechExec Enterprise Workflow Manager is now able to send out e-mail alerts to a
responsible person if some conditions are met.
WRT-276/09037 / May, 2009
Author: Wolfgang Spannlang
3
Release Details SpeechExec Enterprise 3.0
WRT-276/09037 / May, 2009
Author: Wolfgang Spannlang
4
Release Details SpeechExec Enterprise 3.0
About this document:
This document gives you an in deep view about changes, improvements, and bug fixes of the latest
release.
It consists of some chapter documents which can be combined into one booklet.
You will find an EXECUTIVE SUMMARY at the begin of each chapter, so that you do not have to
read all way through the document.
Please feel free to use these documents as a Reference Book for news and improvements on
SpeechExec Enterprise Version 3.0
Please find the details about this release version in the following chapters.
CHAPTER 1: Commercial Details
CHAPTER 2: SpeechExec Enterprise Foundation
CHAPTER 3: SpeechExec Enterprise DPM Connect
CHAPTER 4: SpeechExec Enterprise Workflow Manager
If you have any further question on SpeechExec Enterprise 3.0 or on this document please feel free
to contact your local Philips Speech Processing organization.
With best regards,
Wolfgang Spannlang
Manager Consumer Marketing
Philips Speech Processing
WRT-276/09037 / May, 2009
Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
WRT-276/09037 / May, 2009
Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
CHAPTER 1
COMMERCIAL DETAILS
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
1
Partner Release Announcement SE E 3.0 - Details
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
2
Partner Release Announcement SE E 3.0 - Details
Table of Contents
SPEECHEXEC ENTERPRISE 3.0 HIGHLIGHTS .................................................................................. 5
A DMINISTRATORS ..................................................................................................................................................................5
E ND USERS ..........................................................................................................................................................................6
E NHANCED T ERMINAL – S ERVER SUPPORT ..............................................................................................................................6
SPEECHEXEC ENTERPRISE 3.0 ........................................................................................................ 7
MDCE QUICK FACTS .......................................................................................................................... 7
SEE B ENEFITS .....................................................................................................................................................................8
C OMPARISON SE P RO VS . SE E NTERPRISE .............................................................................................................................9
C OURSE OF ACTION FOR SE P RO INSTALLATIONS USING SE S ITE L ICENSES .............................................................................. 10
SPEECHEXEC ENTERPRISE PRODUCT PORTFOLIO ......................................................................11
AVAILABILITY....................................................................................................................................12
MARCOMS MATERIAL.......................................................................................................................12
MORE INFORMATION AND FAQ .......................................................................................................13
UPGRADING FROM VERSION 1.1, 2.0, AND 2.5 ...............................................................................13
LICENSING.........................................................................................................................................14
D EMO LICENSES .................................................................................................................................................................. 14
F ULL E NTERPRISE LICENSES ................................................................................................................................................ 14
T EST LICENSES ................................................................................................................................................................... 15
O RDER P ROCESS ................................................................................................................................................................ 15
SUPPORT ...........................................................................................................................................16
S UPPORT STRUCTURE ......................................................................................................................................................... 16
D OCUMENTATION ON THE CD ............................................................................................................................................... 16
APPENDIX ..........................................................................................................................................17
L IST OF SOLVED PROBLEMS SINCE SE E 2.5 B UILD 430.6........................................................................................................ 17
L IST OF IMPLEMENTED CHANGE REQUESTS SINCE SE E 2.5 B UILD 430.6................................................................................... 18
L IST OF IMPLEMENTED FEATURES SINCE SE E 2.5 B UILD 430.6................................................................................................ 19
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
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Partner Release Announcement SE E 3.0 - Details
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
4
Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
SpeechExec Enterprise 3.0 Highlights
Main focus of the SpeechExec Enterprise 3.0 development was to simplify and speed up system and
user administration. Setting up the workflow for authors and transcriptionists is now 10 times faster
compared to the version 2.5
For easier administration and support, SpeechExec Enterprise now also takes care about the folder
structure of the system and user settings files.
Organizations with several departments can now set up their department specific dictation
properties without having to do complicated workarounds.
The improved interface now gives the option to start a new dictation from a third party application, or
to prepare a waiting list for dictations to be processed PC based or mobile later on.
For end users, SpeechExec Enterprise 3.0 provides now more intuitive filter and search functions to
find specific dictations. The SpeechExec Recorder now allows selecting the recording device. For
authors it's now also possible to specify the target folder to which a dictation should be routed to
(e.g. to the “Finished” or to the “My Transcriptionist” or to the “Confidential” folder”.
Faster turnaround of long dictations can now be reached with the new sequenced dictation function.
Benefits for Administrators
New Enterprise Manager
• More intuitive user interface
• Includes more powerful and flexible tools
• Reduces administration efforts to a minimum
• Includes new User Relations Manager for a quick workflow setup
New User Relations Manager
• Ten times faster workflow setup and maintenance
• Creates fixed links between authors and transcriptionists
• Provides an at-a-glance view on workflow relations
• Generates relations for up to three folders per author
• Enables to link groups and users
Improved groups management
• Dedicated groups management user interface
• More flexibility due to Department specific dictation properties
• Interlinks with User Relations Manager
New Migration Wizard
• Reduces the efforts for system upgrade to a minimum
• Helps to upgrade legacy SpeechExec Enterprise installations
• Harmonizes the configuration folder structure
Improved interface
• Provides interface for third party applications
• Starts new dictation from external sources
• Creates list with dictation templates for mobile or PC based dictation
• Adds customized metadata to a dictation
Redesigned Workflow Manager
• Provides e-mail notification if certain conditions are met
• Harmonized look and feel with Enterprise Manager
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
5
Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Benefits for End users
More
•
•
•
Efficiency
New search options help you to quickly find the requested dictation
The new Quick filter conveniently reduces the work list size to a minimum
Faster dictation turn around with new sequenced recording function
More Convenience
• Pinable and movable panels to customize the work list window according to your
preferences
• The behaviour of the player and the recorder is harmonized with Windows Media Player
• The user interface language can now be easily changed
• Authors can easily set index marks within the recorder
• The preferred playback device can now be set directly from the player
• Quick editing of dictation properties from the work list
More
•
•
•
•
security
New option to set a target folder like "Confidential" folder or "My transcriptionist"
New archive and purge options
New alerts when dictations are still in a local work folder
New SSL encryption support for e-mail and FTP connections
Enhanced Terminal Server support
Enhanced Support for Linux Clients 1
• Support of Fujitsu Siemens Futro terminals
• Support of Igel terminals
• Flexible policy of adapting to any other terminal
Enhanced Windows Server Support
• Support of Windows Server 2008
• Support of 32 bit and 64-bit systems
• Support of full duplex requirements for Philips SpeechMike
Enhanced Citrix support
• SpeechExec Enterprise 3.0 supports the Citrix XenApp 5 environment.
1
Precondition: Windows Server
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
6
Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
40 Selling Points…
SpeechExec Enterprise 3.0
MDCe Quick Facts
Overview
•
•
Software for professional, dictation and transcription workflow
Manages the distribution of sound files and MS Word
documents between authors and transcriptionists
Improves the efficiency of the document creation process.
Can use highest security encryption
Works in LAN and WAN (Internet) environment
•
•
•
Available SpeechExec Enterprise modules
•
SpeechExec Enterprise 3.0 Foundation
Enterprise Dictate
Enterprise Transcribe
Enterprise Manager (administration)
Enterprise License Server (for all modules)
SpeechExec Player (standalone DSS Player)
Remote Device Manager
LAN Docking Station Administration tool
Terminal Server and CITRIX drivers (Windows and Linux
terminals)
○ Silent Setup information
○ Documentation
○
○
○
○
○
○
○
○
•
•
•
•
Workflow Manager
Statistics – Reporting Module
Web Director - Web Outsource
DPM Connect (small footprint software for download of dictation
from a Digital Pocket Memo)
Other Options
• Linux Terminal Server Clients
• SpeechExec for Blackberry
• SpeechExec Mobile (file transfer via PDA and Smartphone)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
License and Maintenance Agreement
33.
34.
35.
36.
37.
38.
MDC- E should complete, sign and then take/send 3 copies
to the customer. All 3 should be sent to Philips Speech Consulting
in Berlin.
39.
40.
Test Installation
Test Licenses are valid for 30 days and 20 users (min 2/2)
Contact your local PSP Sales organization
One Philips Brand Solution
Citrix & Terminal Services
Statistics Reporting
Workflow Management
Blackberry support
File based System – no database
required
No dedicated server required
Active Directory Support – One login
Login security (optional)
Group definition
User Relations manager
Modular – Add required modules
Concurrent licenses
Central Administration
Central Configuration
Web Director – download dictation
files remotely
Web Director – manage remote
offices
Customize with Dict. Prop. Conf. Tool
Silent set up
Support for DSS Pro encryption
LAN Docking Station admin. tool
SpeechExec Mobile Integration
Simple email send/receive
FTP Support
SSL encryption for email and FTP
Attach files to dictations
Record Client/Patient ID
Sequenced recording for short TAT
Worldwide Solution/System Access
Support for third party Hardware
Interface to third party applications
Licenses available individually
(minimum 10)
Barcode integration
Full integration with Philips hardware
Email dictation files
Download from any workstation
Familiar look & feel
Simple download and transfer for the
author
Quick filters and search options
Fastest possible turnaround
…and many more
D Note: The Maintenance agreement covers hot fixes, service
releases, and version upgrades without additional costs
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Benefits of SpeechExec Enterprise
•
Quick and easy installation - gives short startup time, low startup costs and low maintenance
costs compared to integrated solutions.
•
Part of a complete professional dictation product range - optimized for Philips hardwareand software products.
•
Familiar working methods - implementation of Philips hardware and software increases
acceptance level of staff.
•
Manual workload distribution - balances the workload in typing pools for highest efficiency of
transcriptionists.
•
Automatic import - of sound files recorded with Digital Pocket Memo reduces manipulation time
to a minimum
•
Multiple sorting options - put the most important jobs on top of the work list. (e.g. according to
creation time and priority - enables priority documents to be transcribed in order of importance)
•
Quick filter and search options - quickly find the dictations you need or reduce the work list
size according to your preferences.
•
Supports flexible working environments - due to workstation independent login (user can log
in from any PC)
•
Easy job tracking - for authors, transcriptionists and administrators
•
Highest data security - secure encryption providing secure data transfer via the Internet.
•
Highest data safety - optional Automatic Backup in case of a system crash
•
Minimized system load - due to Automatic archive and purge
•
No interruption of work - upon lost network connection due to Automatic Local mode.
•
Future Proof - development with the latest Microsoft .NET technology
•
Central System - central system administration and configuration
•
Interface to Active Directory - speeds up User Configuration
•
Enterprise License Server – easy administration of licenses from a central point
•
Definition of tailored data fields - set up only the dictation properties that are required
•
Interface to Statistic Module – easy access for full statistical data on dictation and
transcription workflow
•
System Statistics - work item throughput, turn around times, overview of used workflow types,
work types, etc.
•
Interface to third party applications – dictation workflow linked to document management
systems
•
User Statistics - how many work items created/worked on, performance of users, etc.
•
Flexible workflow definition - according to customer requirements
•
Internet Connectivity - allowing automatic upload and download files to/from system using file
encryption
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Comparison SpeechExec Pro vs. SE Enterprise
We are often asked about the difference for the user when comparing SpeechExec Pro
with SpeechExec Enterprise.
Of course there are a lot of similarities:
• Both have a Recorder/Player window
• Both support SpeechMikes, Foot Controls and direct download from a Digital Pocket Memo
• Both support the configuration of Philips hardware devices
• Both have a worklist with some built in basic routing functionality
• Both include a document link if document shall be moved within the dictation workflow
• For transcriptionist notification is available in both executions
It is the advanced feature set of SpeechExec Enterprise that outperforms SpeechExec Pro.
Here is the difference!
Higher
•
•
•
security
Login provides highest confidentiality
SE Pro
SE E
Locking of users from editing or deleting dictations
Per
License
Concurrent
Central definition of encryption passwords for highest
Workstation
security
Citrix Support
2
9
•
Automatic backup to secure data
•
Remote control and locking of settings to avoid misuse
Terminal Services
2
9
by users
More flexibility
Silent set-up
2
9
•
Tailor made system settings according to customer’s
Login
2
requirements
9
•
Modular architecture provides modules for individual
Grouping
2
9
system setup.
•
Centrally stored roaming profiles make it easy to
Central
2
9
Administration
change hardware devices if needed
Central
•
Provides both options for full installation, Terminal
2
9
Configuration
Server and CITRIX environments
Reporting
2
•
Optimized for global mobile use by supporting Web
9
based interfaces
Workflow
Basic
Tailored*
•
Enables remote configuration and maintenance of
dictation devices and software
Web Access
2
9*
•
Scheduled workflow options reduce turnaround times
and workload peaks
Active Directory
2
9
More convenience
Lock User/
2
•
Customizable user interface options just display the
9
System Settings
needed information for the user – no more , no less
Customize Fields
2
9
•
Tailor made dictation information fields (the dictation
properties) give an at a glance overview to the user
* = Additional module required
•
Remote administration takes away configuration needs
from the user
•
Automatic workflow distributes the dictations to the appropriate destination
•
Roaming profiles enable to work from every dictation or transcription workstation in the system with
personal settings
Easier to use
•
Quick startup time, no configuration needed on workstation
•
Faster worklist display update
•
Tailor made display options optimized for every user
• Easier download from the Digital Pocket Memo with LAN Docking station – SpeechExec Enterprise will
take care of the workflow.
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
9
Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Target Customers
Before selling SpeechExec products to customers it is recommended to find out their individual
needs to offer the appropriate SpeechExec execution.
Not all customers will need SpeechExec Enterprise, but for some of them standard SpeechExec or
SpeechExec Pro might not fulfill all customer requirements.
To give you a small guideline to recommend the appropriate application please find a small
comparison list below:
SpeechExec / SpeechExec Pro
SpeechExec Enterprise
Installation / configuration / licensing
CD installation sufficient
Remote silent installation
PC environments only
PC + Windows Terminal Server or CITRIX
environments
Workstation licenses
Central concurrent licensing
Local SpeechExec administration
Remote configuration and locking of settings
Standard SpeechExec properties
Tailor made SpeechExec properties
No interface to Active Directory
Interface to Active Directory
Workflow / Security
Built-in basic workflow features
Built-in basic workflow + customizable multiple
workflows available
No reporting or statistics
Reporting or statistics available
Locking of settings not possible
Central locking of settings available
Office environment
Small offices with few dedicated personal
assistants
Larger offices with typing pools + personal
assistants
Little security requirements
High security requirements
Local usage – no need for global transfer of
dictation files
Global usage – remote transfer of dictation files
needed
Course of action for SE Pro installations using SE Site Licenses
With SpeechExec Pro 4.x some customers used the SpeechExec Site License model.
This license model was also used when working with SpeechExec Pro in CITRIX environments.
Since we stopped Site License support for SpeechExec Pro from version 5.0 onwards these
customers cannot be upgraded to the latest version of SpeechExec Pro.
Site license extensions window will no longer be granted since this period has ended by 2008.
Customers coming from SpeechExec Pro 4.x have to switch to SpeechExec Enterprise with
standard sales conditions if they want to use a concurrent licensing model.
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
10
Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
SpeechExec Enterprise Product portfolio
LFH
Code no.
Software includes: Enterprise Dictate , Enterprise Transcribe, Enterprise Manager, Enterprise License
Server , SpeechExec Player, Remote Device Manager, LAN Docking Station Admin Tool, CITRIX +
Windows Terminal – Server drivers, Silent Setup information, Documentation
7330
8735 733 00011
SpeechExec Enterprise Maintenance Contract
7350
8735 735 00011
7370
8735 737 00011
7380
8735 738 00011
7390
8735 739 00011
7420
8735 742 00011
7450
8735 745 00011
7455
8735 745 50011
7460
8735 746 00011
9160
8735 916 00011
5220
8735 522 00011
5276
8735 527 60011
9610
8735 961 00011
SpeechExec Enterprise Foundation
SpeechExec Enterprise 3.0 Foundation *)
Additional Modules
SpeechExec Statistic Module 3.0
Software includes: SpeechExec Enterprise Statistic Backend Server application, Microsoft SQL
Database 2005, Documentation
SpeechExec Workflow Manager 3.0
Software includes: SpeechExec Enterprise Workflow Manager
SpeechExec Web Director 3.0
Software includes: SpeechExec Enterprise Web Director application, SpeechExec Enterprise Web
outsource application
SpeechExec DPM Connect - NEW
Software includes: small footprint DPM download client, administration tool, SpeechExec Enterprise
license gateway.
SpeechExec Blackberry
SpeechExec Mobile Server
Software includes: SpeechExec Mobile Server application, Microsoft SQL Database 2005,
Documentation
SpeechExec Blackberry License
Yearly fee, bound to sold SE E licenses per customer
SpeechExec Mobile Conversion module
Software includes: Conversion from AMR to DSS format for consistent data format in SE E system
*)…Pricing of USB Smart Key Workstation License equal to Concurrent SE E License
This list mentions only software licenses, CD product codes are not mentioned
Related hardware products*)
LAN Docking Station
Includes: LAN Docking station, Power supply 9146, Cat 5 cable
Philips Transcription Set 5220
Includes: Foot control 2310 , Headphone 334, USB Headphone Adapter 9034
Also available: Philips Transcription Set 5230
Philips SpeechMike Pro 5276
Includes: SpeechMike, hanging bracket
Also available: SpeechMike Classic 5270 and 5272
Philips Digital Pocket Memo 9600 or 9620
(9600)
Includes: Digital Pocket Memo, Leather pouch, SD Card 256MB, rechargeable batteries, USB download
cable, power supply, USB docking station. 9600 – INT slider, 9620 – PHI slider
Please note: The order numbers show device executions without software
9630
8735 961 00011
(9620)
*)…excerpt of Philips Speech Processing product range. More information on Philips’ professional digital dictation hardware
can be found on our web site: www.philips.com/dictation
Pricing according to current Philips MDC-E pricelist.
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Availability
The Software will be available by begin of June 2009.
SpeechExec Enterprise modules can be downloaded from the web.
The download link will be sent out to MDCE partners with a separate document.
Software CDs are not available on stock.
CD orders
Philips Speech Consulting and the Philips Speech Processing Sales Clusters West & South Europe,
North America, and United Kingdom will provide CDs on demand.
Downloads
The software can also be downloaded from an FTP server.
Please contact your responsible Philips Speech Processing sales organization for details.
Marcoms Material
The SpeechExec Enterprise spec sheet and the SpeechExec
Enterprise brochure can be downloaded from following link:
http://www.dictation.philips.com/index.php?id=1658
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
More information and FAQ
More information on Installation, Administration, Troubleshooting¸ and FAQs can be found in the
Documentation folders on the SpeechExec Enterprise CDs.
Upgrading from version 1.1, 2.0, and 2.5
When upgrading from an earlier SpeechExec Enterprise version please take following procedure
into account:
1. Backup your System
For security reasons please backup your System settings files (System default setting.xml, Dictation
property.xml, Supported Audio Formats.xml) first.
For users of the Statistics module please also do a backup of the SpeechExec Enterprise database.
2. Upgrade your License Server
To use the new modules licenses please upgrade your SpeechExec Enterprise license server.
3. Upgrade Enterprise Manager and Workstation Applications
This step should be done in one shot.
Avoid having mixed environments with V1.1, V2.0, V2.5 or V3.0 installations!
Once users are upgraded to version 3.0 they shall not be moved back an earlier version
SpeechExec Enterprise Manager
Upgrade Enterprise Manager on your Enterprise Server.
Upgrade can be done over the old installation; you do not need to uninstall earlier versions
Use the new configuration options for system and user administration if appropriate.
Upgrade Workstations
Upgrade workstations with new Enterprise Dictate or Enterprise Transcribe.
Upgrade can be done over the old installation; you do not need to uninstall earlier versions.
Use silent setup options where appropriate.
Note: For instructions on how to enable the new Groups and Login function during upgrade
please contact the Philips Speech Processing Support department.
4. Upgrade SpeechExec Workflow Manager
To run upgrade SpeechExec Enterprise Workflow Manager exit the application first
Upgrade can be done over the old installation; you do not need to uninstall earlier versions.
Use silent setup options where appropriate.
A detailed description on how to upgrade a legacy system can be found in the documentation
folders on the SpeechExec Enterprise CD
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Author: Wolfgang Spannlang
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Licensing
Demo licenses
The demo license activates SpeechExec Enterprise 3.0 for fixed 30 days with following licenses:
•
•
•
•
•
20 concurrent users
1 Enterprise Manager
1 Statistics Module
1 Workflow Manager and
1 Web Director
Order Process
The Demo activation key is supplied on request (email, phone, etc.) by the local Philips Speech
Processing organization.
To keep an overview on demo licenses Philips Speech Processing
need to have information about:
• Dealer name
• Customer name and address
• Site name and address
• No of potential licenses
• Date on which the demo installation will be done
Philips will provide a demo key, which has to be entered to the SpeechExec Enterprise License
Server tool.
B Attention:
1. To activate the Demo license you have to enter the key on the day when it was issued,
because the activation date and the date when the demo key was created have to match.
2. The license is valid for 30 days from the day it was entered. After that period either a full
license has to be obtained or the product has to be uninstalled
3. It is not necessary to daily enter a new demo key
Full Enterprise licenses
To activate SpeechExec Enterprise on your system Philips Speech Processing need an exported
filename.seereq file from the Enterprise license server.
How to do it:
1. Open the SpeechExec Enterprise License Manager
2. Click on License ÆExport license request file
WRT-230/09038 / May, 2009
Author: Wolfgang Spannlang
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Order Process
Issuing of full SpeechExec Enterprise Licenses is done within the framework of a SpeechExec
Enterprise project.
Please contact your local Philips Speech Processing sales organization for more details
At a certain stage of the project the customer will receive the activated license file (xxx.seelic)
which has to be imported to the SpeechExec Enterprise License server.
Test licenses
Test license are issued in three cases only:
a.) A MDCE needs to test or demo SpeechExec Enterprise
In this case Philips will issue an open end license for 2 users maximum + license modules
b.) A potential customer needs an extended test period
If the fixed 30 day DEMO license period is too short Philips can issue a test license for an extended
test period.
Please Note:
1. The maximum duration of Test Licenses is 60 days.
2. The fixed end for the time limit (
) is the date when the validity ends. It does
not include the actual date. In the case above the validity ends at 24:00 on 16 th, July 2008.
c.) A potential customer needs to run a test with more than 20 users
If the potential customer needs to run a test with more than 20 users Philips can issue a test license
with extended number of users.
Order Process
To order test licenses please contact your local Philips Speech Processing sales organization.
The activation process of test licenses is equal to a full license activation (customer sends
<xxx.seereq> file, Philips sends back the activated <xxx.seelic> file)
WRT-230/09038 / May, 2009
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Support
Support structure
Philips Speech Processing offers following support structure
• 1 st level support: local support MDC-E
• 2 nd level support…Local support Philips Speech Processing
• 3 rd level support…Vienna based support Philips Speech Processing
MDC-E…..Master Digital Center-Enterprise - Certified partner for SpeechExec Enterprise
Documentation on the CD
For advanced users we now provide technical help and administration information on the CD
in the folders:
..\01_Documentation\01_Installation & Upgrade Guides
..\01_Documentation\02_TechHelp
Technical Help contains following information:
Supported operating systems
• .Net Framework
• Hardware Requirements
• Standard Installation
• Command Line Installation
• Known Problems
• Additional remarks
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
APPENDIX
APPENDIX
List of solved problems since SE E 2.5 Build 430.6
Setup
Only W2K3 Server as TS: XML files are not created during Ent. Manager’s installation if their path
are located on network
Worklist Common
Wrong path is displayed when changing folder path in New user wizard
Message contains “internal error” if license expired
SE Ent Dictate does not shut down when started in hidden mode after 60 seconds
Dictation goes to the suspended folder without xml file from the local work folder after synchronize
SPE lost settings after PC restart
Using a manual DPM path with ‘delete after download’, the original files may not get deleted and
an error message may appear
Possible hang-up during startup if SE clients receive a lot of file system events
SE client doesn’t properly store cache information if remote cache file is present
Enterprise Manager
During Ent. Manager’s installation dlls can not be registered on Vista x64
UserAdmin: Selected user in list is not always the “real” selected user
Filter set as standard overrules standard of another user in Ent Mgr user administration
No horizontal scroll bar in statistic’s chart if zoomed in.
Pending folder in sysadmin cannot be removed
Dictation property value can be changed unintended after selecting a value with mouse scroll.
Next button is active if Use custom path text field left empty in User Administration
User xml can be deleted from the setting page of User admin
Enterprise Dictate
Internal error occurs when encrypting a dictation file with no write permission
Filter can be switched on/off, after you went into the general settings menu – even, if the setting is
locked
Mandatory input during DPM download can be circumvented
General folders are not deleted in the user.xml though they are already deleted in the
sysdefault.xml
Internal error occurs after downloading a read-only dictation file from DPM.
Error message by starting SEE Dictate
new created, locked general folder of user admin can be “removed" by the user in the D/T
application
Fast Rewind in SpeechExec Recorder jumps 2-3sec even without auto backspace set
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Enterprise Transcribe
Neither ED nor ET do not delete the dictation files from the DPM even if the "Delete files on the
DPM after download is finished" checkbox is checked in.
SEE 2.5 EntTran creates an unwanted folder: t_finished
Fast Rewind in SpeechExec Recorder jumps 2-3sec even without auto backspace set
Doubled pending folder in SEE Transcribe
Statistics
BackEnd Server - Begin/End dates do not reflect the current server's month
Clicking "View chart" option causes error, Dictation Statistics stops working on Vista x64
Diagram cannot be seen totally
Invisible data after upgrading Statistics database
Object reference... error when filtering in Dictation statistics
Web
Unnecessary arrow in Webdirector
WebDirector Upgrade from 2.0 to 2.5 fails
WebDirector/Dictation statistics does not work after upgrade
Workflow Manager
WFM: Criteria can be set without value
WFM: Task can not be deleted if 'Stop running tasks before deleting' is checked out
Workflow Manager does not start automatically after reboot
WFM client can not connect to server after upgrade
WFM forgets log configuration after upgrade
List of implemented change requests since SE E 2.5 Build 430.6
Enterprise Manager
Folder properties should show exact path (with system variable) in Enterprise
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Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0
Philips Speech Processing
APPENDIX
List of implemented features since SE E 2.5 Build 430.6
Setup
Setup packages of ED and ET should support the new SEE_Root key
Enterprise Manager
Manage consolidated configuration files under one root folder
New Enterprise Manager user interface
New System Administration tool overview UI
New Dictation Properties Configuration UI
Group-specific dictation property value definition in EM
New Login settings UI
New Groups and Users management
Creating a new user - search for people in Active Directory
Creating a new user - create 'Confidential' and 'My Transcriptionst' folder definitions
Editing an existing user in 'Groups and Users'
Editing group default settings 'Groups and Users'
New 'User relationships' management tool
Utilize existing user/group relationships in User Administration
New pre-definable folder types for groups
Provide Simple and Expert modes for EM
Backup system configuration from EM
Worklist Common
Sequenced dictation
New Filtering panel
Use ’Cancel’ button instead of ’Close’ in Player/Recorder
When closing SE, alert the user if dictations have remained in the Local Work folder
Add SSL support for POP/SMTP connections
Add SSL support for FTP connections
Provide quicker dictation property editing
Alt+Left click on a row or several selected rows in the dictation list should open the Dictation
Properties dialog
Offer Group-specific dictation property value definition in Ent. Dict. and Ent. Tran.
Panel layout should be resettable to factory defaults
The 3.0 system should be able to share dictations with an existing 2.5 installation
Ability to change Windows Registry configuration via command-line
ED and ET gets configuration via a consolidated SEE_Root config. folder
Enterprise Dictate
Waiting list in SpeechExec
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19
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
Commercial Information
Selection of recording device
Easier selection of playback device
Resume playback after rewind/fast forward/direct sound position change
Use new icons for Player/Recorder
Index creation in stopped state
Output folder freely choosable when finishing a dictation
Enterprise Transcribe
Easier selection of playback device
Resume playback after rewind/fast forward/direct sound position change
Workflow Manager
Email warnings in Workflow Manager
Interface
Create new, empty dictations with external tool
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Partner Release Announcement SE E 3.0 - Details
CHAPTER 2
SPEECHEXEC ENTERPRISE FOUNDATION
Table of Contents
WHAT IS SPEECHEXEC ENTERPRISE FOUNDATION 3.0 ................................................................. 3
DVD CONTENTS ................................................................................................................................. 3
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Partner Release Announcement SE E 3.0 - Details
WRT-230/0939/ May, 2009
Author: Wolfgang Spannlang
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Partner Release Announcement SE E 3.0 - Details
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
What is SpeechExec Enterprise Foundation 3.0
With the SpeechExec Enterprise 3.0 Foundation DVD the customer receives
a powerful tool to improve his organization’s efficiency.
The SpeechExec Enterprise 3.0 Foundation DVD includes all applications,
tools, and utilities to successfully setup and maintain the Philips
SpeechExec Enterprise Dictation workf low solution.
The included application software ranges from end-user dictation and
transcription applications over sophisticated system administration tools up
to terminal server drivers and remote device management tools.
DVD Contents
The SpeechExec Enterprise 3.0 Foundation DVD includes following items:
•
Enterprise Dictate – digital dictation and download from Digital Pocket Memo (DPM)
•
Enterprise Transcribe – digital transcription and download from Digital Pocket Memo
Enterprise Manager – system and user administration, group and login configuration, user
relation management, dictation properties and license server management - interfaces to
SpeechExec Workflow Manager, LAN Docking Station Administration tool, DPM Connect
•
Enterprise License Server – Server software providing SpeechExec Enterprise concurrent
licenses
•
SpeechExec Player – play DSS files from Windows Explorer
•
Remote Device Configuration Tool – Remote configuration of Philips’ dictation hardware
•
LAN Docking Station Administration Tool – Remote configuration of Philips LAN docking
stations
•
Terminal – Server drivers – Drivers for Windows Terminal Servers and CITRIX environments
•
Silent Setup information – Enables administrators to silently distribute SpeechExec Enterprise
software
•
Interface engine – allows third-party applications to start up new dictations or create empty
dictation templates with corresponding metadata for later processing on the PC or on a Digital
Pocket Memo in a waiting list.
•
Documentation – for every module comprehensive documentation on installation, configuration
and usage is available.
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Partner Release Announcement SE E 3.0 - Details
Philips Speech Processing
WRT-230/0939 / May, 2009
Author: Wolfgang Spannlang
SpeechExec Enterprise 3.0 Foundation
4
Partner Release Announcement SE E 3.0 - Details
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
SPEECHEXEC ENTERPRISE FOUNDATION
2.1
IMPROVEMENTS FOR AUTHORS AND TYPISTS
WRT-230/09040 / May, 2009
Author: Wolfgang Spannlang
1
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
WRT-230/09040 / May, 2009
Author: Wolfgang Spannlang
Improvements for Authors and Typists
2
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Table of Contents
EXECUTIVE SUMMARY................................................................................................................................. 5
NEW WORKLIST OPTIONS........................................................................................................................... 7
COMMERCIAL INFORMATION ........................................................................................................................... 7
USING THE BENEFITS ..................................................................................................................................... 8
SEQUENCED RECORDING......................................................................................................................... 15
COMMERCIAL INFORMATION ......................................................................................................................... 15
USING THE BENEFITS ................................................................................................................................... 16
NEW RECORDER - PLAYER OPTIONS ..................................................................................................... 19
COMMERCIAL INFORMATION ......................................................................................................................... 19
USING THE BENEFITS ................................................................................................................................... 19
INTERFACE FOR THIRD PARTY APPLICATIONS .................................................................................... 24
COMMERCIAL INFORMATION ......................................................................................................................... 24
USING THE BENEFITS ................................................................................................................................... 25
ADDITIONAL ENHANCEMENTS................................................................................................................. 30
COMMERCIAL INFORMATION ......................................................................................................................... 30
USING THE BENEFITS ................................................................................................................................... 31
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
WRT-230/09040 / May, 2009
Author: Wolfgang Spannlang
Improvements for Authors and Typists
4
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
EXECUTIVE SUMMARY
This section describes the improvements which are relevant for the end user of
SpeechExec Enterprise Dictate and SpeechExec Enterprise Transcribe.
New “General settings” options that are more relevant for administrators are described in the chapter
“Improvements for administrators”.
NEW WORKLIST OPTIONS
Especially for typists, the new quick filters will ease their work dramatically. Similar as in
Microsoft Outlook, a yellow bar will be displayed when the filter is enabled. This makes
the filters very intuitive to use as typists are familiar with this behavior.
A new search function helps the typist to quickly find specific dictations.
The user interface can now be customized with pinable and movable panels.
SEQUENCED RECORDING
If long recordings are done (e.g. meetings), it is very often required that the documents
are available shortly after the recording has finished. Sequenced recordings now
speeds up the document turnaround time by automatically splitting up longer dictations
into short sequences. Transcription can start immediately after the first sequence has
been sent to the typist. The documents are finished before the final coffee after the
meeting has been drunk.
NEW RECORDER PLAYER OPTIONS
Authors can now easily define to which person or group a dictation should be sent to.
The new target folder selection drop-down list gives them the opportunity to specify the
target folder.
Index marks can now be quickly created with a simple button click in the user interface.
Transcriptionists can also now simply select the preferred playback device directly in the
player.
For authors the recording device selection option is now also available.
The player and recorder behavior is harmonized with Windows Media Player. Playback
will continue even after fast forward or fast rewind has been pressed.
INTERFACE FOR 3rd PARTY APPLICATIONS
The improved interface for third party applications enables to start new dictations or
prepare a waiting list with dictation templates for the author. Specific parameters like
client name or client ID can be handed over to SpeechExec. Authors can decide to
directly dictate on the PC or to upload dictation template files to their Digital Pocket
Memo if they need to be mobile.
ADDITIONAL ENHANCEMENTS
Additional enhancements are the bits and pieces that make daily working life easier and
more secure for the end user.
Users can now change their user interface language even if the installation has been
done in another language.
Dictation properties can now be edited much faster in the work list window.
The purge function for dictations has been much improved. It can now be distinguished
between dictations in the backup folder or in an archive folder. Additionally purging of
attached documents can be avoided.
When closing the application SpeechExec will now warn you when dictations are still
remaining in the Local Work folder.
New SSL encryption for e-mail and FTP transfer increase the data security even more.
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Release Details SpeechExec Enterprise 3.0
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Philips Speech Processing
Improvements for Authors and Typists
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
New WORKLIST Options
Commercial Information
More efficiency
Using the new quick filters and search option makes
transcriptionists more efficient when working with the
application.
Authors and typists can filter out dictations that are
currently not relevant for them. Together with the
remaining general filters the quick filters now build a
second filter level. The intuitive way of working
reduces the effort to set the filter by more than 50%
to edit the filter by up to 90%.
Some use cases:
• dictations from a specific author
• dictations for a specific client ID
• urgent dictations
• dictations with a specific work type
• short turnaround time
• suspended dictations
• etc.
More convenience
Pinable and movable panels let you customize the work list window according to your
preferences. The panels can be moved around in the work list window or can be
hidden if they are not required.
Users can also change the user interface language of the application. All commands,
descriptions, toolbar buttons, and the help text will change to the language according
to the user's preferences.
Dictation properties can now be easily edited with a simple click in the work list.
Features and benefits
Feature
Advantage
Benefit
•
Quick filters
Ten times faster filter definition
Fast overview on important dictations
•
Search function
Quickly find a dictation
No longer scrolling though large work
lists to find a specific dictation.
•
Pinable and moveable
panels
Move and hide worklist user
interface panels
Individualize your worklist window
•
user interface language no longer
Selectable user interface
dependent on Installation
language
language
•
Easy dictation property
editing
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Faster access to dictation
properties
7
Use the application with your
preferred language
Less clicks for viewing and changing
dictation specific data
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Using the benefits
Quick Filters
Quick filters are the easy option for end users to simplify the work list display. Intuitive to use,
end users can easily apply filters or change them.
Setting a new filter
Step
Description
Step 1
Display the Filter Panel
•
•
Step 2
From the “View” menu select “Filtering”
The filter panel will be displayed
Create a Filter
•
Click on the
icon to add a filter criterion
•
Step 3
Define a property
•
Select the property to filter
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Step
Description
Step 4
Define the operator
•
Step 5
Result
Improvements for Authors and Typists
Define the logical operator according to which the worklist shall be filtered
Define Criteria
•
Specify the criterion that specifies the filter
•
Hit Return and the filter is set
Worklist is filtered
To display that the filter is active, the filter panel is displayed in orange.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Editing a filter
Step
Description
Step 1
Change the filter criteria
•
•
Result
Click into the filter criterion field and change the criterion
Hit Return·
The new filter is already set
Note: For multiple criteria editing you can use the TAB key to jump to the next entry.
After the last entry just hit RETURN to set the filter.
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Search
The new Search option is another new way to quickly find dictations in the worklist.
Finding a dictation
Step
Description
Step 1
Open the Search (find) dialog
Step 2
Result
•
Click on the “Find” icon
•
The search dialog will be displayed
in the tool bar
Define search criteria
•
Fill in the search criteria in the search dialog
•
Hit Return ·
The work list shows the first found dictation
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Search options
Option
Description
Match case
Search will only find dictations where the criteria case matches
Match entire cell content
Search will only find dictations where the entire cell criteria matches
Look in:
User can select the property according to which he wants to search.
Find all
Finds and displays all dictations that match your search criteria
Find next
Finds and displays the next dictation that matches the search criteria
Back to table of contents
Pinable and moveable panels
Pinable and movable panels make you customize to your work list display. You can move around the
panels and pin them to any place in the work list user interface.
User Interface Symbols
Icon
Description
General
A pinable and movable panel can be recognized by the symbols on the top
right corner.
Auto-Hide Off
The panel stays visible
Auto-Hide On
The panel hides on a vertical bar in the worklist user interface
Close Panel
Closes the selected panel
Showing and hiding a panel
By clicking on the
icon you can toggle between auto-hide On and Off. The icon will switch to
When auto-hide is enabled the selected panel will hide after some few seconds in a sidebar.
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.
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Moving a panel
Users can move around the panels by simply clicking and dragging the panel header.
After the panel has been "detached" from the user interface the panel icons appear as long as the left
mouse button is pressed.
A blue bar shows you where and how the panel will be placed.
To place a panel simply hover with the mouse cursor over the panel icon and drop it.
Back to table of contents
Selectable User Interface Language
Users can now easily select the user interface language.
This is especially interesting for customers who need to do a global installation, but might need local user
interface languages.
Example:
English user interface
German user Interfaced
Where will the language be changed?
SpeechExec will change the language for:
• Menu bar and menu entries
• Panel description
• General settings
• Help texts
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Where will the language not be changed?
SpeechExec does not change the language for:
• Folder names
• Work list column headers
• Dictation properties
Note: The language for these items is centrally stored in corresponding XML files.
How to change the setting?
The language of the user interface can easily be changed.
Go to General SettingsÆ Work ListÆ Language and change the settings according to your preferences:
Back to table of contents
Easy dictation property editing
Many users had a request to make dictation properties easier to edit. In the worklist we now provide an
additional column which enables users to quickly open the dictation property dialog.
This new feature follows the customers' request and enables single click dictation property editing.
How to edit properties
Step
Description
Step 1
Click on “Edit properties”
•
Step 2
Simply click on the corresponding "Edit properties" link in the work list to start the
dictation property editing.
Change properties
•
Change to properties according to your requirements
•
Click OK
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Step
Description
Result
The changed property appears in the worklist
Back to table of contents
SEQUENCED RECORDING
Commercial Information
Faster document turnaround
If long recordings are done (e.g. meetings) it is a very often required that the
documents are available shortly after the recording has finished. Sequenced recordings
now speeds up the document turnaround time by automatically splitting up longer
dictations into short sequences. Transcription can start immediately after the first sequence has been sent
to the typist. The documents are finished shortly after the final sentence has been dictated.
Convenient
With automatic sequencing the user doesn't have to take care when he wants to start the new sequence.
SpeechExec takes care about saving, closing, creating a new file, and setting the recorder into record
mode. Needless to say that SpeechExec also takes care about the filename extensions (adds a counter to
the file name) and merges the sequences if needed.
Users can also decide about the length of the sequence. By default a sequence length of 10 minutes is
defined, but this can be easily changed to a sequence length between 1 and 120 minutes.
Furthermore the user can also start a new sequence from within the recorder with the manual sequencing
function. This is useful if a new chapter or agenda point shall be started.
Features and benefits
Feature
Advantage
Benefit
•
Automatic sequencing
No need to manually manipulate
dictations
Faster document turnaround for long
dictations
•
Manual sequencing
Flexibility to split a dictation
whenever it is needed
Simply start a new sequence if a new
chapter is recorded
•
Output folder definition
Flexibility to put the dictation
sequences in a specific output
folder
Get the typists attention that a longer
recording has to be quickly typed out
•
DSS or DSS QP
recording
Optimize the recording quality with Adapt the sound quality according to
regards to file size or quality
your needs.
•
Merging dictations
Get out a combined dictation for
better overview
Ideal for reviewing the finished
document
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Using the benefits
Prepare for Sequenced Recording
Step
Description
Step 1
Select “New sequenced dictation file” from the File menu”
Step 2
•
Sequenced recording started from the File menu.
•
Go to file Æ New sequence dictation file
Specify properties
•
Change the properties according to your requirements
•
Click OK
Specify Audio format
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•
DSS Standard Play:
For long single person recordings with
small file sizes.
•
DSS Quality Play:
For long multi-person recordings with
better sound quality
16
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Step
Improvements for Authors and Typists
Description
Specify Output Folder
Specify the folder where the dictation shall be put to
Define to merge the dictation at the end of the recording
If this option is enabled the sequences are merged at the end of the
dictation
Define automatic or manual sequencing
•
Enable this option to start an automatically sequenced dictation
•
Specify the length of the sequence.
•
The range can be from 1 minute to 120 minutes
Note: sequencing is done according to the computers clock, but not
according to the length of the recorded sound.
Click "Start"
Step 3
This button starts up the recorder in sequenced recording mode
Using sequenced Recording
….Start new sequence
•
After clicking "Start" the SpeechExec Recorder starts in sequenced recording mode.
•
This mode can be identified by the sequence recording icon
•
Depending on the settings SpeechExec will now start a new sequence every X. minutes.
•
If the automatic sequencing function is not enabled the user can manually separate the recording by
clicking the
in the toolbar.
icon.
•
Automatic separation is done every X minutes according to the computers clock.
•
During recording the user can rewind, stop, play back etc.
•
It is not possible to suspend a sequenced recording.
•
10 seconds before spitting the recorder shows information in the status bar
•
During splitting recording stops for 2 seconds. There is no overlap available.
•
The sequence is stored in the specified output folder.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
•
Improvements for Authors and Typists
After splitting another SpeechExec recorder starts up in recording mode independent on the status
(recording, playing, stop, etc.) before spitting.
•
If “merge” was enabled. the sequences are merged after finishing the dictation
•
The sequences are shown in the work list
Merged
dictation
Sequences
FAQ’s
Q.: Is there an overlap in the recordings?
A.: No, there is no overlap in the recordings.
Q.: Are there any interruptions when splitting is done?
A.: Splitting is indicated in advance with information in the status bar of the recording.
During splitting the recording is interrupted for less than 2 seconds.
Q.: Why is the merged dictation in “Transcription in progress” state in the work list?
A.: The “Transcription in progress” state locks the dictation from being accessed by a transcriptionist . This
avoids that the dictation is opened unintentionally and the transcription work is done twice.
To open the dictation, change the state to “Transcription pending”, or “Transcription finished”.
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
NEW RECORDER - PLAYER OPTIONS
Commercial Information
Besides the „Sequenced Recording“ function the SpeechExec
Recorder and Player offer some useful functions in addition.
More intuitive
The new option to select target folder makes the Recorder user interface even more intuitive.
Authors can now easily define the person or group a dictation should be sent to with a single click.
Index marks can now be quickly created with a simple button click in the user interface.
Authors can now select their preferred recording device. The microphone settings will no longer be
changed if another USB microphone is connected or disconnected.
The Player and Recorder behavior is harmonized with Windows Media Player. Playback will continue after
fast forward or fast rewind.
Transcriptionists can easily select the preferred playback device in the player. This is usefull if other sound
events (e.g. Outlook notification) shall not be heard via the transcriptionist’s headphones.
Features and benefits
Feature
Advantage
Benefit
•
Target folder selection
Users can now specify where the
dictation shall go to
Be in charge of your workflow
•
Index marks
Quickly mark important passages
Get out better structured dictations
•
Selection of preferred
recording device
Keep the settings for the preferred Never again bother with dictation
dictation device
device settings
•
Easier selection of
playback device
Less clicks to select the preferred
playback device
•
Harmonized recorder and
Improved usability
player behavior
Playback the sound from the device
you want
Familiar behavior speeds up startup
time of new users
Back to table of contents
Using the benefits
Selection of target folder
This feature is very useful in conjunction with the new User Relations Manager of the administration
module.
Authors have now the option to select the target folder directly in the recorder. They are no longer
dependent on a predefined automatic workflow to route their dictations to their preferred transcriptionist.
Dictation files can be sent to the default folder, to the "my transcriptionist" folder, to the "confidential" folder,
or any other folder if this is specified as an option by the administrator.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Using target folder selection
First of all the administrator has to prepare the users available folders.
This can be seen in the folder window of the work list.
The user can select between all "Finished" and "General" type folders that are
available in his folder view.
In this example the user can choose between :
• Confidential
• Finished
• My Transcriptionist
Step
Description
Step 1
Start up SpeechExec recorder
Step 2
Make a recording
Step 3
Select the target folder from the drop down list
•
In this case the user chooses the "Confidential" folder
Step 4
Click Finish or End of Letter to finish the dictation
Result
The dictation is available in the "Confidential" folder
Note: If the subfolder creation rule is enabled a subfolder(s) will be created below the
selected target folder according to the predefined keyword(s).
Back to table of contents
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Author: Wolfgang Spannlang
20
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Index marks
Index marks can be used to identify specific passages of the dictation at a glance. Users can later on easily
jump to the index mark position with the built-in buttons.
Using Index marks
Setting Index marks
Step
Description
Step 1
Move the cursor to the desired position with following options
•
Play back the dictation until you reach the position
•
Move the position slider to the position
•
Fast forward or fast rewind to that position
•
Play back and stop at that position
Step 2
Click the index mark button
Result
The index mark will be displayed as a blue line on the position bar
Jumping to index marks
Users can easily jump to an index mark by clicking the
button or the
button.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Selection of the preferred recording device
This new feature guarantees that settings specified for the current recording device don’t get lost if another
USB device is connected. This feature overcomes a standard Windows behavior which automatically
switches recording devices when connected.
Especially in a mixed environment where users alternatively use SpeechMikes and Digital Pocket Memos it
happens quite frequently that Windows switches recording devices.
Setting the preferred recording device
Step
Description
Step 1
Open to General Settings window
Step 2
Go to recorder and player audio device settings
Step 3
Specify the preferred recording device
Note: If "Default recording device" is selected the recording device will follow Windows
settings.
Easier selection of the playback device
Transcriptionists can now easily select their preferred playback device. This is important if there is a need
to separate SpeechExec playback sound from sounds of Windows or other applications.
Setting the preferred playback device
Step
Description
Step 1
Start up the recorder or the player
Step 2
Click on the device selection button
Step 3
Choose your preferred playback device
Result
The playback device will be immediately switched to the selected one
Note: If "Default playback device" is selected the playback device will follow Windows
settings.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Harmonized recorder and player behavior
Many users requested that playback should be continued when fast forward or fast rewind has been
performed during playback.
Also when the user moved the cursor in play mode, playback should be continued after the cursor was
released.
By implementing this option we now harmonize the player behavior with familiar players like Windows
Media Player or QuickTime player.
For users that are used to the current behavior this feature can be disabled
Setting the playback behaviour
Step
Description
Step 1
Open the General Settings menu
Step 2
Go to Recorder/Player Æ Playback
Step 3
Enable "Automatically resume playback..."
Result
Playback will be continued of the fast forward, fast rewind or cursor movement.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Interface for third party applications
Commercial Information
Background information
With the improved interface for third party applications we fulfilled and long-lasting
desire of our customers.
It is now not only possible to start up new dictations with the corresponding demographics from within other
applications, but it is also possible to prepare a "waiting list" with dictation templates in SpeechExec
Enterprise for dictations which shall be processed later on. Users can decide to directly dictate on the PC
or to upload the dictation templates to their Digital Pocket Memo if they need to be mobile.
The interface provides the opportunity to feed in important metadata (e.g. client name, filing number,
customer ID) to the SpeechExec Enterprise workflow.
Note: This description only covers the effects on the end user application. How this interface can be
setup is described in the administration part of this document.
High Flexibiltiy
The interface is highly flexible since it can interface with any other application. Administrators can decide
which dictation properties shall be used. They can even create custom dictation properties to tailor their
system.
Higher Security
Due to the metadata being handed over the link between the leading system and SpeechExec Enterprise
document workflow never gets lost. Authors as well as transcriptionists can be sure that corresponding
data is always filled in correctly.
More convenience
Third party recorder startup
Users do not longer have to take care about filling in correspondent dictation properties. They can start a
new dictation with a single click and the metadata is filled in automatically.
It's as simple as that!
Waiting list
Sometimes users just scan through their task list and look on the work they have to do on this day. They
prepare a list that shall be processed during this day. SpeechExec supports this working method by
providing the option to prepare a so called "waiting list" with empty dictations from the 3rd party system.
The author just needs to go to SpeechExec later and start the dictation with the corresponding data from
the waiting list.
Features and benefits
Feature
Advantage
Benefit
•
Interface to 3rd party
applications
Handover of metadata from
leading systems
No need to take care about
corresponding data
•
Recorder startup by 3rd
party application
No need to change the application Stay within a single application to do
for dictation
your work
•
Waiting list
Enables to prepare a list of
dictations to be dictated later on.
Decide by your own when you want to
dictate.
•
Upload of dictation
templates
For user who need to be mobile.
Prepare yourself for dictations which
shall be done later on.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Using the benefits
Recorder startup by third party application
Authors who want to use this function simply can start up the SpeechExec Recorder from a third party
application.
The third party application contains an additional Record button that triggers to start up the SpeechExec
Recorder with a metadata handover of the currently selected data set
Practical example
A lawyer named John Doe starts up a new dictation to a legal case from this document management
system.
The administrator has defined following properties to be handed over to SpeechExec:
• Author Name: John Doe
• Case Number: AB123456
• Client Name: Allan Brokowich
Step
Description
Step 1
The author clicks the “Record” button in the document management system.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Step
Description
Step 2
The document management system hands over the properties to SpeechExec and starts the
recording of a new dictation
Step 3
The author finishes the dictation, the dictation now follows the SpeechExec workflow.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Waiting list
With the new waiting list feature authors can prepare themselves for dictation. They simply export one or
multiple data sets of their leading system to which a dictation shall be done.
Later they do all the dictations in one shot which increases their efficiency. If they need to be mobile they
can upload the dictation templates to their Digital Pocket Memo and do their dictations on the move.
When the user exports selected dictations to the SpeechExec waiting list the leading system creates a new
empty dictation with prefilled dictation properties in the specified folder.
The dictations will appear in the SpeechExec waiting list.
Practical example – PC based dictation
A lawyer named John Doe fills the waiting list from this document management system with a legal case
he wants to dictate to.
For simplicity reasons just the export of one dictation is described here. Of course this could also work for
multiple dictations.
The administrator has defined following properties to be handed over to SpeechExec:
• Author Name: John Doe
• Case Number: AB123456
• Client Name: Allan Brokowich
Step
Description
Step 1
The author selects the case and clicks “Export to waiting list” button in the leading document
management system.
Step 2
The document management system hands over the properties to SpeechExec and places the
empty recording in the waiting list with the status “recording suspended”
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Step
Description
Step 3
The author starts the dictation by double clicking on the dictation or by “Start dictation” in the
waiting list.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Practical example – Mobile Dictation
This use case is equal to the PC based dictation use case before, but the author wants to upload the
dictation templates to the digital Pocket Memo.
B Note: for this use case the administrator has to map a “General” type folder to the author’s waiting list
path, because dictations currently cannot be moved from the Waiting List.
Step
Description
Step 1
The author selects the case and clicks “Export to waiting list” button in the leading document
management system.
Step 2
The document management system hands over the properties to SpeechExec and places the
empty recording in the waiting list with the status “recording suspended”
Step 3
The author moves the dictation template with “drag & drop” to the connected Digital Pocket Memo
folder.
Result
The dictation is available on the Digital Pocket Memo with all corresponding properties.
Back to table of contents
Mixed operation
Sometimes authors want to export multiple dictations but also start the SpeechExec recorder.
In this case only the first dictation will be started up, the other dictations remain in the waiting list.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Additional enhancements
Commercial information
Additional enhancements are the bits and pieces that make daily working life easier and more secure for
the end user.
More convenience
The interface to the Digital Pocket Memo has been further harmonized with SpeechExec Enterprise.
The keyword definition now is linked with the dictation properties definition. And the download dialog
has been improved.
Documents can now be attached or detached via the toolbar menu.
Higher security
The purge function for dictations has been much improved. Purging can now be done for dictations in
the backup folder or in an archive folder. Additionally purging of attached documents can be avoided.
When closing the application SpeechExec will now warn you when dictations are still remaining in the
Local Work folder.
New SSL encryption for e-mail and FTP transfer increass data security.
Features and benefits
Feature
Advantage
Benefit
•
Harmonized Digital
Pocket Memo interface
Clearer understanding of Digital
Pocket Memo keyword definition
Avoids confusion when it comes to the
definition of Digital Pocket Memo
keywords
•
Attach/detach documents Attaching or detaching documents Users can make more use of the
is more intuitive to use
SpeechExec workflow
from the toolbar
•
Improved purge function
Now also purges backup folders.
Higher security by backing up all
dictations without fearing to run out of
memory
•
Local work folder alerts
Warns you if dictations have not
been moved to the network folder
Avoid “lost dictations”
•
SSL authentication for
email and FTP transfer
More security file transfers via
email or FTP
Enables high security dictation
workflow via email and FTP
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Using the benefits
Harmonized Digital Pocket Memo interface
The Digital Pocket Memo keyword definition page now shows the corresponding Dictation Property
Mapping instead of just “Keyword X”. This is more meaningful and helps the user to understand the Digital
Pocket Memo keyword configuration
Version 2.5
NEW in Version 3.0
Easier file download from the Digital Pocket Memo
Selecting and deselecting multiple files to be downloaded from the Digital Pocket Memo is now easy. The
“Select all” and “Deselect all” buttons are now placed visibly in the user interface instead of a right click
menu
Version 2.5
NEW in Version 3.0
right click menu
Attach/detach documents from the toolbar
To simplify the document workflow in SpeechExec Enterprise we have added toolbar buttons to attach or
detach a document to a dictation.
Version 2.5
NEW in Version 3.0
E Note: As soon as a document is attached to a dictation it is moved with the dictation workflow
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Improved purge function
The purge function now also enables to purge backup folders. This is especially important for security
reasons when all dictations that are created or downloaded shall be backuped.
Users do no longer have to bother about disk space capacities since all backuped files can be
automatically purged after the specified time frame.
If documents are attached to the dictations, users or administrators can now decide to just delete the
sound file, but still keep the attached document.
Choosing this option you can automatically create a document archive.
Version 2.5
NEW in Version 3.0
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Local work folder alerts
Sometimes it happens that dictations remain in the "Local Work" folder when exiting SpeechExec
Enterprise.
This happens if a target folder on the network has temporarily not been available. In SpeechExec
Enterprise 2.5 an automatic synchronization only happened when restarting the application.
This led to the impression that dictations have been lost or have disappeared.
In SpeechExec Enterprise 3.0 the user is alerted about files in the “Local Work” folder when SpeechExec is
closed.
The option to start synchronization is displayed.
E Hint: Synchronization can also be triggered by hiting the F5 key on the keyboard.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
SSL authentication for email and FTP transfer
In many organizations it is required to have secure e-mail and FTP transfer.
SpeechExec enterprise now supports this requirement by providing SSL authentication options for
POP/SMTP connections as well as FTP transfer connections.
Setting up a secure POP/SMTP connection
Step
Description
Step 1
Create an email profile
Step 2
Specify the server settings
Step 3
Test the connection
Click the
Step 4
button to test the connection.
Apply the settings
When the test is successful for both POP and SMTP settings click okay and then apply in the
“General Settings” menu
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Improvements for Authors and Typists
Setting up a secure FTP connection
Step
Description
Step 1
Create an FTP profile
Step 2
Specify the server settings
Enable SSL authentication for secure FTP transfer
Step 3
Test the connection
Click the
Step 4
button to test the connection.
Apply the settings
When the test is successful for both Pop and SMTP settings click okay and then apply in the
“General Settings” menu
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise Foundation
2.2. Improvements for Administrators
WRT-230/09041 / May, 2009
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Release Details SpeechExec Enterprise 3.0
WRT-230/09041 / May, 2009
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Release Details SpeechExec Enterprise 3.0
Table of Contents
EXECUTIVE SUMMARY...................................................................................................................................... 5
NEW ENTEPRISE MANAGER ............................................................................................................................ 6
BACKGROUND INFORMATION ............................................................................................................................... 6
FEATURES AND BENEFITS ................................................................................................................................... 6
CONSOLIDATED SYSTEM FILE ARCHITECTURE ....................................................................................... 7
Common System Files Root Path................................................................................................................ 7
Migration Wizard.......................................................................................................................................... 8
System Backup ............................................................................................................................................ 9
NEW LOOK AND FEEL.................................................................................................................................... 9
The Start page ............................................................................................................................................. 9
Groups of Tools ......................................................................................................................................... 10
SYSTEM ADMINISTRATION......................................................................................................................... 11
System Root Path ...................................................................................................................................... 11
System Configuration Center..................................................................................................................... 12
Groups and users ...................................................................................................................................... 12
Login Settings ............................................................................................................................................ 17
NEW USER RELATIONS MANAGER............................................................................................................ 18
Background................................................................................................................................................ 18
Features and Benefits................................................................................................................................ 18
User Interface ............................................................................................................................................ 19
Linking Individual Transcriptionists to Authors .......................................................................................... 22
Linking Transcriptionist Groups to Authors ............................................................................................... 23
Unlinking groups or users .......................................................................................................................... 25
Changing author’s group root path ............................................................................................................ 26
Simple and Expert Mode ........................................................................................................................... 27
GROUP SPECIFIC DICTATION PROPERTIES ............................................................................................ 28
Background................................................................................................................................................ 28
Features and Benefits................................................................................................................................ 28
Setting up Group Specific Dictation Properties ......................................................................................... 28
Using Group Specific dictation Properties ................................................................................................. 30
2- LEVEL FILTERING .......................................................................................................................................... 30
Background................................................................................................................................................ 30
Setting up a First-Level Filter..................................................................................................................... 31
Setting up the second level filter................................................................................................................ 32
INTERFACE TO 3RD PARTY APPLICATIONS ................................................................................................. 33
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Release Details SpeechExec Enterprise 3.0
ARCHITECTURE ................................................................................................................................................ 33
PREPARING THE INTERFACE .............................................................................................................................. 34
Programming example............................................................................................................................... 34
SYSTEM OR USER CONFIGURATION ................................................................................................................... 35
EXTENDED DOCUMENTATION....................................................................................................................... 36
TECH HELP ...................................................................................................................................................... 36
NEW ADMINISTRATORS HANDBOOK .................................................................................................................. 36
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
EXECUTIVE SUMMARY
In a modern IT environment the administrators are the key persons to keep the system running. They have
to take care for the IT infrastructure, set up new software packages, and do all configurations for
departments and users.
They are also the firefighters in case of PC or server crashes.
SpeechExec Enterprise 3.0 supports these people by making SpeechExec administration much easier.
CONSOLIDATED SYSTEM FILE ARCHITECTURE
SpeechExec Enterprise 3.0 now takes care about the system file architecture. Just as in
databases administrators just have to define a target root path in the SpeechExec
Enterprise does the rest. The clear advantage is that system configuration files are no
longer spread throughout the network.
A new Migration Wizard will help administrators to easily upgrade legacy systems and a
system backup function lets administrators backup the current system settings.
NEW ENTERPRISE MANAGER LOOK AND FEEL
The entry page of the new Enterprise Manager gives you an intuitive, dashboard like view
on the options provided. Following Philips “sense and simplicity” approach administrators
will immediately understand the functions of every button.
New user and group management and a User Relations Manager make the system easy
to administrate.
IMPROVED WORKFLOW SETUP
Setting up the dictation workflow does also mean to set up working relations between fee
earner and typist. Instead of just setting up folders the new User Relations Manager lets
you quickly set up fixed links between authors and typists with a single click.
EXTENDED GROUP SUPPORT
Together with the new User Relations Manager group specific dictation properties are
introduced. These specific dictation properties will only be shown to group members.
Administrators can easily set up for instance general and group specific work types.
IMPROVED FILTERS
SpeechExec Enterprise now includes a 2-level filter concept. Administrators can define a
"Master filter" for users. Users themselves can then use a new quick filter option on top of
that.
IMPOVED INTERFACE TO THIRD-PARTY APPLICATIONS
The improved interface to third-party applications guarantees a seamless interaction
between leading systems and SpeechExec Enterprise. Users can choose to start up the
dictation directly from the leading system or to fill up a waiting list to process the dictations
later on. The fee earner does not have to bother with case numbers, client names, or any
other metadata that should be part of the dictation workflow.
FURTHER ENHANCED DOCUMENTATION
Besides the updated TechHelp SpeechExec Enterprise now includes a very
comprehensive administrator’s handbook.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Philips Speech Processing
NEW ENTEPRISE MANAGER
Background Information
For system administrators Enterprise Manager is THE tool for configuring and
maintaining the whole SpeechExec Enterprise system.
We were aware that there was room for improvement in SpeechExec Enterprise 2.5 especially in setting up
and configuring the SpeechExec workflow.
So we focused on the administration part of SpeechExec Enterprise during development. The task was to
simplify the setup and configuration of users and the dictation workflow, but keeping the flexibility of the
SpeechExec Enterprise system. An additional requirement was to dramatically reduce the number of
button clicks required for linking authors and transcriptionists.
This goal is reached with the new SpeechExec Enterprise Manager
The new Enterprise Manager dramatically simplifies setup and maintenance,
but keeps the flexibility of SpeechExec Enterprise 2.5
Features and Benefits
Feature
Advantage
Benefit
•
Intuitive user interface
Easy to understand, no need to
search for functions.
Short startup time for new users.
•
Consolidated System file Keeps important system files
together
architecture
•
System configuration
center
Combines all important
configuration options in one tool
Quick and intuitive way of working
•
User Relations Manager
10 times faster workflow setup.
Intuitive way of working with a big
relief for administrators
•
Group specific dictation
properties
Individual dictation properties for
every group
Provides increased flexibility for tailormade systems
•
Migration wizard
Simplifies legacy system upgrades Fast and simple switch from version
2.5 to version 3.0
•
System file backup
Secures system files on a safe
network drive.
System is easier to maintain and
support. Enables easy backup of
system files.
Reduces downtime in case of a server
crash.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
CONSOLIDATED SYSTEM FILE ARCHITECTURE
Common System Files Root Path
In previous versions of SpeechExec it was possible that system files were
scattered all over the network. This might have lead to very complicated
systems where administrators could easily get lost in an big amount of system
configuration files.
SpeechExec Enterprise 3.0 avoids this mix-up by consolidating all relevant system files under one root
folder. During setup the administrator just has to specify the root folder path and SpeechExec Enterprise
does the rest.
Architecture
The common systems files root path contains following system file folders
•
Dictation properties
•
System configuration
•
User configuration
In a SpeechExec Enterprise 3.0 system the system folders will always look the same.
This makes it much easier to setup the system, maintain it, or even move the system to a different server.
In case of problems support is much easier since it is not necessary to search for widespread system files.
Dictation Properties
This folder contains the dictation property configuration file.
Note: With the consolidated system file architecture it is no longer possible to have several dictation
property configuration files in one system. For more flexibility in dictation properties, use the new group
specific dictation property configuration option.
System Configuration
This folder contains following configuration files:
The Default System Configuration File (PSP.SpeechExec.SystemDefaultSettings.xml):
This file is used for all users which are not part of a group.
The group system configuration file (MyGroup.GroupSystemDefaultSettings.xml):
These files are used for all users which are part of the named group. In this example all users from the
"MyGroup" group would be concerned.
The SpeechExec Enterprise group file (SpeechExecEnterprise.groups): This file stores all group
relevant settings. It also stores whether the User Relations Manager shall be used or not.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
User configuration
This folder stores all user configuration files of the system.
Migration Wizard
For legacy systems upgrade the new Enterprise Manager provides a Migration Wizard for moving
scattered system files to the consolidated system folder.
In a worst-case scenario the SpeechExec Enterprise configuration files could be placed on several different
servers (see screenshot below).
The Migration Wizard helps administrators to easily migrate a legacy SpeechExec Enterprise system to
SpeechExec Enterprise 3.0.
They just have to specify the file destinations of the source system and the root path for the new system
files.
The migration wizard collects the configuration files from the source directories and puts them under one
system root path according to the new consolidated SpeechExec Enterprise structure.
At the end of the process the system administrator just has to switch the system to the new system root
path.
Note: A description how to successfully migrate a legacy SpeechExec Enterprise system can be found
in the administrator’s handbook on the SpeechExec Enterprise foundation DVD
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
System Backup
A new backup function lets administrators PC backup their current
system settings.
The new consolidated system file architecture enables that a backup of
system files can be done easily.
The SpeechExec Enterprise Manager can create the system backups with a single mouse click.
The system files are stored in a zip compressed archive on a secure network share defined by the
administrator.
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NEW LOOK AND FEEL
The new Enterprise Manager provides an intuitive user interface for administrators.
The Start page
The new start page is split into two parts. The left part shows three groups of tools, whereas the right part
shows the available options with a detailed description.
When hovering with the mouse over an icon on the left side the corresponding option on the right side is
highlighted (see screenshot).
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Philips Speech Processing
Groups of Tools
The Enterprise Manager user interface is segmented into three groups of tools
•
System Management Center
•
Advanced Administration Tools
•
External Administration Tools
System Management Center
In the System Management Center administrators will do most of their work
It provides two options:
•
System Administration
•
License Administration
With System Administration you can manage users and groups, dictation
properties, login settings, and define the workflow with the new User
Relations Manager. Additionally you can also specify the root path for the
system files.
License administration allows you to install new licenses, manage existing
licenses, or monitor the license usage.
Advanced Administration Tools
The Advanced Administration Tools group provides the option to start the
following modules if they are installed on the server:
•
Dictation Statistics
•
Workflow Manager
The dictation statistics module collects statistical data on the activities of the
authors and transcriptionists. You can also run queries on the dictations to
view all the details and also create reports about these dictations.
With the Workflow Manager you can manage to routing process of dictations
automatically based on predefined schedules and criteria. This module
processes and routes dictation independently from dictation or transcription
modules.
Note: Since no changes for the Statistics Module have been done in this version there is no further
description in this document. For more information please contact the corresponding TechHelp, or
Administration booklet or look into the release announcement of SpeechExec Enterprise 2.5.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Philips Speech Processing
External Administration Tools
The External Administration Tools group provides interfaces to start up
following applications:
•
LAN Docking Station Administration tool
•
DPM Connect
With the LAN docking station administration tool you can remotely manage
and update several LAN docking stations simultaneously. The administrator
can manage up to 100 LAN docking stations connected to a network and
make configuration changes to them from this central user interface.
DPM connect is a tool that provides downloads from Digital Pocket Memos in
a client/server server environment. The DPM connect administration tool
manages all DPM connect clients in the system remotely.
Note: Since no changes for the LAN docking station administration tool and DPM Connect have been
done in this version there is no further description in this document. For more information please contact
the corresponding TechHelp, or administration booklet or look into the release announcement of
SpeechExec Enterprise 2.5.
Back to table of contents
SYSTEM ADMINISTRATION
System Root Path
System administration starts when specifying the root path for system files during setup of Enterprise
Manager.
This path can later be changed by clicking on the "folder" icon in the system administration section or by
clicking into the "File" menu Æ"Settings". This might be necessary e.g. after running the Migration Wizard.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
System Configuration Center
The System Configuration Center is started by clicking the "System Administration" button in
Enterprise Manager.
It combines all options that are required to set up the system with one tool:
•
Groups and Users
•
Login Settings
•
User Relationss
•
Dictation Properties
•
Simple or Expert Mode
Administrators now get an at a glance view of all system configurations, group configurations, and user
configurations.
The intuitive user interface is also divided into two columns. The left column shows the available
configuration tools whereas the right column shows the options of the selected tool.
Back to table of contents
Groups and users
The Groups and Users tool provides all options to set up users and groups in the system.
Administrators can specify group specific system settings (e.g. top-level filter) or individual
user settings as required.
The tool gives you an at-a-glance view about available groups and users in the system.
A new Tab View separates authors and transcriptionists for the selected group.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Group Architecture
From SpeechExec Enterprise 3.0 onwards in principle all users belong to a group.
If users have not been assigned to a group, administrators will find them in the "Users without group"
group.
This is a special group for which no group specific system settings apply. For those users the default
SpeechExec Enterprise system settings will be used.
Setting up a group
Step
Description
Step 1
•
Click on the "New Group" button
Step 2
•
Enter a group name or select group from Active Directory groups
•
Click "Add"
•
The "MyGroup" group will be displayed in the group list.
Result
Now the administrator only needs to assign users to the group.
If required the administrator can also rename the group or even delete the group.
E For Experts: in the background, SpeechExec Enterprise will create a group specific system
configuration file with the group name as prefix. If the group was renamed also the XML file prefix will be
changed.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Changing group settings
Group specific settings may be important e.g. if different recording formats shall be used per group.
Administrators are also able to define a group specific central dictation root folder which will be used if
authors and transcriptionists are linked together.
In the following example the path definition for the "Finished" folder for all authors in this group will be
done.
E Note: Group specific root folder paths for authors can also be set with the User Relations Manager.
Step
Description
Step 1
•
Select the group and click on the "Group Settings" button
Step 2
•
In the next screen choose the role “Author”
•
Click on "Next"
•
Go to Work List ÆFolders and create new "Finished " folder
Step 3
D Note: You will be warned that these finished folders will overwrite all authors' “Finished”
folder
Step 4
•
Specify the folder name, other settings, and the
finished folder path.
•
Use the folder variables that are available since
SpeechExec Enterprise 2.5
•
To have separated folders for every single author
available use following variable:
•
Click on “OK”
Step 5
•
Click on “Next” and “Finish” in the group configuration user interface
Result
•
All authors from that group will dictate into the subfolder of the group specific dictation root.
D Note: With the User Relations Manager it is no longer required to setup transcriptionist
folders in the group definition. This can be done with a simple click in the User Relations
Manager.
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Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Setting up users
Step
Description
Step 1
•
Select the group where the user shall be assigned to.
In this case the "MyGroup" group is selected.
E Hint: If you are not sure to which group the user shall belong simply choose the "Users
without Group" group. You can move the user to another group later on.
Step 2
Step3
Result
•
Click the "New User" button
•
Choose whether to create the user from active directory or without the active directory
•
Enter a user name or select a user from Active Directory users
•
Define the role of the user. In this example the user will be an author
•
Click on "OK"
•
The user appears in the “Authors” list for the "MyGroup" group
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Moving users
With this option you can move users to a different group. If the user shall work for another group where
different group settings apply this is the way to do it.
Step
Description
Step 1
•
Select the user to be moved from the list of users.
E Hint: Choose multiple users by pressing and holding the "Shift" key or the "Ctrl" key
(as in Windows Explorer).
Step 2
•
Click the "Move Users" button
Step3
•
Choose the group to which the user shall be moved and click on "Move"
D Note: The group of which the user is coming from is not displayed
Result
•
The user is now available in the users list of the selected group
Editing users
By clicking "Edit User" you can edit user specific settings. The already known user configuration dialog will
open and the administrator can edit the user’s settings.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Deleting users
Click on ”Delete users” to delete selected user.
A warning dialog will pop up to confirm that the user shall be deleted.
E Hint: Choose multiple users by pressing and holding the "Shift" key or order the "Ctrl" key (as in
Windows Explorer).
Back to table of contents
Login Settings
For more intuitive usage, the Login settings are now separated from the group configuration.
Login is very often needed for IT security reasons or if users need roaming profiles for the
SpeechExec Enterprise system without changing the Windows login.
With this tool you can change the login settings of SpeechExec Enterprise.
All options that were available in SpeechExec Enterprise 2.5 are still available.
Edit login settings
Click on the "Edit login settings" link to change the login settings for system.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
NEW USER RELATIONS MANAGER
Background
Database obsolete
With the new User Relations Manager we have finally made database driven systems
obsolete. The User Relations Manager handles the complete workflow setup in the
background without n a database.
Intuitive
Setting up the workflow between authors and transcriptionists is now easy like child's play.
Instead of linking folders we are now setting up relations between persons or groups. This is much easier
to understand and can also easily be done by untrained persons.
Flexible
Up to 3 output folders per author make the system more flexible to personalize the workflow according to
the users needs.
Fast
Linking transcriptionists to one or multiple authors can now be done with a simple click of a button.
Compared to SpeechExec Enterprise 2.5 this is up to 10 times faster.
Secure
Broken links are now a thing of the past. The new User Relations Manager link option guarantees that the
connection between author and transcriptionist never gets lost. In case of a file server change the links
between authors and transcriptionists are automatically updated.
Features and Benefits
Feature
Advantage
Benefit
•
Intuitive user interface
Easy to understand, no need to
search for functions.
Short startup time for new users.
•
Authors “Tree view”
Provides “hierarchical” view on
authors in the system
Keep the overview of the system
•
3 output folders:
Finished, Confidential,
My Transcriptionist
More flexibility for authors
Authors have the choice where to
send dictations
•
Single Click Workflow
setup
10 times faster workflow definition
Intuitive way of working with a big
relief for administrators
•
User and Group Link
Follows folder settings of specific
author
No broken links
•
Group folder definition
Define all workflow related settings Faster and more intuitive workflow
within one user inteface.
setup.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
User Interface
Linking authors and transcriptionists is now as easy as a handshake.
Authors and Transcriptionists
•
On the left side there are the authors in the tree view
•
On the right side there are transcriptionists
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Authors
The author's side provides the following options
Function
Description
Folder tab
•
Tree view
The folder tab specifies for which folder in the author's client folder view a link shall be
created.
o
Finished folder: this is the default output folder of a dictation or Digital Pocket
Memo download.
o
Confidential folder: this is an additional "General” type folder that the author can
choose if he wants to send confidential dictations.
o
My Transcriptionist folder: this is an optional "General” type folder that the author
also can choose if he wants to send a dictation to a specific transcriptionist
•
Once the folders are specified the author is able to select them from the SpeechExec
Enterprise Recorder
•
In the tree view the administrator can select a single or multiple authors for which a
transcriptionist link shall be set up.
E Hint: Choose multiple users by pressing and holding the "Shift" key or the "Ctrl" key
(as in Windows Explorer).
Folder path
•
•
The folder path shows the logical path and the resolved path of the selected folder for
the specific author.
o
Logical path : this is the path with folder variables
o
Resolved path: this is the path to which the logical path actually points to.
The logical path can be changed by clicking on the
icon.
D Note: if the folder definition has been done for the group, you have to select the group
in the tree view to change the logical path.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Transcriptionists
Here you create the link between authors and transcriptionists.
The basic principle is that you always link transcriptionist to authors.
BASIC PRINCIPLE:
TRANSCRIPTIONIST Æ AUTHOR
On the transcriptionist side there are two sections
Function
Description
Transcriptionist
groups
•
This section is used to assign a transcriptionist group to a single or multiple
authors.
Individual
Transcriptionist
•
This section is used to assign a single transcriptionist one or multiple authors
E Hint: with the "Show all transcriptionist" checkbox enabled you can show all
transcriptionists in the system independently of the group. If this checkbox is disabled
the transcriptionists view will be filtered according to the selected group.
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Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Linking Individual Transcriptionists to Authors
In the following scenario the "MyTypist" transcriptionist shall be linked to "MyUser" author
Follow these three simple steps
Step
Description
Step 1
Select the author “MyUser” from the tree view on the left side
Step 2
•
Select the transcriptionist "MyTypist" from the transcriptionist list
Step3
•
Click on “Link” to link the transcriptionist “MyTypist” to the author “MyUser”
Result
•
The transcriptionist “MyTypist” is mapped to the author “MyUser”
•
The transcriptionist will see a new "Pending Type" folder in her work list folder tree
view.
•
The transcriptionist will also get notifications from that author
E Hint: Select multiple users by pressing and holding the "Shift" key or the "Ctrl" key (as
in Windows Explorer).
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Linking Transcriptionist Groups to Authors
Linking transcriptionist groups to authors follows the same principles as for single users
Follow these three simple steps
Step
Description
Step 1
Select the author “MyUser” from the tree on the left side
Step 2
•
Choose the group "MyGroup" from the list of transcriptionist groups
Step3
•
Click on “Link groups” to ink the group “MyGroup” to the author “MyUser”
Result
•
The group “MyGroup” is mapped to the author “MyUser”
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
Step
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Description
•
In the individual transcriptionists view the corresponding typists are highlighted
•
The members of the group will all see a new "Pending Type" folder in their work list
folder tree.
•
They will also get notifications from that author
E Hint: Select multiple authors by pressing and holding the "Shift" key or the "Ctrl" key
(as in Windows Explorer).
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Unlinking groups or users
Unlinking groups or transcriptionists is as simple as assigning relations.
Follow these three simple steps
Step
Description
Step 1
Select the author “MyUser” from the tree on the left side for which the link shall be disabled.
Step 2
•
Choose the group "MyGroup" from the list of transcriptionist groups or select the
individual transcriptionist that shall be unlinked.
Step 3
•
Click on “Unlink groups” to unlink the Group “MyGroup” from the Author “MyUser”
•
Click on “Unlink” to unlink a single transcriptionist from the selected author
D Note: An individual transcriptionist link that has been created through the group link
definition cannot be released. A warning message will pop-up.
You have to unlink the group to release the transcriptionist and link the remaining
typists individually (can be done with multiple selection).
Result
•
The pending type folder of the author will disappear from the folder view of the
transcriptionists work list.
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Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Changing author’s group root path
Group specific folders may be important if different target folders shall be used per group.
Administrators are now able to define author’s group specific central dictation root folder within the User
Relations Manager, which will then be used if authors and transcriptionists are linked together.
In the following example the path definition for the "Finished" folder for all authors in this group will be
done.
Step
Description
Step 1
•
Select the Finished Folder tab, choose the group and click the "
Step 2
•
Rename the folder if necessary
•
Define the path
•
Specify the folder name, other settings, and the
finished folder path.
•
Use the folder variables that are available since
the SpeechExec Enterprise 2.5
•
To have separated folders for every single
author available, use following variable:
•
Click on “OK”
Step 5
•
Click on “OK” in the path selection and in the folder properties to finish the group folder path
definition.
Result
•
All authors from that group will dictate into the subfolder of the group specific dictation root.
Step 4
" button
D Note: with the User Relations Manager it is no longer required to setup transcriptionist
folders in the group definition. This can be done with a simple click and the Relations Manager.
Back to table of contents
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Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Simple and Expert Mode
The new User Relations Manager dramatically speeds up the workflow
definition. It will fit for more than 80% of all organizations.
To use the User Relations Manager the SpeechExec Enterprise Manager
has to be in the "Simple" operation mode.
To keep it easy to use, not all features and functions from SpeechExec Enterprise 2.5 folder setup are
available in the Relations Manager. "General Type" folders or folders other than the three available folders
(Finished, Confidential, My Transcriptionist) cannot be created in the User Relations Manager.
To use the SpeechExec Enterprise 2.5 way of working administrators can switch to "Expert" mode.
Click on the expert mode button in the left bottom corner of the system configuration center.
B Note: Switch to Expert mode cannot be undone!
Once you are in Expert mode you need a workaround to switch back to Simple mode. The workaround is
described in the administrator’s handbook – see chapter “Documentation” below.
When switching back to “Simple mode” please be aware that you might not see all folders in the User
Relations Manager to set up relations.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Philips Speech Processing
GROUP SPECIFIC DICTATION PROPERTIES
Background
For bigger organizations it is often important to have department specific dictation
properties like work types, transcriptionists, etc.
In the past a workaround with several dictation property configuration files was done. This sometimes led
to inconsistency problems when dictations were shared in the network.
With the new consolidated system file architecture multiple dictation property configuration files can no
longer be used. Therefore we implemented a configuration option to add group (department) specific
dictation properties to the dictation property specification.
Features and Benefits
Feature
Advantage
Benefit
•
Group specific dictation
properties
More flexibility
Individualizes groups
•
Single dictation property
configuration file
Less work for central changes
Keep the overview in administration
Setting up Group Specific Dictation Properties
The setup of group specific dictation properties is quite easy to do.
Step
Description
Step 1
•
Click on the "Dictation Properties" option
•
Choose "customize values" from the group specific dictation properties section
•
Follow the order in the following
dialog:
Step 2
1. Choose the group
2. Click on the property to be edited
3. Click on "Edit custom values"
B Note: You can only add department specific properties for STRING type values where
"simple edit" is disabled. More information can be found in the administrator’s handbook.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Step
Description
Step 3
•
In the following dialog click on “New" button to add a department specific entry.
•
Add a value and click on “OK”
•
The value will be shown in the list of custom values
•
Repeat step three to all the more values that are required for the group.
Step 4
Result
E Note: There is no limit to the number of entries.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Using Group Specific dictation Properties
Group specific dictation properties are easy to use.
Whenever the dictation properties window is open the user can select the group specific dictation
properties from a drop-down list box.
The dictation properties will appear in following order:
1. System wide properties
2. Group specific properties (in the order specified in the "Edit Property Values" dialog)
Back to table of contents
2-Level Filtering
Background
With 2-Level Filtering we fulfill a demand from our customers. It is now possible to set
and lock a filter on administration level AND also set a filter on user level in addition.
Filters are used for many use cases e.g.:
•
Reduce work list sizes,
•
Find specific dictations
•
Hide confidential dictations from a user
B Note: Filters shall never be used to reduce overloaded work lists (more than 300 dictations per folder).
Please bear in mind that the filter has to scan through all dictations in the work list to check whether a
dictation is displayed or not. For larger worklists (>300 dictations) the display performance might be
significantly reduced if the “maintain cache” function of the SpeechExec Enterprise Workflow Manager is
not being used.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Setting up a First-Level Filter
Step
Description
Step 1
•
Open System Administration in Enterprise Manager and select Groups and Users.
•
Select "Edit User" to define their first level filter for a user.
Step 2
•
Open the filter settings from the configuration dialog and click on "Create Filter"
Step 3
•
Specify the filter criteria (in this case the author should be "Martin")
•
Click on "Apply"
•
Click on "Set as default" and lock it.
Step 4
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
Step
Description
Result
•
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
The first-level filter is now set for this user
Back to table of contents
Setting up the second-level filter
Before defining a second-level filter (Quick Filter) the work list looks as follows:
•
On the toolbar the filter icon is enabled and locked
•
The filter panel shows the locked first level filter in grey
•
Only dictations from the author “Martin” are displayed.
B Note: How to define second level filters is described in the chapter “Improvements for Authors and
Typists”
In the following example the transcriptionist would like to see only dictations with the work type “Report”
•
The transcriptionist adds the filter criterion “Work Type CONTAINS Report”
•
The worklist only shows dictations from the author “martin” with worktype “report”
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Interface to third party applications
SpeechExec Enterprise 3.0 now provides an enhanced interface to third party
applications.
Customers are now able to seamlessly link their leading system (e.g. DMS) to
the SpeechExec Enterprise workflow.
With just a click of a button metadata of the leading system are handed over
to SpeechExec, the SpeechExec Recorder is started up or a Waiting List with
dictation template files is filled ready for dictation.
Mobile users can upload the dictation template files from the waiting list to their Digital Pocket Memo.
Since the features and benefits are already mentioned in the chapter "Improvements for authors and
typists" this section only describes how to set up the interface.
Architecture
The interface consists of a .exe file that can be accessed by special command line parameters.
This .exe file is called “SEENewDict.exe” and has to be placed on the local PC.
By clicking a record button in the leading application users can easily start up the SpeechExec recorder or
fill a waiting list for later processing.
The process follows these steps:
1. User clicks on “Record” in the leading application.
2. The interface module fetches the corresponding metadata and hands them over to
SEENewDict.exe with some additional command line parameters.
3. SEENewDict.exe creates the dictation file and the corresponding XML file in the specified folder.
4. The SpeechExec recorder is launched or a waiting list is created.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Preparing the Interface
The new interface can be easily accessed. System vendors can easily define a small interface module
application that fetches the corresponding metadata and starts up a new dictation from the leading system.
The “SEENewDict.exe” file and a description how to access the interface can be found in the tools folder of
the SpeechExec Enterprise foundation DVD.
Default dictation properties mapping on a Digital Pocket Memo
Before you start programming please verify whether this dictation shall also be uploaded to a Digital Pocket
Memo. In this case you have to make sure that the corresponding dictation properties fields are filled with
max. 15 characters.
D Note:
•
Only mapped dictation properties will be displayed on the Digital Pocket Memo.
•
For tailoring the system according to your needs you can rename the mapped dictation
property with the Dictation Property Configuration tool in Enterprise Manager.
Programming example
This example shows a batch file that creates a new dictation with some corresponding dictation properties.
start D:\SEENewDict\SEENewDict.exe /audio_format=dss_qp
/dictpropcfg="D:\SEE3.0_System\DictationProperties\PSP.SpeechExec.DictationProp
Configuration.xml"
/new_file="D:\Dictations\SEE_3.0_Dictations\WaitingList\FileName%random%"
/dict_prop "Author=John Doe" /dict_prop "Worktype=Letter" /dict_prop
"Comments=ClientName" /dict_prop "Transcriptionist=Client ID" /dict_prop
"Title=CaseID"
In this example the following operations are executed:
Command line parameter
Purpose
•
start D:\SEENewDict\SEENewDict.exe
Start the recorder with a new dictation
•
/audio_format=dss_qp
Optional - Defines the audio format
•
/dictpropcfg="D:\SEE3.0_System\DictationProperties\
PSP.SpeechExec.DictationPropConfiguration.xml"
Definition of dictation properties configuration file path
•
/new_file="D:\Dictations\SEE_3.0_Dictations\WaitingList \
Definition of file path
FileName%random%"
Definition of file name (with random variable suffix)
•
/dict_prop "Author=John Doe"
Definition of “Author” property Æ John Doe
•
/dict_prop "Worktype=Letter"
Definition of “Worktype” property Æ Letter
•
/dict_prop "Comments=ClientName"
Definition of “Comments” property Æ used for Client name
•
/dict_prop "Transcriptionist=Client ID"
Definition of “Transcriptionist” property Æ used for Client ID
•
/dict_prop "Title=CaseID"
Definition of “Title” property Æ used for Case ID
In this example the properties also match with the Digital Pocket Memo property mapping. Files generated
with this batch file can be uploaded to a Digital Pocket Memo.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
System or User Configuration
To start up the SpeechExec recorder from the leading system some settings have to be done.
Step
Description
Step 1
•
Open the system or user management and go to Enterprise ÆWaiting list
Step 2
•
Click on "enable waiting list" to enable this feature
•
Specify the path where the dictations will be placed from the interface
B Note: This path should be defined on a per user level.
The path has to match with the definition from the interface.
Step 3
•
Define whether the recorder should start up when a new dictation arrives in the waiting
list.
•
Enable this feature to start up the recorder
•
Disable this feature to just fill up the waiting list to record later or to upload dictation
templates to a Digital Pocket Memo.
E Hint: The waiting list shows just a limited number of columns. If more information
needs to be shown map another folder for the author, or map the waiting list to e.g. the
“Finished ” folder.
Result
New dictations are placed in the status "Recording suspended" in the waiting list and/or the
recorder is started.
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Release Details SpeechExec Enterprise 3.0
Philips Speech Processing
SpeechExec Enterprise 3.0 Foundation
Improvements for Administrators
Extended Documentation
To support administrators SpeechExec Enterprise now includes comprehensive
documentation.
This documentation helps administrators to do a quick and successful rollout of
SpeechExec Enterprise.
Tech Help
Provides Information about the system architecture and silent setup parameters for the modules.
NEW Administrators Handbook
With the new administrator's handbook we fulfill a request from several SpeechExec Enterprise system
administrators.
It provides information about:
•
How to install SpeechExec Enterprise modules
•
How to upgrade a legacy system
•
Practical configuration examples
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Release Details SpeechExec Enterprise 3.0
SPEECHEXEC ENTERPRISE FOUNDATION
2.3. SPEECHEXEC FEATURE LIST
Table of Contents
FEATURE COMPARISON................................................................................................................................... 2
DICTATION SOFTWARE ........................................................................................................................................ 2
TRANSCRIPTION SOFTWARE ................................................................................................................................ 5
ADMINISTRATION ................................................................................................................................................ 8
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Feature Comparison List
Feature comparison
Dictation software
Status: SpeechExec 5.0 vs. SpeechExec Enterprise 3.0
Date: April 2009
Specifications/ Version
By packed in LFH
Dictate
Pro Dictate
Enterprise
Dictate
9370, 9397,
9750, 9850
0955, 7255, 7260
7262, 7274, 9500,
9520, 9600, 9620
-
-/ - / 9
9/9/9
9/9/9
Recorder functions
Finish / Suspend / Close dictation
Expanded / Compact view
Speed / Tone / Volume control built in
9/-
9/9
9/9
-/ - / 9
9/9/9
9/9/9
9*
Selection of preferred Recording device
-
-
Recording Volume control
-
9
9
Audio volume meter
9
9
9
Graphical position indicator
9
9
9
Display of current position and file length
9
9
9
Configurable display of dictation properties
9
9
9
Configurable repeating of previous dictation properties
-
-
9
Fast Forward, Rewind, Skip to begin, Skip to end
9
9
9
Adding of comments
9
9
9
Definition of Work Type / Transcriptionist
-
9
9
Target folder selection in Recorder
-
-
9*
Definition of priorities
9
9
9
Real-time counter
9
9
9
9/9/9/9
9/9/9/9
9/9/9/9
9
9
9
9/-/9
9/9/9
9/9/9
DSS or WAV recording
-
9/9
9/9
DSS Pro recording
-
9
9
DSS Pro encryption
-
9
9
Insert / Overwrite mode
-
9
9
Cut out or delete file sections
-
9
9
Set index / Spoken instruction recording (> 32 )
-
9/9/9
9/9/9
Record separate Special Instruction
-
9
9
Voice activation
-
9
9
Two-color record indicator
-
9
9
Record Notification / Record Standby beep
-
9/9
9/9
End of Memory Warning
-
9
9
Audible scan
-
9
9
Automatic backspace
-
9
9
Single handed PC dictation with SpeechMike
-
9
9
Selection of preferred Playback device
9
9
9
Direct Recording with SpeechMike
-
9
9
Hands free dictation via foot control
-
9
9
Operation via configurable hot keys
-
9
9
Fail-safe network independent recording
-
9
9
Sequenced Recording
-
-
9*
-
-
9
DSS / WAV / WMA / MP3 (CBR) playback
Channel selection for two-channel playback
Index / Special- / Spoken instruction playback
Worklist window
Login
WRT-230/09042/ May, 2009
Author: Wolfgang Spannlang
2
Release Details SpeechExec Enterprise3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Feature Comparison List
Status: SpeechExec 5.0 vs. SpeechExec Enterprise 3.0
Date: April 2009
Dictate
Pro Dictate
Enterprise
Dictate
- Login with Active Directory or LDAP Server credentials
-
-
9
- Workstation independent loading of SE E user profiles
-
-
9
Familiar folder view
9
9
9
- Renaming of folders
9
9
9
- Creation of sub folders
9
9
9
Configurable work list columns
9
9
9
Job status indication
9
9
9
Multiple sorting options
9
9
9
2- level filters
-
-
9*
Quick Filters
-
-
9*
Priorities displayed in different colors
9
9
9
Single-handed operation with SpeechMike
-
9
9
Specifications/ Version
Start dictation with SpeechMike Record button
-
9
9
List view of dictations with date and time stamp
9
9
9
Display of file name, work type, transcriptionist, etc
9
9
9
Display of linked document
-
9
9
Operation via configurable hot keys
-
9
9
Start DPM download from work list
9
9
9
Drag & Drop of dictations
9
9
9
Send emails from work list
9
9
9
Preview dictations/Special instructions in work list
9
9
9
Change dictation state in work list
9
9
9
Individual encryption/decryption of dictations
-
9
9
Individual file format conversion
9
9
9
Change dictation information from work list
9
9
9
Synchronize dictations on re-established network connection
9
9
9
Quick work list update
-
-
9
Pinable and moveable panels
-
-
9*
Waiting List
-
-
9*
Changeable User Interface Language
-
-
9*
Digital Pocket Memo download
9
9
9
Automatic conversion at dictation finish/ DPM download
9
9
9
Automatic subfolder creation at download on DPM keyword 1-4 (5)
9
9
9
Automatic work list display at DPM connection
9
9
9
Automatic download to author specific folder
9
9
9
Automatic backup at download
9
9
9
Automatic file renaming at download
9
9
9
Automatic file format conversion at download
9
9
9
9
9
9
DPM Configuration wizard
9
9
9
Advanced DPM configuration
9
9
9
- Definition of mandatory entry fields (9400,9450 only)
9
9
9
- Flexible definition of DPM keywords
9
9
9
- Transmission of list with defined keywords to DPM/DT
9
9
9
- Definition of date and time on DPM/DT
9
9
9
- Definition of additional settings on DPM/DT
9
9
9
SpeechMike configuration
-
9
9
1)
Download
rd
Download from 3 party devices
Hardware configuration
WRT-230/09042/ May, 2009
Author: Wolfgang Spannlang
3
Release Details SpeechExec Enterprise3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Feature Comparison List
Status: SpeechExec 5.0 vs. SpeechExec Enterprise 3.0
Date: April 2009
Dictate
Pro Dictate
Enterprise
Dictate
- Trackball speed
-
9
9
- Left or right handed mouse usage
-
9
9
- Barcode scanner configuration
-
9
9
Foot control configuration
-
9
9
9
9
9
Specifications/ Version
Workflow
Automatic file transmission (built in)
Automatic / manual sending of dictations to recipient in network (LAN)
9
9
9
Automatic / manual sending of dictations to recipient via e-mail / FTP
9/9
9/9
9/9
SSL authentication for e-mail and FTP
-
-
9*
Automatic backup
9
9
9
Automatic backup purge
-
-
9*
-/-
9/9
9/9
Job notification for author (email)
-
9
9
Sound and document workflow
-
9
9
Automatic workload distribution
-
-
-
Automatic job routing according to author name
-
9
9
Automatic creation of subfolders with any keyword
9
9
9
Automatic job routing according to work types
-
9
9
Automatic encryption / decryption (HIPAA enabled)
*…new function
1) … via Enterprise Manager
2) … mandatory for CITRIX installations
Errors and omissions excepted
Back to table of contents
WRT-230/09042/ May, 2009
Author: Wolfgang Spannlang
4
Release Details SpeechExec Enterprise3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Feature Comparison List
Transcription software
Status: SpeechExec 5.0 vs. SpeechExec Enterprise 3.0
Date: April 2009
Specifications
Transcribe
Pro Transcribe
Enterprise
Transcribe
By packed in LFH
7177, 9397
7257
7277
-
9/ 9/9
9/ 9/9
9/ 9/9
9/ -
9/9
9/9
Player functions
Finish / Suspend / Close dictation
Large / Compact view
9/ 9/9
9/ 9/9
9/ 9/9
Audio volume meter
9
9
9
Graphical position indicator
9
9
9
Display of current position and file length
9
9
9
Fast Forward, Rewind, Skip to begin, Skip to end
9
9
9
Adding of comments
9
9
9
Real-time counter
9
9
9
9/ 9/9 / 9
9/ 9/9 / 9
9/ 9/9 / 9
Channel selection for two-channel playback
9
9
9
DSS Pro playback
9
9
9
Speed / Tone / Volume control built in
DSS / WAV / WMA / MP3 (CBR) playback
-
9
9
-/-/9
9/ 9/9
9/ 9/9
Skip to index / Spoken instruction
-
9/ 9/9
9/ 9/9
Audible scan
9
9
9
Automatic backspace
9
9
9
Operation via foot control
9
9
9
DSS Pro decryption
Index / Special- / Spoken instruction playback
Operation via configurable hot keys
-
9
9
Selection of preferred Playback device
9
9
9
Fail-safe network independent operation
9
9
9
Login
-
-
9
- Login with Active Directory or LDAP Server credentials
-
-
9
- Workstation independent loading of SE E user profiles
-
-
9
Familiar folder view
9
9
9
- Renaming of folders
9
9
9
- Creation of sub folders
9
9
9
Worklist window
9/-
9/9
9/9
Configurable work list column display
9
9
9
Job status indication
9
9
9
Multiple sorting options
9
9
9
2- level filters
-
-
9*
Quick Filters
-
-
9*
Configurable filters
-
9
9
Priorities displayed in different colors
9
9
9
Disable delete and renaming of files
9
9
9
Start transcription by double clicking dictation in work list
9
9
9
List view of dictations with date and time stamp
9
9
9
Display of file name, work type, transcriptionist, etc
9
9
9
Display of linked document
-
9
9
Operation via configurable hot keys
-
9
9
Start DPM download from work list
-
9
9
Drag & Drop of dictations
9
9
9
Single / multiple input folders
WRT-230/09042/ May, 2009
Author: Wolfgang Spannlang
5
Release Details SpeechExec Enterprise3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Feature Comparison List
Status: SpeechExec 5.0 vs. SpeechExec Enterprise 3.0
Date: April 2009
Specifications
Transcribe
Send email notification from work list
Preview dictations/Special instructions in work list
Pro Transcribe
Enterprise
Transcribe
-
9
9
9/-
9
9/9
Change dictation state in work list
9
9
9
Individual encryption/decryption of dictations
-
9
9
Individual file format conversion
-
9
9
Change dictation information from work list
9
9
9
Synchronize dictations on re-established network connection
9
9
9
Quick dictation Unarchiving
-
9
9
Quick work list update1)
-
-
9
Pinable and moveable panels
-
-
9*
Changeable User Interface Language
-
-
9*
Automatic Digital Pocket Memo download
-
9
9
- Automatic conversion at dictation finish/ DPM download
-
9
9
- Automatic subfolder creation at download on DPM keyword 1-4(5)
-
9
9
- Automatic work list display at DPM connection
-
9
9
- Automatic download to author specific folder
-
9
9
- Automatic backup at download
-
9
9
- Automatic file renaming at download
-
9
9
Download
- Automatic file format conversion at download
-
9
9
Download from 3rd party devices
-
9
9
DPM Configuration wizard
-
9
9
Advanced DPM configuration
-
9
9
- Definition of mandatory entry fields (9400,9450 only)
-
9
9
- Flexible definition of DPM keywords
-
9
9
- Transmission of list with defined keywords to DPM/DT
-
9
9
- Definition of date and time on DPM/DT
-
9
9
- Definition of additional settings on DPM/DT
-
9
9
Foot control configuration
9
9
9
9
9
9
Hardware configuration
Workflow
Automatic file transmission (built in)
Automatic archive and purge
-
9
9
Automatic / manual sending of dictations in network (LAN)
-
9
9
9/-
9/9
9/9
SSL authentication for e-mail and FTP
-
-
9*
Automatic distribution of author notifications
-
9
9
Automatic receipt of dictations via e-mail / FTP
9
9
9
-/-
9/9
9/9
Job notification for typist
-
9
9
- Filtered notification
-
-
9
-/-
9/9
9/9
Automatic backup
Automatic encryption / decryption (HIPAA compliant)
- Systray Job notification / reminder for transcriptionist
Sound and document workflow
-
9
9
Automatic startup of document templates
-
single
single
Automatic workload distribution
-
-
-
Automatic job routing according to author name at DPM/e-mail/FTP download
-
9
9
Automatic creation of subfolders with any keyword at DPM /e-mail/FTP download
-
9
9
Automatic job routing according to work types at DPM/e-mail/FTP download
-
9
9
WRT-230/09042/ May, 2009
Author: Wolfgang Spannlang
6
Release Details SpeechExec Enterprise3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Feature Comparison List
Status: SpeechExec 5.0 vs. SpeechExec Enterprise 3.0
Date: April 2009
Specifications
Transcribe
Pro Transcribe
Enterprise
Transcribe
*…new function
1) … via Enterprise Manager
2) … mandatory for CITRIX installations
Errors and omissions excepted
Back to table of contents
WRT-230/09042/ May, 2009
Author: Wolfgang Spannlang
7
Release Details SpeechExec Enterprise3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
Feature Comparison List
Administration
Status: SpeechExec 5.0 vs. SpeechExec Enterprise 3.0
Date: April 2009
Administration
SpeechExec
SpeechExec Pro
Automatic update via internet
9
9
SE Enterprise
T
ib
-
Migration wizard for legacy systems
-
-
9*
Consolidated system file structure
-
-
9*
Local configuration of settings
9
9
9
System wide configuration of users and settings
-
-
9
- Definition of user relationships
-
-
9*
- Central Folder definition
-
-
9
- Central definition of folder variables
-
-
9
- Central Workflow Rule definition
-
-
9
- Individual lock of settings
-
-
9
- Definition of work groups
-
-
9
- Definition of default settings
-
-
9
- Show / hide UI buttons
-
-
9
- 2- Level Filter configuration
-
-
9*
- Central configuration of dictation list columns display
-
-
9
- Central configuration of Dictation Property display
-
-
9
-
9
- Central configuration of user rights for editing and deleting of dictations
- Active Directory Support
-
-
9
Definition of new keywords
-
-
91)
Administration of Enterprise licenses
-
-
9
Silent set-up with Microsoft installer
-
-
9
Function and error logging
9
9
9
Support of Groups
-
-
9
- Active Directory Support
-
-
9
- Group specific System Settings
-
-
9
- Group specific Dictation Properties
-
-
9*
- User assignment to group
-
-
9
Login support
-
-
9
- 2 security levels
-
-
9
- automatic fetching of user profiles after login
-
-
9
- automatic fetching of group system settings depending on login
-
-
9
-
-
9*
rd
Interface to 3 party software
Licensing
License key
-
-
-
Smart Key (USB pass through dongle)
9
9
9
Concurrent Enterprise License2)
-
-
9
On site creation of 30-day Demo License
-
-
9
Other
-
Link to speech recognition interface (built in)
9
9
9
Interface to Statistic/Reporting
-
-
9
Interface to Web Access
-
-
9
Interface to Workflow Manager
-
-
9
Remote device configuration (Remote Device Configuration tool)
-
-
9
DPM download on thin clients (DPM Connect)
-
-
9
*…new function
1) … via Enterprise Manager
2) … mandatory for CITRIX installations
Errors and omissions excepted
Back to table of contents
WRT-230/09042/ May, 2009
Author: Wolfgang Spannlang
8
Release Details SpeechExec Enterprise3.0
SPEECHEXEC ENTERPRISE FOUNDATION
2.4. IT INFRASTRUCTURE REQUIREMENTS
WRT-230/09043 / May, 2009
Author: Wolfgang Spannlang
1
Release Details SpeechExec Enterprise 3.0
WRT-230/09043 / May, 2009
Author: Wolfgang Spannlang
2
Release Details SpeechExec Enterprise 3.0
Table of Contents
EXECUTIVE SUMMARY...................................................................................................................................... 5
SETUP RECOMMENDATIONS........................................................................................................................... 6
SOFTWARE REQUIREMENTS ................................................................................................................................ 8
PC REQUIREMENTS (FOR STANDARD INSTALLATIONS) ........................................................................................... 8
FILE SERVERS (FOR DICTATION FILE STORAGE) .................................................................................................... 8
EMAIL CONFIGURATIONS ..................................................................................................................................... 9
VM WARE ............................................................................................................................................................ 9
CITRIX ENVIRONMENTS.................................................................................................................................. 10
SUPPORTED CITRIX ENVIRONMENTS.................................................................................................................. 10
CITRIX SERVER REQUIREMENTS........................................................................................................................ 11
CITRIX CLIENT REQUIREMENTS .......................................................................................................................... 13
WINDOWS TERMINAL SERVER ENVIRONMENTS........................................................................................ 14
SUPPORTED TERMINAL - SERVER ENVIRONMENTS ............................................................................................. 14
SERVER REQUIREMENTS .................................................................................................................................. 14
CLIENT REQUIREMENTS..................................................................................................................................... 16
WRT-230/09043 / May, 2009
Author: Wolfgang Spannlang
3
Release Details SpeechExec Enterprise 3.0
WRT-230/09043 / May, 2009
Author: Wolfgang Spannlang
4
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
EXECUTIVE SUMMARY
Optimized SpeechExec Enterprise System
The new User Relations Manager and the Folder Variable option help to simplify folder creation and speed
up system performance. This reduces the number of dictations per folder which speeds up the update of
the worklist window. The consolidated system file architecture now supports the easy setup and rollout of
the SpeechExec Enterprise system.
Support of Terminal Server Environments
SpeechExec Enterprise now supports all important operating systems in terminal server environments.
This includes Windows terminal servers with Windows or Linux clients, and Citrix environments also with
both, Windows and Linux clients. For some thin client manufacturers Philips drivers are already available in
the operating system.
VM Ware
Following the trends to VM Ware SpeechExec Enterprise now supports VM Ware workstation 6.5 for the
server-side modules License Server, Enterprise Manager, and Workflow Manager.
64-bit Systems
64 bit systems are now also officially supported. On the client side these are Windows XP and Windows
Vista. On the server side this is Windows Server 2008.
Windows Server 2008
This operating system is now also supported. In Citrix environments this operating system requires full
duplex audio input. This is now available is the latest SpeechMike firmware version 1.20.
Windows 2000
With the release of SpeechExec Enterprise 3.0 we stop the support for Windows 2000 environments. This
includes client operating systems as well as server operating systems (Windows 2000 and Windows 2000
server)
WRT-230/09043 / May, 2009
Authorr: Wolfgang Spannlang
5
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Setup recommendations
The SpeechExec Enterprise Architecture
Presentation, Business and Data
Access Logic
PC1 (Fat client)
Data
SpeechExec.exe
File server
Dictations (*.dss)
Metadata (*.xml)
PC2 (Fat client)
SpeechExec.exe
SpeechExec is using a File sharing architecture, all data processing occurs on the user’s workstation. The
server is used to store files (Dictations and Metadata) and performs no data processing by default.
In this architecture the SpeechExec clients perform all 3 tasks: Presentation Logic (Graphical User
Interface), Business Logic (Workflow/Data processing) and Data Access Logic (storage of data –
reading/writing files).
However with the new consolidated system file architecture we managed that most of the settings can be
centrally configured.
Only in case of new version rollout, all clients need to be updated.
WRT-230/09043 / May, 2009
Authorr: Wolfgang Spannlang
6
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Recommendations
From our , we recommend to take following hints into account when setting up a SpeechExec System in
larger environments:
1. Avoid using shared finished folders. Use individual folders as displayed in the graphic below. The
new folder variables will support the creation of individual folders
2. If shared finished folders have to be used, follow the recommendations in the table below
3. Keep the maximum number of dictations per folder below 300 dictations
4. Use the “maintain cache” function of the SpeechExec Workflow Manager
The following table will give some guidelines how to successfully set up
a SpeechExec Enterprise system if shared folders are used:
Average Author
Average Turnaround
Recommended number of
productivity
Time
Authors per shared Folder
[dictations/day]
[days]
[<300 dictations/folder]
5
0,5
120
5
1
60
10
0,5
60
10
1
30
20
0,5
30
20
1
15
50
0,5
12
50
1
6
If the number of authors – considering their productivity and the average turnaround time – exceeds these
limits, the installation shall to be split into more shared folders.
For a quick calculation you can use following formula:
Average _ number _ dictations _ per _ Author _ per _ day
× number _ Authors ≤ 300
Average _ Turnaround _ time[days ]
WRT-230/09043 / May, 2009
Authorr: Wolfgang Spannlang
7
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Software requirements
Software requirements
1)
Enterprise Dictate/Transcribe
Microsoft Windows XP SP3, Vista SP1
Microsoft Windows, XP SP3, Vista SP1
Enterprise Manager
Windows 2003 Server SP2, Windows Server 2008 SP1
Windows 2003 Server SP2, Windows Server 2008 SP1
Enterprise License Server
Network requirements
1)
Network speed recommended minimum transfer rate for LAN:
100Mbit/s
Network protocol
TCP/IP
PC requirements (for standard installations)
Enterprise Dictate/Transcribe
Enterprise Dictate/Transcribe
Minimum
Recommended
Workstation:
Workstation:
Pentium III, 500 MHz and
Pentium IV, 1GHz and
512 MB RAM
1GB RAM.
350 MB HDD
500 MB HDD
Screen resolution 1024x768.
Screen resolution 1024x768.
Workstation:
Workstation:
Pentium IV, 1GHz and
Pentium III, 500 MHz and
Enterprise Manager
1GB RAM.
512 MB RAM
Includes: License Server, System Administration, User Administration,
Dictation Property Configuration,
500 MB
350 MB HDD
Screen resolution 1024x768.
HDD
Screen resolution 1024x768.
File Servers (for dictation file storage)
Tested with following file servers
Windows
Windows XP
9
Windows Vista
9
Windows Server 2003 SP3
9
Windows Server 2008 SP1
9
1
1)
1)
1)
Linux
Linux Samba server, Debian Distribution, Samba v. 3.0.0
Workaround required!
(for configuration file please contact PSP support)
Client
Windows XP SP3
Windows Vista SP1
Novell
9
Novell 5.1 SP8
Client
Windows XP SP3
Windows Vista SP1
with Novell Client 4.91 SP2
FTP Servers
- FileZilla
9
- Serv-U
9
1
For no. of parallel connections > 10 (5) appropriate no. of CALs are required
CAL …Client Access License
WRT-230/09043 / May, 2009
Authorr: Wolfgang Spannlang
8
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
9
- Gene6
Email Configurations
Tested email configurations
Microsoft Outlook Express 7
9
Microsoft Outlook 2003
9
Microsoft Outlook 2007
9
Microsoft Exchange Server 2000/2003
9
Lotus Notes 6.0.3
9
Lotus Notes 6.5.5
9
Lotus Notes 7
Test in progress
Novell GroupWise
Test in progress
¾
For all listed operating systems, we recommend that you apply the latest service-pack available before installing any application
¾
PC hardware at minimum has to fulfill system requirements for the used operating system
¾
SpeechExec Enterprise license server must be available and contain the appropriate no. of active licenses
¾
You have to have Administrative rights to install any application on the PC
Technical changes, errors, and omissions excepted
VM Ware
SpeechExec Enterprise 3.0 server components now support VM Ware Workstation 6.5.
For client applications (SpeechExec Enterprise Dictate and Transcribe) we cannot release VM Ware,
because button events coming from SpeechMike or foot controls might not be transferred in this
environment.
WRT-230/09043 / May, 2009
Authorr: Wolfgang Spannlang
9
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Citrix Environments
Supported Citrix Environments
WRT-230/09043 / May, 2009
Authorr: Wolfgang Spannlang
10
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Windows Clients
Drivers for Windows clients (Client and Server both running on Windows platforms) using the Citrix
ICA protocol are available on the SpeechExec Enterprise Foundation DVD.
Linux Clients
Drivers for Linux Thin Clients are available now. This supports the growing community of
organizations that are switching to a Linux Thin Client operating system within a CITRIX
environment. There is no audio compression on the client side yet which results in more bandwidth
consumption.
Philips also supports Thin Client manufacturers in implementing the Linux drivers into their
operating system.
D Note: Since Linux is an open source operating system we cannot guarantee that the drivers will work
on any installation. However, we will provide support on a project basis. Contact your local Philips Speech
Processing support team for more information.
Thin Clients
We have successfully tested Futro S300/S400 as well as Igel 2110 thin clients.
B Note: It is important to use the correct version of the operating system and the correct Citrix ICA client
version.
For more information and support please contact your local Philips Speech Processing support team.
Citrix Server Requirements
To successfully run SpeechExec Enterprise in a Citrix environment following preconditions have to be
fulfilled.
Preconditions to run SpeechExec on a Citrix Server
•
•
•
•
•
•
•
•
•
•
•
•
Appropriate server hardware
Appropriate disk space for Citrix, SpeechExec, and dictation files archive if the file server is on the
same PC.
Appropriate Windows Server operating system
Terminal server services must be enabled
Appropriate number of Windows CALs (Client Access Licenses) to be available on server
Citrix server must not be domain controller
Appropriate Citrix presentation server edition (see below)
Appropriate number of Citrix licenses must be available
SpeechExec Enterprise Dictate and Enterprise Transcribe installed on Citrix server and published
to the clients
Philips Citrix server drivers (button and audio redirection) installed
SpeechExec Enterprise License server with appropriate no. of licenses set up and running
SpeechExec Enterprise configuration setup (users, folders) done.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Server Requirements
Operating Systems
Windows 2003 Server Family
• Windows Server 2003 Standard Edition
• Windows Server 2003 Enterprise Edition
• Windows Server 2003 Datacenter Edition
Windows 2008 Server Family
•
•
•
•
Windows Server 2008 Standard
Windows Server 2008 Enterprise
Windows Server 2008 Datacenter
Windows Server 2008 Foundation
Note: Windows Terminal Services must be installed before installing Citrix Presentation server.
Citrix Presentation Server platforms
Supported Citrix platforms
•
•
•
•
•
•
Citrix Presentation Server 3.0 Advanced Edition
Citrix Presentation Server 3.0 Enterprise Edition
Citrix Presentation Server 4.0 Advanced Edition
Citrix Presentation Server 4.0 Enterprise Edition
Citrix Presentation Server 4.5 Advanced Edition
Citrix Presentation Server 4.5 Enterprise Edition
•
ICA client protocol 8.0 and later
Note: Citrix Presentation Server Standard Editions cannot be used since they do not support bi-directional audio
redirection.
Hardware
This describes the hardware requirements for a pure Citrix Presentation server installation
RAM
HDD
Min free
space
Pentium II 550 MHz
256MB
2GB
1,5GB
Pentium II 733 MHz
256MB
2GB
1,5GB
Windows Server 2003 Datacenter Edition
Pentium II 733 MHz
1 GB
2GB
1,5GB
Windows Server 2008 Standard Edition
Pentium II 733 MHz
1 GB
2GB
1,5GB
Windows Server 2008 Enterprise Edition
Pentium II 733 MHz
1 GB
2GB
1,5GB
Windows Server 2008 Datacenter Edition
Pentium II 733 MHz
1 GB
2GB
1,5GB
Windows Server 2008 Foundation
Pentium II 733 MHz
1 GB
2GB
1,5GB
Operating System
Processor
Windows Server 2003 Standard Edition
Windows Server 2003 Enterprise Edition
RAM per Citrix session running SE Enterprise
100 MB
Network
Required NW bandwidth
per user
Audio
SpeechMike
Buttons
average
Screen +
Keyboard
average
Total
Recording/playback format
[kbit/s]
[kbit/s]
[kbit/s]
[kbit/s]
DSS
14
14
100
128
DSS Pro
28
14
100
142
PCM WAV 22kHz
352
14
100
466
Additional HW requirements for SpeechExec, SpeechExec Enterprise License, and SpeechExec File
server see General SpeechExec Requirements
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Citrix Client requirements
Preconditions to use SpeechExec on a Citrix Client
•
•
•
•
•
Appropriate Fat Client or Thin Client hardware
Appropriate Windows client operating system
Citrix client must be installed on the terminal
Latest Philips Citrix client drivers (button and audio redirection) installed
Appropriate Philips dictation/transcription hardware connected to the USB port
Operating Systems
Supported Operating systems
•
•
Windows XP
Windows XP Embedded (XPe – full version only)
•
Linux OS based on kernel 2.4 or 2.6
All operating systems: Recommended to install the latest service pack
Hardware
General description
•
•
Any hardware that fulfills the requirements for the operating systems
mentioned above
An active USB Port must be available and enabled
Windows Thin Client *
Operating system
Wyse V90
Windows XP embedded - more information below
Wyse V90L
Windows XP embedded - more information below
HP Compaq t5720 Thin Client
Windows XP embedded - more information below
Igel Smart series 2510XP
Windows XP embedded - more information below
Igel Compact series 3610XP
Windows XP embedded - more information below
Igel Winestra series 4610XP
Windows XP embedded - more information below
Linux Thin Clients
Siemens Futro S300
eLux - more information below
Siemens Futro S400
eLux - more information below
IGEL 2110
IGEL Linux - more information below
others
Potentially Any Linux derivate based on kernel 2.4 or 2.6 - depending on the
business case. - more information below
Remarks:
¾
¾
For support of Philips devices, for example SpeechMike, Citrix client version 8 or higher is required (support for button
redirection).
Running SpeechExec Enterprise in a thin client environment is depending on many variables on which Philips has no
influence. Therefore we cannot guarantee the proper function of SpeechExec Enterprise in a thin client environment,
but we will provide support if we know details about the projects 3 weeks in advance.
¾
It is important that you use the correct version of the operating system as well as the correct Citrix ICA client version.
Addionally all required USB and audio drivers need to be installed on the client PC or terminal.
¾
For more information and support please contact your local Philips Speech Processing support team.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Windows Terminal Server environments
This is the second option to run SpeechExec in a Client-Server environment.
SpeechExec Windows Terminal Server drivers use the RDP (Remote Desktop Protocol) interface to
communicate between server and client.
By default most Windows server operating systems can be enabled for Windows Terminal services.
SpeechExec Windows Terminal drivers provide following functions:
• Redirection of dictation button commands of SpeechMike, Digital Pocket Memo and foot control
without any delay
• Support of SpeechMike LEDs for indicating recording status
• Audio redirection for recording and playback
•
Sound data compression on client for minimum network load (Windows clients)
Supported Terminal Server Environments
Server Requirements
Preconditions to run SpeechExec on a Windows Server
•
•
•
•
•
•
•
•
•
•
Appropriate server hardware
Appropriate disk space for SpeechExec, and dictation files archive (if dictation files are stored on
the same server).
Appropriate Windows Server operating system
Terminal server services must be enabled
Appropriate number of Windows CALs (Client Access Licenses) to be available on server
Appropriate Terminal server version (V5.2 and later)
SpeechExec Enterprise Dictate and Enterprise Transcribe installed on WTS server
Philips WTS server drivers (button and audio redirection) installed
SpeechExec Enterprise License server with appropriate no. of licenses set up and running
SpeechExec Enterprise configuration setup (users, folders) done.
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14
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Hardware
This describes the hardware requirements for a pure WTS server installation
RAM
HDD
Min free
space
Pentium II 550 MHz
256MB
2GB
1,5GB
Pentium II 733 MHz
256MB
2GB
1,5GB
Windows Server 2003 Datacenter Edition
Pentium II 733 MHz
1 GB
2GB
1,5GB
Windows Server 2008 SP1 Standard Edition
Pentium II 733 MHz
1 GB
2GB
1,5GB
Windows Server 2008 SP1 Enterprise Edition
Pentium II 733 MHz
1 GB
2GB
1,5GB
Windows Server 2008 SP1 Datacenter Edition
Pentium II 733 MHz
1 GB
2GB
1,5GB
Windows Server 2008 SP1 Foundation
Pentium II 733 MHz
1 GB
2GB
1,5GB
Operating System
Processor
Windows Server 2003 Standard Edition
Windows Server 2003 Enterprise Edition
RAM per RDP session running SE Enterprise
100 MB
Terminal Server platforms
Supported WTS platforms
•
Microsoft RDP 5.2
•
Microsoft RDP 6.0
Network
SpeechMik
e buttons
av.
Screen +
Keyboard
[kbit/s]
[kbit/s]
[kbit/s]
[kbit/s]
14
14
100
128
DSS Pro*)
28
14
100
142
PCM WAV 22kHz
352
14
100
466
Required NW bandwidth per
user
Recording/playback format
DSS*)
Audio
Total
average
*) …Compression on client not yet available for Linux Clients
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0 Foundation
Philips Speech Processing
IT Requirements
Client requirements
Preconditions to use SpeechExec on a WTS Client
•
•
•
•
Appropriate terminal hardware – see below
Appropriate Client operating system
Latest Philips WTS client drivers (button and audio redirection) installed
Appropriate Philips dictation/transcription hardware connected to the USB port
Operating Systems
Windows Operating systems
• Windows XP
• Windows XP Embedded (XPe – full version only)
All: recommended to install the latest service pack
Linux operating systems
•
•
Red Hat latest version
Suse Linux latest version
•
Any hardware that fulfills the requirements for the operating
systems mentioned above
An active USB Port must be available and enabled
Hardware
General description
•
Thin Client Terminals*)
Operating system
Wyse V90
Windows XP embedded (full version)
Wyse V90L
Windows XP embedded (full version)
HP Compaq t5720 Thin Client
Windows XP embedded (full version)
Igel Smart series 2510XP
Windows XP embedded (full version)
Igel Compact series 3610XP
Windows XP embedded (full version)
Igel Winestra series 4610XP
Windows XP embedded (full version)
Linux
•
•
Red Hat latest version
Suse Linux latest version
*) Remark: Running SpeechExec Enterprise in a Thin client environment is depending on many variables on which
Philips has no influence. Therefore we cannot guarantee the proper function of SpeechExec Enterprise in a thin client
environment, but we will provide support if we know details about the projects 3 weeks in advance.
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Release Details SpeechExec Enterprise 3.0
SPEECHEXEC ENTERPRISE
3.0. DPM CONNECT
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Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
WRT-230/09045 / May, 2009
Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
Table of Contents
EXECUTIVE SUMMARY...................................................................................................................................... 5
FEATURES AND BENEFITS ................................................................................................................................... 6
ARCHITECTURE ................................................................................................................................................. 7
LICENSE GATEWAY ............................................................................................................................................. 7
CONFIGURATION ................................................................................................................................................. 8
SUPPORTED DPM DEVICES................................................................................................................................. 9
WAY OF WORKING ............................................................................................................................................ 9
END USERS APPLICATION .................................................................................................................................... 9
CENTRAL CONFIGURATION ................................................................................................................................ 10
AUTOMATIC STARTUP ........................................................................................................................................ 12
DOCUMENTATION............................................................................................................................................ 12
SILENT SETUP.................................................................................................................................................. 12
CLIENT REQUIREMENTS..................................................................................................................................... 13
SERVER REQUIREMENTS ................................................................................................................................... 13
COMPATIBILITY WITH SPEECHEXEC............................................................................................................ 14
FAQ’S................................................................................................................................................................. 14
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Release Details SpeechExec Enterprise 3.0
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Author: Wolfgang Spannlang
4
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
EXECUTIVE SUMMARY
DPM connect is now available as a separate module within the SpeechExec Enterprise suite. Besides
Citrix and Windows terminal server environments DPM Connect now also supports standard Windows
environments.
DPM connect can be used for fee earners with following limited requirements:
• Portable dictation with Digital Pocket Memo only
•
No need to have an overview on their pending jobs after download
•
No sophisticated workflow needed
•
No security login required
•
No need for different workflows on the same Windows login
•
No need to edit dictation files after download
•
No need to send dictations via e-mail after download
•
No need to convert dictations into a different format
•
No need for reporting
•
DPM download on Citrix or Windows Terminal Server clients
DPM Connect is a “small footprint” application running on the PC or terminal.
In terminal server environments it handles the DPM download independently (outside) of any CITRIX or
Windows Terminal Server session.
Note: To avoid download conflicts DPM connect is disabled if SpeechExec Enterprise Dictate or
Transcribe are running in parallel on standard PCs.
E New: To avoid that dictations get stuck in the workflow DPM Connect will automatically set the
“Transcription pending” state to non – end of letter files during download from SpeechExec Enterprise 3.0
onwards .
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
Features and Benefits
Feature
Advantage
Benefit
•
Support of Windows
Terminals
Enables DPM download in Windows Terminal
Server AND Citrix environments
Reliable DPM download in
terminal server environments.
•
Central configuration
Download options and path definition can be
centrally configured per user
Minimized administration effort
•
Small footprint application
Only needs little memory (1 MB HD, 10 MB RAM) Ideal for thin client devices
on the client PC
•
Central licensing
Monitors when a DPM download has happened
Keep overview whenever a
download has happened
•
Silent setup
Not necessary to install application manually on
every singe client PC
Convenient software distribution
•
Automatic startup
Automatically starts the application after login
Application is always ready for
DPM downloads
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
ARCHITECTURE
The architecture of DPM connect consists of a client and a server part.
Configuration is done via a central configuration file.
DPM Connect requests a SpeechExec Enterprise user license.
To keep the small footprint on the client side licensing is done via a so called “License Gateway”
Note: To use DPM Connect with earlier SpeechExec Enterprise versions some preconditions have to
be fulfilled – see FAQs.
License Gateway
To keep the footprint of the client application as small as possible we provide the so called License
Gateway on the server side.
The license gateway is a service that provides the interface of the client application to the SpeechExec
Enterprise License server.
The service can either run on the license server or on a different PC in the company network.
DPM Connect needs to have a free license on the SpeechExec Enterprise License server.
The download time can be monitored via the license server log file.
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
Configuration
The configuration file contains all required information for central configuration of DPM Connect in an office
environment
• License gateway address
• Default and user specific configurations
o Download paths
o Subfolder creation
o File selection (all, EOL only, Keyword specific)
o Delete after download
• Configuration files
• Logging options
The configuration file lies on a network file share and is accessed by the client application during startup.
Note:From SpeechExec Enterprise 3.0 onwards non-EOL files will automatically set to “Transcription
pending” state after download in the SpeechExec Enterprise dictation workflow.
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
Supported Digital Pocket Memos
DPM Connect supports following Digital Pocket Memos and Digital Desk Tops
• Digital Pocket Memo 9600
•
Digital Pocket Memo 9620
•
Digital Pocket Memo 9500
•
Digital Pocket Memo 9520
•
Digital Pocket Memo 9370
•
Digital Pocket Memo 955
•
Digital Desk Top 9850
Back to table of contents
WAY of WORKING
End users application
DPM Connect fully supports the Philips’ “sense and simplicity” approach.
End users just need to connect the DPM to the Terminal and the download automatically starts according
to predefined criteria.
Clear indication:
A Systemtray bubble indicates that as soon as a download has started
The user immediately sees that the DPM has been recognized and the download
has started.
The animated download icon shows that the download is in progress
After the download has finished, the bubble displays the results of the download.
In the illustrated example 2 (new) files have been successfully downloaded and 2
files have been skipped, because they have already been available on the
destination path.
Other indicators
Indicates that no supported Digital Pocket Memo is connected.
Indicates that a Digital Pocket Memo is connected.
Indicates that there was some problem.
In any of the cases bubble tooltips provide detailed information for the User.
Back to table of contents
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Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
Central configuration
DPM Connect can be centrally configured with the DPM Connect Administrator application
which can be installed on any PC in the system.
Configuration can be done for default settings as well as per individual user.
Settings that shall not be changeable can be locked by the administrator.
If DPM Connect Administrator is installed on the SpeechExec Enterprise Manager PC it is also possible to
start up this tool from here
Configuration options
Startup dialog
In this dialog the administrator defines following items
• (System) Configuration file and configuration file path
• Default configuration and user configurations
• License Server Gateway address
Clicking on the <DEFAULT> or a <User> configuration entry
enables the “Edit” button
• Click on “Edit” to change settings.
• Click on “New” to create settings for a different user
• Click on “Delete” to delete a configuration
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
User Configuration Tab
In this tab administrators specify a specific domain
user or whether the <DEFAULT> configuration shall
be edited
Download Tab
In this tab administrators define the download options for the <DEFAULT> or the specified user
DPM Connect provides similar options as standard SpeechExec applications
Automatic file download
•
All files
B Attention: all non-EOL files will be set EOL
during download
•
End-Of-Letter dictations only
•
Dictations with specified Keyword 1
(Author property)
•
Deletion of files from DPM after download
Download location
•
Download folder path (mapped drive or UNC path)
•
Automatic subfolder creation depending on a
keyword
•
Right-clicking besides the lock icon provides the
option to unlock or lock a specific setting for the
specified user
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
Path locations
It defines the location of the user configuration file and
the log file
User configuration file
The user configuration file stores all individual
information that is different from the system
configuration file per user.
Note:
Using the option to automatically create sub folders
(download tab) can reduce the need for a big number
of user configuration files dramatically
Logging
With this option administrators specify the log file path
and the Log level per user. If no problem occurs it is
recommended to leave the log level on “Error”.
Automatic startup
During installation the client application is put into the Windows/Run registry.
This enables automatic startup without any further interaction.
Documentation
A description on how to set up and configure and use DPM Connect can be found on the SpeechExec
Enterprise DPM Connect CD.
Silent Setup
Command Line Installation
To simplify software distribution DPM Connect can be installed silently on terminals with some command
line parameters.
The command line parameters are described in the technical documentation provided with the application.
MSI packages
It is also possible to install DPM Connect using MSI packages. A description on how to distribute DPM
Connect with MSI packages can be found in the technical documentation provided with the application.
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
IT Requirements
Client requirements
Software requirements
DPM Connect Client
‰
Microsoft Windows XP SP3, Vista
‰
MS Windows XP Embedded with SP2 (Full thin clients)
‰
1 MB free HDD space
‰
10 MB RAM
Hardware requirements
DPM Connect Client
Network requirements
Network speed recommended minimum transfer rate for LAN:
100Mbit/s
Network protocol
TCP/IP
Technical changes, errors, and omissions excepted
Server requirements
Software requirements
DPM Connect Licensing Gateway
DPM Connect Administrator Client
‰
MS Windows 2003 Server SP2 or
‰
MS Windows 2008 Server SP1
‰
Microsoft Windows 2000 SP4, XP SP2, Vista
‰
MS Windows XP Embedded with SP2 (Full thin clients)
‰
1 MB free HDD space
‰
20 MB RAM
‰
1 MB free HDD space
‰
10 MB RAM
Hardware requirements
DPM Connect Licensing Gateway
DPM Connect Administrator Client
Network requirements
Network speed recommended minimum transfer rate for LAN:
100Mbit/s
Network protocol
TCP/IP
Technical changes, errors, and omissions excepted
Note:
•
For all listed operating systems, we recommend that you apply the latest service-pack
available before installing any application.
•
PC hardware at minimum has to fulfill system requirements for the used operating system
•
You have to have administrative rights to install DPM Connect on the PC
•
The license server gateway and the license server need to run with the same version and build
number.
•
Since DPM Connect is running independently (outside) of a Citrix or Windows Terminal-Server
session there is no special requirement for terminal-server environments
•
DPM Connect has been developed for Windows operating systems only. For Digital Pocket
Memo download on Linux client operating systems please use our proven LAN Docking
Station.
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprise 3.0
Philips Speech Processing
DPM Connect
Compatibility with SpeechExec
SpeechExec Enterprise and DPM Connect can be installed in parallel.
If SpeechExec Enterprise is running in parallel SpeechExec will take over the download focus.
DPM Connect will show a message that SpeechExec takes over Digital Pocket Memo download.
DPM connect will not download any dictations as long as SpeechExec is running.
FAQ’s
Q: Can I use DPM Connect on standard PCs?
A: Yes, this can be done.
However a connection to a SpeechExec Enterprise license server has to be established
Q: What is the difference for DPM downloads between DPM Connect and SpeechExec Enterprise?
A: DPM Connect is designed for Thin Client environments where small footprint applications are needed.
Therefore DPM Connect has only limited workflow options for DPM dictation downloads e.g.
Feature
DPM Connect
SpeechExec
Enterprise Dictate
Small
large
Download in offline mode
-
9
Simple dictation routing
9
9
Advanced dictation routing
-*)
9
Dictation work list view
-
9
Editing of dictations after download
-
9
Secure login
-
9
Installation size
*) …possible through SpeechExec Enterprise Workflow Manager
Q: Can I use DPM Connect at home for local downloads?
A: DPM Connect is not intended for local home downloads. For this purpose we recommend to install
SpeechExec Enterprise Dictate locally using a SpeechExec Enterprise Smart Key for local licensing.
Q: I need individual destination folders for every author, how can I configure that?
A: There are 2 options:
1. Use the user configuration options in Digital Pocket Memo to configure different destination paths
per user
2. Download all dictations to a central (hidden) folder and use the SpeechExec Workflow manager for
distribution.
Q: Can I use DPM Connect with earlier SpeechExec Enterprise versions?
A: Yes, DPM Connect can be used with earlier SpeechExec Enterprise versions under one precondition.
SpeechExec Enterprise License Server and DPM Connect License Gateway must not be installed on
the same PC.
Back to table of contents
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Release Details SpeechExec Enterprise 3.0
CHAPTER 4
WORKFLOW MANAGER IMPROVEMENTS
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Release Details SpeechExec Enterprise 3.0
WRT-230/09044 / May, 2009
Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
Table of Contents
EXECUTIVE SUMMARY...................................................................................................................................... 5
CD CONTENTS.................................................................................................................................................... 5
IMPROVED USER INTERFACE.......................................................................................................................... 5
FEATURES AND BENEFITS ................................................................................................................................... 5
E-MAIL ALERTS.................................................................................................................................................. 7
FEATURES AND BENEFITS ................................................................................................................................... 7
USE CASES ........................................................................................................................................................ 7
SETTING UP THE E-MAIL CONNECTION ................................................................................................................ 12
CONFIGURING WORKFLOW MANAGER................................................................................................................ 12
SETTING UP THE SMTP SERVICE ON MICROSOFT WINDOWS SERVER 2003......................................................... 13
FEATURE LIST.................................................................................................................................................. 13
IT REQUIREMENTS .......................................................................................................................................... 14
SOFTWARE REQUIREMENTS .............................................................................................................................. 14
PC REQUIREMENTS .......................................................................................................................................... 14
FILE SERVERS .................................................................................................................................................. 14
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Release Details SpeechExec Enterprise 3.0
WRT-230/09044 / May, 2009
Author: Wolfgang Spannlang
4
Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprisee 3.0
Philips Speech Processing
Workflow Manager
EXECUTIVE SUMMARY
IMPROVED USER INTERFACE
The user interface has been harmonized with SpeechExec Enterprise Manager. It has now
the same look and feel which makes it intuitive to use.
EMAIL ALERTS
This new feature can be used to inform a supervising person that a specific criteria has
been met. This will speed up document workflow and increase the reliability of the system.
Back to table of contents
CD Contents
The SpeechExec Enterprise Workflow Manager CD includes following items:
•
Documentation – Comprehensive documentation on installation, configuration and usage.
•
Workflow Manager – Setup binaries for installing Workflow Manager on a computer.
IMPROVED USER INTERFACE
Harmonized with the new SpeechExec Enterprise Manager the adapted user interface generates a common
look and feel and reduces startup time for new users.
Action buttons have been moved to the user interface and are no longer hidden behind a right click option.
This follows the Philips "sense and simplicity" approach that you get what you see.
Features and Benefits
Feature
Advantage
Benefit
•
Harmonized user
interface
Same look and feel within
SpeechExec Enterprise
Reduced startup time for new users
•
Action buttons on user
interface
Intuitive to use
You now get what you see
Back to table of contents
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Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprisee 3.0
Philips Speech Processing
Workflow Manager
Harmonized user interface
The harmonized use interface looks as follows:
Action buttons on user interface
New action buttons on the user interface simplify the creation of new tasks respectively editing and deleting
them.
Create new task
this button creates a new task and opens the task definition window
Edit task
this button opens the task definition window to edit the selected task.
Delete task
this buttons deletes the selected task from the task list
Back to table of contents
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Author: Wolfgang Spannlang
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprisee 3.0
Philips Speech Processing
Workflow Manager
E-MAIL ALERTS
With this new feature administrators can inform a person if a specific criterion is met.
Features and Benefits
Feature
Advantage
Benefit
•
Sends you information if critical
criteria are fulfilled
Be informed if the workflow has
problems.
Email Alerts
Use cases
1. Alert supervisor if dictations of department A are older than two days
2. Inform the supervisor if a dictation is stuck for longer time in transcription suspended state.
3. Inform the author that an important dictation is overdue.
Use case 1: Alert supervisor if dictation is older than two days
In this case the supervisor should be alarmed that the dictation is older than two days and has not been
transcribed yet.
Setup of this use case:
Step
Description
Step 1
•
Create a new task by clicking on the
Step 2
•
Define the schedule and the folder to be watched at
Step 3
Enter the criteria
•
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icon.
Click on "New" in the criteria editor.
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprisee 3.0
Philips Speech Processing
Step
Workflow Manager
Description
•
This opens the Time Editor
•
Choose Last Modified Date in the Time Editor
Note:
¾
The Last Modified Date defines the date and time when information was last
written to the dictation file.
¾
The Creation Date defines the date and time when the file was created. This
does not mean that this is the date and time when the file was finished.
Therefore it is better to choose the last modified date (if the dictation is in state
transcription pending).
•
Choose Relative time Æ Custom time
•
Define the time before execution time (this case it is two days)
•
Click on OK
•
The Criteria Editor displays the new criterion (last modified more than 2 days)
•
Add another criterion with the status “transcription pending”
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprisee 3.0
Philips Speech Processing
Step
Description
•
Step 4
Workflow Manager
Click on OK
Enter Action Type
•
Go to “action type” and choose "Send e-mail warnings on a set of dictation files"
•
Click on Configure to specify the e-mail address and message
•
Click on OK
Note: To run this feature the e-mail connection has to be setup properly - see “setting
up the e-mail connection”.
Result
If dictations in transcription pending state are older than two days from the last modification
a notification is sent to a specific person in the organization.
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Release Details SpeechExec Enterprise 3.0
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Workflow Manager
Use Case 2: Inform the supervising typist about stuck suspended state
dictations.
This use case can happen if typists suspended the dictation in the evening to work on the next day, but they
become sick and cannot continue working.
If a dictation is in suspended state might be stuck for days and other typists would not continue transcribing
this document.
Workflow manager now alerts the supervising typist that those dictations need to be transcribed if the
dictation is in transcription suspended state for more than one day.
Setup of this use case:
Step
Description
Step 1-2
•
Step 3
Enter the criteria
• Status equals "Transcription suspended"
• Last modified<Yesterday (last modified date is less than yesterday)
Follow the description of use case 1
•
At the end the Criteria Editor looks as follows:
Step 4
•
Follow the description of use case 1
Result
Workflow Manager sends an e-mail alert if dictations has stayed in “Transcription
suspended” status for more than one day
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprisee 3.0
Philips Speech Processing
Workflow Manager
Use case 3: Inform the author that an important dictation is overdue.
In this use case the author has defined a completion date when the transcription should be finished.
He expects that he gets informed if dictations have not been completed on time.
Note: For this use case the administrator has to define a dictation property with DATE or DATETIME
value type.
Do not forget to update the dictation property file definition in Workflow Manager.
In this example the property "Completion date" has been created
Setup of this use case:
Step
Description
Step 1-2
•
Step 3
Enter the criteria
• Status equals "Transcription pending"
• Completion date < today (completion date less than “today”)
• At the end the Criteria Editor looks as follows:
Step 4
•
Define the e-mail address and the message for the author.
•
Follow the description of use case 1
Result
Follow the description of use case 1
Workflow Manager sends an e-mail alert if dictations have not been completed on time.
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Release Details SpeechExec Enterprise 3.0
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Philips Speech Processing
Workflow Manager
Setting up the e-mail connection
To successfully run the e-mail alerts feature the e-mail connection settings need to be setup.
•
•
Note:
For sending email warnings through the Workflow Manager Service, only SMTP connection is
supported. Therefore it is not required to install an email client on the PC.
Establishing the SMTP connection, communication with the SMTP server and sending email warnings to
users is handled by the Workflow Manager server and not the email client.
Configuring Workflow Manager
Step
Description
Step 1
•
Go to Configuration Æ Delivery settings and enable email sending by tasks
•
Click on “Configure”
D Note: If this option is disabled, the Workflow Manager service will not complete the tasks with
email sending action.
Step 2
Specify the SMTP server settings
Server
•
Enter the name of the SMTP server. This
can also be the IP address.
Sender's address
•
Enter your email address.
Port number
•
Enter the port number which identifies the
SMTP service.
•
Some services or processes have
conventionally assigned permanent port
numbers. Click the Default button to select
this number automatically.
Use SMTP authentication
•
Activate this option if the SMTP server
registers legitimate sender addresses for outgoing mail.
Secure connection
•
Select the protocol, through which to create connection to the server.
By default this option is set to Off and the SMTP server uses normal TCP/IP connection. To
set a different secure connection, select the desired option from the Secure connection
combo-box. If the setting is changed to any of the available SSL settings, the SMTP port
number changes to the commonly used SSL-enabled SMTP port number 465.
Test
•
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Click this button to verify that the information entered on this page is correct.
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Release Details SpeechExec Enterprise 3.0
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Workflow Manager
Setting up the SMTP service on Microsoft Windows Server 2003
The SMTP service is a built-in service of Microsoft Windows 2003. To install the SMTP service, follow the
instructions below:
• Go to Start menu > Settings > Control Panel and open the Add or Remove Programs applet.
• Click on Add/Remove Windows Components.
• In the Windows Components Wizard, select the E-mail Services component.
The Application Server component is also selected automatically.
• Click Next.
The installation procedure starts. The system will copy the files required for the SMTP service (you might be
prompted to insert the installation CD-ROM) and configure the service. The SMTP service will be configured
to use a default server, which can be modified in Workflow Manager when configuring the delivery settings.
When the installation is complete, please do following:
1. Check whether the SMTP service is running in: Control Panel Æ Administrative Tools Æ Services.
2. Check whether the Status of Simple Mail Transfer Protocol (SMTP) is Started and the Startup Type is
Automatic.
• If the service is not started, right-click on the service name and select Start.
• If the startup type is not automatic, right-click on the service name, select Properties and change
the Startup type to Automatic.
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Feature List
Date: May 2009
Workflow Manager
Service driven architecture
9
Scheduled workflow definition
9
- absolute dates
9
- relative dates
9
Multiple task operation
9
Multiple criteria definition
9
Task executions include subfolders
9
Definition of task order
9
Automatic startup
9
Manual start/stop of task possible
9
Move, Copy, Delete action to network folders
9
Cache maintenance to speed up workstation startup time
9
Backup and restore rule definitions
9
Email Alerts
9*
9*….new
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprisee 3.0
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Workflow Manager
IT REQUIREMENTS
Software requirements
Software requirements
‰ Windows 2003 Server SP3
Enterprise Workflow Manager
‰ Windows 2008 Server
Network requirements
Network speed recommended minimum transfer rate for LAN:
‰ 100Mbit/s
Network protocol
‰ TCP/IP
PC requirements
Application
Minimum
Enterprise Workflow Manager
Recommended
Workstation:
Workstation:
Pentium III, 500 MHz and
Pentium IV, 1GHz and
512 MB RAM
1GB RAM.
350 MB HDD
500 MB HDD
Screen resolution 1024x768.
Screen resolution 1024x768.
File Servers
Windows
Windows XP
9
4)
Windows Server 2003
9
4)
9
4)
Windows Server 2008
Note: “Desktop Experience” feature must be enabled
Linux
Linux Samba server, Debian Distribution, Samba v. 3.0.0
Not released!
(for configuration file please contact PSP support)
Novell
9
Novell 5.1 SP8
Client
Windows XP SP3
with Novell Client 4.91 SP2
‰
For all listed operating systems, we recommend that you apply the latest service-pack available before installing any application
‰
PC hardware at minimum has to fulfill system requirements for the used operating system
‰
SpeechExec Enterprise license server must be available and contain active SE E Workflow Manager licenses
‰
You have to have Administrative rights to install any application on the PC
4) For no. of parallel connections > 10 (5) appropriate no. of CALs
CAL…Client Access License
Technical changes, errors, and omissions excepted
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Release Details SpeechExec Enterprise 3.0
SpeechExec Enterprisee 3.0
Philips Speech Processing
Workflow Manager
© 2009 Philips Austria GmbH – Speech Processing
Technical changes, errors, and omissions excepted
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Release Details SpeechExec Enterprise 3.0
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