Managing Printers
Managing Printers
(Week 12, Monday 3/26/2007)
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© Abdou Illia, Spring 2007
Learning Objective
Discuss Windows printing terminology
„ Recognize printing configurations
„ Install and configure printers
„
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Printing terminology
Client computer
Application
Network print device
Printer driver
Print job
Hub
Printer server device
or
Print server card
Print server
Printer
(logical printer)
Printer port
Local print device
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1
Printing terminology
„
Print device: The hardware device that produces
printed documents. May be:
„
„
„
A Local print device (connecting to a physical port on the
computer)
A Network print device (connected to the network –hubthrough a print server device or a print server card)
Printer (logical printer): The software interface
between the operating system and the print
device. It defines:
„
„
Where a print job will go to reach the print device (i.e. to a
local printer port, a port on the hub)
When it will go, etc.
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Printing terminology
„
„
Print server: The computer on which the logical
printers and print drivers are located. Also run
the print queue manager program.
„
You set up and share network printers on print servers
„
The print server receives and processes documents from
client computers
Printer driver: One or more files containing
information that Windows requires to convert
print commands into printer language (e.g.
PostScript)
„
A printer driver is specific to each print device model
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Printing terminology
„
Spooling: A process working in the
background to enable several print files to
go to a single printer. Each file is placed in
temporary storage until its turn comes to
be printed.
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2
Printing configurations
Parallel or USB
cable
Job queue
„
Job queue and printer driver
are on the same computer
Print device
Configuration 1: NonremoteLocal Print Device
Printing configurations
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„
„
Client 1
„
Job queue resides on server
and is visible to each client
Administrator maintains
security, print software, etc.
When clients connect, they
check for new printer drivers
on server and update older
print drivers on Clients.
Client 2
Print server
Hub
Job queue
Client 3
Print device
Configuration 2: RemoteLocal Print Device
Printing configurations
„
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One print server used to
manage several print devices
Client 1
Print device 1
Client 2
Print
server
Hub
Job queue
Print device 2
Client 3
Configuration 3: RemoteNetwork Print Devices
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Installing/Adding a local printer
Note: No physical print device required.
1)
2)
3)
4)
5)
6)
Log on as Administrator
Click Start/Settings/Printers
Double-click Add Printer
In the Add Printer wizard, click Next to see the Local Or Network Printer screen
Select the Local Printer radio button
Clear the Automatically Detect and Install My Plug and Play Printer check box
(because you don’t have the physical print device) and click Next
7) In the Select The Printer Port screen, click the Create A New Port radio button
8) Click the arrow to the right of the Type drop-down list box
9) Notice that Standard TCP/IP Port is an available option because TCP/IP is
installed on your computer. It is used for installing Network print devices.
10) Click the Use The Following Port radio button, and select LPT1: (i.e. you
assume that the print device is attached to your computer using the parallel
LPT1 port)
11) Click Next, and under Manufacturer click HP. Then, under Printers, select HP
LaserJet 5Si and click Next. Note: For this exercise, do not change the printer
name.
12) If asked the question Do You Want Your Windows-Based Programs To Use
This Printer?, select the Yes radio button and click Next
Cont...........
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Installing/Adding a local printer
(Sharing the installed local printer)
13) In the Print Sharing screen that appears, share the printer as YourLastNameHP.
For the location, type Building XX
14) When asked for printing a test page answer No and click Next
15) Confirm the summary of your installation choices, and click Finish
16) [If necessary, Windows 2003 displays the Files Needed dialog box asking for
the location of the Windows 2003 Server distribution files]
17) [If the Files Needed dialog box appears, insert the W2K Server installation CDROM and follow the instructions.]
18) Windows 2003 will copy the print files, and an icon for the HP LaserJet 5Si
printer will appear in the Printers windows.
19) Notice the open hand under the printer icon indicating that the printer is shared.
Also, notice the check mark next to the printer indicating that the printer is the
default printer for your server.
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Printer permissions
„
Printer permissions can restrict:
„
„
„
Who can print to a printer
Who can manage a printer
Who can manage the documents sent to a printer
Permission
Meaning
Print
Can connect to a printer and send it print jobs. Can also
pause, resume, restart, or cancel own print jobs. Assigned by
default to the Everyone group.
Manage
Documents
Can pause, resume, restart, and cancel others’ print jobs.
Can control job settings for all documents. But cannot share
a printer, change printer properties, or change printer
permissions. Assigned by default to the owner of each
document, to Print Operators, to Administrators.
Manage Printers
Highest level of access. Grants the user administrative
control over a printer. Assigned to Administrators, Print
Operators and Server Operators by default.
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Printer permissions
To assign Printer
permissions:
„
„
„
„
„
„
Start/Settings/Printers
Select the printer
Right-click/Properties
Click the Security tab
Assign permissions
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Other Printer settings
In Advanced tab, you can:
„
… Specify
availability hours
priority
… Install new drivers
… Change spool options
… Manage printed documents
… Etc.
… Printer
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Printer priorities
„
It is possible to assign multiple printers to a
single print device
„
With printer priorities, you can control order in
which print jobs are sent to print device
„
With printer priorities, printer with highest priority
will print first.
„
How to set priorities?
Point two or more printers to the same print device
(same port)
„
Set a different priority for each printer connected to the
print device
„
Have different groups of users print to different printers
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Summary Questions
„
What is a print device in Windows printing terminology?
„
What is a printer in Windows printing terminology?
„
What is a print server in Windows printing terminology?
„
The steps for installing a printer for a local print device or
for a network print device are similar (T or F)
„
You need the Manage Documents permissions to be
able to change permissions for the printer (T or F)
„
With Remote-Local Print Device configuration, the job
queue resides on the server and is visible to each client
(T or F)
„
How do you set priorities between printers?
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