Document Distribution Client

Document Distribution Client
Document Distribution Client
User Manual
Version 1.0.6
2015-08-26
SEAL Systems
Copyright
This document and all its parts are protected by copyright. Their use without prior
written consent by SEAL Systems is prohibited and subject to prosecution. In particular,
this applies to reproduction, translation, microfilming and the storing and processing
in electronic systems.
Customers that currently own a valid SEAL Systems software license for the product(s)
described within the contents of this document, may freely distribute this documentation in electronic form (i. e. CD/File Server or Intranet) for internal usage only.
All product names mentioned are the registered trademarks of the associated companies.
Copyright 2015
SEAL Systems AG
Lohmühlweg 4
D-91341 Röttenbach
Germany
Contents
3
Contents
3 Introduction...............................................................................................................4
Conventions in this Documentation .....................................................5
Activate the Retrace of your Viewing Path in PDF ...............................6
Overview of Contents...........................................................................7
4 DDC in Use .................................................................................................................8
4.1 Start Alternatives ..............................................................................................9
Output Via the Print Button in cv0xn .................................................10
Output Via the Process Button in cv04n.............................................11
Output Via the Product Structure Browser ........................................12
Output Via the CAD Desktop ..............................................................13
Output From the Records Management ............................................14
4.2 First Output Job .............................................................................................. 15
Output a Single Job or Create a Collective Job ...................................16
4.3 Additional Options ..........................................................................................17
Save Defaults ......................................................................................18
Select a New Job.................................................................................19
Open an Output Job ...........................................................................20
Create a Personal Printer List .............................................................22
Bibliography................................................................................................................. 24
Terminology ................................................................................................................. 25
Abbreviations............................................................................................................... 26
Keywords .....................................................................................................................27
Index ............................................................................................................................ 28
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Document Distribution Client
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4
3 Introduction
3
Introduction
.......................................................................................................................................................
purpose
This documentation describes the output of single output jobs or collective jobs
via Document Distribution Client.
.......................................................................................................................................................
target group
This documentation is intended for use by users you want to print output jobs
- without any configuration - via Document Distribution Client.
.......................................................................................................................................................
in this chapter
This chapter deals with the following topics:
Topic
Page
Conventions in this Documentation
5
Activate the Retrace of your Viewing Path in PDF
6
Overview of Contents
7
.......................................................................................................................................................
Document Distribution Client
User Manual
2015-08-26
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SEAL Systems
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3 Introduction
5
Conventions in this Documentation
.......................................................................................................................................................
The following table lists the typographical conventions employed in this documentation.
Typographical
Convention
Meaning
Consolas
File names, paths, commands, menu items, keywords,
special values, short scripts and examples
Consolas italic
Parameters; variables that must be replaced by
current values
Consolas small
More extensive scripts and examples
typography
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6
3 Introduction
Activate the Retrace of your Viewing Path in PDF
.......................................................................................................................................................
description
Adobe Reader provides buttons to retrace your viewing path of PDF pages that
you viewed earlier. This makes the reading easier and helps to keep the central
theme.
.......................................................................................................................................................
instructions
This is how you activate the buttons for retracing your viewing path in the PDF
documentation as of Adobe Reader 10:
Step
Action
1
Activate the following options via the menu:
View - Show/Hide - Toolbar Items - Page Navigation
•
•
Previous View: activate
Next View: activate
.......................................................................................................................................................
result
Adobe Reader offers the following buttons to allow you jumping forward and
backward in the document while showing pages you viewed in the reverse
order that you viewed them:
.......................................................................................................................................................
Document Distribution Client
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2015-08-26
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SEAL Systems
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3 Introduction
7
Overview of Contents
.......................................................................................................................................................
The description deals with the following topics:
description
Chapter 4, DDC in Use, page 8, introduces the different start options of Document Distribution Client and explains how you output the selected documents
immediately or collect them for the later output. In addition to that, the chapter
describes additionally options that are provided by Document Distribution
Client.
.......................................................................................................................................................
At the end of the documentation, a bibliography, terminology list, abbreviation
list and index are included.
lists
.......................................................................................................................................................
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4 DDC in Use
4
DDC in Use
.......................................................................................................................................................
in this chapter
This chapter deals with the following topics:
Topic
Page
Start Alternatives
9
First Output Job
15
Additional Options
17
.......................................................................................................................................................
Document Distribution Client
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Start Alternatives
4 DDC in Use
4.1
9
Start Alternatives
.......................................................................................................................................................
Your administrator provides one or more of the following interfaces in order to
use the DDC module from SEAL Systems for the output.
description
.......................................................................................................................................................
This chapter deals with the following topics:
in this chapter
Topic
Page
Output Via the Print Button in cv0xn
10
Output Via the Process Button in cv04n
11
Output Via the Product Structure Browser
12
Output Via the CAD Desktop
13
Output From the Records Management
14
.......................................................................................................................................................
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Start Alternatives
4 DDC in Use
10
Output Via the Print Button in cv0xn
.......................................................................................................................................................
instructions
This is how you output via the print button in the cv0xn transactions:
Step
Action
1
Open a document information record within the cv0xn transactions.
2
Select the desired original files and output them via
(Print
Original).
example:
3
→ Output a Single Job or Create a Collective Job, page 16
.......................................................................................................................................................
Document Distribution Client
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Start Alternatives
4 DDC in Use
11
Output Via the Process Button in cv04n
.......................................................................................................................................................
This is how you output via the process button in the cv04n transaction:
Step
Action
1
Open a document information record within the cv04n transaction.
2
instructions
Select the desired original files and output them via
(Processes, Ctrl+F2) with DDC.
example:
3
→ Output a Single Job or Create a Collective Job, page 16
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Document Distribution Client
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Start Alternatives
4 DDC in Use
12
Output Via the Product Structure Browser
.......................................................................................................................................................
instructions
This is how you output via the product structure browser:
Step
Action
1
Start the cc04 transaction and select a document information
record in the Document tab.
2
Print the document information record via the print button
with DDC.
example:
3
→ Output a Single Job or Create a Collective Job, page 16
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Document Distribution Client
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2015-08-26
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Start Alternatives
4 DDC in Use
13
Output Via the CAD Desktop
.......................................................................................................................................................
This is how you output via the CAD desktop:
instructions
Step
Action
1
Start the cdesk transaction, switch to the Document List tab and
search for document information records.
2
Select the desired document information records and print them
via the print button
with DDC.
example:
3
→ Output a Single Job or Create a Collective Job, page 16
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Start Alternatives
4 DDC in Use
14
Output From the Records Management
.......................................................................................................................................................
This is how you output via the Records Management:
Step
Action
1
Start the RM organizer with the organizer transaction.
2
Open the context menu for the created RM object in the history on
the bottom left via the right mouse button and select the item for
DDC:
3
→ Output a Single Job or Create a Collective Job, page 16
.......................................................................................................................................................
Document Distribution Client
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First Output Job
4 DDC in Use
4.2
15
First Output Job
.......................................................................................................................................................
You have started DDC via one of the integration options provided for you:
requirement
→ Start Alternatives, page 9
.......................................................................................................................................................
This chapter deals with the following topics:
in this chapter
Topic
Page
Output a Single Job or Create a Collective Job
16
.......................................................................................................................................................
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First Output Job
4 DDC in Use
16
Output a Single Job or Create a Collective Job
.......................................................................................................................................................
description
The DDC module allows to print an output job immediately or first collect
several documents in one output job and print them then.
.......................................................................................................................................................
instructions
This is how you output a single or collective job:
Step
Action
1
Check the settings:
Caution - mandatory parameters:
You have to select one output device.
2
Afterwards, you have the following alternatives:
•
Output the job via
(Print Job, Ctrl+F3)
•
Save but not output the job (collective job) via
Shift+F1)
(Collect,
Hint - output a collective job:
Finally, a collective job is also output via
(Print Job, Ctrl+F3).
.......................................................................................................................................................
Document Distribution Client
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Additional Options
4 DDC in Use
4.3
17
Additional Options
.......................................................................................................................................................
You have started DDC via one of the integration options provided for you:
requirement
→ Start Alternatives, page 9
.......................................................................................................................................................
This chapter deals with the following topics:
in this chapter
Topic
Page
Save Defaults
18
Select a New Job
19
Open an Output Job
20
Create a Personal Printer List
22
.......................................................................................................................................................
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Additional Options
4 DDC in Use
18
Save Defaults
.......................................................................................................................................................
description
Your administrator already has saved useful parameter defaults. You may
modify them.
.......................................................................................................................................................
instructions
This is how you modify the defaults:
Step
Action
1
Select the desired tab in the detail view and change the parameter
value in the Value column:
2
Save the settings by clicking
(Save Defaults, F8).
Hint - next output job:
The modified values are provided as defaults in the next new
output job.
.......................................................................................................................................................
Document Distribution Client
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Additional Options
4 DDC in Use
19
Select a New Job
.......................................................................................................................................................
By default depending on the configuration, a new output job is created or the
recent not yet printed output job is used.
description
.......................................................................................................................................................
This is how you can select a new job even if the recent not yet printed output
job is selected because of the configuration settings:
Step
1
instructions
Action
Click the button
(New):
2
Enter a new job name:
3
→ Output a Single Job or Create a Collective Job, page 16
.......................................................................................................................................................
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Additional Options
4 DDC in Use
20
Open an Output Job
.......................................................................................................................................................
description
You may display the current output job in order to check whether it contains all
desired objects. You may modify the job, if required, and delete or insert documents for instance.
.......................................................................................................................................................
instructions
This is how you open the current output job:
Step
1
Action
Start the display of the output job via
(Toggle Object View, F5).
2
Check the objects of the output job and modify them, if required:
3
→ Output a Single Job or Create a Collective Job, page 16
.......................................................................................................................................................
operations
The toolbar or the context menu provides the following operations:
Inserts new documents or recipients into the object list
Displays the original file or open the document information
record - depending on the selected object in the object list
Updates the display of the object list
Deletes the selected object from the object list
Expands or collapse the displayed levels of the object list
Displays the parameters of the output job in the detail view on the right, or the parameters of
the recipient/document information record and so on - depending on the selected object in
............................................................................................................................. To be continued
Document Distribution Client
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2015-08-26
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Additional Options
4 DDC in Use
21
Open an Output Job, Continuation
.......................................................................................................................................................
You have the following alternatives to modify the output mark:
• You change the mark in the Output column.
• You select the desired objects manually or all objects via the context menu
and mark the selected objects for output via the context menu.
output mark
.......................................................................................................................................................
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Additional Options
4 DDC in Use
22
Create a Personal Printer List
.......................................................................................................................................................
description
The value help for the output devices can be restricted user-specifically via
creating a personal printer list which may be useful if the list of the available
output devices within large output management systems is very long.
.......................................................................................................................................................
instructions, part
1
This is how you create a personal printer list:
Step
Action
1
Open the value help for the output device (F4).
2
Select the desired output device and insert it to the personal
printer list via:
Context menu: Insert in Personal List
(Alternative:
3
)
Change to the personal printer list via:
Context menu: Personal Value List
(Alternative:
)
............................................................................................................................. To be continued
Document Distribution Client
User Manual
2015-08-26
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Additional Options
4 DDC in Use
23
Create a Personal Printer List, Continuation
.......................................................................................................................................................
Continuation:
instructions, part
2
Step
Action
4
Delete output devices from the personal printer list via:
Context menu: Delete from Personal List
(Alternative:
5
)
Change to the complete printer list via:
Context menu: Display All Values
(Alternative:
)
.......................................................................................................................................................
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Document Distribution Client
User Manual
24
Bibliography
Bibliography
...............................................................................................................................................................................................
[SAP_DDD_TEC]
[SAP_DDD_USR]
Document Distribution Director, System Description, SEAL Systems
Document Distribution Director, User Manual, SEAL Systems
...............................................................................................................................................................................................
Document Distribution Client
User Manual
2015-08-26
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SEAL Systems
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Terminology
25
Terminology
..............................................................................................................................................................................................
The following section explains the most important terms that are used in this documentation. Terms
iden fied by → refer to other terms in this sec on.
Output job
Comprises all data required for output as a logical unit. This include the
→documents, the originals assigned to the documents, the →recipients,
and the →output parameters.
Output manager
System for output documents
Output parameter
Parameters that control the way in which a →output job will be output;
output parameters are specified for the →document, the →receiver, or to
the →output job.
CV<XX>, CV<XX>N
→Transac on used for document search and management within the
context of document management in SAP DMS (refer to the SAP online
documentation)
CV04, CV04N
→Transac on to start the search func on in SAP DMS
Document
→Document informa on record
Document information recordA master record in the →DMS containing management data for a
document and original files. To each document information record, a identification key is assigned, consisting of four partial keys: type, number, part
and version.
document management system
→DMS
DMS
Here, the →document informa on records and their assigned files are
managed.
Receiver
The individual or loca on to which the original files of a →document will be
output.
Transaction
Means of executing programs
Transaction code
Iden fier naming a →transac on in the SAP system
..............................................................................................................................................................................................
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26
Abbreviations
Abbreviations
...............................................................................................................................................................................................
DIR
DIS
DMS
DMS
OSS
PDF
PDF/A
PDM
PLM
PLOSSYS®
Document Information Record (meta or master data related to the document)
German equivalent of DIR
Document Management System
Document Management System
Online Support Service
Adobe Portable Document Format
Adobe Portable Document Format
Product Data Management
Product Lifecycle Management
Product family by SEAL Systems
...............................................................................................................................................................................................
Document Distribution Client
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Keywords
27
Keywords
D
DIR 26
DIS 26
DMS 26
DVS 26
O
OSS 26
P
PDF 26
PDF/A 26
PDM 26
PLM 26
PLOSSYS 26
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28
Index
Index
C
collective job, create 16
cvxx transaction 25
D
default
modify 18
DMS 25
document 25
document information record 25
document management system 25
O
output
collect 16
immediately 16
new job 19
object list, check/modify 20
output device
personal printer list 22
output job 25
output manager 25
output parameter 25
P
PDF
button for retrace the viewing path, as of
Adobe Reader 10 6
personal printer list, create 22
R
receiver 25
S
save
defaults 18
single job, output 16
start
CAD desktop 13
print button in cv0xn transactions 10
process button in the cv04n transaction 11
product structure browser 12
Records Management 14
T
transaction 25
transaction code 25
Document Distribution Client
User Manual
2015-08-26
Version 1.0.6
SEAL Systems
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