Public Records
Public Records (Mobile)
Public Records (Mobile) is a tool designed for tablets which has been
introduced to compliment Public Records and is accessed via the
propertyline™ mobile platform. You can search for Land Titles and
assessment information or search and create a comparable report. The
information is extracted from the following sources:
MPAC Data: Assessed Value, structural data and municipal addresses
Land Registry Data: Sale Date, Sale Amount, Legal Description
Ontario Parcel Data: The Ontario Parcel database contains boundaries
and identifiers such as Assessment Roll Number (ARN) or property
identification number (PIN), which can be linked to the individual
property information found in propertyline™, and assessed value
information for each individual property or “parcel” of land in
System Requirements
Propertyline™ mobile can be accessed on tablet devices with a screen size
of at least 7.87 x 5.3 inches using HTML5 compliant web browsers. This
includes Windows and Mac based desktops and iOS, Android and
Windows tablet devices.
Accessing Public Records (Mobile) from Stratus
To access Public Records (Mobile) from Stratus:
1. Using the browser on your device, log in to Stratus
2. On the home page, click Search Properties.
3. From the links sidebar in Stratus, you can access Propertyline Mobile in
one of two ways:
• You can click on Public Records and; if you are using a tablet,
you will be directed to the propertyline™ mobile platform.
• You can access the propertyline™ mobile platform from a
dedicated link, Public Records (Mobile). This link can be used
by both tablet users and desktop users to access propertyline™
The propertyline™ mobile Search screen appears.
Menu bar
Left Side
View toolbar
Accessing Public Records (Mobile) from Mobile Stratus
1. Using the browser on your device log in to Mobile Stratus
2. Click on the Menu button in the top-left corner.
3. In the Menu bar click on Public Records.
The propertyline™ mobile Search screen appears.
Navigating propertyline™ mobile
The Menu Bar
The Menu bar appears across the top.
Search and
Subject Property
• Search: Tap to start a search for a property. This is the default screen
when you open propertyline™ mobile.
• Compare: Tap to search for comparables once a subject property is
found using search.
• Subject: Displays the address of the searched property.
• Properties: In a Comprable search, tap to view and work with selected
The Left Side Panel
The Left Side Panel displays buttons which, when tapped, will perform an
action or access a new area of the site
Expand button for Left-Side Panel: Tap to expand or
collapse the Left Side Panel. When expanded, the description
of the buttons appears.
Settings: Tap to review and update your user profile details.
Terms and Conditions: Tap to view the Authorized User
Terms of Use document.
Privacy: Tap to view the Authorized User Privacy Policy.
Help: Tap to access Help from within propertyline™ mobile.
View Toolbar
The View toolbar presents different view options for search results.
Map View
Photo View
• Map View: Tap to view the Subject property on a map. If tapped while
searching comparables, it will display comparable results on a map.
• Photo View: In a Comparable search, tap to display results as thumbnail
• List View: In a Comparable search, tap to display results in one line
• Selected View: In a Comparable search, tap to view comparables that
have been selected.
Searching propertyline™ mobile
To search in propertyline™ mobile, use:
• Full Address
• Postal Code (either full or partial)
• Assessment Roll Number (ARN)
• Property Identification Number (PIN)
• Lot/Concession
By default, all searches are province wide.
Searching by Address
To search by address:
1. Tap Reset to ensure that all search entry fields are blank.
2. Tap the House # field to type the street number.
3. Tap the Street entry field to type the street name.
4. If necessary, tap the Unit field to type a unit number. After several
letters of the street name are entered, a list of possible results will
display. Tap the desired property from the list.
House # entry
Street entry
Search result
5. Tap Search.
6. Search results display to the right of the search entry fields. Tap a result
to view the property details.
Searching by Postal Code
A full or partial postal code can be used to search propertyline™ mobile.
To search by postal code:
1. Tap Reset to ensure that all search entry fields are blank.
2. Tap the Address search tab.
3. Tap into the Postal Code entry field.
4. Type either the first three letters/numbers of the postal code or the
entire postal code.
Postal Code
entry field
5. Tap Search. Search results display to the right of the search entry
6. Tap a result to view property details.
Searching by Assessment Roll Number
The Assessment Roll Number (ARN) search capability allows the entry of
a partial or full ARN. A partial ARN search requires at least six digits.
To search:
1. Tap the ARN search tab.
2. Tap into the ARN entry field and type at least six digits.
ARN entry
3. Tap Search. Search results display to the right of the search entry
4. Tap a result to view property details.
Searching by Property Identification Number
The Property Identification Number (PIN) search capability allows the
entry of a partial or full PIN. A partial PIN search requires at least five
To search:
1. Tap the PIN search tab.
2. Tap into the PIN entry field and type at least five digits.
TIP: The PIN must have 9 digits. If the PIN you have is only 8 digits, add a 0 to
the start.
PIN entry field
Search Result
3. Tap Search. Search results display to the right of the search entry
4. Tap a result to view property details.
Searching by Lot/Concession
When you don’t have a municipal address of a rural property or vacant
land, you can search by lot and concession. In the example that follows, we
will search for a property in the Township of Mono, Concession 2 East of
Hurontario, Lot 10.
To search:
1. Tap the Township drop-down menu and swipe through the list to view
the Townships. The list appears in alphabetical order.
Townships drop-down
Concessions dropdown
2. Tap to select a Township. The Concessions and Lots drop-down menus
will auto-populate.
3. Tap the Concessions drop-down menu and select the Concession.
4. Tap the Lots drop-down menu to select the Lot. Search results display
to the right of the search entry fields. The ARN for each parcel displays.
5. Tap any ARN in the result list to access the map.
6. Tap Layers to view Parcel layers.
7. Tap to turn on Parcel.
8. Select Assessment from the Parcel list.
9. Double-tap on the desired parcel to access the property.
Parcel layer
Working with Search Results
Once a search result is selected, it becomes the Subject. The property
identification information appears in the top right of the search screen. The
property details are displayed in a split screen; to the right is the subject
property details view, and to the left is the map view. Swipe through the
Property Information if necessary, to view the details.
ViewPort menu
(swipe to view)
Property Details ViewPort
• PDR: Generate the Property Details Report (PDR).
• PAN: Access the Property Assessment Notice (PAN) on behalf of the
owner, subject to the applicable terms.
Property Information
Property information is broken down intro three tabs:
1. Detailed
• Property Type: includes Residential, Commercial and
Industrial types.
• Property Code & Description: An MPAC code with
description for the subject property. There are codes to describe
every type of property in the province.
• Assessment Roll Legal Description: The plan and lot number
of the subject property and related PINs.
• Legal Description: The detailed plan and lot number of the
subject property and of related PINs.
• Number of Partial Stories: Residences with less than a full
second or third storey will usually have limited ceiling height
and are often constructed within the roof line of the structure.
• Valuation Information:
a. Assessed Value on January 1, 2012 The assessed value of the
property on the valuation date of January 1, 2012.
b. Phased In Value on January 1, current year: The current tax
year’s value used to calculate property taxes.
2. Enhanced
• Provides additional known details on bedrooms, bathrooms, half
bathrooms, fireplace, garage type, garage spaces, driveway, split
level, private sanitary service, private water service, zoning
code, locker and variances.
3. Demography
• Neighbourhood information is available in propertyline™ in the
Demographics report. You will find information on the
population of the neighbourhood as well as socio-economic and
cultural information.
Accessing the Property Assessment Notice (PAN) on behalf of the property owner
To access the Property Assessment Notice on behalf of the property owner
subject to the applicable terms:
1. While viewing the subject property details, tap the PAN button from
the toolbar below the exterior image.
2. The PAN Access Terms opens. You must read, accept and abide by
these terms. Tap Accept, if you accept the terms.
3. The Property Assessment Notice (PAN) will open in a new browser tab
TIP: Since the PAN opens in its own viewing window, you will need to use two
fingers to scroll through the document.
Map View
The Map view contains four layers which, when selected, apply additional
information to the map. These layers can be accessed by opening the menu
in the bottom right corner of the map. Tap a check box to apply a layer.
• Parcel: This layer contains:
• Property Type: Colour coded to display property types
according to their use. Legend displays in the top right corner.
• Ownership: Displays the PIN and ownership parcels.
• Assessment: Displays the assessment layer and assessment
NOTE: The default parcel layer is the Assessment layer.
Parcel layer
• Community: This layer applies the TREB communities to the map.
NOTE: Maximum magnification for viewing the Community layer is 250 metres.If
the overlay does not appear on the map, zoom in.
Sub Divisions: This layer displays new sub divisions registered for
development as a yellow polygon on the map.
Sub Division
overlay (appears
in yellow)
Sub Divisions
NOTE: New sub divisions display after a plan of sub division is registered on title,
but before the plan is parcelized.
Easement: This yellow layer displays easements affecting a parcel.
(appears in
Easement layer
Search History List
You can view and access any property previously searched on your device.
• To view a list of searched properties, click the Expand arrow on the Left
Side panel. Labels appear for the buttons and a list of searched
properties appears.
Expand arrow
• To access information on a property previously searched, expand the
Left Side Panel, as above and click on the desired property.
Clear Search History
Previously searched
properties (on this
• To remove a property, click the X to the right. To remove all properties,
click Clear.
Searching Comparables in
propertyline™ mobile
Propertyline™ mobile can be used to search for comparable properties in
the area. First you must search and select a Subject. For information on
searching refer to “Searching propertyline™ mobile” on page 5.
Searching Comparables
To search for comparable properties:
1. Tap the Compare command from the menu bar.
2. A Primary Property window will open with search filters based on the
details of the subject property.
3. To define your area of search, tap into the search area drop down menu
to select: TREB Community, MPAC Neighbourhood or Radius.
Reset Attributes
Search Area
Search Filters
4. If selecting a Search Area using the Radius, a radius slider tool will
appear. Slide the slider to the right to increase the search area or to the
left to decrease the search area until the desired radius is set.
Reset Attributes
Radius slider tool
5. Review the search filters applied. Search filters are applied based on the
known information of the subject property. Check marks applied to the
left denote the filters being used in a comparable search.
6. Tap to add or deselect filters as necessary.
7. Adjust any slider or pull-down menus as required.
8. Tap View. The comparable properties are displayed on the map.
9. Tap X to close the search filter window.
Subject (appears in
purple colour)
(appears in light
blue colour)
Map View
Reviewing and Selecting Comparable Properties
Comparable results can be viewed in Map View, in Photo View or in List
View. The Map View is the default.
In Photo View
1. Tap the Photo View button from the View Toolbar.
2. Tap into a result to view the property details on the right side of the
Properties cart
Selection Box
(green in colour
when selected)
Photo View
3. To select a property to include in your report, tap the selection box in
the top right corner of the thumbnail. A count indicator on the
Properties cart will change for each selection.
In List View
1. Tap the List View button from the View Toolbar. Comparable results
display as one-line summaries.
2. Tap the arrows on either side of the page number buttons to navigate
through the result pages.
Swipe from right to left to view more columns.
TIP: Swipe from right to left to view more columns.
Properties cart
Filter arrow
Navigation arrows
List View
3. To sort the results, tap the desired column heading, for example Last
Sale Date.
• A small up arrow will indicate the column is sorted in ascending order.
• A small down arrow will indicate the column is sorted in descending
4. You can narrow the results by filtering column headings with an arrow.
Tap the arrow to view and use the filter menu.
Filter arrow
Filter menu
5. To select a property to use as a suitable comparable, tap the selection
box to the left of the one-line summary. Selected comparable(s) are
added to the Properties cart.
Adding Comparable(s) to the Property Details Report
The Properties cart contains all comparable properties. These
comparable(s) can be included in the Property Details Report.
To view the Properties cart:
1. Tap the Properties cart. A window appears displaying the selected
comparable(s) and containing several action buttons.
Properties cart
Subject button
Property Details
Remove button
• Clear: Empty the contents of the cart.All selected properties will be
• RCR: Generates the REALTOR® Comparable Report with selected
properties from the cart. The Report will open in a new browser tab.
• Subject button: Replaces the subject property with selected
comparable property. The RCR will then be based on the new subject.
• PDR: Opens the property details report for the selected comparable.
• Remove: Removes the comparable from the cart.
2. Once you have reviewed and/or modified the Property cart, tap RCR
(REALTOR® Comparable Report) to generate a Property Details Report
which includes the comparables and other information.
3. Select the components of the report you wish to include.
4. Tap Report. The report will open in a new browser tab.
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF