FreeConference® Outlook Add-In User Guide

FreeConference® Outlook Add-In User Guide
FreeConference Outlook Add-In
FreeConference® Outlook Add-In User Guide
1. Microsoft Outlook 2010
Pg 2
2. Microsoft Outlook 2007
Pg 3
3. Microsoft Outlook 2003
Pg 4
4. FAQs
Pg 5
Simple, Convenient, Reliable
© 2012 Global Conference Partners. All Rights Reserved. FreeConference.com is a service of Global Conference Partners conferencing services.
1
FreeConference Outlook Add-In
Registering your FreeConference Outlook Add-In Account
To begin using the add-in, select “Conference” under New Items in the Home Tab (see
figure 1). You will be prompted to register your account. If you don’t already have an
existing FreeConference account, you can sign up here.
Your dial-in number and access code will now be available for use. This information will
automatically be added to your conference meeting invitations.
You can view/edit your account settings by clicking FreeConference in the Ribbon Tool Bar
(see figure 2).
Scheduling with the Outlook Add-In
There are two ways to schedule your meetings in Outlook:
Option 1: Select “Conference” in the New Items menu (see figure 1) or “New” (
the Ribbon Tool Bar (see figure 2)
) in
A meeting request window will be opened (see figure 3). Your dial-in number and access
code will automatically be embedded in the text area. You can switch between your
Premium (
Toll Free) and Standard (
Toll) dial-in numbers in the Ribbon Tool Bar.
Option 2: Select “Appointment” or “Meeting Request” in the New Items menu (see figure 1)
Figure 1
With Option 2, a meeting request window will be opened but your dial-in number and
access code will not automatically be embedded in the text area. You must select
Premium (Toll Free) or Standard (Toll) within the Ribbon Tool Bar to embed your
conferencing information.
With both options, you can add additional information for your Participants in the message
area. Please note that selecting a dial-in number at any time will replace any content in
the subject/location lines and the message area. Everyone who enters the dial-in number
and participant access code on the date and time prescribed will be connected together.
Figure 2
Figure 3
© 2012 Global Conference Partners. All Rights Reserved. FreeConference.com is a service of Global Conference Partners conferencing services.
2
FreeConference Outlook Add-In
Registering your FreeConference Outlook Add-In Account
To begin using the add-in, select “Conference” under New on the Command Bar (see
figure 1). You will be prompted to register your account. If you don’t already have an
existing FreeConference account, you can sign up here.
Your dial-in number and access code will now be available for use. This information will
automatically be added to your conference meeting invitations.
You can view/edit your account settings by clicking Settings (
(see figure 2).
) in the Command Bar
Scheduling with the Outlook Add-In
There are two ways to schedule your meetings in Outlook:
Option 1: Select “Conference” in the New menu (see figure 1) or “Schedule Conference”
(
) in the Command Bar (see figure 2)
A meeting request window will be opened (see figure 3). Your dial-in number and access
code will automatically be embedded in the text area. You can switch between your
Premium (
Toll Free) and Standard (
Toll) dial-in numbers in the Ribbon Tool Bar.
Option 2: Select “Appointment” or “Meeting Request” in the New menu (see figure 1)
Figure 1
Figure 2
With Option 2, a meeting request window will be opened but your dial-in number and
access code will not automatically be embedded in the text area. You must select
Premium (Toll Free) or Standard (Toll) within the Ribbon Tool Bar to embed your
conferencing information.
With both options, you can add additional information for your Participants in the
message area. Please note that selecting a dial-in number at any time will replace any
content in the subject/location lines and the message area. Everyone who enters the
dial-in number and participant access code on the date and time prescribed will be
connected together.
Figure 3
© 2012 Global Conference Partners. All Rights Reserved. FreeConference.com is a service of Global Conference Partners conferencing services.
3
FreeConference Outlook Add-In
Registering your FreeConference Outlook Add-In Account
To begin using the add-in, select “Conference” under New on the Command Bar (see
figure 1). You will be prompted to register your account. If you don’t already have an
existing FreeConference account, you can sign up here.
Your dial-in number and access code will now be available for use. This information will
automatically be added to your conference meeting invitations.
You can view/edit your account settings by clicking Settings (
(see figure 2).
) in the Command Bar
Scheduling with the Outlook Add-In
There are two ways to schedule your meetings in Outlook:
Option 1: Select “Conference” in the New menu (see figure 1) or “Schedule Conference”
(
) in the Command Bar (see figure 2)
A meeting request window will be opened (see figure 3). Your dial-in number and access
code will automatically be embedded in the text area. You can switch between your
Premium (
Toll Free) and Standard (
Toll) dial-in numbers in the Command Bar.
Option 2: Select “Appointment” or “Meeting Request” in the New menu (see figure 1)
Figure 1
Figure 2
With Option 2, a meeting request window will be opened but your dial-in number and
access code will not automatically be embedded in the text area. You must select
Premium (Toll Free) or Standard (Toll) within the Command Bar to embed your
conferencing information.
With both options, you can add additional information for your Participants in the
message area. Please note that selecting a dial-in number at any time will replace any
content in the subject/location lines and the message area. Everyone who enters the
dial-in number and participant access code on the date and time prescribed will be
connected together.
Figure 3
© 2012 Global Conference Partners. All Rights Reserved. FreeConference.com is a service of Global Conference Partners conferencing services.
4
FreeConference Outlook Add-In
FreeConference Outlook Add-In FAQs
What do I need to use the Outlook Add-In?
The FreeConference Outlook Add-In works with Microsoft
Windows™ and requires Microsoft Outlook™ 2003 or a
more recent version of Outlook. The add-in does not
work on Office for Mac computers.
Where do I get my Dial-in Number and Access Code?
Once you’ve installed the Outlook Add-In, you will be
prompted to register or sign in. You will then see your
Dial-in Number and Access Code.
I already have an account with FreeConference, including
a Conference-On-Demand dial-in number. Is this the same
number you use for the Outlook Add-In?
Will I get the same conference information to use if I
install the Outlook Add-In on multiple computers?
Yes, if your registration information (based on the email
address you provide) is the same. If you wish to have a
different account, you will need to register under a
different email address.
I have an older version of the Outlook Add-In. Do I need
to uninstall the older version before installing the new
one?
Yes, you can uninstall the add-in through your computer's
Control Panel by highlighting “Outlook Conference
Manager for FreeConference” in your program list, then
select “Remove” or “Uninstall”.
Yes, if you have an account at FreeConference, your On
Demand dial-in number will be the same.
Microsoft Windows and Microsoft Outlook are registered trademarks of Microsoft Corporation in the United States and other countries.
© 2012 Global Conference Partners. All Rights Reserved. FreeConference.com is a service of Global Conference Partners conferencing services.
5
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