Not All Shredders are Created Equal Accessing Educational

Not All Shredders are Created Equal Accessing Educational
HIPAA Hints
Accessing Educational Not All
Materials for Your
Shredders
Patients is Simple
are Created
By Carol Smith, BSN, RNC-NIC
Equal
Finding and sharing good resources with you as you
work with our patients and families is one of the most
important things we do in Patient Education. Providing
supportive written materials is a top priority. As we have
all become more familiar with using Lexi-Comp to access
our drug information we have begun to branch out and
use this as a resource for condition/procedure information
as well. Lexi-Comp contains a variety of documents that
are routinely updated and may be used in addition to
the documents found in the UAMS Patient Education
database (that is accessed through Adobe Acrobat).
In order for us to combine the use of these two
programs we are trying to minimize duplications.
Each year, we review the documents we create in the
Patient Education database. As we review the general
condition/procedure documents that we created,
we will delete documents that are also contained/
duplicated in the Lexi-Comp program. Documents
that are UAMS-specific or are not available in LexiComp will remain in our database. If you find that a
document has been deleted from the database, that you
still need, contact the Patient Education Department
at (501) 686-8084 and let us know. If you want to
request the creation of a document, we will review
what is available through Lexi-Comp before we start.
This will also help minimize duplications.
To access Lexi-Comp through Sunrise, follow these steps:
1. Click the wrench (next to the exit door) in the toolbar.
2. In the Clinical Resources box click “Drug Education
for Patients and Families” —OR— under Common
References click on “Lexi-Comp.”
3. In the upper left corner, click the patient education box.
4. Choose either “condition/procedure lookup” or
“medication lookup.”
Patient Education Continued Page 9
UAMS has a contract with
ShredSmart to provide
shredding to the campus,
and locked shred bins are
available throughout the campus for the disposal of
Protected Health Information (PHI).
Personal shredders may also be used by employees,
but not all shredder models are effective for destroying
documentation. Avoid using strip cut shredders. While
these are no longer as available as other models, strip cut
shredders cut paper into ribbons. The resulting cuts are
easier to reassemble.
Cross cut shredders have blades that will cut a document
crossways resulting in diamond shaped paper clippings
that are very difficult to reassemble.
Finally, there are confetti shredders. The blades on
these machines will cut a document into very small
rectangular cuts. Reassembly of documents cut in this
manner would require the resources of a forensics lab.
If you are using a shred machine in your work area or
home, make sure it is a cross cut or confetti shredder.
Consider the following when disposing of paper PHI in
your work area:
• Use locked shred bins for disposal.
• It is never acceptable to dispose of PHI in the
regular trash without properly shredding.
• Place shredder machines in a convenient location. If
you plan to purchase a shredder, a “cross cut” or confetti
shredder is recommended as the security standard.
• Encourage all staff to use the shredder machines.
• Shred daily.
For further information consult UAMS Policy 3.1.38Safeguarding PHI. If you have any questions or
concerns about HIPAA, e-mail us at HIPAA@uams.edu
or call (501) 603-1379.
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