Practical manual - OKI Data Infotech

Practical manual - OKI Data Infotech
TerioStation User's Manual
Practical manual
FSD-10003-06
Things you can do
Look at what you can do
Acquire the data from the scanner
Method
1
W h e r e
I want to scan drawings and
documents
Method
2
Operate the scanner
using a computer
d o
I
s t a r t ?
Method
3
Send data from the scanner directly to a
computer
I want to view many types of
files
I want to print a collection of
material
I want to make color copies
Troubleshooting
- -
Page
47
Submission Job Box
Store scanned data on the scanner temporarily, and then retrieve it later
using your computer.
I want to scan now
This method is recommended
I'm not familiar with preference settings
when you want to use the scanner
Page
5
right away and are not familiar
with preference settings.
Scan
Use a scanning application on your computer to enter the settings and
then scan.
I'm not familiar with
This method is recommended
preference settings
I want to check the settings to
when you want to check the
ensure proper scanning.
settings while scanning.
Page
13
Submission
Send scanned data to registered destinations without using a
computer.
This method is recommended
for users who are familiar with
If scanning goes easily every time,
I don't mind having to set some
preferences.
computer preference settings.
View
Page
19
Page
The following file formats can be viewed: TIFF, PDF, JPEG, BMP,
and PNG.
Print
31
Page
The following file formats can be printed in a batch: HP-GL, TIFF,
PDF, JPEG, BMP, and PNG.
Scan copy
You can output scanned data to your printer. You can also make color
copies.
- -
37
Page
43
- -
Acquire the data from the scanner
Submission Job Box
Temporarily store scanned data on the scanner, and then
retrieve it later using your computer.
You can easily create TIFF, PDF, and JPEG data, which can
also be saved in a multi-page format.
You do not have to install an application on a computer.
You do not have to make any complicated preference
settings, such as network settings. We recommend this
method when you want to use the scanner right away.
Preparation
Preparing the check sheet
Checking the IP address of the scanner
Checking the browser software
Using the scanner
Scanning
Retrieving the scan data
Completing the check sheet
Starting the browser software
Importing the scan data
- -
Acquire the data from the scanner - Submission Job Box
Preparation
Preparing the check sheet
First, make a copy of the check sheet on the back cover of this document.
When choo s i n g t o a c q u i r e t h e d a t a f r o m t h e s c a n n e r
Example: 192.168.1.1
IP address
of the
scanner
Here!
Check sheet
IP address of the scanner
If you have decided to send data using a computer, find the IP address of the
scanner.
1
MENU
2
Printer Information
Confirm the information, and then complete the check sheet.
When choosing to acquire the data from the scanner
IP address
of the
scanner
Example: 192.168.1.1
1 9 2
1 6 8
1
1
- -
Checking the browser software
Prepare browser software that can access the Internet.
We recommend Internet Explorer.
Click the Start button, point to All Programs, and then click Internet Explorer.
- -
Acquire the data from the scanner - Submission Job Box
Using the scanner
Scanning
1
SUBMIT
2
Submission Job Box
- -
Select a Color Mode.
3
Select the original type most similar to the document to be scanned.
The display changes depending on
the color mode
4
Monochrome
Select the save format for the file.
Color
The display changes depending on
the Color Mode
5
Monochrome
Select a resolution.
Color
6
Set the original on the scanner.
After scanning,
Scanning is
complete!
- -
7
Select
Submission
Mode
8
Ready
Acquire the data from the scanner - Submission Job Box
Retrieving the scan data
Completing the check sheet
W h e n c h o osing to acquire the data from the scanner
IP address
of the
scanner
Example: 192.168.1.1
1 9 2
1 6 8
1
1
Starting the browser software
Click the Start button, point to All Programs, and then click Internet Explorer.
Importing the scan data
Type the IP address of the scanner into the address bar.
- 10 -
Select a language.
1
English
Select Submission Job Box
2
- 11 -
Submission Job Box
Acquire the data from the scanner - Submission Job Box
Retrieving the scan data
Click a thumbnail image, and then confirm the image.
3
Click the file name to download the file.
4
5
Save
Import
complete!
6
Save
7
- 12 -
Close
Operating the scanner using a computer
Scan
Use computer software to operate the scanner.
You can easily create TIFF and PDF data, which can also be
saved in a multi-page format.
You have to install the included application on your
computer, but no complicated preference settings, such as
network settings, are required.
Preparation
Preparing the check sheet
Checking the IP address of the scanner
Checking the driver software
Using the scanner
Completing the check sheet
Using the driver software
- 13 -
Operating the scanner using a computer - Scan
Preparation
Preparing the check sheet
First, copy the check sheet on the back cover of this document.
Check sheet
When choosing to operate the scanner using a computer
IP address
Example: 192.168.1.1
of the
Here!
Check sheet
scanner
Driver
T
i
S
i
(
i
d)
IP address of the scanner
If you have decided to send data using a computer, find the IP address of the
scanner.
1
MENU
2
Printer Information
After confirming the information, complete the check sheet.
When cho o s i n g t o o p e r a t e t h e s c a n n e r u s i n g a computer
IP address
of the
scanner
Driver
software
Example: 192.168.1.1
1 9 2 1 6 8
1
1
TerioStation (required)
- 14 -
Checking the driver software
Confirm that the driver software is on your computer.
If it is not, install the driver software.
Click the Start button, point to All Programs, point to TerioStation, and then
click TerioStation.
If the driver software is not installed, switch on the
power of the scanner, and then install the software.
Browse to the CD-ROM,
and then double-click the
folder named MF-APP.
Double-click the file named
TerioStation_setup.exe.
Installation
is complete!
For details, see the TerioStation Installation Guide .
W h e n c h o o s i n g to operate the scanner using a com p u t e r
IP address
of the
scanner
Driver
software
Example: 192.168.1.1
1 9 2 1 6 8
1
TerioStation (required)
1
Check complete!
- 15 -
Operating the scanner using a computer - Scan
Using the scanner
Completing the check sheet
When choosing to operate the scanner using a computer
IP address
of the
scanner
Driver
software
Example: 192.168.1.1
1
1 9 2 1 6 8
1
TerioStation (required)
Using TerioStation
Click the Start button, point to All Programs, point to TerioStation, and then
click TerioStation.
Click Scan.
A
B
The procedure is three easy steps!
C
- 16 -
A
1
2
Select the save
destination, and
then click OK.
3
Select the check Set the file naming conventions,
b o x o f t h e f i l e and then click OK.
formats in which If you're not sure about the
to save the file
settings, just click OK.
B
4
5
Select a color
mode
Select the original
type
Select a resolution Select the original size
If the original size is ARCH
series, you can select Auto.
- 17 -
Operating the scanner using a computer - Scan
Using the scanner
C
Preference settings are only
required the first time
Click
Automatic search
If the plotter is
detected, the
connection is
established.
Click OK
6
If the plotter cannot be
automatically detected,
When choosing to operate the scanner using a computer
IP address
of the
7
scanner
Driver
software
Example: 192.168.1.1
1 9 2 1 6 8
1
1
TerioStation (required)
Refer to the check sheet, and type
the IP address into the field directly
Set the original
on the scanner
Click OK
Scanning is
complete!
8
Double-click the image
- 18 -
Sending data from the scanner directly to
a computer
Submission
Send scanned data to registered destinations without using
a computer.
You can easily create TIFF, PDF, and JPEG data, which can
also be saved in a multi-page format.
You don't have to install an application on a computer.
A few preference settings, such as network settings, are
required but it makes scanning easy every time.
Preparation
Preparing the check sheet
Checking the IP address
Checking the Full computer name and NetBIOS names
Checking the username and password
Checking the shared folder name
Name of the destination
Setting preferences
Completing the check sheet
Specifying destinations
Using the scanner
Submitting
Sending data from the scanner directly to a computer - Submission
Preparation
OK
IP address
1
No
2
Full computer name
Used only
OK
one method!
No
OK
NetBIOS
3
There are three connection methods! If you don't succeed with the first
method, try the second or third method!
Preparing the check sheet
First copy the check sheet on the back cover of this document.
When choosing to send data from the scanner directly to a computer
Example: 192.168.1.1
Computer
IP address
Here!
NetBios
name
Checking the IP address
Click the Start button, click Control Panel, and then click View network status
and tasks.
View network status and tasks
Yes
192.168.1.30
192.168.1.30
Local Area Connection
1
IP address
Page
21
No
192.168.1.30
192.168.1.30
1
IP address
Page
22
Computer
IP address
Example: 192.168.1.1
192 168
1
30
Complete the check sheet ahead of
time.
- 20 -
Checking the Full computer name and NetBIOS names
Click the Start button, click Control Panel, click System and Security, and
then click System.
Change settings
NetBios name
Terio.sii-t
Full computer
name
This is the login name. Clearly specify upper and lowercase
Complete the check sheet ahead of
time.
Terio.sii-t
Domain:
2
Page
Full computer name
22
sii-t
Domain
Terio
Terio.SII-T
SII-T
Workgroup
3
TERIO
NetBIOS
TERIO
NetBios name
TERIO
Page
Full computer
name
ログイン名です。大文字・小文字に注意して記入してください。
Complete the check sheet ahead of time.
22
After confirming each item, click Cancel without making changes. If any changes
are made, the network connection can no longer be used. If it is not possible to
confirm the settings, consult with your network supervisor.
- 21 -
Sending data from the scanner directly to a computer - Submission
Preparation
Checking the username and password
These are the name and password to log into Windows.
4
Login Name
5
Username
Password
This is the login name. Clearly specify upper and lowercase
characters.
Example: SIIT
TerioStation
For security reasons, we do not recommend writing down the
password.
********
Name of the shared folder created on the computer. We
Complete the check sheet ahead of time.
- 22 -
Password
Checking the shared folder name
This folder is used to save date. After confirming the sharing settings, create the
folder and specify its sharing settings. Then check the shared folder name.
Checking the sharing settings
Click the Start button, click Control Panel, and then click View network status
and tasks.
View network status and tasks
Change advanced sharing settings
Home or Work
Turn on network discovery
Turn on file and printer sharing
Enable file sharing for devices that use 40- or 56-bit
encryption
Turn on password protected sharing
- 23 -
Sending data from the scanner directly to a computer - Submission
Preparation
Folder sharing settings
Specific people...
Everyone
Add
- 24 -
Read/Write
Share
6 Name of the shared folder
Done
Name of the shared folder created on the computer. We
Name of the
shared folder
recommend half-width alphanumeric characters.
Example: SCAN
Scan
Displayed on the operation panel. Enter a name of your choosing.
Complete the check sheet ahead of time.
Name of the destination
This is the name displayed on the scanner. Use an easy-to-understand name.
Displayed on the operation panel. Enter a name of your choosing.
Name of the
destination
TScan
7
- 25 -
Sending data from the scanner directly to a computer - Submission
Setting preferences
Completing the check sheet
Username
Password
This is the login name. Clearly specify upper and lowercase
characters.
Example: SIIT
TerioStation
For security reasons, we do not recommend writing down the
password.
********
Name of the shared folder created on the computer. We
Specifying destinations
1
SUBMIT
3
2
Select an unregistered button
Add/Edit
4
Select a connection
method. The display
changes each
time the button is
pressed.
- 26 -
If
was selected, type the IP address in the IP Address field.
5
If
was selected, type the NetBIOS name in the NetBIOS field.
5
If
was selected, type the Full computer name in the Domain
field.
5
- 27 -
Sending data from the scanner directly to a computer - Submission
Setting preferences
Type a username.
6
Type a password.
7
Type the shared path name.
8
- 28 -
Type the name of the submission destination.
9
After the settings are complete, press Save. A connection test starts. If a
message stating "Test Connection OK" appears, the settings are complete.
12
10 Save
Back
If the connection test failed,
check the settings again.
11 Close
- 29 -
Sending data from the scanner directly to a computer - Submission
Using the scanner
Submitting
1
SUBMIT
2
Registered submission destination
3
OK
4
- 30 -
Select a color mode.
5
Select the original type most similar to the document to be scanned.
The display changes depending
on the color mode
6
Monochrome
Color
Select the save format for the file.
The display changes depending
on the color mode
7
Monochrome
Select a resolution.
Color
8
Set the original on the scanner.
If the file was created in the folder on the
submission destination computer, the
operation was successful!
Scanning is
complete!
- 31 -
- 32 -
View
The following file formats can be quickly opened: TIFF, PDF,
JPEG, BMP, and PNG. In addition to saving multi-page files
from files such as separated or combined TIFF files, you can
save displayed files in another image format.
Viewing files
Opening images
Expanding and reducing
Rotating
Correcting an image
Printing
Saving
Creating multi-page documents
Selecting a range
Copying a selected range
Printing a selected range
- 33 -
View
Viewing files
Opening images
Click the Start button, point to All Programs, TerioStation, and then click
TerioStation.
1
Open
Files can also be
selected directly from
the file directory!
Select an image
2
- 34 -
Expanding and reducing
There are three expansion and reduction methods
OR
Rotating
There are two rotation methods
- 35 -
View
Viewing files
Correcting an image
Flip horizontal
Flip vertical
Invert color tones
Noise removal
Slant correction(auto)
Slant correction(manual)
…
…
…
…
…
…
Flip image data horizontally.
Flip image data vertically.
Invert the color tones of image data.
Remove noise from image data.
Correct slanting of image data automatically
Correct slanting of image data with
numerical values.
What should I do if I
make a mistake?
Return to the state immediately before the action
Printing
Fit to original size …
Fit to original size before printing.
Full size
Fit to full size before printing.
…
- 36 -
Saving
There are 3 saving methods
Save
Save as...
Change format and save(A) … Files can be saved in the
TIFF, JPEG, PNG, PDF, and BMP
formats.
Creating multi-page documents
Select the check boxes of images to
include in the multi-page document
- 37 -
View
Viewing files
Selecting a range
The desired part of an image can be selected. This selected range can then be
copied to the clipboard and printed.
1
The range between the two points is selected.
2
- 38 -
Copying a selected range
Copy the selected range to the clipboard.
3
Copy while a range is selected
Printing a selected range
Print the selected range.
3
Print while a range is selected
Fit to original size …
Fit to original size before printing.
Full size
Fit to full size before printing.
…
- 39 -
- 40 -
Print
You can print HP-GL, TIFF, PDF, JPEG, BMP, and PNG files in
a batch to a specified output destination.
The number of copies, paper size, and scale can be specified.
The order of the output can be changed and collate printing
is supported.
Setting preferences
Registering a printer
Printing
Printing
- 41 -
Batch printing - Print
Setting preferences
Registering a printer
Click the Start button, point to All Programs, TerioStation, and then click
TerioStation.
Click Options settings.
If the security function is on, enter the password.
1
Add
This is the displayed printer name. Enter a name of your choosing.
2
- 42 -
Select a mode.
3
What is a "mode"?
If you don't know what a mode is, select Printer driver.
A mode is the method to send data to the printer. XPT and LPR are protocols
for ports specified for the printer. The printer driver method uses a printer
installed on Windows to send data. If you do not know the printer settings
well, select Printer driver.
If XPT or LPR is selected, set the printer IP address, etc.
4
To print TIFF files using our printer, select
the Send TIFF files directly check box and
select the printer name at the Equipment
model field.
If Printer driver has been selected, select the printer.
4
- 43 -
Batch printing - Print
Printing
Printing
Click Print
1
Select a printer
Use the folder directory
to select a file
2
3
Drag the file to the adjacent area
- 44 -
Confirm the printer settings.
4
OR
Set the size settings.
Set the printing range.
Set the number of copies.
Click Perform printing.
5
- 45 -
- 46 -
Scan copy
A color print system can be easily developed by specifying
the number of copies and output size for scanned data and
directly sending the data to a color printer on the network.
Copying
- 47 -
Easy color copy system - Scan copy
Copying
Copying
Click the Start button, point to All Programs, TerioStation, and then click
TerioStation.
Click Scan copy.
A
B
C
D
A
Select the destination printer.
If no destination printer has been registered,
Check Registering a Printer on page 38.
1
- 48 -
B
Configure the scanner.
3
2
Select a color
mode
Select the original
type
Select a resolution Select the original size
If the original size is ARCH series, you
can select Auto.
C
Set the print settings.
- 49 -
4
Set the size settings
5
Set the number of
copies
Easy color copy system - Scan copy
Copying
D
Click Perform scan copy.
First-time users of the scanner should refer
to the preference settings on page 18.
6
Set the original on the
scanner
Copying is
complete!
- 50 -
Troubleshooting
Frequently asked questions are explained using a
question and answer format.
- 51 -
Troubleshooting
Q
I want to change the name of a file to be saved
A
The file naming conventions can be changed.
For scanning
File names can be created by combining
character strings, dates, numbers,
and reserved words as file naming
conventions.
Example
Date ・・・ YYMMDD
String ・・・ Data
Number … 1 for Digit 3
A file saved using the settings above
has the following name:
20110707Data001.TIF
Numbers increase with every scan. To return the count to 1 again,
click Clear.
For Submission Job Box and Submit Image Data
1
2
MENU
System
5
3
4
Printer Settings
Multifunction Model Settings
- 52 -
Q
What is the best resolution to select?
A
Select a resolution that suits your application.
The following resolutions can be
selected for the scanner: 150, 200,
300, 400, and 600 dpi. Larger numbers
result in better image quality, but
increase the data size. The data size
also changes depending on the size of
the paper scanned.
Use the following as a guideline. For
screen display only, choose 150 to 200
dpi. For printing using a printer, choose 300 dpi. For drawing editing
and archiving, choose 400 to 600 dpi.
Q
There are many scanned thumbnail images
A
Items with selected check boxes can be deleted
and I want to delete them
Select the check box of the
data you want to delete.
Right-click and then select
Delete from list.
- 53 -
Troubleshooting
Q
A
Using the computer each time is troublesome
when scanning multiple items
Continuous scan can be used.
If Continuous scan is
selected in the Operation
mode group, continuous
scanning can be performed
just by using the computer
the first time. After all
scanning is finished, click
Cancel at the computer to
stop continuous scanning.
Q
A
I want to easily make a multi-page file
Items with selected check boxes can be combined into a
multi-page file.
Select the check boxes of data
you want to include in the multipage file, and then right click to
create a multi-page file.
Q
I can't open an existing TIFF file!
A
Some files cannot be opened due to software incompatibility.
TIFF files have various versions (file formats) and compression formats.
Therefore, software compatibility determines whether the file can be
opened.
- 54 -
Q
I can't perform quality scans!
A
Try adjusting settings such as density and background
compensation.
The condition of the original, the darkness of the print, and the paper
type may cause the image to become lighter or darker. Adjust the
settings to suit the conditions.
Q
Scanned images are not being submitted to
the destination
A
The date and time settings are not set correctly. Alternatively,
the username and password of the destination are not set
correctly.
If the date and time are not set correctly, it may not be possible to
submit the scanned images. Confirm that the settings are correct.
Set the correct username and password on the Add or Edit Image
Destination screen in Select Submission Mode.
For details, see page 24.
- 55 -
Troubleshooting
Q
What is a print "job"?
A
A job is a file that has been registered for printing.
With this function,
multiple files to
be printed can be
registered and then
printed when desired.
If saved in advance,
information such as
specified print settings
can be retained.
Q
When I call a job and print, an error occurs!
A
The original file may have been moved.
When a job is saved, data about the save location of the original file
is also saved. If the file is moved or the file name is changed, the job
information becomes incorrect and printing is no longer possible. Create
the print job again.
Q
A TIFF file cannot be printed
A
Was the scanned TIFF image checked using the Windows
Picture and Fax Viewer program included with Windows XP?
If a TIFF a file is opened using the Windows Picture and Fax Viewer
program included with Windows XP, the program changes the data
compression format when the file is opened. This is a problem inherent
in this program so do not use it.
- 56 -
Q
The print direction is incorrect!
A
The direction is dependent on the printer settings.
The direction is dependent on the settings of the printer you are using.
If the printer settings set the print direction to vertical and the direction
of the data is horizontal, the data may be printed rotated 90°. Either
change the printer settings or change the direction of the data.
Printer
settings
Print direction:
Data direction:
horizontal
Incorrect
Data direction:
horizontal
Correct
vertical
Printer
settings
Print direction:
horizontal
Q
Why can't data be saved?
A
Prohibited characters maybe being used in this software or
the file naming conventions.
The characters below cannot be used with this software.
There are also other characters that cannot be used so we recommend
naming files with alphanumeric characters whenever possible.
Furthermore, make sure that specified folder names and file names do
not exceed 255 characters.
■ Characters that cannot be used
;\/:*
This also includes characters that are dependent on the Windows
operating system ( ① , ㈱ , etc.)
- 57 -
Troubleshooting
Q
Files that I want to view and print can't be
displayed!
A
Add file extensions using the options settings.
1
Click Options settings
If the security function is being used, enter a password.
2
Click Display file format
4
3
Type the file extension you want to display
5
- 58 -
Q
I want to stop using the password of the
security function!
A
Please reinstall the software.
Use of the security function is specified during installation. After
installation, use of the security function can not be changed. Uninstall
the software, and then install it again.
Q
A
I can't view PDF files!
Install Microsoft.NET Framework 2.0 or later.
Microsoft.NET Framework is used to open PDF files.
Install Microsoft.NET Framework 2.0 or later.
Checking the version of Microsoft.NET Framework
Click the Start button, click Control Panel, and then click Uninstall a
program.
If Microsoft.NET Framework 2.0 is displayed, it is installed.
If it is not displayed, install it.
The program can be downloaded from the following web page:
http://msdn.microsoft.com/en-us/netframework/default.aspx
- 59 -
Support
If there is a problem that can't be solved even after referring to this manual,
please see the Frequently Asked Questions section on our web site.
URL http://www.seiko-i.com/
- 60 -
- 61 -
Check sheet
This manual presents three scanning methods. Preparation is important for stress-free scanning.
After reading page 2 and selecting a scanning method, refer to the relevant pages while filling in
the check sheet.
After selecting a scanning method, proceed to Preparation!
When choo s i n g t o a c q u i r e t he data from the scanner
IP address
Example: 192.168.1.1
Page
5
of the
scanner
When choos i n g t o o p e r a t e t h e scanner using a computer
IP address
Example: 192.168.1.1
of the
Page
scanner
Driver
software
13
TerioStation (required)
W h e n c h o o s i n g t o s e n d d a t a f r o m t h e s c a n n e r d i r e c t l y t o a c o m p ut e r
Computer IP
Example: 1 9 2 . 1 6 8 . 1 . 1
address
NetBios name
Full computer
name
This is the login name. Clearly specify upper and lowercase characters.
Username
Example: SIIT
For security reasons, we do not recommend writing down the password.
Password
Name of the
shared folder
Name of the shared folder created on the computer. We recommend
half-width alphanumeric characters.
Example: SCAN
Displayed on the operation panel. Enter a name of your choosing.
Name of the
destination
Page
19
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