Traveler QRG trifold - Vanguard Emergency Management

Traveler QRG trifold - Vanguard Emergency Management
Quick Reference Guide
Accessing the site
To access GetThere visit
Enter your User Name and Password
Creating arranger settings
For Travelers
1. In your Profile, click My arrangers under Arranger settings.
2. Complete the Travel arranger permissions section to
allow/deny others to designate themselves as your arranger or
make changes to your account.
3. Click Add a travel arranger, enter the arranger’s first and last
name, and click Search.
4. Click Add next to desired arranger name.
For Travel Arrangers
1. In your Profile, click My travelers under Arranger settings.
2. Complete the E-mail settings section to determine who
receives confirmation e-mails.
3. Click Add a traveler, enter the traveler’s first and last name,
and click Search.
4. Click Add next to desired traveler name. The name appears in
the Travel arranger menu on the Home page.
Updating your profile
Before you make your first reservation, click the Profile tab on the
left menu bar, then:
 Set up your travel and arranger preferences.
 Set up password recovery so you can log in if you forget your
password (if applicable).
Accessing previous bookings
1. Click Manage trips on the left menu bar .
2. Click on the booking you want to view, change, or cancel.
 Click Cancel trip to cancel a reservation. Be sure to review
messages to determine if your ticket is eligible for void,
refund, or use toward a future ticket.
 If a trip is on Hold, click Purchase trip to complete the
 Click Change or Remove to modify items in your itinerary.
 Use the Add to this trip section to make additional
Using trip templates
 To quickly book repeat trips with air/rail, hotels, and/or car
options, create a trip template. From the Trip review and
checkout page click the Save as template link, enter a template
name and click Save Template. From the Reservation
complete or Trip details page enter a template name in the Trip
Templates box and click Save Template.
To use a template, click the Templates tab on the Home page,
click on View all templates then click on the name of the
template you want to use; or click Templates in the menu bar
then click Select next to the template you want to use. Enter
new dates and click Price itinerary.
Booking trips
 Dates, locations, and times are based on what you enter on the
Home page.
 To make only an air, train, hotel, or car booking, select only that
box on the Home page.
 Company preferred providers are indicated by:
 Sort options by using the Sort by drop down list.
 If you want to check your current itinerary, click the View details
 If you want to change your flight search criteria during the
booking process, click the Modify search link near the top of the
From the Book travel page:
1. Check the appropriate boxes for Flight/Train, Hotel, and/or
2. Select Round-trip, One-way, or Multi-destination, then enter
your cities, dates, and times. You can also select Advanced
search options (if applicable to your site).
3. Click Search.
Rental car
 Choose your departing and then returning flight options using the
Select button.
 To narrow your choices use the Traveler Filtering function on the
left side of the page. (if applicable for site).
 Filter the shopping options by Flight times, Stops, and Airlines by
unchecking what you don’t wish to see and moving the arrows
along the slider bars.
 You can search for cars at an airport, train station, city location,
or near a booked hotel.
 You can click Express booking to automatically select your
company's preferred car rental company.
 Choose a car by clicking on the Select button.
GetThere on smartphone
 Type the same URL into your mobile browser that you use to
access your booking tool via the desktop, or type[sitename] into your browser.
 Enter your User Name and Password.
Checkout and trip review
 Change or Remove any itinerary options if necessary.
 Sections expand if any required information is missing, complete
that information.
 Verify information on the page.
 Click Purchase trip to complete the process. Print your
 You will also receive a confirmation e-mail.
 The Home page displays, with company announcements at the
 If applicable, you can select alternate, low-price options.
 Select your seats for each flight segment.
 You can search for hotels by: airport, city, address or company
location. If provided your company’s negotiated properties will
show first, but you can change the sort to distance or filter the
options further using the menu on the left.
 Choose the hotel by selecting View all rates from the Select a
hotel page.
 You can also view hotels on a map as well as in a list.
 Based on the setup of your site you can book air, hotel or car
through your mobile device by selecting Book Travel.
 View active and held trips by selecting Manage Trips.
 View agency name, office hours, and phone numbers by clicking
on My Agency.
 Exit the site by clicking the Log Out button at the top of the
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