Creating ConEdLink rosters using Windows Mobile based barcode

Creating ConEdLink rosters using Windows Mobile based barcode
Creating ConEdLink rosters using Windows Mobile
based barcode scanners
$Revision: 6395 $
Prepared by
FromPaper2Web.com, Kalips’o Infogistics LLC,
4325 Hudgins Drive, Virginia Beach VA
23455-6512
Prepared for
The Regional EMS Councils of the
Pennsylvania state EMS system
Abstract
Modern barcode scanners can serve as dumb input devices and as smart standalone network-connected computing platforms. Network connections can vary in
speed and reliability. These factors provide choices for how to create ConEdLink rosters using barcode scanners. This document describes two such choices, and makes
recommendations.
Contents
I Assumptions
1
II RECOMMENDED: Scan dumb, disconnected, and fast; per2
form all other processing on PC
1 Before the Room Monitor heads to the classroom
2
2 When the Room Monitor is at the classroom
4
3 After the Room Monitor returns from the classroom
6
III ALTERNATIVE: Scan and process using ConEdLink’s batch
mode, without PC
12
4 Before the Room Monitor heads to the classroom
12
5 When the Room Monitor is at the classroom
15
6 After the Room Monitor returns from the classroom
17
ii
Part I
Assumptions
This document assumes that:
• You are scanning badges whose barcodes are comprised solely of validated certification numbers belonging to Pennsylvania EMS practitioners.
• You are using a barcode scanner that runs the Windows Mobile operating system,
and that has Internet Explorer and Excel Mobile installed. Where this document
mentions Excel Mobile, any other application that takes and holds text input, like
Word Mobile, may be used instead.
• If you are using (as recommended) an option that requires a PC, the PC runs the
Microsoft Windows operating system, and that ActiveSync (on Windows XP) or Windows Mobile Device Center (on Windows Vista or higher) and My Mobiler are installed. My Mobiler is free software that allows you to manipulate a cradle-connected
barcode scanner via your PC. My Mobiler is available at:
http://mymobiler.com/wp-content/plugins/download-monitor/download.php?id=2.
1
Part II
RECOMMENDED: Scan dumb,
disconnected, and fast; perform all
other processing on PC
This option:
• Requires access, before and after the Room Monitor is at the classroom, to a PC with
the following characteristics:
1. The PC has a reliable Internet connection.
2. A barcode scanner cradle is connected to the PC.
3. Windows Mobile Device Center is installed on the PC.
4. My Mobiler software is installed on the PC.
• Does not require the barcode scanner to have any Internet connection at all.
• The barcode scanner is only used for scanning; all other processing occurs on a PC
with a full keyboard, a large screen, and a mouse.
• Does not give the Room Monitor access that they wouldn’t otherwise have to the
Con Ed Sponsor’s ConEdLink account.
1
Before the Room Monitor heads to the classroom
1. On the barcode scanner, tap the Start menu, then tap “Excel Mobile”:
2
2. Tap “New”:
3. Tap cell A1, then enter the class number (or title, or other uniquely identifying data
item) for which the Room Monitor is about to scan badges:
3
4. Make sure that cell A2 (or other nearby cell) is selected to receive the first scanned
attendee certification number:
2
When the Room Monitor is at the classroom
1. The Room Monitor should confirm that the cursor is not in or above the cell that
contains the class number. By way of example, this document recommends having
4
cell A2 selected:
2. The Room Monitor should scan each attendee’s badge. There is no need to pause
between scanning operations. Leading zeros may not appear in the spreadsheet,
and that’s okay.
5
3. When all attendee badges have been scanned, the Room Monitor should immediately
return the barcode scanner to the processing station. The Room Monitor should not
perform any other operations on the barcode scanner, nor remove the battery.
3
After the Room Monitor returns from the classroom
1. Drop the barcode scanner into the cradle connected to the PC:
6
2. The My Mobiler software will cause the barcode scanner’s display to be duplicated
on the PC’s display and the Excel Mobile spreadsheet containing the just-scanned
attendee certification numbers should be visible:
3. Using the PC’s mouse, in the MyMobiler window, scroll the Excel Mobile spreadsheet,
if necessary, until you can see the class number that you previously entered into the
spreadsheet:
7
4. On the PC, open a browser, browse to http://frompaper2web.com/ConEdLink, and
log into your Con Ed Sponsor account. Find the class corresponding to the one indicated in the Excel Mobile spreadsheet, and click its “Roster” link. Set the Input field
to “Scan batch”12 :
1
Not all of the steps are shown here. See the Use Guide for Con Ed Sponsors on the ConEdLink site for
details.
2
The class numbers in these examples may not match the way you would need them to in real life.
8
5. Using the PC’s mouse, in the MyMobiler window, select the scanned attendee certification numbers from the Excel Mobile spreadsheet. Do not select the class number:
6. In the MyMobiler window, select Edit / Copy:
9
7. On the PC, in the browser, in ConEdLink, paste the attendee certification numbers
into the “Enter collected certification numbers here” text box:
10
8. Scroll down (1) and click the “Add batch” button (2):
9. In the “Attendees” block, enter or change practitioner birth dates, email addresses,
and instructor hours as necessary.3
10. If ready, click the
3
button.
See the Use Guide for Con Ed Sponsors on the ConEdLink site for details.
11
Part III
ALTERNATIVE: Scan and process
using ConEdLink’s batch mode,
without PC
This option:
• Is only recommended if it is not feasible to have a PC available with the characteristics mentioned in Part II.
• Requires the barcode scanner to establish a reliable Internet connection before and
after the Room Monitor is at the classroom.
• Gives the Room Monitor unfettered access to the Con Ed Sponsor’s ConEdLink account if the barcode scanner has a wireless Internet connection.
4
Before the Room Monitor heads to the classroom
1. On the barcode scanner, tap the Start menu, then tap “Internet Explorer”:
12
2. In the browser, navigate to http://frompaper2web.com/ConEdLink:
3. Log into ConEdLink using the appropriate Con Ed Sponsor credentials. You’ll see
something like this:
4. In ConEdLink, scroll the page down (1) until you find the class (2) for which the
Room Monitor is about to scan badges, then scroll the page over (3) and click the
class’s “Roster” link (4):
13
You’ll see something like the following. Note that the “Input” field is set to “Standard”:
5. In the “Input” field, tap the circle corresponding to the “Scan batch” setting:
14
5
When the Room Monitor is at the classroom
1. The Room Monitor should confirm that the cursor is in the “Enter collected certification numbers here” text box:
2. The Room Monitor should scan each attendee’s badge. There is no need to pause
between scanning operations.
15
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3. When all attendee badges have been scanned, the Room Monitor should immediately
return the barcode scanner to the processing station. The Room Monitor should not
perform any other operations on the barcode scanner, nor remove the battery.
6
After the Room Monitor returns from the classroom
1. On the barcode scanner, in the browser, in ConEdLink, scroll down (1) and tap the
“Add batch” button (2):
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2. In the “Attendees” block, enter or change practitioner birth dates, email addresses,
and instructor hours as necessary.4
3. If ready, click the
4
button.
See the Use Guide for Con Ed Sponsors on the ConEdLink site for details.
18
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