1 OPERATING INSTRUCTIONS HYBREX DK6

1 OPERATING INSTRUCTIONS HYBREX DK6
OPERATING INSTRUCTIONS
HYBREX DK6-21 HANDSETS
Button Layout
Large LCD display
16 characters
PRG
Program
SAVE
Confirm any settings programmed
VOL up/down
Set volume/ringing tone level speaker loudness
REDIAL
Last number redial
SPD
Speed dial key
TFR/FL
Transfer calls
HOLD
Hold calls
SPK
On hook handsfree
MIC/AT
Mute button enable / disable key
DND
‘Do not disturb’
PAGING
PAGE all phones
MSG
Message waiting key
Answer incoming call
Pick up handset if your phone is ringing or pickup the handset and press flashing line key
to answer call if your phone is not ringing.
Note: All extensions will indicate an incoming call & or engaged on a
Call by line key being lit on their phone.
Placing calls On Hold
To place calls on hold press HOLD key while on a call.
To retrieve a held internal call by any extension lift handset, press line key
Note: If a call is unanswered, the caller will recall back to remind you after a
predefined amount of time.
Change from handset mode to loud speaker mode
During conversation press MIC (Light will be illuminated) then hang up your handset. This
will switch to loud speaker mode.
If you want to return to handset mode simply pick the handset.
1
Transfer a Call
There are two methods of transferring a call.
DIRECT CALL TRANSFER
Answer call
Press the required EXTENSION NUMBER (DSS) KEY
Press TRF/FL button to connect to internal extension
INDIRECT CALL TRANSFER
Press flashing line key to answer call
Press the required EXTENSION NUMBER (DSS) KEY
WAIT for person to answer, then
Press TRF/FL key when ready to transfer
Answer multiple calls
Press flashing line key or pickup handset to answer call
Place on hold by pressing HOLD (key slowly flashes red)
Pick up second incoming call by pressing flashing i/c line key
Note: Screen will display ‘I/C’ & a tone will be heard through phone to
indicate second incoming call
Answering internal call
Lift handset or to place on loud speaker do not pick up handset & press SPK key.
Note: The calling extension number will appear on your screen
Make internal calls
By dialing number:
Lift handset
Dial extension number OR
By pressing DSS (extension no.) key:
Lift handset
Press a programmed DSS (extension no.) key
Make Outgoing Calls
Handset off hook or Press SPK key for Loud Speaker
Press a line key (Dial tone heard) or Press 0 on the keypad to select the first available
line
Dial phone number
2
Page All Phones
Pick up handset or press SPK key.
Dial #, and then 0, broadcast message
Last numbers redial
This feature automatically stores the last dialled outgoing telephone number.
Handset off hook/on hook
Press redial key
Note: When redial key is pressed the extension will automatically select a line for
dialing the last stored number.
Placing calls on mute
While engaged on a call
Press MIC/AT key (person unable to hear you)
To resume conversation
Press MIC/AT again
Background music
Press # key to activate and to deactivate if a music on hold device is connected.
Volume Control
You may increase or decrease the volume of several speakers Volume.
8 Levels
Press Vol
↑
Key for Volume Up
Press Vol
↓
Key for Volume Down
Adjustment:
Note: The volume keys will adjust the volume of whatever speaker is being used.
E.g. ringer volume while the phone is ringing, handset speaker volume while using
the handset and phone speaker volume while using phone in hands-free mode.
To set a different tone
8 different ring tones can be selected:
Press PRG, press 6, press 5 then press key of your choice 1-8 and SPK to save setting.
3
DND
To block all incoming calls including paging
A caller attempting to reach an extension in DND mode will receive
“Do Not Disturb” message on their screen and hear busy tone.
To operate
Handset on hook/SPK key off
Press DND/CN key to activate or to cancel
DND/CN key indicates red when on
DND/CN key not lit when back to normal
Note: You are still able to make o/g calls or internal calls if DND is activated on that
extension
Call forwarding - Divert
Extensions can be set to forward calls to another extension
To forward press PRG key
Dial 1 for all calls, 2 for forward when busy and 3 for forward when busy or no answer
Dial the extension number to forward to
To cancel
Press PRG key
Dial 1
Dial the phones own extension number
Storing User speed dial numbers on Console (Main Phone)
To Store User Speed dialing
Handset on hook/SPK key off
Press PRG key then dial no. 8 then 8 again
Press a DSS button 1-10
Enter number to store (Max 30 digits)
Press SAVE key
Press SAVE again
To exit press SPK
Storing User speed dial numbers on users telephones
To Store User Speed dialing for general extension
Handset on hook/SPK key off
4
Press PRG key then dial no. 8
Press a DSS button 1-10
Enter number to store (Max 30 digits)
Press SAVE key
Press SAVE again
To exit press SPK
To Dial User Speed Dialing (DSS 1-10)
To Dial User Speed dialing for a general extension
Handset on hook/SPK key off
Press SPD key
Press required DSS button.
To Store System Speed dialing (100-199) (THIS MUST BE DONE ON MAIN PHONE)
Handset on hook/SPK key off
Press PRG key
Then dial 8, then dial 7
Dial system speed access code e.g. (100)
Dial number to store in that first location (no 0 before number).
Press SAVE key (this will move you to the next speed dial number).
To exit press SPK key then Save key.
Note: Keep a list of system speed dial numbers after entered for reference e.g. 100
– SA Electronics (Stores up to 200 numbers then distribute list to all staff).
To dial system speed dial numbers (100-199)
Press SPD key
Dial Speed access code (e.g. 100: Doro distributors from your speed dial list).
Person is dialed automatically.
Save a name to a speed dial entry (THIS MUST BE DONE ON MAIN PHONE)
Put in system speed dials (previous page)
On the main phone press PRG key
Then dial 8, then dial 7
Dial the Speed access code e.g. (100)
Press MIC/AT button twice
Type in the name using the table below.
Use the [Vol
] [Vol
] to move to the next letter or back to a previous letter
When the name is complete press the SAVE key. It will have moved onto the next speed
dial number.
The procedure above can now be repeated from step 5 for the proceeding speed dial
number or
Press Spk key then Press SAVE key to finish.
5
Key Pad
1
2
3
4
5
6
7
8
9
0
*
#
Vol
Vol
Depress 1
time
,
A
D
G
J
M
P
T
Depress 2
times
.
B
E
H
K
N
Q
U
Depress 3
times
:
C
F
I
L
O
R
V
%
^
&
$
!
@
Scroll to the next letter
Scroll to the previous letter
Depress 4
times
1
2
3
4
5
6
S
8
Z
*
#
Depress 5
times
Space
;
/
_
`
7
+
9
0
(
)
Set Time – console will set all phones (use main telephone)
Handset on hook/SPK key off
Press PRG key
Press HOLD then 7 key
Press SAVE key
Set Date and Time (see example below)
Press SAVE key
Press SPK key
Press SAVE key
Eg: 11:01 DATE/TM
04: Month 29: Date 97: Year (1997)
04 29 97 16 06 2
06: Minute 2: Tuesday (Tues)
16: Hour
Switching of day-night service mode – console (use main telephone)
User manual/user mode, set day/night service:
Handset on hook SPK key off
Press NIGHT key
Press SPK key
LED indication
DND/CN key blinks fast: (Night Time)
DND/CN key off: (Day Time)
To Pickup an internal call for another station
Lift Handset
Press * key
Dial the ringing extension no.
6
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