Conduct Meetings as a Presenter

Conduct Meetings as a Presenter
Adobe Connect 9 Help for Meeting Presenters
1. Both host and presenter can present a meeting. A meeting participant with a presenter role can share
content already loaded into the meeting room from the library and share content from their computer,
including Adobe Presenter presentations, flash application files, images (JPEG files), Adobe PDF files,
MP3 files, and FLV files. They can share their screen with all attendees, chat, and broadcast live audio
and video. Presenters can mute and unmute audio broadcasts on their computers. This job aid is a guide
for hosts and presenters on how to conduct a meeting.
2. Log in to the meeting room using the URL you created in the Create New Meeting process. Select “Enter
with your login and password.” Enter your Connect username in the Login textbox and your password in
the password textbox, then click “Enter Room.
3. The first time you host a meeting on your computer, you may be asked to install the Acrobat Connect AddIn to enable you to share your screen and upload files to the meeting. Click Install in the dialog box that
appears.
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Adobe Connect 9 Help for Meeting Presenters
4. Run the Audio Setup Wizard to optimize your audio settings. To do this, click the Meeting dropdown menu, and select Audio Setup Wizard. Follow the steps on the wizard and troubleshoot your headset
microphone or speakers if your computer fails any of the tests. Click Finish when you are done.
If you have difficulty, see the separate Help document for Advanced Audio Setup.
The first time you configure the audio settings you will be asked to install an audio “add-in” for best audio
experience. It is recommended that you install the “add-in”.
Once the “add-in” is installed click again Meeting drop-down menu, and select Audio Setup Wizard.
Follow the steps on the Wizard and troubleshoot your headset microphone or speakers if your computer
fails any of the tests. Click Finish when you are done.
If you have difficulty, see the separate Help document for Advanced Audio Setup.
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Adobe Connect 9 Help for Meeting Presenters
5. By default, only hosts and presenters can broadcast video. Hosts, presenters, and participants with
enhanced rights can simultaneously share video from webcams connected to their computers.
a. If you are a host, presenter, or participant with video rights, you can adjust the quality of your
webcam video. In the upper right of the Video pod, click the menu icon , and choose
Preferences. Adjust the Video Quality setting to optimize the tradeoff between image quality and
bandwidth usage. For example, if shared screens update slowly, choose a lower Video Quality
setting. This setting interacts with the meeting room bandwidth set by the host. Click Done after
setting the video quality.
b. To broadcast your video you will need to configure your web camera. Click the Video pod menu
and choose Select Camera in the pop-up menu. An Adobe Flash Player Settings window opens,
with the Camera tab selected. Select your camera from the drop-down list, then click Close.
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Adobe Connect 9 Help for Meeting Presenters
Now click the Start My Webcam button in the main menu bar or select from the Video pod. The first
time you broadcast your video an Adobe Flash Player Settings window will appear. Click Allow for
request for access to your camera and microphone. In the Video pod, a preview image appears so you
can adjust camera position.
To broadcast your video to all participants click Start Sharing. To pause video, hover the mouse over
Video pod, and click the Pause icons. When video is paused, the last image broadcast from your
camera remains static in the Video pod until you click Play to resume broadcasting. To stop the video
click Stop My Webcam or in the video pod menu
select Stop My Webcam in the pop-up menu.
When video is stopped, the broadcast image disappears entirely.
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Adobe Connect 9 Help for Meeting Presenters
Tip: To cancel video sharing, click outside the preview image in the Video pod.
Step 1:
Step 2:
Step 3:
6. As a host you can share your computer screen, documents, and whiteboard with participants using the
Share Pod. To share your computer screen, click Share My Screen. You can either share your Desktop,
Applications, or Windows on your computer. To see the same view as the participants click on the Share
pod menu
icon and select Preview Screen in the pop-up menu. To stop sharing your computer screen,
click Stop Sharing.
Step 1:
7.
Step 2:
Step 3:
As a host you can share the PPT, PPTX, Adobe PDF, SWF, FLV, JPEG, and MP3 file types from the
Content library or your computer. When shared in a meeting room, PDFs are converted to SWF files to
enable synchronized navigation and white board capabilities. From the Share pod, hosts and presenters
can download PDFs.
PDF Portfolios and PDF files that are password protected cannot be converted into SWF files, preventing
them from being shared in Connect. In addition, objects such as comment text, attachments, bookmarks,
audio clips within the PDF are either dropped, or only a simple image preview is displayed.
a. In an empty Share pod, click the drop down menu Share My Screen in the center, and select Share
Document.
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Adobe Connect 9 Help for Meeting Presenters
b. Or in the upper-right corner of the Share pod, click the menu icon
Document.
, and choose Share >
Select an option from, Whiteboards or Uploaded Files (Displays content uploaded for the current
meeting). Click Browse My Computer to upload content for the current meeting; My Content;
Shared Content.
Select the document that you want to share, and click Open. The selected document appears in
the Share pod. The document name appears in the title bar of the pod.
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Adobe Connect 9 Help for Meeting Presenters
8. All documents shared in the Share pod can be viewed but not downloaded by attendees. To enable
attendees to download documents, a host or presenter must instead upload documents in the File Share
pod. Presenters and hosts must install the Connect Add-in the first time they attempt to upload content or
share a screen.
Note: If you have a pop-up blocker enabled in your browser, the dialog box for downloading the
Add-in will not appear. To correct this problem, temporarily disable the pop-up blocker.
If you do not have a File Share pod in your meeting room, click Pods > Files Share > Add New File Share.
In the File Share pod, you can either click Upload File, or choose that command from the pod menu .
Select Browse My Computer, navigate to the file, and click Open.
Step 1:
Step 2:
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Adobe Connect 9 Help for Meeting Presenters
Step 3:
Step 4:
To download file(s) (uploaded by another host or presenter) select the file in the File Share pod and
click Save To My Computer. A browser window opens with the Save to My Computer dialog box. (If
this window does not appear, adjust the browser’s pop-up blocker settings.) Click the Click to
Download link. In the pop-up menu select Save File and click OK. Select a folder on your computer
and save file in that folder.
Step 1:
Step 2:
Step 3:
9. If you wish to display the document in full screen, click the Full screen button in the bottom menu of the
Share Pod. Click the Full screen button again to restore to normal view. To stop sharing the document,
click Stop Sharing.
10. If a participant has a request or question, or would like to indicate his/her status to the host or
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Adobe Connect 9 Help for Meeting Presenters
presenter, a status icon will appear next to the participant’s name on the Attendee List pod.
11. If the Chat pod is available, the host or the presenter can also use this to communicate with each other.
Type your message in the blank textbox and click the Send icon or press enter or return. Your name and
your message will then appear on the Chat pod. By default, everyone will see the message. If you wish to
send a private message to a specific person (participant, presenter, or host), in the upper-right corner of
the Chat pod, click the menu icon
and select the intended recipient of your message. At the bottom of
the Chat pod, tabs appear that let you view different conversations.
12. To end a meeting, click the Meeting drop-down menu and select End Meeting. The End Meeting window
appears. You can customize the message that will be shown to everyone. Click OK. The meeting window
will close.
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