Radio Holders From - Fullerton School District

Radio Holders From - Fullerton School District
Memo
To:
All Radio Holders
From: Business Services
Date: February 26, 2016
Re:
Emergency Radios
In case of emergency, District radios are the primary communication devices. As a reminder, here
are the procedures for your District emergency radios. Please distribute to your staff as appropriate.
Radio distribution and responsibilities
 Each site and District Office department will be issued a radio or set of radios. At the sites,
principals will assign radios to individual staff members. Staff members receiving radios are
responsible for that radio.
 Being responsible for a radio means:
•
•
•
•
You will keep the radio charged
In case of emergency evacuation, you will take your radio with you
You will listen for and respond to radio drills
If you will be out of the office, you will assign a back-up person to fulfill the above duties
 Each site will have one radio that must be kept on the emergency channel (Channel 1). Normally
this radio should be maintained in the school office.
Radio charging and storage
Charging – Before using a battery pack for the first time, charge it completely.
 There are three parts to your radio set-up: the radio, the battery pack, and the rapid desktop
charger.
 Normally, the battery pack and radio stay together and are only separated if you wish to use a
second battery pack while charging your first.
 The battery can be charged either with or without the radio attached. Either way, turn the radio
off first.
 To charge, insert the battery (or the battery with the radio attached), into the charger. If charging
with the radio attached, turn the radio off, face the radio so that the antenna jack is at the left side,
insert into charger. If the battery pack is inserted correctly, the LED indicator light will glow red. A
fully discharged pack will be charged completely in approximately 2 hours. The LED indicator will
change to green when charging is nearing completion. The battery pack becomes fully charged
approximately 30 minutes later. CHARGING FOR TOO LONG CAN SHORTEN THE USEFUL
LIFE OF THE BATTERY PACK.
 When charging is completed, remove the battery pack and/or radio from the Desktop Rapid
Charger, and unplug the Battery Charger from the AC line outlet.
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 IMPORTANT NOTE: The Desktop Rapid Charger is designed for charging only, and is not
designed for operation (transmission/reception) of the radio. The radio should be turned off while
charging. Before use, remove from the charger.
 If possible, let the radio use up its battery charge before it is placed back in the charger (this helps
to keep the battery “healthy” and will prolong its life).
 Storage – The radio can be stored in the Desktop Rapid Charger IF THE RADIO IS TURNED
OFF AND THE CHARGER IS DISCONNECTED FROM THE AC LINE OUTLET. A simple rule
to follow is to take the fully charged radio out of its charger in the morning, turn it on, and leave it
out of the charger all day. At the end of the day, turn the radio off and return it back to its charger.
 The radio should be kept in a convenient location, where it will not be forgotten during an
emergency evacuation.
 Make sure your radios are labeled and tagged properly. “Red” tags will be only for emergency
radios.
Channels
The Vertex Standard radio has multiple channels. The channels are used as follows:
1 – District Emergency Channel (District-wide repeated channel). This is the channel where
District-wide emergency communication will take place (where you will receive directions from the
District-level EOC).
One radio at each site must always be kept on the District Emergency Repeated Channel
(Channel 1). When there is a need for simultaneous District-wide communication, it will be on
Channel 1. Therefore, all sites need to have at least one radio set to Channel 1 and monitored
during all business hours.
2 – District-wide Talk Around – This channel is a backup for Channel 1. This is not a repeated
channel (messages cannot be sent out), but all Channel 1 messages can be heard. Can be used
for localized (line of sight) emergency communications (for example, different departments in
D.O., Pacific Drive and D.O., Ladera Vista, and Commonwealth. Please note, these messages
will be heard throughout the District on all radios tuned to Channel 2).
Channels 3-11: Site talk around channels. These are programed for use within the indicated
sites. You will only hear and can only send messages at your site.
3 – School Talk Around – Assigned to: Fern Drive, Hermosa Drive, Raymond, Valencia Park, and
Woodcrest
4 – School Talk Around - Assigned to: Commonwealth, Pacific Drive, Richman, and Rolling Hills
5 – School Talk Around – Assigned to: Beechwood and Orangethorpe
6 – School Talk Around – Assigned to: Acacia, Fisler, Laguna Road, Maple, and Nicolas
7 – District Offices Talk Around – M&O, Transportation, Nutrition Services, Warehouse, and various
other District departments
8 – School Talk Around – Assigned to: Golden Hill
9 – School Talk Around – Assigned to: Parks
10 – School Talk Around – Assigned to: Sunset Lane
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11 – School Talk Around - Assigned to: Ladera Vista
12 – OPEN CHANNEL
13 – Reserved for Maintenance and Operations Department use
14 – Reserved for Transportation Department use
15 – Reserved for Management communications use
16 – Orange County “Blue” Channel. FOR 911 EMERGENCIES ONLY. The Blue Channel allows
24/7 access to the Orange County Sheriff’s Dispatch Center. This channel can connect the
radio user directly to any local public-safety channel, or relay an emergency request. This can
be used as backup to call for emergency services in the event your landlines or cell phones do
not work.
Note: Not all radios have all channels – Label “All Access” radio as such.
Operations

Turn the top panel’s VOL/PWR knob clockwise to turn on the radio.

Turn the top panel’s CH selector knob to choose the desired operating channel. Make sure you
are on the correct channel for repeated or local talk around transmissions.

Rotate the VOL/PWR knob to set the volume level.

To transmit, press and hold in the PTT (Push To Talk) switch. Speak into the microphone area
in a normal voice level. When transmitting, hold the radio in a vertical position with its
microphone 1 to 2 inches away from your mouth and keep the antenna at least 1 inch away from
your head and body. To return to the Receive mode, release the PTT switch.
When using the radio follow the 4 golden rules of Radio Communication:
1. Clarity:
Your voice should be clear. Speak a little slower than normal. Speak in a normal
tone; do not shout.
2. Simplicity:
Keep your message simple enough for intended listeners to understand.
3. Brevity:
Be precise and to the point.
4. Security:
Do not transmit confidential information on a radio unless you know the proper
security technology is in place. Remember, frequencies are shared, you do not
exclusive use of the frequency.
Speaking The Language
General Terms
Meaning
Radio Check
What is my signal strength? Can you hear me?
Go Ahead
You are ready to receive transmission.
Stand-by
You acknowledge the other party, but I am unable to respond
immediately.
3
Roger or Ten Four
Message received and understood.
Negative
Same as "No."
Affirmative
Same as "Yes." Avoid "yup" or "nope" as they are difficult to hear.
Say Again
Re-transmit your message.
Over
Your message is finished.
Out
All conversation is finished, the channel is clear for others to use.
Break, Break, Break
You are interrupting in the middle of communication because you
have an emergency.
Read you loud & clear
Response to "Radio Check". Means your transmission signal is
good. Also use "Read you 5-by-5."
Come in
You are asking the other party to acknowledge they hear you.
Copy
You understand what was said.
Wilco
Means "I will comply."
Repeat
Used before you repeat something. Ex: "I require nine five, repeat
nine five gallons of diesel fuel. Over"

Speak SLOWLY and CLEARLY.

Remember, there is only ONE District-wide repeated channel. During a drill or actual
emergency, there will be many radio users. Patience, brevity, and staying calm are key!
Drills

The Emergency Prep coordinator will conduct intermittent drills of the radio system. Please
respond when you are called. Drills are conducted on Channel 1 and Channel 7 (for District
Office radio holders).

To ensure the radio system is working correctly there will be controlled radio checks. Email will
be sent out notifying you when these radios checks will happen.
Radio Maintenance

If your radio is not working, please contact the Purchasing Department, and provide the radio
number (FSD-XXX)) and the problem(s) you are having. The number, if present, is etched into
the side of the radio.

Mike McAdam – 714.447.2846, or by email

Tony Rocha – 714.447.7423, or by email
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