How to use an interactive whiteboard and data projector OVERVIEW

How to use an interactive whiteboard and data projector OVERVIEW
How to use an interactive whiteboard and data projector
By the end of this ‘How to’ you will be able to:
set up an interactive whiteboard;
make the best use of a data projector.
This guide is intended as a starting point. It is recommended that you spend
time exploring the features available within this package.
Interactive whiteboard
Data projector
Software supplied with your interactive whiteboard
What is a data projector?
A data projector connects to the monitor socket of any computer and projects
the computer’s image onto a screen or an interactive whiteboard.
What is an interactive whiteboard?
An interactive whiteboard is similar to a regular whiteboard, but is sensitive to
touch, either by hand or with an electronic pen called a ‘stylus’, and connects
to a computer.
Used in conjunction with a data projector, the interactive whiteboard allows
the user to control the software on the screen by touching the screen instead
of using the mouse.
Why use an interactive whiteboard?
As well as having all the benefits of whole-class presentation, an interactive
whiteboard has a range of functions to enhance teaching and learning such
displaying the computer screen to a whole class without the need
for individual computers;
enabling the whole class to engage in interactive computer-based
enabling the teacher to search for and display websites for the
whole class to see;
allowing teacher/pupils to write over the top of the screen to
highlight and annotate points;
converting whatever you write on the board into word-processed
text that can be saved, stored, printed and shared.
All interactive whiteboards come with software, to enable you to use it as a
copy board. You can write or draw on the whiteboard with your finger or the
pens provided and save the image or text to the computer. These images can
then be printed, saved or emailed.
Most interactive whiteboard software also has built-in ‘Optical Character
Recognition’ (OCR). OCR converts handwriting on the whiteboard into wordprocessed text. The specific features available to you may vary, depending on
the interactive whiteboard and software used.
How to set up your interactive whiteboard
• Before switching any of the equipment on, ensure that the
interactive whiteboard and data projector are properly connected
to your computer or laptop using the cables supplied with the
equipment. See the user manuals or your ICT coordinator if you
are unsure.
• Plug in and switch on the computer, data projector and interactive
• If the whiteboard is mobile, position it where the whole class will
be able to see easily.
• If the projector is mobile, position it in front of and facing the
whiteboard at the optimum distance to maximise the image.
• The computer screen will now be seen as a projected image on
the whiteboard. You may have to adjust the focus and zoom to get
the projector’s image to fit the whiteboard exactly.
• Install the software that is included with the whiteboard onto the
computer. This software takes you through the ‘registration’ of the
whiteboard. This involves touching a series of crosses projected
onto the whiteboard. ‘Registration’ lets the whiteboard know where
the edges of your projected screen are. The computer software
only needs installing once on each computer that connects to the
interactive whiteboard.
How to use the interactive whiteboard
• Touching the screen at any point brings the mouse pointer to that
• Objects on screen can be selected and dragged by hand just as
they would be by using the mouse.
• Tapping the board is the equivalent to clicking the left mouse
button (one tap to select, two taps to double-click).
How to make the best use of the data projector
As well as projecting the display from a computer, the data projector can also
connect to video sources such as a video recorder or DVD player. This means
that you can combine the computer with video footage on the whiteboard to
create interactive lessons.
More than one device can be connected to most data projectors. Switching
between inputs can be done via the projector remote control, just like
changing channels on a television.
Information on using the full range of functions in your interactive whiteboard
will be found in the guidance manual provided by the manufacturer.
Guidance on getting the most out of your interactive whiteboard for whole
class teaching across the curriculum can be found at the Becta ICT advice
website. The website also includes research articles on the impact of
interactive whiteboards on teaching and learning and a selection of case
Visit and search for ‘interactive whiteboards’ for more
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