Collaborate Ultra Participant Training FS2.indd

Collaborate Ultra Participant Training FS2.indd
June 2016
Blackboard Collaborate Ultra: Participant
Guide
Blackboard Collaborate: Ultra Experience is a real-time video conferencing tool specifically designed for education
purposes. Blackboard Collaborate Ultra has been redesigned to allow for easy and reliable Online collaboration within
Blackboard. The updated version of Collaborate has been streamlined to allow instructors the functionality to use public
chat, a white-board, application sharing, and the ability to add and edit content at any time. With the Ultra experience of
Blackboard Collaborate, you aren’t just replicating the face-to-face experience, you’re adding a personal touch to Online
collaboration. While all browsers are currently supported, for the best user experience, it is suggested that Google Chrome
is used while using Ultra.
More information can be found at the Blackboard site: https://en-us.help.blackboard.com/Collaborate/Ultra
Getting Started:
The ITS Help Desk is a service provided to all Mississippi State University students, staff, and faculty. The ITS consultants
are available to help with various computer-related problems as well as provide answers to computer and technology-related
questions. Visit the Web site at www.its.msstate.edu for handouts and resolutions to common computer problems. If you
cannot find an answer to your question on the Web or you do not have access to the Internet, please call at 325-0631 (7:30
a.m. to 5:00 p.m. Monday through Friday). You may also contact the ITS Help Desk by email at helpdesk@msstate.edu.
Table of Contents
Assessing Blackboard Collaborate Ultra ............................................................................... 3
Setting Up the Audio and Video ............................................................................................. 4
Introduction to Collaborate Ultra Interface ............................................................................. 6
My Settings ............................................................................................................................... 6
Adding a Profile Picture ............................................................................................... 6
Audio and Video Setting ................................................................................................ 7
Notification Setting......................................................................................................... 7
Calling into a Session ............................................................................................................. 8
Participant Joining Session ........................................................................................... 8
Participant Leaving Session/Removing Students ......................................................... 8
Granting Moderator/Presenter/Captioner Roles ..................................................................... 9
Interacting with Participants .................................................................................................10
Audio and Network Indicators .....................................................................................10
Switching View Modes ................................................................................................10
Chatting with Participants ............................................................................................ 11
Raise Hand ....................................................................................................................11
Sharing Content with Participants ......................................................................................... 12
Sharing a Blank Whiteboard ...................................................................................... 12
Sharing an Application ............................................................................................... 14
Sharing a File .............................................................................................................. 15
Leaving a Session ................................................................................................................... 16
Notes ....................................................................................................................................... 17
2
Accessing Blackboard Collaborate Ultra
Participants can gain access to Blackboard Collaborate Ultra sessions through myCourses in multiple ways.
1.
Click Tools in the Course Menu. From the Tool list, click Blackboard Collaborate.
2.
A second option is for the instructor to create a link to place in a Course Menu link. Click the Course
Menu link then you simply click on the content represented by the purple Collaborate thumbnail.
3
Setting Up the Audio and Video
1.
Once you have selected Join Room in myCourses, you will then proceed to a separate window in your
web browser. Reminder: In order to have the best experience with Collaborate Ultra and complete
functionality (such as Application Sharing) it is suggested to Google Chrome.
2.
Once you have joined the session you should see a message at the top of the window asking you to
setup your microphone and camera. Click Yes to begin setting them up.
Note: These are one-time setups that you will see when you join a session for the first time.
3.
The first time you access a Blackboard
Collaborate Ultra session, you will need
to allow the site to access your web camera and
microphone. Click Allow to continue.
4.
You will see the Audio Test screen. If your
default microphone is functioning correctly,
the purple audio bar will be nearly full. You
may change your microphone option using the
white drop-down box below the audio bar. If
everything is working properly, click the Yes It’s working button to continue.
Note: If you are unable to hear the audio, click
the No - I need help button and a Blackboard
Help web page will open which covers common
audio issues users encounter.
4
5.
You will see the Video Test screen. If your webcam is functioning correctly, you should see your image
in the display box. You may change your camera option using the white drop-down box below the
display box. If you are able to see your image, click the Yes - It’s working button to continue.
Note: If you are unable to see your image, click the No - I need help button and a Blackboard Help web
page will open which covers common video issues users encounter.
6.
At this point you have successfully joined the session and completed the audio and video setup. Your session screen should appear similar to the screen below:
5
Introduction to Collaborate Ultra Interface
By default, the Audio and Video functions are muted and hidden. The following will help you in
understanding the names of each tools at the bottom of the screen.
My Settings - Allows you to upload a Profile Picture & change Audio and Video Settings.
Also allows moderators to Generate Number and PIN with use of phones for audio.
Share/Mute Audio - Turns audio ON/OFF of built-in or external microphone.
Share/Mute Video - Turns video ON/OFF of built-in or external camera.
Raise/Lower Hand - Feature tracks the order in which hands are raised and lets the moderator call on participants.
Open/Close Chat - Promotes participation in your class with instant, convenient chat with all participants. (Feature
can be disabled at any time)
Open/Close Participants List - Shows all participants currently in the session. The moderator can change the role of
Participants to Moderator, Presenter, or Captioner
My Settings
Adding a Profile Picture
1.
To Add/Edit a profile picture, click on the Edit
button under My Settings.
2.
You can either Add/Change your profile picture by:
• Clicking Upload to choose a JPG or PNG from your
computer.
• Dragging a picture file to the gray Upload Box.
• Capturing a photo from the built-in camera or
external camera on your computer.
6
3.
Once you have cropped the profile picture, click I Like It!
Audio and Video Settings
1.
You set up your microphone and audio
when you first joined a session. If
problems arise, click Set Up your
Camera and Microphone to calibrate
audio and microphone.
2.
You set up your microphone and audio
when you first joined a session. If
problems arise, click Set Up your
Camera and Microphone to calibrate
audio and microphone.
Notification Settings
You are able to change the setting to receiving a visual
or audio notification.
1.
Click Notification Settings to adjust
notification settings for participants joining
or leaving session, posted chat messages,
closed captioning available, and raising hands.
7
Calling into a Session
If enabled, you can use the telephony feature to communicate with other users. As a telephony user, you can
use all Blackboard Collaborate features and communicating with all users in the session.
1.
Under My Settings > Audio and Video Settings, click
Generate Number. You are given a unique PIN to help identify
you. Each PIN is specific to an individual session and a user in
that session. You must be joined to a session on a browser to use
your phone.
Participants Joining Session
1.
To view a list of participants joining session,
click “Open Participants List” at the bottom
toolbar.
Note: Moderators will receive a notification stating names of participants joining and leaving session.
Participants Leaving Session/Removing Students
Note: Moderators can remove participants by
clicking the Ellipses button beside
their name in Participants list
and selecting Remove from Session.
8
Granting Moderator/Presenter/Captioner Roles
From the participant list, moderators can grant Moderator, Presenter, or Captioner access to different
participants.
Moderator - Making participants moderators means
that they can do everything you can do. This
includes changing a participant’s role,setting
overall permissions, and removing participants
from the session.
Presenter - Designed to help you share the workload
while presenting. Presenters can do:
• Share applications, the whiteboard, and files
• Navigate between PowerPoint slides
• See and manage raised hands
Captioner - Provide an accessible learning experience for student who are deaf or hard of hearing, as
well as for students whose native language is different from the moderator’s.
Once a participant is assigned the role of Captioner, that participant will be prompted to provide closed
captioning for others in the session. Click Let’s Get Started.
Other participants will be prompted a question to allow viewing of closed captioning.
Click in the text box below your screen to begin typing your captioning.
9
Interacting with Participants
Audio and Network Indicators
On-air: Tells you when others in the session can see your video. If you see an eye, your video is the focus
of everyone else’s screen. If you see an eye while content is shared, others see your video as their
picture-in-picture.
Audio Status: See who is speaking and who has their microphone turned on. Microphones appear next to
participants who have their audio turned on. A dark microphone is used to represent the current speaker.
Switching View Modes
By clicking on the Switch Mode thumbnail, you are able to change from viewing your participants in Group
Mode (viewed as a grid) or Speaker Mode (main view follows the speaker).
Group Mode:
Speaker Mode:
10
Chatting with participants
If chat has been enabled, participants will be able to
text chat during the session.
1.
Click the Chat button on the bottom toolbar to
access chat. You will receive a notification at
the top right of the button if participants have
Raise Hand
Participants can let moderators and presenters know they will have a question by clicking on the Raise Hand
button. Once they have clicked the button the presenter(s) will receive notifications.
Note: A raised hand notification will appear
at the bottom of the students’ thumbnail on
the screen.
11
Sharing Content with Participants
If a participant is made a Moderator in the session, click on the Share Content button, represented by the
(+) symbol at the top right of the screen, moderators are able to share a Blank White-board, Applications, &
Files with your participants.
Note: You will ONLY be able to Share
Application with participants if you
are using Google Chrome as your web
browser.
Sharing a Blank Whiteboard
By clicking Share Blank Whiteboard, moderators are able to collaborate with students. A blank
whiteboard will open to draw or just jot down notes. You decide in Sessions Settings if participants can
use the whiteboard and tools along with you during a session.
- Leave Session
- Show/Hide View Controls
- Stop Sharing
Whiteboard Tools:
Select - Use the arrow to select and object on the whiteboard.
After you select it you can resize, move, ad delete it.
Pointer - Use the hand to point to different areas of the visible
slide. Participants see wherever you are pointing on the side
Pencil - Use the pencil to draw free hand on the slide.
Shapes - Use the square to draw a rectangle, ellipse, or a straight
line. Your choice.
Text - Type text on the slide with the “T”.
Erase - Use the eraser to undo everything you or another moderator has added to the slide with one click
12
Moderator View:
Student View:
13
Sharing an Application
Moderators can share the desktop or a software application to teach students about a particular topic. Whenever
you move through the application or desktop, your students automatically follow along.
1.
To share a program you currently have open or
your entire desktop, click on Share Application
in the Share Content menu.
2.
You may get a message stating in order to share
your screen you’ll need the “Desktop Sharing”
extension in Google Chrome. Click Add to
Chrome, then Add Extension.
3.
The Desktop Sharing extension is then added
to Chrome and will appear at the top in the
toolbar.
4.
Click the (+) in the upper right corner to Share an Application.
5.
A new window will appear asking you to select which screen (for desktop sharing) or specific
program you would like to share with the group.
14
6.
To stop application sharing, click on the blue Stop Sharing button on the bottom of your screen.
Alternatively, you may return to the Collaborate Ultra session window and click the Stop Sharing link
in the upper-right corner of the session window.
Sharing a File
Moderators can upload GIF, JPEG, and PNG images, PDF files, or PowerPoint presentations of 60MB or lower
to your session.
1.
Select Add Files Here or drag a file into the box to upload it. Click Share Now when you’re ready for
students to see the file. If you would like to remove a file from the list, select the trash icon.
Note: You can choose to allow participants
to mark up your shared file during a
session in Session Settings.
15
Leaving a Session
1.
When your session has ended, click the Leave Session icon at the top left of your screen to
properly exit session.
2.
Rate the quality of audio and video during the session. To exit completely, click Submit and
Exit.
16
Notes
17
Notes
18
Notes
19
20
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertising