office ergonomics risk factor checklist

office ergonomics risk factor checklist
OFFICE ERGONOMICS RISK FACTOR CHECKLIST
This checklist has been developed to help identify ergonomic hazards in the average office workstation.
How to use this checklist:
Step 1) Observe the individual when performing regular work activities and ask them questions relating to your observations
Step 2) Identify if the individual is exposed to the risk factor, check yes or no
Step 3) Every YES represents exposure to an ergonomic hazard. The corrective options listed represent possible solutions, but are
not an exhaustive list. If the corrective option listed do not significantly reduce or eliminate the exposure, consult the worker
to determine an appropriate action
Most ergonomic hazards can be corrected through rearranging the workstation. Some ergonomic hazards, or individual needs may
warrant equipment purchase.
OFFICE ERGONOMICS RISK FACTOR CHECKLIST
RISK FACTOR
CATEGORY
Head/Neck
Shoulder
RISK FACTORS
EXPOSURE
CORRECTIVE OPTIONS
Is the risk factor
present?
Potential steps to reduce or eliminate the ergonomic hazard
1. Head Tilted up/down
while working at desk
 YES
2. Head turned to the side
when working
 YES
 NO
3. Neck tilted to the side,
i.e., holding phone
between ear & shoulder
 YES
 NO
4. Head is not directly
over spine
 YES
 NO
5. Reaching to side or
front when using mouse
(elbow away from side
of body)
 NO
• Raise/lower monitor so that eyes are in line with top
line of text
• Adjust document holder to level of monitor
• Position monitor directly in front of user
 YES
 NO
• Place documents on holder located at same level as
computer
• Maintain one hand on phone
• Use a hands-free system (i.e., headphone)
• Arrange workstation to allow for proper posture, i.e.,
sit back in chair, pull keyboard to user, slight up-tilt on
monitor etc.
• Place mouse/input device beside keyboard at the
same height
• Use a mouse bridge (hard surface placed over
number pad)
• Adjust arm rests to support, but not raise, the elbow
6. Arm unsupported while
using keyboard
 YES
 NO
• Ensure arm rests are located directly under the elbow
of the user
• Ensure that chair is proper width for user
Wrist
7. Wrist is not flat (neutral)
while typing
• Retract keyboard feet
 YES
 NO
• Where appropriate, use a wrist rest to maintain flat
wrist
RISK FACTOR
CATEGORY
Tissue Impingement
RISK FACTORS
EXPOSURE
CORRECTIVE OPTIONS
Is the risk factor
present?
Potential steps to reduce or eliminate the ergonomic hazard
• Ensure adequate space for input device
8. Wrist is deviated
when using mouse or
keyboard
 YES
 NO
• Use an appropriately sized keyboard (i.e., external
keyboard if laptop is used regularly on desk)
9. Hard/Sharp objects
press into skin, i.e.,
wrist being rested on a
hard edge/surface
 YES
 NO
• Use padding on the hard surface, i.e., wrist rest
10. Space exists between
spine and back rest
 YES
 NO
• Arrange workstation to allow for proper back support.
I.e., position keyboard closer to user, bring monitor
closer to user, etc.
11. Inadequate clearance
under desk for legs
 YES
 NO
12. Repeated or prolonged
trunk flexion, i.e., filing
documents
 YES
 NO
13. Twisting of torso i.e.,
reaching behind or
across the body
 YES
 NO
14. Chair Lumbar support
NOT raised to the small
of the back (lumbar
curve)
 YES
 NO
15. Feet do not rest flat on
the floor i.e., extended
out in front or tucked
under chair
 YES
 NO
Spine
Legs
16. Front edge of seatpan
presses into back of
knee
• Lower chair to allow legs under desk
• Ensure arm rests of chair do not prevent user from
sitting close to desk
• Where possible, perform filing on a desk surface, or
other surface that allows properly supported back
positions
• Position phone to eliminate reaching across the body
• Stand up when retrieving items behind you
• Raise/lower lumbar support to the small of the back
(lumbar curve)
• Raise/lower chair to allow knees to rest at 90º
• Use a footrest if keyboard height requires an elevated
chair
• Choose a chair with appropriate depth
 YES
 NO
• There should be 2-3 fingers width between front edge
of chair and back of knees
• Seatpan should have a gently curved front edge
RISK FACTOR
CATEGORY
RISK FACTORS
Lighting
17. Monitor is brighter than
surroundings
 YES
 NO
18. Overabundance of light
 YES
 NO
19. Glare on monitor
EXPOSURE
CORRECTIVE OPTIONS
Is the risk factor
present?
Potential steps to reduce or eliminate the ergonomic hazard
 YES
 NO
• Use table lamp to illuminate area around monitor
• Decrease brightness setting on monitor
• Reduce the amount of light in workstation
• Use off-white colour on vertical surfaces
• Prevent source of glare from reaching monitor,
i.e., use a monitor hood, close window blinds, etc.
• Tilt monitor away from glare
Temperature
General Ergonomic
Practises
20. Temperature is outside
20-24ºC (dependant on
individual comfort
& season)
 YES
21. Not changing settings
on chair throughout the
day
 YES
 NO
• Adjust tilt, height intermittently throughout the day
22. Sitting in a chair for
more than one hour
without getting up
 YES
 NO
• Use regular occurrences throughout the day as
reminders to take a break from the seated posture,
i.e., a ringing phone
• Raise/lower temperature to individual comfort
 NO
• More/less warm clothing
• Individual heaters where appropriate
• Choose a chair with proper lumbar support
23. Overall Working posture
resembles top picture
versus bottom picture,
i.e., spine curves in
C-shape rather than
S-shape.
SW70XXE-21/09/15
 YES
 NO
• Space between chin and chest should be
approximately the width of a closed fist when the
head/neck is in neutral
• Take regular breaks from the seated posture
• Tilt the seat pan slightly forward to open the hips and
return the curve to the lumbar spine
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