Swivl User Guide

Swivl User Guide
Swivl User Guide
C Series Robot
Swivl Robot
Our robot follows you with
great quality audio. Now it has
twice the speed of response,
a simpler Lightning interface
and multi-channel audio so
you can hear everything.
Swivl App
This free iOS and Android
app controls the firmware
and settings for the Swivl
Robot. The app allows users
to easily record lessons or
Swivl Cloud
A FERPA/COPPA compliant
video reflection and skill
development cloud platform
for teachers and students.
The Swivl solution has the power to enhance teaching and learning. Some uses include:
• Self Reflection: Get the perspective you need to start improving and keep time stamped notes for
future reference.
• Student Feedback: Give annotated feedback to students with a reflective element for reading,
speaking and more.
• Presentations: Use our presentation tools to capture and dialogue about events, lessons, student
projects and more.
• Flipped Class: Upload, annotate and dialogue about any video content. Upload content from any
• Video Observations: Use video for more natural and effective classroom observations with built-in
• Professional Learning Community: Build a culture of collaboration with organized cohorts of teachers sharing video and dialoguing.
• Best Practices Libraries: Build searchable libraries of the best teaching practices in your school for
everyone to learn from.
Swivl User Guide
Swivl Robot
Micro USB - Lightning (iOS)
Micro USB - Micro USB (Android,
not shown)
• Base
• Marker (located in the back
flap of the base)
• USB Wall Charger
• Base Charger
• Lanyards - Wrist & Neck
• Shims (3)
• Micro USB - Lightning Cable
Base Charger
Marker Lanyards
Key Features
Button Pad
Charge Status
Expansion USB
Mobile Device
Swivl User Guide
Power status
Power button
Record status
Record button
Ext. Microphone /
Charge Status
LED Status Guide
Top: Green
Bottom: Flashing Red
Solid red
Solid red
No Marker connected
No device connected
Flashing red
Solid green
Pairing Marker
Device connected
Solid green
(Both) Flashing Red
Marker connected
Battery Low
Marker looking for base
Top: Green
Bottom: Green
Primary Marker
Top: Green
Bottom: Off
Secondary Marker
Top: Flashing Red
Bottom: Flashing Red
Battery low
Plug the charging cable into bottom of the base and place marker in the base dock to charge. The Charging LEDs will blink when
plugged in. The battery life of the base and the marker can be checked in the Swivl app Settings. (Mobile device must be connected to the base via Swivl cable connetion). The charging LEDs will indicate the charge status of the base and Marker as described in
the key below. The rechargable batteries in the base and Marker will produce about 4-6 hours of usage time.
Marker Charge Status
Flashing Red
Charging, less than 40% battery
Flashing Green
Charging, more than 40% battery
Solid Green
Marker fully charged
Base Charge Status
Flashing Red
Charging, less than 40% battery
Flashing Green
Charging, more than 40% battery
Solid Green
Base fully charged
Charge Status
Swivl User Guide
Charge Status
Getting Started
Step 1: Determine which shim best fits your device.
There are three shims that hold your mobile device. Each shim has a different thickness. Select a shim and test on edge of
mobile device. Fit should be snug with no force. (For devices with large cases, a mount anything kit is available for purchase.)
Next, push removable grip holder left and lift to remove.
First, determine which shim best fits your device.
Finally, insert shim into grip holder and place in base.
Step 2: Power on the device.
Press and hold the Power button on the Swivl base until LEDs light-up. Remove the Marker from its dock in the back of the base.
Then hold the power button on the marker for 3-4 seconds. The LEDs on the Marker will light up and the bottom LED will flash
red as it searches for the base. Both lights on the Marker should turn green, indicating that it is the Primary Marker paired with this
base. The Primary Marker is the one that the base will respond to and track.
Swivl User Guide
Step 3: Connect your device.
Insert your device, screen forward into the base. Use the included Lightning cable to connect the base to your iOS device. If you
are using Android, you must use a Swivl Android cable (sold separately). When connected to a mobile device, the System Status
LED next to the Power Button will turn solid green. You will be prompted to open or download the Swivl app.
Step 4: Pair Secondary Markers
The Swivl C Series Robot has the ability to collect audio from up to 5
Markers simultaneously. Aside from the Primary Marker, which comes
pre-paired in the base, you will need to pair each additional Marker that
you wish to use. You will only need to perform pairing process once.
Secondary Marker
With the Swivl base on and connected to a
mobile device running the Swivl app, remove
packaging on the marker you wish to pair, and
dock it in the Swivl base. Pair LED will blink
multiple times to indicate pairing is in progress. When the Pair LED turns solid, remove
the Marker from the dock and turn it on.
Pair LED
When you first turn on the Secondary Marker after pairing, the
Swivl app will prompt you to choose a color for that Marker. When
you have confirmed a color in the app, label the Marker with
one of the included colored stickers. Each Marker should have a
unique color label.
The color of the Marker will appear in the software to indicate
which audio track was recorded from each Marker.
Swivl User Guide
Step 5: Select room placement.
Place Swivl approximately 5-30 feet from the presenter in the front or middle of the room. Use the Swivl floor stand for best
results. The heads-up display allows the teacher to view the live recording and uploaded presentations.
whiteboard or projection screen
Best for capturing
class interactions
Best for content
capture of whiteboards
and of the instructor
Step 6: Capture video.
Tap the red Record Button on the side of the Primary Marker to start recording. The Record LED on the Marker will turn red and the app will begin
capturing audio and video. To stop recording, tap the Record Button on the
Marker again.
Horizontal motion
Vertical motion
Stand back at least 3 feet. While
holding the Marker or wearing it on the
lanyard, walk at a normal pace across
the room and the base will follow.
With Auto-Tilt turned on in the Swivl
app settings, the Swivl will follow the
up-and-down movement of the
Step 7: Share video.
Videos stored within the app take up space on your mobile device, therefore it is recommended that you upload your videos to
your Swivl account where they can shared via email, URL or embedded into another platform. Read on to learn more about the
Swivl app and cloud.
1. From the Swivl app, upload your video to your Swivl
Swivl User Guide
2. Login at cloud.swivl.com
to view your videos.
3. Add presentation slides
to your videos and share
with others.
Swivl App
When first opening the Swivl app you will be prompted to create a Swivl
account. This will allow you to manage all of your videos on any device
with an Internet browser.
When you open the Swivl app, you will have two login options:
Log In with Email: Create a Swivl account using an email address
and password. Use these credentials to sign into the Swivl app and
cloud account.
Log In with Google: Sign in using your Google credentials.
Tap Capture in the lefthand navigation bar in the Swivl app to open the video recording screen. Here you can record video with or without a Swivl robot connected to your mobile device. The video will initially be stored on your
device but can be easily uploaded to your Swivl account.
The interface of the capture screen
displays certain key pieces of information,
and provides the capture options below:
• Max time: This displays the maximum recording time available. This is
dependent on your device’s storage
space. (hours:minutes:seconds)
• Microphone: The icon displays the
level of audio recording from the
Primary Marker. Tap the icon to see all
the Markers currently connected and
adjust recording levels.
• Options Menu: Tap here to choose
to switch to the back camera, or to
set a countdown timer to display
during capture.
• Record Button: Tap to begin recording video.
Swivl Status: This icon will appear in white if
a Swivl robot is connected, otherwise it will
be red.
Return to Library: Tap here to go back to the
app Library.
Swivl User Guide
Tap on Settings in the navigation bar on the left of the app interface to access settings for the Swivl app and robot.
(Only available when connected to the Swivl base.)
• Auto tilt: Enable Swivl base to tilt automatically.
• Audio route: Indicates where audio is being captured.
• Swivl Status: Displays the status of the device’s connection with the robot.
• Base battery health: Indicates battery life remaining
in base unit.
• Marker battery health: Indicates battery life remaining in marker(s).
• Region of Swivl Usage: This setting allows you to
adjust which region you are in while using Swivl. We
recommend using the Automatic option.
• Auto microhpone selection: When enabled, this setting allows the app to select the optimal microphone
to use. Recommended: Enabled.
• Tracking: This setting will manually disable tracking.
• Checkmark action: The checkmark action by default
is set to pause tracking. It can also be set to tell the
robot to do a 360° pan of the room.
• Video size: Determine the size of video your mobile
device captures. SD is recommended and requires
1.2 GB of space per 1-hour video. HD requires 2.4 GB
of space per 1-hour video. It is important to note that
videos are stored on your mobile device until deleted.
It is recommended that you upload videos to your
Swivl account and then delete them from the app to
save space.
Auto-upload: By enabling this function, your videos will automatically be uploaded to Swivl Cloud. This is recommended if you
are using a wifi connection.
Auto-delete: When Auto delete is enabled, as soon as a video has been fully uploaded to Swivl Cloud, it will be deleted from
the app.
Auto-exposure: By enabling Auto-exposure, you allow the Swivl app to adapt the video capture to the lighting conditions of
the capture environment.
Upload over cellular: Enables upload of videos using cellular data.
Max recording time: Indicates maximum amount of video (in minutes) that can be recorded on your device.
• App version: Indicates which release of Swivl app is being used.
• Swivl firmware: Indicates which release of base firmware is being used.
• Update firmware: If a firmware update is available, you will be prompted to update within the app. If you decline the update, you
can initiate it from the bottom of the Settings menu.
Swivl User Guide
It is important to note that videos are stored in the app and consume space on your mobile device until they are deleted. It is
recommended that you upload videos to Swivl Cloud and then delete them from your device when possible. If you are sharing a
device with others, be sure to delete your videos and logout of the app after use.
The library has three tabs at the top:
Slides, Videos, All. It is within these tabs
that you will see your recorded or uploaded content.
To upload videos to Swivl Cloud, click on
the cloud icon.
The ellipsis will open a menu of options
that include:
• Preview: Watch your video
• Save: Save your video to your device’s camera roll.
• Edit Video: Clip the beginning or end
of the video
• Delete
Uploading to Swivl
The icon to the far right of your video will let you know at what stage in the upload process your video is. The cloud icon will appear in different forms depending on whether the video has already been uploaded, is currently uploading, etc. The key below will
explain the meaning of each icon.
Start Upload
Upload in Progress
Upload Complete
Tap to upload video
to Swivl
Video not yet stored
on cloud, in device
memory only
Upload takes place
over wifi connection
Swivl User Guide
Video currently
uploading to Swivl
Tap to pause or
cancel upload
Upload time varies
based on video
length and wifi network strength
Video fully uploaded
to Swivl
Video currently
stored both on device and in cloud
Delete video from
app to reclaim storage space
Uploaded, AutoDeleted
Video fully uploaded
to Swivl
Auto-delete has
removed video from
You can no longer
watch the video in
the app
Swivl Cloud
Login to cloud.swivl.com to access your videos. At the top, you will notice three tabs to the left of your initials:
• My Feed: Contains videos or presentations shared with you by others
• Library: Your videos and presentations
• Groups: View your created groups. Creating a group is helpful when you plan to share many videos with the same set of users.
It will also allow you to add new users to a group and automatically allow them to see a set of videos.
The Library contains two viewing options:
• Projects: See all your videos in chronological order
• Folders: Sort videos into
private folders to keep
your Library organized
Add New Project: While most
videos are uploaded from
the Swivl App, videos can be
manually uploaded from other
Slides may also be uploaded
to use during recording. These
slides may include teaching
notes, discussion questions,
or presentation materials.
Sharing Projects
Projects can be shared in four different ways:
• Email: Give another Swivl user access to your video by inputting their email address. They must log in to their account to watch.
This option allows you to see detailed viewing analytics.
• Group: You can share your project with a group of Swivl Cloud users. They must log in to see your content.
• Private Link: Video can be viewed without a Swivl Cloud account using this unlisted link. This also means that it can be forwarded, re-posted and watched by anyone.
• Embed: Post your video project into any LMS, website or blog. Embedding options include size, password protection, and
embed access.
Exporting Projects
Video projects can be exported as an .mp4 or .mov file. When projects are exported, viewers lose the benefits of Swivl Cloud.
• Download Video: Save the .mp4 video file on your computer.
• Produce: Prepare your project (slides + video) for export and save it as a new project. There are a variety of options for combining the slides and video into a single file.
• Export to YouTube: Export the video file as a .mov. Only the video file is exported. If you want to export both slides and video,
you should produce the video first.
Swivl User Guide
Viewing and Editing Projects
When you open a project in your Library, you have the following options to edit, produce, share or export your project.
Videos without slides have the following editing options:
• Edit Title: Create a unique name and description for
your video.
• Move To: Move the project to a folder in your Library.
• Trim Video: Trim the beginning or ending of a video and
save as an existing or new project.
Delete: Permanently delete the video from Swivl Cloud.
Add Slides: Add slides to your video (.jpeg, .png, .ppt,
.pptx, .pdf). When slides are uploaded you are able to
set precise time when you want each slide to be displayed, as well as replace slides, change position, hide
or delete.
When editing slides, you have the ability to change the timing of the slides so that they are aligned to the video content.
The editing functions also include the ability to:
• Upload new slide
• Replace selected slide
• Hide selected slide
• Remove selected slide
Swivl User Guide
Time-stamped Comments
When projects are shared through Swivl, viewers are able to leave feedback and pose questions using two-way time-stamped
Because comments are time
stamped with the appropriate
time from the video, users are
able to dialogue and ask questions about the video.
Commenting is great for instructional coaching feedback,
self reflection and student
When projects are shared, the owner has the ability to
see viewing analytics including:
• Total visits and views
• Visits per day
• Percentage the video viewed
• Names of viewers and what percentage of the video
was watched (users with a Swivl account)
Swivl User Guide
For more information, go to: support.swivl.com
1450 El Camino Real | Menlo Park CA 94025 | (888) 837 6209
TM and © 2014 Swivl. All rights reserved. Swivl, the Swivl logo and all other company, product and
service names or slogans are trademarks of Swivl. Patent pending.
iPad, iPhone, and iPod touch are trademarks of Apple, Inc., registered in the U.S. and other countries.
Designed in California.
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