OpenText: Automated Output Accessibility

OpenText: Automated Output Accessibility
OPENTEXT AUTOMATED OUTPUT
ACCESSIBILITY, LARGE PRINT MODULE
TM
SOLUTION OVERVIEW
OpenText Automated Output
Accessibility, Large Print Module
TM
Transform high-volume documents into large print format
for easier reading at all levels of vision
We live in a digital, information-driven era. Customers and
constituents are increasingly engaging with content on a selfservice basis, and expect on-demand, complete access to their
information. Meanwhile, with the population aging, more
people are reporting vision difficulties. As a result, the demand
for documents in accessible formats has been steadily going
up. Transform documents from different source formats to
large print format, quickly and affordably, through the highperformance OpenText content transformation engine.
TECHNICAL BENEFITS
•
Cost-effectively create and deploy
projects through built-in project flow
components and seamless integration
with existing systems and processes,
such as OpenText Enterprise Content
Management and archives, Web
Presentment, Output Management,
and others.
•
Quickly and easily define the large print
document layout with a rich graphical
user interface using automatic detection
algorithms for page layout features,
including table row and column elements.
•
Take advantage of seamless integration
with the OpenText ™ Automated Output
Accessibility solution to automatically
provide large print and accessible PDF/
UA versions of content with a single pass
of the input.
•
Operate in multiple languages with full
double-byte character support and fieldlevel language specification.
•
Optimize the reading order, typefaces,
and font sizes of the document content
with customizable headings and
alternate text for images.
•
Store source documents in PDF or print
stream format and transform them to a
large print format when required within
milliseconds through APIs including
SOAP, REST, and JSAPI.
The Need for Large Print Documents
People with low vision (defined as poorer than 20/70 vision, which can’t be corrected with
glasses1) have different needs from those who are totally blind. Documents in large print
formats can be helpful for low-vision conditions, such as age-related macular degeneration,
cataract, glaucoma, diabetic retinopathy, and any other condition where reading print is
difficult, especially when central vision is affected. As the Baby Boom generation ages,
the low-vision population is projected to increase.
Some facts and figures about visual impairment in the United States:
•
By 2029, 20 percent of the US population will be age 65 and older.2
•
There are at least three million Americans with low-vision-related impairments,
expected to rise to more than five million by 2030 and almost nine million by 2050.3
•
About 14 million Americans over age 12 have vision measured at 20/50 or worse.4
Meanwhile, users want more self-service, yet secure, access to system-generated
documents, such as statements, invoices, bills, and explanation of benefits statements.
Partly in response to this demand, many governments, including the U.S. and Canada,
are strengthening legal requirements to make websites and documents more accessible
to blind, low-vision, and other consumers with other disabilities. All of these trends are
fueling demand for practical, cost-effective ways to make documents more accessible to
low-vision audiences.
E N T E R P R I S E I N F O R M AT I O N M A N A G E M E N T
OPENTEXT AUTOMATED OUTPUT
ACCESSIBILITY, LARGE PRINT MODULE
TM
SOLUTION OVERVIEW
Current Options for Large
Print Transformation
BUSINESS BENEFITS
•
Lower the cost of generating
accessible content
•
Reduce the time to market
•
Comply with accessibility laws, such
as Section 508, the Americans with
Disabilities Act, and the Accessibility
for Ontarians with Disabilities Act
There are several approaches to making high volumes of official documents accessible
in large print. Unfortunately, none meet all the criteria of readability, timeliness, security,
scalability, and cost effectiveness.
•
Reduce the risk of expensive lawsuits
•
Increase engagement and self-service
access for low-vision users
The first is to manually enlarge the page. This approach is easy, but won’t scale across
thousands or millions of paper documents, PDFs, or web pages. More importantly, simple
enlarging hurts readability because it doesn’t include the design changes discussed
above. And manually enlarged documents have no guarantee of remaining secure
and private.
•
Generate greater customer satisfaction
and loyalty among a large and growing
segment of the population
•
Demonstrate social responsibility
and competitive advantage over
organizations slower to serve the
low-vision population
Creating large print documents that meet the needs of low-vision readers involves
thoughtful design, not just increasing the type size. Expanding words and graphics
within a fixed page size requires laying them out differently – for example, shortening line
lengths so text isn’t cut off at the margins and making sure that charts and images aren’t
split across pages. Other large print choices that help readability include streamlined
(often sans-serif) typefaces, high-contrast color combinations, simpler layouts, and highresolution images that don’t degrade when blown up.
The second approach is to hire a specialized third party (or create an in-house
department) to redesign documents into large print format. This approach yields readable,
user-friendly documents, but is expensive and time-consuming.
Organizations need a way to efficiently generate large print output in a timely fashion.
OpenText Automated Output Accessibility Solution, Large
Print Module
The OpenText approach to creating properly designed large print documents at high
scale uses the unique, patented OpenText Automated Output Accessibility technology
with advanced auto-detection capabilities.
The OpenText Automated Output Accessibility Large Print Module integrates smoothly
with an organization’s existing enterprise content management (ECM) and electronic
document presentment infrastructure to capture high-volume transactional documents in
the form of print streams and PDFs, then transform them into accessible, user-friendly
large print documents for digital distribution.
The Automated Output Accessibility Large Print Module is ideal for financial institutions,
healthcare providers, utilities, governments, and other organizations that routinely
produce high-volume documents, such as invoices, monthly banking, credit card,
or investment statements. It reduces dependence on costly, time-consuming manual
conversion services and enables organizations to address the needs of an underserved
and steadily increasing segment of the population – people with low vision.
FIGURE 1
A typical bank statement (left)
is easier for low-vision customers
to read after conversion (right)
with the OpenText Automated
Output Accessibility Solution
Large Print Module.
E N T E R P R I S E I N F O R M AT I O N M A N A G E M E N T
OPENTEXT AUTOMATED OUTPUT
ACCESSIBILITY, LARGE PRINT MODULE
TM
SOLUTION OVERVIEW
How it Works
Transforming existing PDFs and print streams into accessible,
large print documents with Automated Output Accessibility, Large
Print Module works like this:
•
Create a project within the OpenText™ Output
Transformation Designer
•
Define a parser according to the input document format (e.g.
PDF, AFP [Advanced Function Presentation], or PCL [Printer
Command Language]) and a generator according to the target
output format desired (e.g. PDF, Accessible PDF [PDF/US],
AFP, or PCL).
•
Define identification, which will automatically identify the
vast majority of the document’s content. Certain complex
constructs (i.e. very complicated tables) within the document
may have to be manually identified if not fully handled
by the automatic tagging.
•
•
Fonts: Typeface and point size for different types of content
(paragraphs, headings, tables, list labels)
•
Alternate text: Define whether to use alternate text as a heading
for selected types of content
•
Figures: Define the output resolution of images and whether
images should be used, skipped, or replaced with the alternate text
•
Colors: For body text, headings, highlighting, table shading,
and table borders
•
Test the project in Output Transformation Designer to
ensure that the output is correct and the document is laid
out as intended.
•
Deploy the project to OpenText™ Output Transformation Server
for lights-out production for electronic presentment, physical
print, or faxing. This can be handled in two main ways:
•
Events can be set up to listen for new content to convert. The
Large Print Module includes out-of-the-box capabilities to monitor
file systems, FTP servers, HTTP requests, message queues, email,
and sockets.
•
APIs can be used to submit content for conversion, including
JSAPI, SOAP web services, and REST web services, plus
repository web services for searching ECM systems and archives,
and retrieving and converting content.
Identify items such as headings, tables (including headers, rows,
and columns), lists, images, and alternate text for images.
Define the format of the large print document. Definable
parameters include:
•
•
Layout: Page orientation, size, margins, and line spacing
FIGURE 2
The OpenText Automated Output
Accessibility, Large Print Module helps
users conveniently capture content,
transform it, and lay it out in large print
format, in connection with OpenText
Output Transformation Server.
1
2
3
4
Scheiman, Mitchell OD FCOVD FAAO, Scheiman, Maxine, Whittaker, Stephen G, PhD FAAO OTR/L CLVT. Low Vision Rehabilitation: A Practical Guide for Occupational Therapists. Thorofare, N.J., SLACK Incorporated, 2006.
http://www.prb.org/Publications/Articles/2002/JustHowManyBabyBoomersAreThere.aspx
http://www.cdc.gov/visionhealth/data/national.htm
www.opentext.com/contact
Copyright © 2016 Open Text SA or Open Text ULC (in Canada). All rights reserved. Trademarks owned by Open Text SA or Open Text ULC (in Canada). (05/2016)04633EN
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