Require employee clock in

Require employee clock in
Require employee clock in
When to use this procedure
Follow the steps below to require an employee to clock in and out of AIMsi before he or she
can use any of the features in AIMsi.
Steps to complete
Prerequisites: You must create an employee record from the Employee/Group
Administration window before you can require clock in/out.
1. On the Admin menu, point to Employee/Security and click Employee Details.
The Employee Details window displays.
2. Select the employee for whom you want to require clocking in and out.
3. Click the Details tab.
4. Select the Required to be Clocked In check box. The next time the employee logs
in to AIMsi he or she must clock in before completing other tasks.
5. Click Save.
Require employee clock in | 1
2 | Require employee clock in
Clock in/Clock out
Clock in/Clock out
When to use this procedure
Follow the steps below to clock in or out for your shift. Depending on your employee
details, you may be required to clock in before accessing any modules in AIMsi.
Note: You may find it convenient to create a custom toolbar button for clocking in and
out, reducing the steps necessary to access the Clock In/Out window.
Steps to complete
1. On the Modules menu, point to Employee/Messaging and click Clock In/Out.
The Clock In/Out window displays.
2. Select In or Out.
3. Enter your password.
4. If necessary, change the location.
5. If desired, enter a note about your time clock entry, such as "forgot to clock out at
noon".
6. Click Save.
Clock in/Clock out | 3
4 | Clock in/Clock out
View clocked in employees
View clocked in employees
When to use this procedure
Follow the steps below to view all clocked in employees for one or all of your store
locations.
Steps to complete
1. On the Modules menu, point to Employee/Messaging and click Currently
Clocked-In Employees. The View Clocked In Employees window displays.
2. Select the location for which you want to view employees and click Refresh.
3. If desired, select an employee or employee group and click Send Message to access
the Send Message window and send a message to the employee(s) through AIMsi.
4. Click Exit to leave the window.
View clocked in employees | 5
6 | View clocked in employees
Add a time clock entry for an
employee
Add a time clock entry for an employee
When to use this procedure
Follow the steps below to add upcoming vacation time, enter sick time, enter notes for an
employee's time, or other similar time clock tasks.
Example of use
Your company offers benefits such as paid time off, or PTO. As the holidays approach your
employees begin requesting PTO. Nick has asked to take the Friday after Thanksgiving off.
To accommodate this with employee time clocks you access the Time Clock
Maintenance window and add an entry for Nick for that date and his standard clock in
time, with the type PTO. You then add another entry for Nick and the same date, but with
his standard clock out time and the type PTO.
Steps to complete
1. On the Modules menu, point to Employee/Messaging and click Time Clock
Maintenance. The Time Clock Maintenance window displays.
2. Select the employee for whom you need to add a clock in or clock out time.
3. Click Add. An entry is automatically created in the grid for the selected employee and
current date and time.
4. Update the Date/Time to whatever is applicable. For example, if you're entering a
sick day for an employee, enter the date the employee was sick and the normal time
the employee clocks in.
5. Select In or Out depending on the type of entry you're adding.
6. Select a Type, such as Sick.
7. Click Save.
Add a time clock entry for an employee | 7
8 | Add a time clock entry for an employee
Correct a time clock entry for an
employee
Correct a time clock entry for an employee
When to use this procedure
Follow the steps below to update erroneous time clock entries.
Steps to complete
Update an erroneous entry
1. On the Modules menu, point to Employee/Messaging and click Time Clock
Maintenance. TheTime Clock Maintenance window displays.
2. Select the employee for whom you need to adjust a clock in or clock out time.
3. Enter a date range during which the erroneous time clock entry was made.
4. Highlight the erroneous time clock entry in the grid and use the boxes to the right to
make the necessary adjustments, for example, to change a clock in time.
5. Click Save.
Correct a time clock entry for an employee | 9
10 | Correct a time clock entry for an employee
Time Clock Entries report
Time Clock Entries report
About the report
This report lists time clock entries for an employee (or employees) at a given location for a
specified date range, and the total hours worked.
Note: Synchronization errors may occur when you run this report if one or more time
clock entries cause incomplete report data. For example, when an employee has clocked
in but not out.
Run the report
1. On the Report Catalog window - Miscellaneous tab, select List Time Clock
Entries.
2. Click Run. The List Time Clock Entries window displays.
3. Enter your report parameters in the Date Range, Location, Type, and Employee
Group boxes.
4. Select one or more employees in the Employee grid.
5. Select to report on only hourly employees, only salaried employees, or both.
6. Select Ignore Locations if you do not want to total hours for each employee by
location. This will group all hours for each employee together, regardless of location.
7. Select Totals Only to exclude the time in and time out information for each
employee. This will list only the total hours worked.
Hint: To save your report settings, right-click on the window and
select Save New Report Preferences. The next time you run the
report, you can right-click on the window and select the saved
preferences without re-entering all of the report criteria.
8. Click OK. The Select Output Destination window displays.
9. Select your desired output destination and click OK. The report is sent to print
preview, a printer, a file location, or email, depending on your report output
selections.
Did you know? To quickly enter today's date in any Date boxes,
press T on your keyboard. To quickly back-date or forward-date by
one day, use the Hyphen key (-) and Equal key (=) on your
keyboard (alternatively, use the Minus Sign and Plus Sign keys on
your keyboard number pad). To quickly back-date or forward-date by
one month, use the Page Up and Page Down keys on your
keyboard. Press F6 to display a calendar and select a date.
Diagrams
The following thumbnail illustrates the Time Clock Entries report. Click the thumbnail to
view an interactive image.
Time Clock Entries report | 11
12 | Time Clock Entries report

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