Request for Quotation(Procurement of

HIGHER EDUCATION QUALITY
ENHANCEMENT PROJECT (HEQEP)
Request for Quotation
For
Procurement of equipment for SPMT office (Photo copier,
printer, scanner, desktop computers and accessories)
[Request for Quotation Method]
Electronics and Communication Engineering Discipline
Khulna University
Khulna 9208, Bangladesh
July 2017
/
ELECTRONICS AND COMMUNICATION
DISCIPLINE
ENGINEERING
KHULNA UNIVERSITY
REQUEST FOR QUOTATION
For
Procurement of equipment for SPMT office (Photo copier, printer, scanner, desktop
computer and accessories)
RFQ No: KU/HEQEP/WI
Date: 02/07/2017
-1/CP-6145/RFQ/G2
To
1.
Electronics and Communication
Engineering Discipline, Khulna University has been allocated
public funds and intends to apply a portion
which this Quotation Document is issued.
of the funds to eligible payments
under the Contract
for
2.
Detailed Specifications and, Design & Drawings for the intended Goods and related services shall be
available in the office of the Procuring Entity for inspection by the potential Quotationers
during
office hours on all working days.
3.
Quotation
shall be prepared
4.
Quotation
submitted
shall be completed properly, duly signed-dated each page by the authorized
by the date to the office as specified in Para 6 below.
S.
No Securities such as Quotation
Security (i.e. the traditionally
Security) and Performance Security will be required for submission
the Goods (if awarded) respectively.
6.
Quotation in a sealed envelope or by fax or through electronic mail shall be submitted to the office of
the undersigned on or before 03 PM, July 06, 2017. The envelope containing the Quotation must be
clearly marked "Quotation
for Procurement of equipment for SPMT office (Photo copier,
printer, scanner, desktop computer and accessories) and DO NOT OPEN before 03:30 PM,
July 06,2017. Quotations received later than the time specified herein shall not be accepted.
I.
and submitted
using the 'Quotation
Document'.
signatory and
termed Earnest Money, Tender
of the Quotation and delivery of
Quotations received by fax or through electronic mail shall be sealed-enveloped
by the Procuring
Entity duly marked as stated in Para 6 above and, all Quotations thus received shall be sent to the
Evaluation Committee for evaluation, without opening, by the same date of closing the Quotation.
8.
The Procuring Entity may extend the deadline for submission of Quotations on justifiably acceptable
grounds. Duly recorded subject to threshold of ten (10) days pursuant to Rule 71 (.t) of the Public
Procurement Rules, 2008.
9.
.-\11 Quotation'
Quotation.
must be valid for a period of at least 60 (Sixty) days from the closing date of the
10. No public opening of Quotations
received by the closing date shall be held.
11. Quotationer's
rates or prices shall be inclusive of profit and overhead and, all kinds of taxes, duties,
fees, levies, and other charges to be paid under the Applicable Law, if the Contract is awarded.
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12. Rates shall be quoted and, subsequent payments under this Contract shall be made in Taka currency.
The price offered by the Quotationer, if accepted shall remain fixed for the duration of the Contract.
13. Quotationer
shall have legal capacity to enter into Contract.
Quotationer,
in support of
qualification shall be required to submit certified photocopies of latest documents related to valid
Trade License, (b) Tax Identification
Number
(TIN), (c) VAT Registration
Number and
Financial
Solvency Certificate
from any scheduled Bank; without which the Quotation may
considered non-responsive.
its
(a)
(d)
be
14. Quotations
shall be evaluated based on information and documents submitted with the Quotations,
by the Evaluation Committee
and, at least three (3) responsive Quotations
will be required to
determine the lowest evaluated responsive Quotations for award of the Contract.
15. In case of anomalies between unit rates or prices and the total amount quoted, the unit rates or prices
shall prevail. In case of discrepancy between words and figures the former will govern. Quotationer
shall remain bound to accept the arithmetic corrections made by the Evaluation Committee.
16. The supply of Goods and related services shall be completed
date of issuing the Purchase Order.
17. The Purchase Order that constitutes
Entity shall be issued within 3 (Three)
18. The Procuring
proceedings.
Entity
reserves
~~
Dr. Maniruzzaman
Professor
Electronics and Communication
And
SPM, CP-614S, HEQEP, UGC
Date..
~~'UlI'r.
within 14 (Fourteen)
days
the Contract binding upon the Supplier and the Procuring
days of receipt of approval from the Approving Authority.
the right to reject all the Quotations
Engineering
or annul
the procurement
Discipline, Khulna University
.
Address: Professor
Electronics and Communication Engineering
Khulna University
Khulna 9208, Bangladesh
Phone No: +8801914066284
E-mail: m_m_zaman@hotmail.com
Discipline
Dis tribution:
1. U FAIS, Khulna University for information and circula tion in their notice board.
2. Convener, I<hulna University Website Committee.
3. Notice Board.
4. Office File.
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from the
3
Quotation Submission Letter
[Use Letter-head
RFQ No: KU/HEQEP/\'(,'I
Pad]
Date: 02/07/2017
-1/CP-6145/RFQ/G2
To:
I/\'{'e, the undersigned, offer to supply in conformity with the Terms and Conditions for delivery of the
Goods and related services named "Procurement
of equipment
for SPMT office (Photo copier,
printer, scanner, desktop computer
and accessories)".
The
word
total
Price
of
my/our
Quotation
.
BDT
IS
111
figure
in
My/Our Quotation shall remain valid for the period stated in the RFQ Document and it shall remain
binding upon us and, may be accepted at any time prior to the expiration of its validity period.
I/Yt'e declare that I/we have the legal capacity to enter into a contract with you, and have not been
declared ineligible by the Government
of Bangladesh on charges of engaging in corrupt, fraudulent,
collusive or coercive practices. Furthermore,
I/we am/are aware of Para 21 (b) of the Terms and
Conditions and pledge not to indulge in such practices in competing for or completion of delivery of
Goods.
I/We am/are not submitting more than one Quotation
other name or in different names. I/\'('e understand
constitute the Contract and will be binding upon me/us.
in this RFQ process in my/our own name or
that the Purchase Order issued by you shall
I/\'\'e have examined and have no reservations to the RFQ Document
issued by you on 02/07/2017,
I/\Ve understand
that you reserve the right to reject all the Quotations
proceedings without incurring any liability to me/us.
or annul
the procurement
Signature of Quotationer
Date:
4
with Seal
Price Schedule for Procurement of equipment for SPMT office (Photo
copier, Printer, Scanner, Desktop Computer and Accessories
RFQ No: KC/HEQEP/\\'I
SI
no
Item
no
1
2
1
1
Description
Items
of
Unit of
Measurement
3
Photo
Date: 02/07/2017
-1/CP-6H5/RFQ/G2
copier
Unit rate of
prtce
Quantity
4
5
nos
1
In
figure
In
words
6
7
Total
Amount
In figure
and
In words
8
Destination
for Delivery
of Goods
9
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c
0
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2
2
Printer
nos
3
3
~canner
nos
4-
4-
Desktop
Computer and
Accessories
nos
0
0
1
~
..-, U <l)
0
1
1
Total Amount for Supply of Goods and related services
(inclusive of VAT and all applicable taxes; see Note 2 beloW)
In
Figure
In
words
Goods to be supplied to
Total Amount in Taka (in words)
Delivery 0 ffered
\X'arrant)' Provided
[insert number] Illimber corrections made
0 me] ns have
,I[)'I Our OIFer i.•.valid IIlllii dd/mm/vy_. insert Qllolalioll
Signature
of Quotationer
been dll!), illilialed ill thi.r Price SdJedlie.
l 'alidi!) dale.
with Seal
Name of Quotationer
Date: dd/mm/yy
......................................................
Note:
l.
Col. 1,2,3,4,5
2.
and 9 to be filled in by the Procuring Entity and Col. 6,7 & 8 by the Quotationer.
Rates or Prices shall include profit and overhead and, all kinds of taxes, duties, fees, levies, and other charges earlier paid or to
be paid under the Applicable Law, if the Contract is awarded; including transportation, insurance ere. whatsoever up to the
pornt of deliverv of Goods and related services in all respects to the satisfaction of the Procuring Entity.
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Technical Specification of Procurement of Equipment for SPMT Office
(Photo Copier, Printer, Scanner, Desktop Computer
SI
no
Item
no
1
2
1
2
2
Description
of Items
3
Photocopier
Printer
Country
of
Origin
Full Technical Specification
and Standards
5
4
(Network printer & network colour scanner duplex
built in) in original packing.
Brand: Any Reputed Brand
Copy paper size Maximum: A3(11 "xI7")
Copying Speed : A4=23 CPM or higher
Printing Speed : A4=23 PPM or higher
Scanning Speed: A4=25 SPM or higher
Paper Supply: Cassette 250 Xl =250 sheets
Bypass: 100 sheets
Multiple Copying: 1-999 Copies
Reproduction ratio: (Zoom) : 25-400% in 1% +Page/RAM: 512 MB or higher
Warm up time: 20 Seconds or less
Others: Top cover ,USB & 1D Card options
available
Desk /base with wheel
Warranty: 01 (one) year for all parts
Printer: Laser
Brand: Any Reputed Brand
Print speed: 18ppm mono (A4) or higher
Printing method: Monochrome laser beam printing
Print quality:
Up to 2400 x 600 dpi with
Automatic Image Refinement
Print resolution: 600 x 600 dpi or higher
Warm-up time: Approx. 1 second from Sleep or
less;
10 seconds or less from power on
First Page Out Time: 8 seconds or less
Duty cycle: 4,000 pages or higher per month
Print margins: 5 mm-top, bottom, left and right
Paper input: (Standard)
ISO-sheet multi-purpose
tray
Paper output: 1OO-sheet face down
Media
types:
Plain
paper,
Heavy
Paper,
Transparency,
Label, Envelope
Media
sizes:
A4/B5/ A5/LGLlL TRlEXE/16K/Custom
size
Env. COMIO/Env.
Monarch/Env,
C5/Env.
DL
width76.2-----216mm x length 188-----356mm
Power
requirements:
AC
6
220-240V
(± 10%),
Make
and
Model
6
SI
no
Item
no
1
2
Description
of Items
Country
of
Origin
Full Technical Specification
and Standards
3
5
4
SO/60Hz (±2Hz)
Power consumption
Maximum:
Approx.
870
W
or
Active:
Average
approx.
330
Standby:
Average
approx.
1.8 W or
Sleep: Average approx. 0.8 W or less
Warranty: 01 (one) year for all parts
3
4
3
4
Scanner
Desktop
Computer
and
Accessories
Type: Flatbed Scanner
Light Source: 3-color (RGB) LED
Optical resolution: 2400* 4800dpi
Weight: 1.6kg or less
Supported
Operating
Systems
10/8.118/7 /XP SPI
Brand: Any Reputed Brand
Warranty: 0 1 (one) year for all parts
less
W
less
Windows
Processor Types: Intel(R) Core i3 4th generation
or higher
Processor
Speed: 3.7 GHz or higher, 3MB cache
or higher
Mother Board:
Intel H81 Gigabyte,
compatible
with the processor
RAM: 4 GB DDR3
Hard Disk: 1 TB 7200 RPM SAT A
Monitor: 18.5" LED Monitor (any reputed brand)
Graphics Card: HD Graphics 630
Operating System : Windows/Xp
10/8/7 & Free
DOS
Casing & DVD RlW
Accessories
Mouse: USB Optical Mouse(any reputed brand)
Keyboard: USB Keyboard(any reputed brand)
UPS: 630 VA
Pen drive: 2 piece (each 16 GB) and Mouse Pad.
Multi-plug:
2 piece (lOA)
Warranty:
3 years warranty
7
for the computer
Make
and
Model
6
I/\\'e declare to supply Goods and related services offered
Technical
pecifications and Standards mentioned hereinabove
Signature
of Quotationer
by me/us
fullv
111
compliance
with the
with Seal
Date:
dd/mm/yy
arne of Quotationer
Note:
1.
Col. 1, 2, 3 & 4
2.
Specifications arc !O be filled in by the Procuring Entity. A set of precise and clear specifications is a pre-requisite for
Quotations to respond realistically and competitively !O the requirements of the Procuring Entity. In the context of
competitive Quotations, the specifications shall be prepared to permit the widest possible competition and, at the same
time, present a clear statement of the required standards of workmanship, materials, and perfonnance of the Goods and
related services !O be procured. The specifications should require that all items, materials and accessories to be included or
incorporated in the Goods be new, unused and of most recent or current models, and that they include or incorporate all
recent improvements in design and materials.
3.
Technical Specifications of the Goods and related services shall be in compliance with thc requirements of the Procuring
Entity specified in this document. Quotationer is required to mention make / modcl (as applicable) of the Goods offered
and must attach the appropriate original printed (if not available copied) literature / brochures for the listed items.
!O
be filled in by the Procuring
Entity and Col. 5 & 6 by the Quotationcr.
8
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