May we have a word? Mike Stempien & Linda Kerwin - Owners Very often, even if we carefully plan for things to happen in a particular way, things change. It does help to have all the information for a project up front. This edition covers some of the critical information about how we work. In the print world everything must be precise. Being furnished with correct information makes chances of your print job coming out right the first time all the better. Speaking of planning, the more notice you give us, the better we can turn your print projects around accurately and on time. Some companies share their event calendars with us. This helps us plan and contact you ahead of time to remind you to check your inventory in time enough to get things ordered and printed on time. If this sounds like a great service for you, give us a call. We are here to help with your success. We are so happy to share this past year with you. We appreciate your continued support and wish you the merriest of holidays! Sincerely, Mike Stempien and Linda Kerwin 650.377.0700 With respect for the environment, if you are on our mailing list and you do not wish to receive this newsletter, please let us know by giving us a call @ 650-377-0700 and we will be happy to update our mailing list! San Mateo Your Eco-friendly Printer One North Amphlett Boulevard, Suite F San Mateo CA 94401-2900 650-377-0700 Fax 650-377-0180 www.mmpsm.com Please Route to the Print Buyer Or Presorted Standard U.S. Postage PAID San Mateo, CA Permit No. 951 Return Service Requested The Idea Corner The cover of your document – the first thing the reader sees – is a very important part of the finished product. To safeguard the cover from scuffing and wear, consider these means of protection: •Coating: Coatings are applied after printing as a protective layer. Some commonly-used coatings are varnish, aqueous and UV coating. Coatings can be applied to one or both sides of the cover. •Overlay: Use a clear plastic sheet over the top of the cover. The sheet will normally only be necessary over the front cover where the most protection is needed. •Die cutting: instead of printing on the cover, cut a window through which text on the title page will show through. This technique also increases the range of stocks you can consider for the cover since it won’t have to feed through a copier, digital printer or press. Your Eco-friendly Printer P rin T ips December 2011 Vol 5; No. 12 Consider the End from the Beginning: Allowing for Bindery Functions A re you familiar with the term bindery? That’s the department in our company where we create the final product from flat press sheets – products like a folded brochure, a booklet, a pad, a numbered invoice, pages with holes ready for a ring binder, a spiral bound manual, or a ticket with perforations to make a tear-off stub. The bindery is where we trim business cards to final size and trim the edges of booklets to make them even. It’s where we apply the glue that makes individual sheets carbonless paper into a set. It’s where we package the order and do the final quality control check. So even though we rarely mention the bindery when talking to you about a project, it is a very important part of the printing process. Bindery operations If you have ever cut, folded, stapled or punched holes in sheets you’ve printed, then you are familiar with bindery operations. We perform these operations using stand alone equipment for sheets printed on our offset presses, and with addon modules to our digital printing equipment to collate multi-page documents, staple sets, and even make booklets. Having these inline capabilities adds a level of efficiency that can mean a faster turnaround time for your job. Allowing for bindery operations when creating documents You will get the best results for your project if you understand that some bindery functions require an adjustment to the layout of the document file. The three most common are allowances for trimming, folding and document binding. Trimming If your document contains a bleed – an image or line or solid color that extends all the way to the edge of the sheet – the layout will need adjusting. This is because we can’t print an image to the edge of the sheet. What looks like printing to the edge is really a printed image that has been extended past the final size, then trimmed to the final size. The standard allowance for a bleed is 1/8 inch (0.125) beyond the finished size. So if the final size of your printed product is 8.5 x 11, then set the document size at 8.75 x 11.25, set trim marks at 8.5 x 11, and extend the image that will bleed .125 inches past the trim lines. When preparing a file for an item such as a business card where more than one can fit on a press sheet, then include trim marks that show us what you intend for the final size. Depending on what is being printed, we may prefer to have just one image with trim marks rather than several continued on next page Our Products: • • • • • • • Business Stationery Newsletters Postcards Training Manuals Mailing Services Promotional Items And Much More Our Services: • • • • Offset 2 & 4 Color Printing High Volume Digital Copying Graphic Design Needs Free Pickup & Delivery Have a smart phone that is QR code ready? Simply Take a photo of this code to contact us now. Production Notes: This issue of Smart Print Tips is printed digitally on New Leaf Imagination 100% Recycled, 100% postconsumer waste, processed chlorine free, Green-e Certified, Forest Stewardship Council Certified to make a statement that represents our environmental conscience. Vocabulary Against the grain: folding paper at right angles to the grain direction. Results in broken paper fibers and a rougher finish to the fold than when folding with the grain. Bleed: an additional amount of an image that extends beyond the edge of the page. Crop: to eliminate portions of the image, usually on a photograph. Often indicated by crop marks that print on the press sheet. Finished size: the exact dimension of the printed piece when trimmed and folded. Flat size: the exact dimension of the document or page after trimming but before folding. The flat size dimension always includes compensation for folding. Folding dummy: a sheet or sheets assembled and folded to finished size. FPO: an acronym for for position only. A low resolution image placed in a document, to be replaced before printing with a high-resolution version. Hand fold: folding styles that must be done partially or completely by hand. A hand fold can follow a mechanical fold. Imposition: in booklet or book making, the placement of pages on a signature so that after printing, folding and cutting, the pages will appear in proper sequence. Mechanical binding: holding pages together by stitching, plastic comb, plastic or wire spiral, stitching with tape binding or other means. Mechanical fold: a fold that can be made with a folding machine. Paper grain: the orientation of paper fibers. During papermaking, most fibers line up with their length parallel to that of the paper making machine. Saddle stitching: applying one or more staples in the fold of a booklet. Shingling: in image assembly and layouts, the center or gutter margin that is adjusted according to the position of the page in the signature and the bulk of the paper. Signature: in booklet or book making, a group of pages on a single press sheet that have positioned so that after printing, folding and binding, the pages appear in proper sequence. Placement of pages in a signature is determined by using a folding dummy. Spread: two pages meant to be viewed as one. Trim marks: marks placed on the copy to indicate the edge of the page or image. continued from previous page Consider the End from the Beginning: Allowing for Bindery Functions images on the sheet. The process of positioning images to print on the press sheet is called imposition; we may want to determine the imposition plan ourselves based on production considerations. Folding When you are preparing a document like a trifold brochure, remember that the size of panels that fold in must be slightly smaller to produce a completely flat and even fold. The adjustment is particularly critical when the image from one panel abuts the image from an adjacent panel. To compute the adjustment mathematically, determine the width of single panel if all were the same size, reduce the width of the panel that folds in by at least 1/8th inch (or more, depending on the thickness of the paper being used for the job), divide by two and add that amount to each of the outside panels. Here’s an example: will be drilled or punched, you must allow extra space from the edge of the sheet to where the image begins to accommodate the drill or punch pattern. A half inch clear space is recommended for an 8.5 x 11 sheet, so shift the margin to the right for one-sided pages. For two-sided pages, shift right for odd-numbered and left for even-numbered pages. 8.5 x 11 sheet of paper folded in thirds to produce a brochure measuring 8.5 x 3.67 after folding. Bookletmaking Booklets consisting of more than two or three flat press sheets before being made into the booklet can present a problem known as shingling or page creep. To illustrate page creep, fold ten sheets of paper in half. Gather them into a booklet and examine the booklet’s outer right hand edge. Notice that the pages are uneven (shingled). This is the result of page creep. To eliminate the unevenness, the final step in making a booklet is to trim the face (i.e. the outer right hand edge). If there has not been an adjustment for page creep, it is possible that text, page numbers, or other images may be trimmed away during the face trim. • 11 divided by 3 = 3.667 – the width of a panel if all were equal • To determine the width of the inner panel, subtract 0.125 (1/8th inch) from 3.667 = 3.542 • To determine the width of the outer panels, divide 0.125 by 2 = 0.063. Add this amount to 3.667 = 3.73 • Result: the panel that folds in (the inner panel) has a width = 3.542; the two outer panels have a width of 3.73 Making exact adjustments for page creep requires complicated mathematical computations. A less accurate though simpler method is to make a dummy booklet: fold the exact number of press sheets that will make up the booklet, gather them into a booklet and stitch (staple) in the center fold. Make the face trim, then disassemble the booklet. Measure the width of the inner-most sheet (the one that will have the center spread) and set page margins accordingly. Remember that the position of the inside panel changes from the front to the reverse. In the example above, the inner panel moves from the left to the right depending on whether you are working on the outside or inside of the finished brochure. To see this easily, fold an 8.5 x 11 sheet of paper in thirds, make a mark on both sides of the inner panel, then unfold. Do it yourself or ask us for help The instructions we’ve given to adjust for trimming, folding and mechanical binding are standards in the printing industry, so they are worth learning. However, if the software program you are using doesn’t have the tools to make the adjustments easily, then we suggest you let us do it for you. Give us a Word file with text, tell us where you would like photos or graphics placed, and let us do the final layout. The cost is small compared to what you’ll save yourself in time and frustration. Drilling/Punching To put holes in paper, we may use a spindle drill (similar to a wood drill) or a punch (in line on the digital printer or for mechanical binding such as plastic comb or coil). When you are setting the margins for an item that If you have any questions, please contact us at 650-377-0700. Questions & Answers Q: What is the best way to bind a booklet or manual? A: There is no best way, as each binding method has its own strengths and drawbacks. Here is a brief summary: Saddle stitching/saddle binding: applying one or more staples on the fold. Printers distinguish between stapling and stitching. A stitching machine forms a staple from a length of wire that can be adjusted depending on the number of sheets in the booklet. A staple is a fixed length and therefore has a maximum number of pages that can be stapled. Saddle stitched books and manuals will lie flat. Once stitched, no additional pages can be added. A stitched booklet requires an allowance for shingling/page creep. Comb binding: inserting coiled plastic “fingers” attached to a length of plastic that acts as a spine. Because holes for the “fingers” must be punched at about 3/8 inches from the binding edge of the sheet, it is best to keep that area clear of all text and diagrams. Comb bound books and manuals will lie flat. Comb binding can be removed so additional pages can be added, but this requires a special punch and comb binding machine. Spiral binding: similar to comb binding except the binding device is a length of coiled wire or plastic threaded through holes drilled on the binding side of the sheet. Spiral bound books will lie flat when opened, the spiral can be removed and rebound, and text must be a minimum of 3/8” from the bound edge of the sheet/page. Wire-o: a continuous double series of wire loops that are threaded through punched slots at the binding edge. Wire-o binding will lay flat and requires 3/8 inch from the binding edge to be clear of all text. Generally speaking, wire-o cannot be removed and rebound. Side stitch and tape: assembled pages are stapled at the side with the staples running parallel to the edge. Then tape is applied over the staples on both sides of the manual. Tape binding does not lie flat and the cover image must be adjusted so no part will be covered by the tape. Perfect Binding: a method of gluing the edges of pages to a spine. Pages cannot be torn out and no pages can be added after a perfect bind. Does not lie flat. There is a minimum and maximum number of pages that can be perfect bound.
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