Meeting Center Conduct Meetings with VoIP Only

Meeting Center
Conduct Meetings with VoIP Only
Integrated VoIP (Voice over Internet Protocol) is an
audio feature that sends the audio from your WebEx
meeting over the Internet, instead of through the telephone. If you have speakers or headphones attached
to your computer, a computer microphone, and a
duplex sound card, you can choose to use a VoIP
Only audio conference instead of traditional telephone
based teleconferencing, or WebEx mixed mode audio.
When to Use VoIP
Integrated VoIP can be a convenient and cost-effective
alternative to traditional teleconferencing or WebEx
Audio. You may want to use this option when:
•
There will be a large number of attendees (up to
500 in Meeting Center).
•
Your meeting does not require much attendee participation, for example a presentation rather than a
discussion.
•
You don’t have a toll-free number for attendees to
call or prefer not to incur the cost.
Speaker/Microphone Audio Test
Before participating in an Integrated VoIP conference,
you can use Speaker/Microphone Audio Test to ensure
that your speakers and microphone are functioning
properly and are set to their optimal volume levels:
To test your audio:
1. Start a WebEx meeting.
2. On the menu bar, select Audio > Speaker/Microphone Audio Test. The Speaker/Microphone Audio
Test window appears.
Note: There are some limitations with VoIP, such
as the number of active microphones permitted or
the number of participants who can speak simultaneously.
Scheduling and VoIP
When you schedule a meeting, you can specify whether
you want to use VoIP Only as the audio conference
method.
To schedule a meeting with VoIP Only audio:
1. From the Advanced Scheduler, select Audio Conference from the right navigation bar.
2. Select Use VoIP Only as the audio conference type.
3. Follow the instructions in the window to check your
audio configuration.
Starting a VoIP Conference
The host or presenter can start an Integrated VoIP conference at any time during the WebEx meeting.
To start an Integrated VoIP conference:
1. Start the WebEx meeting.
2. On the Audio menu select Integrated Voice Conference > Start Conference.The VoIP conference starts
and attendees are prompted to join.
3. Continue scheduling your meeting as usual.
3. If necessary, adjust your speaker and microphone settings in the Volume panel; or close the Volume panel
to remove it from view.
© 2012 WebEx Communications, Inc. All rights reserved. Cisco, WebEx, and Cisco WebEx are registered trademarks or trademarks of Cisco Systems, Inc. and/or
its affiliates in the United States and certain other countries. Other brands and products are trademarks or registered trademarks of their respective holders. 04/17/12
Meeting Center
Conduct Meetings with VoIP Only
When the host or presenter starts an Integrated VoIP
conference, all attendees and participants will be
prompted to join the conference by a dialog box that
appears when the enter the meeting.
To adjust the volume:
1. From the Audio menu, select Integrated Voice
Conference > Volume. The Volume panel opens.
To join the VoIP conference:
1. Click OK in the prompt.
2. Click Yes in the confirmation message.
3. If necessary, clear the Mute check box for the microphone in the Volume panel. Adjust the volume levels,
or close the panel to remove it from view.
To leave the conference:
•
From the Audio menu, select Integrated Voice
Conference > Leave Conference. You are disconnected from the VoIP audio conference, but remain
connected to the online portion of the meeting.
2. Use the slider bars to adjust the volume for the speakers or microphone.
3. If necessary, select the Mute check box to mute your
speakers, headset, or microphone.
To end the Voice Conference
From the Audio menu, select Integrated Voice Conference > End Conference. Attendees are notified that
the host has ended the VoIP conference.
Managing a VoIP Conference
Integrated VoIP supports up to 500 active microphones
and allows up to 3 people to speak at the same time.
Attendees control the volume for their own speakers or
headset, as well as their and microphone, and can
adjust or mute as necessary.
Additional Information
For more information on using VoIP in your meetings,
refer to the Integrated VoIP Audio FAQs section on the
Release Notes page of your WebEx site.
© 2012 WebEx Communications, Inc. All rights reserved. Cisco, WebEx, and Cisco WebEx are registered trademarks or trademarks of Cisco Systems, Inc. and/or
its affiliates in the United States and certain other countries. Other brands and products are trademarks or registered trademarks of their respective holders. 04/17/12

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