Print Valet 2.0

Print Valet 2.0
PrintValet
Installation and Administration Guide
© 2009 PrinterOn Corporation
NOTE: DO NOT CONNECT the Print Valet keypad until STEP 3
IMPORTANT: You must be logged onto your computer as an “Administrator” to
successfully install the following applications.
Before proceeding, reboot your computer and when prompted, login as “Administrator”
(not as “Guest”). A windows password may be required to login as “Administrator”.
PrinterOn does not know or retain your Windows password. Contact your IT personnel
to obtain that information.
Installation requirements
Print Valet Administration Guide
Print Valet is a keypad for use with the PrinterOn PrintSpots mobile printing service. This enables users to
release print jobs that have been securely queued on Print Delivery Station software.
Print Release
Press OK
1
When you submit your
document or web page
from your Hotel Guest
Printing or PrintSpot
service, you will receive a
4-10 digit Release Code to
identify your print job.
2
On the Print Valet keypad
near the printer, enter
your Release Code and
press OK. This ensures
that the document is sent
privately and securely to
the printer, and prevents
unwanted documents from
being printed.
3
Your document is
released to the printer.
Installation requirements





Active PrinterOn PrintSpots Printing Service.
Version 2.6AX or higher of the PrinterOn Print Delivery Station software.
An available USB port.
Print Valet keypad hardware.
Operating System: Windows XP, 2003, Vista®, 7.
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Before you connect your Print Valet keypad
Before you connect your Print Valet keypad
1
Configure your existing PrintSpots service for Print Valet release codes
The web interface for this service is configured to request a Privacy Release Code when users supply
their documents or web pages. If you are adding Print Valet to a service that has previously been
configured to request the user’s email address or some other security credential, complete the following
steps to edit your web page:
1.
Go to your service management page at www.printeron.net, click the Web pages
icon
, and then click the link to edit the Select File page.
2.
On the Select File edit page, under Enter User Info, click the green Edit button.
3.
In the Edit popup window, make sure both the Email address checkbox and the
Other checkbox are selected, and provide a name for this Privacy Release Code
field.
4.
Click Save to apply the change and close the Edit popup window.
5.
On the web page template, click the link at the top to go Back to main page.
To ensure that your printer settings restrict the Release Code to the 4-10 digits
required by Print Valet:
1.
On the Management page, click the Printers icon
2.
On the Printers page, click the link for the printer for which you wish to modify
settings.
3.
On the Printer Settings page, click the Printing Options tab.
4.
Under Releasing print jobs section, select the option for holding documents, then
click the checkbox for the Print Valet keypad and Auto-generate Release codes.
5.
Click Save at the bottom of the page to update your settings.
2
.
Note:
Effective
Nov 2009 the
configuration
described in
these steps is
the default. If
your service
was effective
prior to Nov
2009 you can
follow the
steps
described
here to
configure
appropriately.
Install and pre-configure Print Delivery Station for use with Print Valet
You must install Print Delivery Station (PDS) and set the following options prior to starting the Print Valet
software, which runs as a service. For complete details on installing and configuring PDS, see your PDS
Install Guide.
1.
Login to a Windows computer with Local Administrator rights (not as a “Guest”).
IMPORTANT: Before proceeding, reboot your computer and when prompted, login as “Administrator” (not as “Guest”). A
windows password may be required to login as “Administrator”.
2.
Install Print Delivery Station and import the customization file containing your service settings.
3. Ensure that the PDS service is stopped and click the Settings button. (illustration follows)
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Installing Print Valet
Note: Please verify that your
Print Delivery Station software
version is 2.6AX or higher
before proceeding.
4. Start the PDS service.
Note: Make sure PDS starts and works correctly at this point. DO NOT continue until the service starts
and this application can successfully retrieve print jobs. See PDS install document for more details and
how to send test prints.
Installing Print Valet
3
Install the Print Valet USB-to-Serial device driver
Print Valet must be installed on the same computer as Print Delivery Station software. Print Valet USB
keypads require a USB-to-Serial device driver to be installed. This driver is available from Microsoft.
Windows can connect to Windows Update to automatically search for the driver to install. When
prompted, after Step 1 below, change your Windows settings to automatically search for software and
install the driver after download from Windows Update. Instructions below illustrate the steps for
Windows 7 to change your Windows setting to automatically search for software and install.
1. Connect the Print Valet to a USB port on your computer. Note: Once connected, the Print Valet
Keypad LCD screen should display some text. You should see a blinking message on the keypad
device similar to “Press Any Key LCD 2*16 Display Command: ASCII”. This is normal, and should
change to “Print Release Press OK” once installation and configuration is complete.
2. On your lower right computer screen, a Windows balloon message should immediately indicate
“Device driver was not successfully installed”.
Click the message balloon to bring up the Driver Software Installation pop-up.
3. On the Driver Software Installation pop-up, Select “Change setting”
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Installing Print Valet
4.
5. This will activate the Device Installations Settings pop-up:
Select “Install driver software from Windows Update if it is not found on my computer” and “Save
Changes”:
6. The Driver Software Installation Pop-up should indicate “Your device is ready to use” and the
Print Valet keypad LCD screen should read “Print Release Press OK”
7.
Note: If you encounter any problems during the installation of the USB-to-Serial drivers, please review
http://printeron.com/solutions/products/pds/usb_serial_download.html
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Installing Print Valet
4
Finalize configuration of Print Delivery Station for use with Print Valet keypad
You must now finalize the configuration Print Delivery Station (PDS) to work with the newly installed Print
Valet keypad and USB-to-Serial device driver. For complete details on installing and configuring PDS,
see your PDS Installation Guide.
1. Login to a Windows computer with Local Administrator rights (not as a “Guest”).
IMPORTANT: Before proceeding, reboot your computer and when prompted, login as “Administrator” (not as “Guest”). A
windows password may be required to login as “Administrator”.
2. From system tray double-click on the PDS icon and ensure that the PDS service is stopped and click
the Settings button.
Note: Please verify that your
Print Delivery Station software
version is 2.6AX or higher
before proceeding.
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3. In the PDS Advanced Settings > Print Valet tab, check the Print Valet Enable box (See below).
From the Comm. Port drop-down box select the COM port corresponding to the USB-to-Serial driver
This can be determined by examining the COM ports entries listed in the Windows Device Manager
(typically it will be the COM port entry with the highest port number).
4.
5. Click OK and Start the PDS Service.
6. Reboot your computer.
7. Your installation and configuration should now be complete. Once your computer has rebooted and
the PDS service starts up, the Print Valet Keypad LCD screen display should change from “Press Any
Key LCD 2*16 Display Command: ASCII” to “Print Release Press OK”
Note: If you have any difficulties, please call PrinterOn Customer Service at +1.519.748.4992 or email at
support@printeron.com.
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Print Valet Operation
Print Valet Operation
Using the Print Valet
To print jobs:
1. At the first screen, press OK.
 To return to first screen, press
Cancel
2. At the ID code prompt, enter the 4-10
character release code that
corresponds with the print job(s) you
sent and press OK.
3. Print Valet will then search for your
print job and display the number of
jobs that match that release code, and
the total number of pages. To print
your jobs, press OK.
Menu:
1
2
3
4
Print job
Delete job
Reprint job, if permitted
Operator mode (for processing
jobs for all users)
 Languages:
1
2
3
4
5
6
English
French
Spanish
Dutch
Italian
German
?
Displays the version number of the Print
Valet software.
Print Valet Administration Guide
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 2009 PrinterOn Corporation
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