Quick Reference Guide Accessing the Site Creating Arranger Settings us.travelctm.com/in For Travelers 1. In your Profile, click My Arrangers under Arranger Settings. 2. Complete the Travel Arranger Permissions section to allow/deny others to designate themselves as your arranger or make changes to your account. 3. Click Add a Travel Arranger, enter the arranger’s first and last name, and click Search. 4. Click Add next to desired arranger name. Enter your Username and Password (both fields are case-sensitive) Updating your Profile – Update your travel profile online to ensure correct information is on file for our travel agents. Important! Before you make your first reservation, click Profile in the menu bar, then: Carefully review all personal information for spelling and data accuracy. Review date of birth, add credit card for hotel guarantee and add frequent traveler numbers if applicable. For Travel Arrangers 1. In your Profile, click My-Travelers under Arranger Settings. 2. Complete the E-mail settings section to determine who receives confirmation e-mails. 3. Click Add a Traveler, enter the traveler’s name, and click Search. 4. Click Add next to desired traveler name. The name appears in the Arrange Travel For menu on the home page. Accessing Previous Bookings 1. Click Trips in the menu bar. 2. Click Select to access the booking you want to view, change, or cancel. Click Cancel Trip to cancel a reservation. Be sure to review messages to determine if your ticket is eligible for void, refund, or use toward a future ticket. If a trip is on Hold, click Purchase Trip to complete the booking. Click Modify or Remove to change items in your itinerary. Use the Add to Your Trip section to make additional reservations. Using Trip Templates To quickly book repeat trips with air, hotels, and/or car options, create a trip template. From the Trip Review & Checkout page click the Save as Template link, enter a template name and click Save Template. From the Reservation Complete or Trip Details page enter a template name in the Trip Templates box and click Save Template. To use a template, click the Templates tab on the Home page then click on the name of the template you want to use; or click Templates in the menu bar then click Select next to the template you want to use. Enter new dates and click Price Itinerary. Booking Trips Note! Airfare over $1000 is subject to pre-trip approval. Dates, locations, and times are based on what you enter on the home page. To make only an air, hotel, or car booking, select only that box on the home page. Company preferred providers are indicated by: or . Sort options by clicking on the column headers. If you want to check your current itinerary, click the view details link. If you want to change your flight search criteria during the booking process, click the Modify Search link near the top of the page. From the Begin Search page: 1. Check the appropriate boxes for Flights, Hotel, and/or Car. 2. Select Round-trip, one-way, or Multi-destination, then enter your cities, dates, and times. You can also select additional search options (if applicable to your site). 3. Click Begin Search. Air Rental Car Choose your departing and then returning flight options using the Select button. To narrow your choices use the Traveler Filtering function on the left side of the page. (if applicable for site). Filter the shopping options by Flight Times, Stops, Flight Cost, and Airlines by unchecking what you don’t wish to see and moving the arrows along the slider bars. You can search for cars at an airport, train station, city location, or near a booked hotel. You can click Express Booking to automatically select your company's preferred car rental company. Choose a car by clicking on the desired rate. GetThere Mobile Type the same URL into your mobile browser that you use to access your booking tool via the desktop, or type m.getthere.net/tnustravel into your browser. Enter your User Name and Password. Checkout & Trip Review Modify or Remove any itinerary options if necessary. Sections expand if any required information is missing, complete that information. Verify information on the page. Click Purchase Trip to complete the process. Print your itinerary. You will also receive a confirmation e-mail. If applicable, you can select alternate, low-price options. Select your seats for each flight segment. The Home page displays, with company announcements at the top. Hotel You can search for hotels by: address or city, near an airport, near company locations and other points of interest, or by your company’s negotiated properties. Choose the hotel and room rate using the Select buttons on the hotel pages. You can also view hotels on a map as well as in a list. Based on the setup of your site you can book air or hotel through your mobile device by selecting BOOK TRAVEL. View active and held trips by selecting MY TRIPS. Obtain terminal, gate, flight and baggage claim information by selecting GATES & TIMES. View agency name, office hours, and phone numbers by clicking on MY AGENCY. Exit the site by clicking the Log Out button at the top of the page.
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