Xerox 4112™/4127™ Enterprise Printing Systems System

Xerox 4112™/4127™ Enterprise Printing Systems System
Version 3.1
September 2010
Xerox® 4112™/4127™
Enterprise Printing Systems
System Administration Guide
©
2010 Xerox Corporation. All rights reserved. Xerox, the sphere of connectivity design, and
Xerox 4112/4127 Enterprise Printing Systems, are trademarks of Xerox Corporation in the
United States and/or other countries.
Microsoft, MS-DOS, Windows, Microsoft Network, and Windows Server are either trademarks or
registered trademarks of Microsoft Corporation in the United States and/or other countries.
Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United
States and other countries.
Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe Systems
Incorporated.
Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of Apple
Computer, Inc., registered in the U.S. and other countries.
HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation.
Changes are periodically made to this document. Changes, technical inaccuracies, and
typographic errors will be corrected in subsequent editions.
Table of Contents
1
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Related information sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Guides for optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Customer documentation updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Xerox FreeFlow Print Server Controller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Powering on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Powering off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
When to shut down and restart the entire system . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
System Administrator Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Entering the System Administrator Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Exiting the System Administrator Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Power Saver mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Low Power mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Sleep mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Changing the Power Saver mode time interval . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Exiting the Power Saver mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
2
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Network connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Installing the network cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
3
Setups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Common Service Settings: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Print Service Settings: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Network Controller Settings: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
All Other Settings: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Setup menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Authentication/Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
How to enter text or numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Common settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Machine clock/timers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
NTP time synchronization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Connection interval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Time Server Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Auto clear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Auto job release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Auto print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
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Table of Contents
Printer Lockout Duration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Power Saver/Energy Saver Timers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11
Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Daylight Savings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Adjust off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Adjust by Month, Day &Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Adjust by Month, Week, Day of Week & Time . . . . . . . . . . . . . . . . . . . . . . 3-13
Audio Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Control Panel Select Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Control Panel Alert Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Base Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Machine Ready Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Job Complete Tone 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Fault Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Auto Clear Alert Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Alert Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Out of Paper Warning Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Low Toner Alert Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Screen/Button Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Paper tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
Custom paper name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17
Paper tray attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19
Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19
Auto Size Detect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Variable Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Paper tray attributes during loading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
Off: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
On:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
Paper tray priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
Paper type priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24
Auto tray switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Always Enable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Enable during Auto Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Initialize hard disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27
Delete all data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
Software Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
Alignment Adjustment Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Adjust Fold Position. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43
Adjust Paper Curl . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48
Other settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-61
Auto job promotion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-62
Offset stacking (finisher tray) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-62
Default print paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-63
Paper size settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-63
Millimeters/inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-63
Keyboard input restriction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-63
Operation of up/down buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-63
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Table of Contents
Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-64
Encryption Key for Confidential Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-66
Start data encryption and/or changing the settings: . . . . . . . . . . . . . . . 3-68
Service Representative Restricted Operation . . . . . . . . . . . . . . . . . . . . . . 3-68
Software download . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-68
Estimated job time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-68
Connectivity & Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-68
Port Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-70
Protocol Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-70
Machine E-mail Address/Host Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-70
Print Service Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-71
Allocate memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-71
Receiving Buffer - LPD Spool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-72
Receiving Buffer - Port 9100. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-73
Other settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-73
Print Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-73
Substitute Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-73
Paper Type Mismatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-74
Unregistered Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-74
Print User ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-74
Banner Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-74
Banner Sheet Offset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-74
Banner Sheet Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-75
System settings with optional FreeFlow scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-75
4
Accounting and Authentication/Security Settings . . . . . . . . 4-1
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Creating/Viewing User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Create/View User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
User ID, User Name, Account Limit and Feature Access. . . . . . . . . . . . . . 4-4
Account Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Resetting User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Reset User Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
All User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
All Feature Access Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
All Account Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Total Impressions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
All Authorization Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Meters (Print Jobs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Print the Auditron Report button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Print the Meter Report button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Reset User Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Reset Total Impressions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
System Administrator's Meter (Copy Jobs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Accounting Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12
Auto Reset of User Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Copy Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
Accounting Login Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
Authentication/Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
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Table of Contents
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
Authentication Controlled Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
Types of Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
System Administrator Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
System Administrator’s Login ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21
System Administrator’s Passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21
Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22
Accessing Authentication menu options . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22
Login Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23
No Login Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23
Login to Local Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23
Login to Remote Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23
Xerox Secure Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25
Access Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25
Create/View User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28
Reset User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29
Create Authorization Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29
User Details Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29
Mask User ID (***). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29
Failed Access Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29
Display Login Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30
Logout Confirmation Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30
User ID for Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30
Maximum Login Attempts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30
Passcode Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Charge / Private Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32
Receive Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33
Allow User to Disable Active Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34
Job Status Default . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34
Active Jobs View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34
Completed Jobs View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35
Overwrite Hard Disk (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36
Number of Overwrites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36
Scheduled Image Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38
Accounting and Authentication using CentreWare Internet Services . . . . . . . . 4-39
Accounting using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . 4-39
Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39
Enabling Accounting and Setting User Account Options . . . . . . . . . . . . 4-40
Accounting Login Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42
Authentication/Security Settings using CentreWare Internet Services . . 4-43
Enabling Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43
5
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1
Enabling Options with Software Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
6
Addendum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1
How to enter text or numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Paper size settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
iv
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System Administration Guide
1
Overview
Related information sources
Guides for optional accessories
Optional accessories are also available for the machine. User Guides are provided with the
optional accessories exclusively for this product. These User Guides are referred to as “guides for
optional accessories.” Guides for optional accessories are provided as printed guides or
electronically as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
Customer documentation updates
You can get the latest customer documentation updates for your product by going to
www.xerox.com. Be sure to periodically check this website for the latest information for your
product.
Tools
KeyPoint
The User Interface (UI) screens shown in this guide may or may not reflect the screens
displayed on your system. The UI screens are a representation of the type of screens that
may be seen on your particular system and vary from system to system and from
marketplace to marketplace. Also, some features displayed on the UI screens may not be
enabled for this product or are not applicable.
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System Administration Guide
1-1
Overview
User Interface
The User Interface (UI) consists of the Touch Screen and the Control Panel.
The Touch Screen is located at the center of the UI. Messages required for operation and
feature buttons are displayed on this display. You can directly touch the buttons and tabs
displayed on the touch screen to set features or to instruct operations in screens.
When a print job is submitted from the Controller, the machine status, such as out of paper,
toner low, paper jam, starting and completing the job, will be displayed. It also allows the users
to confirm the print data processing status, and to pause, restart, and stop the print jobs.
Xerox FreeFlow Print Server Controller
The Controller also allows the user to start, stop, and delete print jobs. It provides all of the
operations necessary to control and print jobs including the setting up of properties for the print
job, the managing of jobs in the queue, job status information, and security and authentication
information.
Power on/off
Switch the power on before operating the machine. After the power is on, the machine will take
about 5 minutes to warm up before you can start printing.
Turn the machine off at the end of the day or when it is not in use for a long period of time. Use
the Power Saving feature when the machine is not in use for a while to reduce power
consumption.
Note
If the power is off, all functions of the machine will stop.
Powering on
•
Open the power switch cover and press the power switch to the [|] position to turn the
power on.
Note
The “Please wait...” message indicates that the machine is warming up. The machine
cannot be used while it is warming up.
1-2
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Overview
Powering off
1.
Before turning the power off, make sure that all print jobs have completely finished and
that the Online indicator is not lit.
KeyPoint
Never turn the power off while data is either being received or when jobs are being printed.
2.
Open the Power Switch cover at the front of the machine and press the power switch to the
[ ] Off position.
KeyPoint
Power off processing is performed internally on the machine for a while after the power
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Note
Before you turn the power back on after turning it off, first make sure that the display on
the UI has gone out.
When to shut down and restart the
entire system
You may need to perform a full system power down / power up of both the Controller and the
machine (IOT) if one of the following situations occur:
•
Loss of communication between the machine and the Controller
•
Power Saver Mode and the Controller do not “wake up” and therefore need to reestablish a
connection
•
The user interface shows “wait” (a locked state)
•
No jobs are transmitting
Tip
Make sure to first resolve any declared faults or error messages on the machine before
shutting down the system.
1.
Open the power switch cover on the machine and press the power switch to the Off
position.
KeyPoint
Power off processing is performed internally on the machine for a while after the power
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
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System Administration Guide
1-3
Overview
Note
If you turn the power back on after turning it off, first make sure that the display on the UI
has gone out.
2.
Switch off the main power switch on the back of the machine.
3.
From the Controller window, select [System: Shutdown] to shut down the Controller.
4.
At the machine, switch the main power switch on the back of the machine to on.
5.
Open the power switch cover at the front of the machine and press the power switch to the
on [|] position. Make sure to wait until the machine is fully up before proceeding to the next
step.
6.
On the Controller, press the power on/off button and, once the Controller is up, log on as
System Administrator.
System Administrator Mode
Entering the System Administrator Mode
1.
Press the Log In / Out button.
Log In / Out
button
2.
1-4
Enter the System Administrator ID with the numeric keypad, and select Enter.
Xerox 4112/4127 EPS
System Administration Guide
Overview
Note
The default User ID value is 11111. When using the Authentication feature, a password is
required. The default password is x-admin.
3.
Press the Machine Status button on the Control Panel.
4.
Press the Tools tab.
5.
Select the appropriate Mode, Group, and Feature.
Exiting the System Administrator Mode
1.
Press the Log In / Out button.
Log In / Out
button
2.
When the Logout screen appears, Press Yes.
Power Saver mode
The machine is installed with a Power Saver feature that will automatically cut off the electricity
to the machine if no print data is received for a certain duration.
The Power Saver feature has two modes: a Low Power mode and a Sleep mode. If the machine
is left unused for a preset period of time, the machine enters the Low Power mode. The machine
then enters the Sleep mode if a further preset time elapses.
Xerox 4112/4127 EPS
System Administration Guide
1-5
Overview
Low Power mode
(Power consumption: 225W)
In this mode, the power to the UI and fuser unit is lowered to save power. The display goes out,
and the Power Saver button on the Control Panel lights. To use the machine, press the Power
Saver button. The Power Saver button goes out to indicate that the Power Saver feature is
canceled.
Sleep mode
(Power consumption: 15W)
In this mode, the power is lowered to 15 watts and the fuser switches off. The display goes out,
and the Power Saver button on the Control Panel lights. To use the machine, press the Power
Saver button. The Power Saver button goes out to indicate that the Power Saver feature is
canceled.
Changing the Power Saver mode time interval
To activate the Power Saver feature, set the Sleep Mode button to Enabled, and set the Low
Power Mode and the Sleep Mode time intervals as follows:
Note
The amount of time that passes before the machine enters Low Power Mode and Sleep
Mode can be specified in 1 minute increments, from 1 to 240 minutes for each mode.
1.
Enter the System Administrator Mode (page 1-4).
2.
Select System Settings and then select Common Settings.
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System Administration Guide
Overview
3.
Select Machine Clock /Timers.
4.
Select Auto Power Saver/Energy Saver, and select Change Settings.
5.
Using the up/down arrow buttons, configure a power saver mode migration time from 1 to
240 minutes, in 1 minute increments.
a.
From Last Selection to Low Power Mode: Set the time to move to the Low Power
Mode after the last operation.
Note
The default for From Last Selection to Low Power Mode is 15 minutes.
b.
From Last Selection to Sleep Mode: Set the time to move to the Sleep Mode after
the last operation.
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System Administration Guide
1-7
Overview
Note
The default for From Last Selection to Sleep Mode is 60 minutes. Configure the From
Last Selection to Sleep Mode time to be longer than the From Last Selection to Low
Power Mode time.
6.
Press Save.
7.
Select Close.
8.
Exit the System Administrator Mode (page 1-5).
Exiting the Power Saver mode
The machine exits Power Saver mode when one of the following occurs:
•
The user presses the Power Saver button on the Control Panel
•
The machine is in the process of receiving print data
To exit the Power Saver mode at the machine:
1.
Press the Power Saver button on the Control Panel.
Power Saver
button
1-8
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System Administration Guide
2
Installation
Tip
The User Interface (UI) screens shown in this guide may or may not reflect the screens
displayed on your system. The UI screens are a representation of the type of screens that
may be seen on your particular system and vary from system to system and from
marketplace to marketplace. Also, some features displayed on the UI screens may not be
enabled for this product or are not applicable.
Network connectivity
There are two communication connections required for this print system:
•
A network Ethernet connection
•
A Controller - to - Printer interface connection
The Controller requires one external network drop, or cable, for communications with the client
workstations submitting jobs and for access to the internet.
A communication interface cable between the Controller and the network printer is also
installed. Data is sent via this cable from the Controller to the machine for printing.
Tip
For more information about the installation of the network cable and the Xerox FreeFlow
Print Server communication cable, refer to the Xerox Analyst. For details on setting up the
connection between the client workstation and Controller, refer to the Controller customer
documentation.
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System Administration Guide
2-1
Installation
Installing the network cable
The Ethernet interface supports the following types of connectors:
•
10/100/1000Base-T
•
CAT5
1.
Confirm that the power switch is turned off.
2.
Connect a network cable to the Ethernet interface connector.
Note
Prepare a network cable suitable for your network connection. When changing the network
cable, consult the appropriate personnel.
3.
2-2
Switch on the machine.
Xerox 4112/4127 EPS
System Administration Guide
3
Setups
Tip
The User Interface (UI) screens shown in this guide may or may not reflect the screens
displayed on your system. The UI screens are a representation of the type of screens that
may be seen on your particular system and vary from system to system and from
marketplace to marketplace. Also, some features displayed on the UI screens may not be
enabled for this product or are not applicable.
Overview
The machine has factory default (initial) settings which can be customized. This chapter
describes how to change these values for common system settings and print settings in the
System Administration mode.
System Settings
Note
To change any of the System Settings, it is necessary to be in System Administration
mode.
From System Settings, you can set or change the initial values. The system settings features
include:
Common Service Settings:
These settings relate to the machine itself such as machine clock, audio tones, and
maintenance/diagnostics. For more information, refer to “Common settings” in this chapter.
Print Service Settings:
You can set the amount of memory space for various buffers that receive data from the
controller, set the print time operation, and what the machine should do when it needs to
substitute a paper tray. For more information, refer to “Print mode settings” in this chapter.
Xerox 4112/4127 EPS
System Administration Guide
3-1
Setups
Network Controller Settings:
You can select and set the following network controller features:
•
•
•
•
•
Ethernet Rated Speed
TCP/IP - IP Address
TCP/IP - Subnet Mask
TCP/IP - Gateway Address
Frame Type
All Other Settings:
Not applicable to this product.
Setup menu
From the Setup Menu, you can assign paper tray attributes. For more information, refer to
“Setup menu” in this chapter.
3-2
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System Administration Guide
Setups
Accounting
You can set restrictions on users using specific machine features, or set restrictions on individual
users. For more information, refer to System settings with optional FreeFlow scanner on page 375.
Authentication/Security Settings
You can set the system administrator ID and system administrator password used to enter
System Administration mode. For more information, refer to Authentication/Security Settings
on page 4-19.
How to enter text or numbers
During operations, a screen sometimes appears for the entry of text. To see a description on
how to enter text using the screen keyboard, refer to Chapter 6 How to enter text or numbers on
page 6-1.
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System Administration Guide
3-3
Setups
Common settings
In Common Settings, you select default settings that affect the machine itself. The following
settings can be made and are detailed in the sections that follow:
•
Machine clock/timers
•
Audio tones
•
Screen defaults
•
Paper tray settings
•
Reports
•
Maintenance/diagnostics
•
Other settings
1.
From the System Settings screen, select Common Settings.
2.
Select the item to be set.
3-4
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System Administration Guide
Setups
Machine clock/timers
You can set the clock time, or the timer interval until power saving or reset features take effect.
1.
From the Common Settings screen, select Machine Clock/Timers.
2.
Select the item to be set or changed.
3.
Select Change Settings.
4.
Follow the screen directions to change the settings.
Note
Depending on the item, entry with the numeric keypad may not always be possible.
5.
Select Save.
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System Administration Guide
3-5
Setups
Date
Set the date and date format in the system clock of the machine. The date set here is printed on
lists and reports.
1.
From the Machine Clock/Timers screen, select Date, and select Change Settings.
2.
Select the date format.
3.
Select Year/Month/Day by using the
quantity.
,
, or the numeric keypad to enter a numeric
Note
Depending on the item, entry with the numeric keypad may not always be possible.
4.
Select Save to save the settings and return to the previous window.
Time
Set the time in the system clock of the machine, using 12-hour or 24-hour representation. The
time set here is printed on lists and reports.
1.
From the Machine Clock/Timers screen, select Time, and select Change Settings.
2.
Select the display format.
3.
When 12 Hour Clock is selected, select AM or PM.
4.
Set the minutes and hours by using the
quantity.
5.
Select Save to save the settings and return to the previous window.
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System Administration Guide
,
, or the numeric keypad to enter a numeric
Setups
NTP time synchronization
You can get the time from a time server (NTP: Network Time Protocol), to synchronize the
machine to the time server time.
1.
From the Machine Clock/Timers screen, select NTP Time Synchronization, and select
Change Settings.
2.
Select On or Off.
3.
Select Save to save the settings and return to the previous window.
Connection interval
Select the time interval at which a connection is made to the time server.
Select an interval from 1 to 500 hours, in increments of one hour.
1.
From the Machine/Clock Timers screen, select Connection Interval, and select Change
Settings.
2.
Enter the connection interval using the screen numeric keypad.
3.
Select Save to save the settings and return to the previous window.
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System Administration Guide
3-7
Setups
Time Server Address
This is used to enter the IP address for the time server.
Note
Set the NTP Time Synchronization to on.
1.
From the Machine Clock/Timers screen, select Time Server Address and press Change
Settings.
2.
Enter the IP address:
•
IP Address: Set the IP address of the time server from which the time is obtained,
using values 0 to 255.
Note
Addresses 244 to 255.XXX.XXX.XXX and 127.XXX.XXX.XXX cannot be set.
Note
Select Next to enter the next part of the IP address if the address between dots is less than
3 digits.
3.
Select Save to save the settings and return to the previous window.
Auto clear
If a given time period elapses with no operation, the machine automatically returns to the
initial screen.
Set a period from 1 to 4 minutes, in intervals of 1 minute. To cancel the setting, select the
Cancel button to delete any selections made on this screen.
Note
If Off is selected, any currently pending jobs continue processing after one minute of
inactivity on the machine.
3-8
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System Administration Guide
Setups
1.
From the Machine Clock/Timers screen, select Auto Clear and select Change Settings.
2.
Select Off or On.
3.
If you selected On, set the time by using the
numeric quantity.
,
, or the numeric keypad to enter a
If you selected Off, you must exit System Administration mode for the system to return to
the default screen.
4.
Select Save to save the settings and return to the previous window.
Auto job release
If an error occurs during a print job, you can set the time that elapses until the current job is
automatically cleared, and thereby enables the completion of the next job. Errors that may
occur include a paper jam, the machine runs out of hard disk space, etc. Once the current job is
cleared, jobs that can be continued are limited to those that only use parts of the machine not
affected by the error.
Set the value in the range 4 to 99 minutes, in 1 minute increments.
1.
From the Machine Clock/Timers screen, select Auto Job Release, and select Change
Settings.
2.
Select Off if you do not want to use this feature.
3.
Select On to set the elapse time by using the
numeric quantity.
4.
Select Save to save the settings and return to the previous window.
,
, or the numeric keypad to enter a
Xerox 4112/4127 EPS
System Administration Guide
3-9
Setups
Auto print
Set the time from the end of the print job until the execution of the next print job. Set the value
from 1 to 240 seconds, in one second increments.
If you select Off, once the machine is ready, printing can start immediately.
1.
From the Machine Clock/Timers screen, select Auto Print, and select Change Settings.
2.
Select Off or On.
3.
If you selected On, set the wait-to-print time by using the
enter a numeric quantity.
4.
Select Save to save the settings and return to the previous window.
,
, or the numeric keypad to
Printer Lockout Duration
Set the time from the start to the end of printer lockout. Set the values from 0 to 23 hours and
to 59 minutes. If you select Off no printer lockout occurs.
1.
From the Machine Clock/Timers screen, select Printer Lockout Duration, and select
Change Settings.
2.
Select Off or On.
3.
If you selected On, set the time by using the S, T, or the numeric keypad to enter a
numeric quantity.
4.
Select Save to save the settings and return to the previous window.
3-10
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System Administration Guide
Setups
Power Saver/Energy Saver Timers
This machine provides a Power Saver mode used to reduce power consumption when the
machine is inactive.
In power saving mode, there is a Low Power mode and a Sleep mode. When the set time has
elapsed, these modes are switched to in the following sequence:
Last operation on the machine J Low Power mode J Sleep mode
To activate the Power Saver feature, set the Sleep Mode button to Enabled, and set the Low
Power mode and the Sleep mode time intervals using the following procedure.
Note
The amount of time that passes before the machine enters Low Power mode and Sleep
mode can be specified in 1 minute increments, from 1 to 240 minutes for each mode.
1.
From the Machine Clock/Timers screen, select Power Saver / Energy Saver Timers, and
select Change Settings.
2.
Using the
,configure a power saver mode migration time in 1 minute increments for
Low Power mode and Sleep mode.
•
From Last Selection to Low Power Mode: Set the time to go from last operation to Low
Power mode.
Note
The time From Last Operation to Low Power Mode cannot exceed the time From Last
Operation to Sleep Mode. The default is 15 minutes.
•
From Last Selection to Sleep Mode: Set the time to move to the Sleep Mode after
the last operation.
Note
The default for From Last Selection to Sleep Mode is 60 minutes. Configure the From Last
Selection to Sleep Mode time to be longer than the From Last Selection to Low Power
Mode time.
3.
Select Save to save the settings and return to the previous window.
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Time Zone
Set the time difference from the Greenwich Mean Time (GMT) in the system.
1.
From the Machine Clock/Timers screen, select Time Zone and then select Change
Settings.
2.
Use the
3.
Select Save to save the settings and return to the previous window.
,
to set the time difference from Greenwich Mean Time (GMT).
Daylight Savings
With this feature enabled, the machine automatically adjusts the current time when the
summer time starts and ends.
Adjust off
Select this feature if you do want to use the Daylight Savings feature.
Adjust by Month, Day &Time
Select this feature to specify the start of the daylight savings feature, by month, day and time.
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Adjust by Month, Week, Day of Week & Time
Select this feature to specify the start of the daylight savings feature, by month, week, day of
the week and time.
Audio Tones
Select whether or not to sound an alarm, for example when a job ends or there is a fault.
1.
From the Common Settings screen, select Audio Tones.
2.
From the Audio Tones screen that displays, select the tone setting to be set or changed.
Note
Select
3.
to display the previous screen and select
to display the next screen.
Select Change Settings.
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4.
Select the desired setting for the specific Audio Tone feature.
Control Panel Select Tone
Select the volume level that sounds when a button displayed on the screen is correctly
selected. Select from Loud, Normal, and Soft. To disable the sound, select Off.
Control Panel Alert Tone
Select the volume level that sounds when a non-functioning (or grayed-out) button is selected
or when an error occurs. Select from Loud, Normal, and Soft. To disable the sound, select Off.
Base Tone
For a button that toggles (the setting changes each time it is pressed), select the volume level
that sounds when the button is in its initial (first) position. This is the sound made when the
Interrupt button is released. Select from Loud, Normal, and Soft. To disable the sound, select
Off.
Machine Ready Tone
Set the volume level that sounds when the machine is ready to print or after the machine
powers on. Select from Loud, Normal, and Soft. To disable the sound, select Off.
Note
It is possible to set targeted jobs, such as, Copy Jobs, Printer Jobs, Report Jobs, and so-on,
from the Job Complete Tone 2, and Fault Tone screens.”
Job Complete Tone 2
Select the volume level that sounds when the machine completes a job. Select from Loud,
Normal, and Soft. To disable the sound, select Off.
Fault Tone
Select the volume level that sounds when there is an error termination. Select from Loud,
Normal, and Soft. To disable the sound, select Off.
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Auto Clear Alert Tone
Select the volume level that sounds when the automatic clear feature is enabled and it is 5
seconds before the machine automatically returns to the initial screen. Select from Loud,
Normal, and Soft. To disable the sound, select Off.
Alert Tone
Select the volume level that sounds when a fault, such as a paper jam occurs, and the fault is
left unattended. Select from Loud, Normal, and Soft. To disable the sound, select Off.
Out of Paper Warning Tone
Select the volume level that sounds when there is no paper in the paper tray and the job is left
unattended. Select from Loud, Normal, and Soft. To disable the sound, select Off.
Low Toner Alert Tone
Select the volume level that sounds when it is time to replace the drum toner cartridge. Select
from Loud, Normal, and Soft. To disable the sound, select Off.
5.
Select Save to save the setting and return to the previous window.
Screen/Button Settings
Set the initial screen display when the power is turned on.
1.
From the Common Settings screen, select Screen / Button Settings.
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2.
From the Screen Defaults window that displays, select the Default Language.
3.
Select the item to be set or changed.
4.
Select Change Settings.
5.
Select the desired language to use for the screen UI, text and reports.
6.
Select Save to save the settings and return to the previous screen.
Note
The changed setting will take affect after you reboot the machine.
Paper tray settings
Set the items relating to the paper and trays, including the types of paper loaded in each tray,
the priority order of the trays, the priority order of the paper types, custom paper information,
and more.
Note
Paper tray settings can be programmed at either the Controller or through the user
interface on the printer.
1.
From the Common Settings screen, select Paper Tray Settings.
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2.
From the Paper Tray Settings screen that displays, select the item to be set or changed.
3.
Make the appropriate selections or changes to that item and select Save to save the setting
and return to the Paper Tray Settings screen.
4.
Repeat Step 2 for each of the specific Paper Tray Settings features.
5.
Select Close to return to the Common Settings screen.
Custom paper name
You can set a custom name for paper 1-5. A maximum of twelve characters can be entered for
each custom paper name. For example, use the name “Color” for colored paper.
1.
From the Paper Tray Settings screen, select Custom Paper Name feature.
2.
From the Custom Paper Name screen that displays, select the item to be set or changed,
and select Change Settings.
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3.
The Keyboard screen opens.
4.
Enter the desired name for Custom Paper 1.
5.
Select Save to save the name and return to the previous screen.
6.
If desired, repeat Steps 1-5 for the other custom paper names.
7.
Select Close to return to the Paper Tray Settings screen.
Paper tray attributes
Select the paper size and paper type that will be loaded in trays 1-4, tray 5 (Bypass) and trays 6
and 7.
1.
From the Paper Tray Settings screen, select Paper Tray Attributes.
2.
Select the item to be set or changed, and select Change Settings.
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3.
Select Paper Size or Paper Type.
Paper Size
Standard-sized paper that is loaded into trays 3, 4, 6, and 7 is automatically detected. However,
when a nonstandard size is loaded, it is necessary to specify the width and height.
Tip
Depending on the paper size, the guide lever may not fit, and this may cause paper jams or
other errors. Tray detection may also not be possible. In such cases, use tray 5 (Bypass
Tray).
Note
Trays 1 and 2 are preset at manufacturing at size 8.5 x 11 in. (A4); therefore, the paper size
for these two trays cannot be changed on this screen.
Paper Type
The Paper Type feature is discussed on the following pages.
1.
When selecting Paper Size, select Auto Size Detect or Variable Size.
Tip
Remember, you cannot select or set the paper size for trays 1 and 2.
When Variable Size is selected, enter the paper size using
,
, W, and X.
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Auto Size Detect
Standard-sized paper loaded in trays 3, 4, 6, and 7 is automatically detected.
Variable Size
When setting a non-standard size for trays 3 and 4, set the size in the X (horizontal) direction
within the range of 182-488 mm (7.2-19.21 in.) and in the Y (vertical) direction within the range
148-330 mm (5.5-13 in.) in 1 mm increments. For trays 6 and 7, set the size in the X direction
within the range 210-241 mm (8.3-9.5 in.) and in the Y direction within the range 297-330 mm
(11.7-13 in.) in 1 mm increments.
1.
From the Paper Size screen, select Save to save the paper size and return to the previous
screen.
2.
To change the paper type for this tray, select Paper Type.
When selecting Paper Type, keep the following in mind:
•
•
•
•
3.
For trays 1, 2, 6, and 7 you can select from six paper types and from custom paper
types 1-5.
For trays 3 and 4 you can select from seven paper types, and from custom paper types
1-5.
In tray 5 (Bypass) you can select from eleven paper types and from custom paper types
1-5.
If the optional OHCF (tray 6) is installed, an additional Paper Type option, Coated
Stock, is available for selection.
Select the desired Paper Type for this specific tray. For this procedure, Tray 4 is shown.
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Note
Select
to display the previous screen and select
to display the next screen.
4.
Select Save to save the Paper Type and return to the previous screen.
5.
Select Save to return to the Paper Tray Attribute screen and select a different tray.
6.
Set the attributes for other trays as desired.
7.
Select Close to return to the Paper Tray Settings screen.
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Paper tray attributes during loading
When a paper tray is removed from the machine and then replaced, the selection made on this
screen determines whether or not the tray change is displayed on the UI.
1.
From the Paper Tray Settings screen, select the Paper Tray Attributes During Loading.
2.
Select Disabled or Enabled.
Off:
If this feature is selected, then the UI does not display the paper tray attributes while you are
loading paper in the tray.
On:
If this feature is selected, the UI displays the paper tray attributes as you are loading paper into
the tray.
•
Select Save to save the selection and return to the previous screen.
Paper tray priority
Set the paper tray priority sequence for automatic tray selection. Automatic tray selection
means that a tray containing the appropriate paper is automatically selected by the machine
for printing.
You can select paper trays 1-4 and 6 and 7. Tray 5 (Bypass) cannot be selected.
•
From the Paper Tray Settings screen, select Paper Tray Priority.
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3.
Select the item to be set or changed, and select Change Settings.
4.
Select a Priority setting (First-Sixth) and assign a specific tray (Tray 1 - 7) to that priority
setting.
Note
Only one tray can be set to each priority.
5.
Select Save to save the selections and return to the Paper Tray Priority screen.
6.
Select Close to return to the Paper Tray Settings screen.
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Paper type priority
Set the paper type priority sequence for automatic tray selection. Automatic tray selection
means that a tray containing the appropriate paper is automatically selected by the machine
for printing.
You can select from a variety of paper types including bond paper, plain paper, recycled paper,
side 2 paper, etc.
Note
The paper type selections for this feature will vary depending on your machine and your
work environment requirements (such as the types of paper you use most frequently).
Note
The paper type setting takes precedence over the tray priority sequence. If different paper
types appear in the same priority sequence, the paper selection is determined by tray
priority sequence.
For information about the tray priority sequence, refer to “Paper tray priority” in this
chapter.
1.
From the Paper Tray Settings screen, select Paper Type Priority.
2.
Select the item to be set or changed, and select Change Settings.
3.
Select the priority sequence for this paper type.
4.
Select Save to save the setting and to return to the Paper Type Priority screen.
5.
Select Close to return to the Paper Tray Settings screen.
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Auto tray switching
Choose the auto tray switching method and how to print mixed size documents.
1.
From the Paper Tray Settings screen, select Auto Tray Switching.
2.
Select the Auto Tray Switching item, and select Change Settings.
3.
Set the method of auto tray switching.
Always Enable
Regardless of which paper tray is selected, depending on circumstances, the machine
automatically selects a tray containing appropriate paper.
Enable during Auto Paper
When the paper selection is Auto only, the machine automatically selects a tray containing
appropriate paper.
1.
Select Save to save your selection and return to the previous screen.
2.
Select Close to return to the Paper Tray Settings screen.
Reports
These settings relate to printing reports.
1.
From the Common Settings screen, select Reports.
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The Reports screen is displayed.
Note
The reports actually listed on your Reports screen may vary according to the enablement or
disablement of related features or options.
2.
Select the item to be set or changed, and select Change Settings.
3.
For the Job History Report, you can select whether or not to automatically print a Job
History Report after a total of fifty jobs have been processed.
For the 2 Sided Report selection, when printing a report/list, select whether to print 1 sided
or 2 sided.
4.
Select Save to save your selection and return to the previous screen.
5.
Select Close to return to the Common Settings screen
Maintenance
The following features are available:
•
•
•
•
•
Initialize Hard Disk
Delete All Data
Software Options
Alignment Adjustment Settings
Finisher Adjustment (optional)
Tip
The Software Options feature is restricted to the Xerox Service Representative only. It is
not for customer use.
1.
From the Common Settings screen, select Maintenance.
2.
From the Maintenance screen, select the applicable option.
3.
Follow the instructions provided on the screen for carrying out a specific function.
4.
Select Close to return to the Maintenance screen.
5.
Select Close to return to the Common Settings screen.
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Initialize hard disk
This procedure initializes the hard disk. The data erased by formatting includes additional
fonts, ESC/P, HP-GL/2, and SMB folder.
Tip
The secure print document log is not erased.
1.
From the Maintenance screen, select Initialize Hard Disk.
2.
Select the partition to be reformatted and select Start.
3.
Select Yes.
4.
When reformatting completes successfully, the message screen appears, select Confirm.
5.
Select Close to return to the Maintenance screen.
6.
Select Close to return to the Common Settings screen.
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Delete all data
Tip
Do not use this function unless you are authorized and have checked with your Xerox
Service Representative.
This deletes all data recorded in the machine. This includes all user settings, and data recorded
automatically by the system.
1.
Select Close to return to the Maintenance screen.
2.
Select Close to return to the Common Settings screen.
Software Options
Use the Keyboard to type passcodes for the Software Options and select Reboot. Up to 5
passcodes can be typed.
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Alignment Adjustment Settings
Adjustments can be made to the image based on the alignment output of a document. Various
adjustments can be modified such as: image position, scale, and skew. This can be achieved
through the use of the twenty default adjustment types. In addition, a specific paper tray can
be assigned to a specific adjustment type.
Adjustments can be made when the position of the output image is misaligned or skewed. This
may be a result of paper expansion or contraction, cutting inaccuracy, or paper storage
conditions. To compensate for this scenario, the Alignment Adjustment Settings feature can
be used to adjust the image alignment.
Note
It is recommended that you read through the entire Alignment Adjustment Settings
section before performing any actual alignment adjustments.
Adjust the position of the output image (alignment adjustment)
The following adjustments can be made to the position of the output image. These are
described in more detail in the following pages.
Skew
Print Positions of
Sides 1 and 2
Scale
•
Squareness Adjustment (Skew): Adjust a skewed image
•
Scale Adjustment: Adjust this when the size (scale) of the printed image is offset
•
Print Position Adjustment: Use this option when making adjustments to the lead edge of
the image (X direction) and side edge of the image (Y direction). For example, use this
when the images on sides 1 and 2 are misaligned.
Tip
When making adjustments to multiple items, adjust the image in the following
order: Squareness Adjustment, then Scale Adjustment, and finally Print Position
Adjustment.
Before using the Alignment Adjustment Settings feature
Follow these steps before using the Alignment Adjustment Settings procedure:
1.
Load paper in a tray.
2.
Print a sample output and check for any misalignment of the output image.
3.
If the output image is misaligned, adjust the position accordingly.
Save the adjustment values.
Assign the saved values to the desired paper tray.
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Alignment Adjustment Settings procedure
Save the adjustment results for squareness, print position, and scale as an alignment
adjustment type, and then assign the type to the desired paper tray.
1.
Load paper in a tray.
2.
Press the Log In/Out button, and enter the system administrator mode.
Log In/Out
3.
Select the Tools tab followed by the System Settings tab.
4.
Select the Common Service Settings followed by the Maintenance Settings.
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5.
Select Alignment Adjustment Settings.
6.
Select Alignment Adjustment Type Setup, and press Change Settings.
7.
Select the alignment adjustment type you want to set or adjust, and press Change
Settings.
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8.
Select Name, and press Change Settings.
9.
Assign a type name, and press Save.
Note
We recommend using a name such as “A4 Plain” that allows you to know what the content
of the paper type is.
10. Press Sample Printout.
11. Select the paper tray in which you loaded paper in Step 1, and then select 1-Sided or 2Sided followed by the desired number of sheets via the Number of Sheets option
Note
When using the Squareness Adjustment option, select the A3 paper size. When using the
Number of Sheets option, we recommend printing about 10 sheets in order to calculate
the average value of the variations.
12. Press the Start button.
The current sample output is printed.
If the position of the sample output is correct, a line is printed at a position 10 mm from
the edge of the paper. If the position of the line on the sample output is misaligned, make
adjustments accordingly.
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Note
Two lines are printed on the image of side 1 and one line is printed on the image of side 2
of the sample that is printed with Sample Printout to indicate the paper feed direction.
13. Press Save.
14. Check the sample output, and adjust the position if misalignment has occurred.
Note
For details on making each adjustment, refer to the following sections .
15. After you finish making adjustments, print another output sample by pressing the Sample
Printout and verify the adjustment results.
16. Make adjustments again if necessary and press Save.
17. Press Save.
18. Press Close.
19. Select the tray to assign the set type (the tray in which you loaded the paper in Step 1), and
press Change Settings.
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20. Select the adjusted type, and press Save.
Squareness Adjustment
Adjust image skew (squareness) in 0.1 mm increments for Side 1 and 2. Maximum adjustment
is 1.2 mm.
Specify a positive value when you want to adjust the position of the image in the opposite
direction to the paper feed direction, and a negative value when you want to adjust the image
in the paper feed direction.
1.
Check the sample output, and measure the squareness offset amount that occurred.
Use the following equation to obtain the squareness offset amount (where “A” represents
the length of the lead registration which faces the back of the machine, and “B” represents
the length of the lead registration which faces the front of the machine):
•
•
3-34
Squareness offset amount = (A - B) × 400 ÷ 277 (when A3 paper is placed horizontally)
(A - B) × 190 ÷ 277 (when A4 paper is placed vertically)
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2.
Select Squareness, and press Change Settings.
3.
Enter a value with the squareness offset amount measured in Step 1 added as the current
setting value of Side 1 and Side 2.
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Note
Entering a positive or negative value adjusts the squareness as shown below.
4.
Press Save.
Scale Adjustment
Adjust the size (scale) of the image with respect to the lead edge direction and the side edge
direction according to the paper feed direction by 0.025% increments for each of sides (side 1
and 2). You can adjust up to 0.400%. Specify a positive value when you want to increase the
scale, and a negative value when you want to reduce it.
1.
Check the sample output, and measure the scale offset amount that occurred.
•
Paper feed direction: X direction scale
X direction scale offset amount = image reference length in the X direction - image
actual measurement length in the X direction
•
Vertical direction in relation to the paper feed direction: Y direction scale
Y direction scale offset amount = image reference length in the Y direction - image
actual measurement length in the Y direction
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Note
The reference lengths for a sample output of A3 or A4 size printed with [Sample Printout]
are as follows.
Paper Size
Image Reference Length in X Direction
Image Reference Length in Y
Direction
A3
400 mm
277 mm
A4
190 mm
277 mm
2.
Select X% or Y%, and press Change Settings.
3.
Enter the offset amount of the X direction scale you measured in Step 1 for Side 1 and Side
2 of X%.
4.
Enter the offset amount of the Y direction scale you measured in Step 1 for Side 1 and Side
2 of Y%.
Note
If the scale offset amount is positive, enter a negative value in the adjustment value field.
If negative, enter a positive value.
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Note
For a rough guide on the image scale adjustment values to enter, refer to Chapter 3 Sample
Printout of 11 x 17 in./A3 Size on page 3-38 and Chapter 3 Sample Printout of 8.5 x 11 in./
A4 Size on page 3-39.
5.
Press Save.
Table 1: Sample Printout of 11 x 17 in./A3 Size
11 x 17 inch/ 11 x 17 inch/A3 Y
A3 Y
Direction
Direction
(Back)
(Front)
11 x 17 inch/A3 X
Direction (Front)
Offset
Amount
(mm)
Offset Amount
(mm)
Offset Amount
(mm)
1.60
1.60
-0.400
1.04
1.50
1.50
-0.375
0.97
1.40
1.40
-0.350
0.90
1.30
1.30
-0.325
0.83
1.20
1.20
-0.300
0.76
1.10
1.10
-0.275
0.69
1.00
1.00
-0.250
0.62
0.90
0.90
-0.225
Offset Amount
(mm)
11 x 17 inch/A3
X Direction
(Back)
Adjustment
Amount (%)
0.55
0.55
0.80
0.80
-0.200
0.48
0.48
0.70
0.70
-0.175
0.72
0.72
0.60
0.60
-0.150
0.35
0.35
0.50
0.50
-0.125
0.28
0.28
0.40
0.40
-0.100
0.21
0.21
0.30
0.30
-0.075
0.14
0.14
0.20
0.20
-0.050
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11 x 17 inch/ 11 x 17 inch/A3 Y
A3 Y
Direction
Direction
(Back)
(Front)
11 x 17 inch/A3 X
Direction (Front)
Offset
Amount
(mm)
Offset Amount
(mm)
Offset Amount
(mm)
Offset Amount
(mm)
0.07
0.07
0.10
0.10
-0.025
0
0
0
0
0
-0.07
-0.07
-0.10
-0.10
0.025
-0.14
-0.14
-0.20
-0.20
0.050
-0.21
-0.21
-0.30
-0.30
0.075
-0.28
-0.28
-0.40
-0.40
0.100
-0.35
-0.35
-0.50
-0.50
0.125
-0.42
-0.42
-0.60
-0.60
0.150
-0.48
-0.70
-0.70
0.175
-0.55
-0.80
-0.80
0.200
-0.62
-0.90
-0.90
0.225
-0.69
-1.00
-1.00
0.250
-0.76
-1.10
-1.10
0.275
-0.83
-1.20
-1.20
0.300
-1.30
0.325
-1.40
0.350
-1.50
0.375
-1.60
0.400
-0.90
11 x 17 inch/A3
X Direction
(Back)
Adjustment
Amount (%)
Note
The above values for the offset amount of the image scale are rounded off.
Table 2: Sample Printout of 8.5 x 11 in./A4 Size
8.5 x 11 inch/A4
Y Direction
(Front)
8.5 x 11 inch/A4
Y Direction
8.5 x 11 inch/A4
X Direction
(Back)
8.5 x 11 inch/A4
X Direction
(Front)
Offset Amount
(mm)
Offset Amount
(mm)
Offset Amount
(mm)
Offset Amount
(mm)
0.76
0.76
-0.400
1.04
0.71
0.71
-0.375
0.97
0.67
0.67
-0.350
0.90
0.62
0.62
-0.325
0.83
0.57
0.57
-0.300
0.76
0.52
0.52
-0.275
(Back)
Adjustment
Amount (%)
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8.5 x 11 inch/A4
Y Direction
(Front)
8.5 x 11 inch/A4
Y Direction
8.5 x 11 inch/A4
X Direction
(Back)
8.5 x 11 inch/A4
X Direction
(Front)
Offset Amount
(mm)
Offset Amount
(mm)
Offset Amount
(mm)
Offset Amount
(mm)
0.69
0.48
0.48
-0.250
0.62
0.43
0.43
-0.225
(Back)
Adjustment
Amount (%)
0.55
0.55
0.38
0.38
-0.200
0.48
0.48
0.33
0.33
-0.175
0.72
0.72
0.29
0.29
-0.150
0.35
0.35
0.24
0.24
-0.125
0.28
0.28
0.19
0.19
-0.100
0.21
0.21
0.14
0.14
-0.075
0.14
0.14
0.10
0.10
-0.050
0.07
0.07
0.05
0.05
-0.025
0
0
0
0
0
-0.07
-0.07
-0.05
-0.05
0.025
-0.14
-0.14
-0.10
-0.10
0.050
-0.21
-0.21
-0.14
-0.14
0.075
-0.28
-0.28
-0.19
-0.19
0.100
-0.35
-0.35
-0.24
-0.24
0.125
-0.42
-0.42
-0.29
-0.29
0.150
-0.48
-0.33
-0.33
0.175
-0.55
-0.38
-0.38
0.200
-0.62
-0.43
-0.43
0.225
-0.69
-0.48
-0.48
0.250
-0.76
-0.52
-0.52
0.275
-0.83
-0.57
-0.57
0.300
-0.62
0.325
-0.67
0.350
-0.71
0.375
-0.76
0.400
-0.90
Note
The above values for the offset amount of the image scale are rounded off.
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Print Position Adjustment
Adjust the position of the image in the lead edge and side edge direction in relation to the
paper feed direction by 0.1 mm increments for each of side (sides 1 and 2). You can adjust up to
2.0 mm.
Adjustments to the paper position feed direction can be made by making changes to the X
Print Position, and Y Print Position.
1.
2.
Check the sample output, and measure the print position offset amount that occurred.
•
X Print Position
Specify a positive value when you want to move the position of the image in the
opposite direction to the paper feed direction, and a negative value when you want to
move the position of the image in the paper feed direction.
•
Y Print Position
Specify a positive value when you want to move the position of the image toward the
back of the machine, and a negative value when you want to move the position of the
image toward the front of the machine.
Select X Print Position or Y Print Position, and press the Change Settings button.
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3.
Enter the value obtained by the difference X measured in Step 1 added as the current
setting value of Side 1 and Side 2 of X Print Position.
Enter the value obtained by the difference Y measured in Step 1 added as the current
setting value of Side 1 and Side 2 of Y Print Position.
Note
X Print Position: Specify a positive value when you want to move the position of the image
in the opposite direction to the paper feed direction, and a negative value when you want
to move the position of the image in the paper feed direction.
Y Print Position: Specify a positive value when you want to move the position of the image
toward the back of the machine, and a negative value when you want to move the position
of the image toward the front of the machine.
4.
Press Save.
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Adjust Fold Position
This section describes the procedure for adjusting the fold position. You can adjust the fold
position for various paper types, as well as set adjustment values to any of 10 default types. You
can assign a set type to each tray.
In addition, you can adjust the fold positions for single fold, booklet, C fold, Z fold, Z fold half
sheet.
Fold Position Adjustment
1.
Load the paper for adjusting the fold position in the desired paper tray.
2.
Press the Log In/Out button, and enter the system administrator mode.
Log In/Out
3.
Select the Tools tab followed by the System Settings tab.
4.
Select the Common Service Settings followed by the Maintenance Settings.
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5.
Select Finisher Adjustment.
6.
Select Adjust Fold Position.
7.
Select Fold Position Type Setup, and press Change Settings.
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8.
Select the paper fold position type you want to set or adjust, and press Change Settings.
9.
Select Name, and press Change Settings.
10. Enter the desired type name, and press Save.
Note
We recommend using a name such as “Single Fold Plain” that allows you to recall what the
content of that fold type is.
11. Select the fold type, and press Change Settings.
Note
For details on making each fold adjustment, refer to the following procedures.
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12. Select the desired settings, and press Sample Printout.
13. Select the tray in which you loaded paper in Step 1, and then press the Start button.
14. Measure the fold position via the output sample, and adjust the fold position accordingly.
15. Make adjustments to the items if necessary.
16. After you finish making adjustments, print another output sample with [Sample Printout]
and check the adjustment results.
17. Make adjustments accordingly. If necessary, repeat steps 12-14.
18. Press Save.
19. Press Close until the Adjust Fold Position screen appears.
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20. Select the tray to assign the set type (the tray in which you loaded the paper in Step 1), and
press Change Settings.
21. Select the adjusted fold position type, and press Save.
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Adjust Paper Curl
Adjust Paper Decurler
The Adust Paper Curl Decurler screen allows you to configure the default settings for each of
the Paper Curl options.
Access the screen as follows:
1.
Enter the System Administration mode.
2.
Touch the Tools tab.
3.
Touch System Settings.
4.
Touch Common Service Settings.
5.
Touch Maintenance.
6.
Touch Adjust Paper Curl.
7.
Select the item to be set or changed.
8.
Touch Change Settings.
9.
Touch the Name field.
10. Use the touch screen keyboard to enter a name.
11. Touch Save.
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12. Select the appropriate settings for 1 Sided-Face Up, 1 Sided-Face Down, and 2 Sided
output.
You can select Auto, or use the arrow buttons to select the correct amount of curl.
To check the results, use the Sample Prrintout button.
13. Touch Save.
14. Touch Close.
Single Fold Position Adjustment
Adjust the single fold position.
1.
Select Single Fold, and press Change Settings.
2.
Specify Sheets to be folded, and press Sample Printout.
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3.
Select the tray in which you loaded paper, and press the Start button.
An output sample is printed.
4.
Press Close.
5.
Check the output sample printout, and measure the offset amount.
6.
Select Long at Left or Long at Right.
7.
Enter the measurement value you obtained in Step 5 in Values A Before Adjustment.
8.
Press Adjust.
9.
Press Sample Printout again to print an output sample printout, and check the adjustment
results.
10. Make adjustments again if necessary. (Steps 6 - 8)
11. Press Save.
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Booklet Position Adjustment
Adjust the booklet position.
1.
Select Booklet, and press Change Settings.
2.
Press Sample Printout.
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3.
Select the tray in which you loaded paper, select 2-Sheet Stack, and press the Start button.
An output sample is printed.
4.
Select the tray in which you loaded paper, select 15-Sheet Stack, and press the Start
button.
An output sample is printed.
5.
Press Close.
6.
Check the output sample, and measure the position offset amount for 2-sheet stack and
15-sheet stack.
7.
Press Booklet Fold State (2 Sheets).
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8.
Select the state of the fold and staple position of the output paper, and enter the 2-sheet
stack offset amount you measured in Step 6 in Values A & B Before Adjustment.
9.
Press Save.
10. Set Booklet Fold State (15 Sheets) in the same way.
Note
The values between 2-sheet stack and 15-sheet stack are adjusted automatically.
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Note
When you want to specify the number of sheets separately, use the set Variable-Sheet
Booklet option to make the proper selections.
11. Press Sample Printout again to print an output sample, and check the adjustment results.
12. Make adjustments again if necessary. (Steps 7 - 10)
13. Press Save.
C Fold Position Adjustment
Adjust the C fold position.
1.
Select C Fold-A4 or C Fold-8.5x11”, and press Change Settings.
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2.
Press Sample Printout.
3.
Select the tray in which you loaded paper, and press the Start button.
An output sample is printed.
4.
Press Close.
5.
Check the output sample, and measure the A and B fold position movement amounts.
A
B
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6.
Enter the measurement value you obtained in Step 5 in Values A & B Before Adjustment,
and the final value you want after adjustment in Desired Values A & B.
Tip
Set value A and value B so that an edge of the paper does not extend past a fold position
of the paper. An edge of paper extending past a fold position of the paper may cause a
paper jam.
7.
Press Sample Printout again to print an output sample, and check the adjustment results.
8.
Make adjustments again if necessary.
9.
Press Save.
Z Fold Position Adjustment
Adjust the Z fold position.
1.
Select Z Fold-A4 or Z Fold-8.5x11”, and press Change Settings.
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2.
Press Sample Printout.
3.
Select the tray in which you loaded paper, and press the Start button.
An output sample is printed.
4.
Press Save.
5.
Check the output sample, and measure the A and B fold position movement amounts.
A
B
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6.
Enter the measurement value you obtained in the previous step in Values A & B Before
Adjustment, and the final value you want after adjustment in Desired Values A & B.
Tip
Set value A and value B so that an edge of the paper does not extend past a fold position
of the paper. An edge of paper extending past a fold position of the paper may cause a
paper jam.
7.
Press Sample Printout again to print an output sample, and check the adjustment results.
8.
Make adjustments again if necessary (Step 6).
9.
Press Save.
Z Fold Half Sheet Position Adjustment
Adjust the A fold position.
1.
Select Z Fold Half Sheet- A3, Z Fold Half Sheet- B4, Z Fold Half Sheet-11x17”, or Z Fold
Half Sheet - 8K, and press Change Settings.
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2.
Press Sample Printout.
3.
Select the tray in which you loaded paper, and press the Start button.
An output sample is printed.
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4.
Press Save.
5.
Check the output sample, and measure the A and B fold position movement amounts.
A
B
6.
Enter the measurement value you obtained in the previous step in Values A & B Before
Adjustment, and the final value you want after adjustment in Desired Values A & B.
Tip
Set value B so that an edge of the paper does not extend past a fold position of the paper.
An edge of paper extending past a fold position of the paper may cause a paper jam.
7.
Press Sample Printout again to print an output sample, and check the adjustment results.
8.
Make adjustments again if necessary. (Step 6)
9.
Press Save.
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Other settings
This feature allows you to select the default settings for miscellaneous other options that relate
to the machine.
Note
For any of these settings to take affect, you may need to reboot the machine.
Use the following procedure to access the Other Settings feature.
1.
From the Common Settings screen, scroll down and select Other Settings.
2.
Select the item to be set or changed, and select Change Settings.
Note
Select
to display the previous screen and select
to display the next screen.
3.
Select the default setting.
4.
Select Save. You are returned to the Other Settings screen.
5.
Repeat Steps 1-4 for selecting the default setting for any additional desired Other Settings
items.
6.
Select Close to return to the Common Settings screen.
7.
Select Close to return to the System Settings screen.
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Auto job promotion
This Other Settings option allows you to set the machine to automatically promote a job for
printing if the machine is unable to start a prior job. For example, the machine is unable to start
an operation because there is no paper in the tray (at the start of a print operation). If this
feature is enabled, then the machine can bypass the current job and allow other jobs to start.
Tip
The other jobs must not have the same print requirements as the faulted job. If other jobs
have different print requirements, then these other jobs can be promoted and printed.
Offset stacking (finisher tray)
Select the default offset stacking option for the finishing tray:
•
•
None: If this option is selected, the finishing tray will not offset any output.
Offset per set: If this option is selected, the finishing tray will offset each set of a print
job. This option also offsets each job.
3 sets of a job
3 sets
of a
job
3 sets of another job
•
Offset per job: If this option is selected, all the sets of a job are delivered on one stack to
the output area
.
Job 1
(with stacked sets)
Job 2
(with stacked sets)
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Default print paper size
Select the default paper size that will be used when printing a report/list. Select between A4, or
8.5 × 11 in.
Paper size settings
Select the default paper sizes for automatic paper detection. Select from five possibilities: A/B
series (8 × 13"), A/B series, A/B series (8K/16K), A/B series (8×13”/8×14”), and Inch series.
Refer to the table in Chapter 6, Paper Size Settings.
Millimeters/inches
Select the default setting for displaying the dimensions on the screen as millimeters or inches.
Keyboard input restriction
Select whether to restrict the display of the virtual keyboard on the UI. To prevent illegible
characters from occurring when one character set is switched to another character set, restrict
the input to ASCII characters only. If you select On (Standard ASCII only), the displayed
keyboard shows ASCII characters only.
Operation of up/down buttons
Select whether or not there is a continuous scrolling effect when the scroll buttons are held
down.
•
•
Disable Fast Scrolling: Scrolling does not occur when the scroll buttons are held down.
Enable Fast Scrolling: Scrolling occurs when the scroll buttons are held down.
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Data Encryption
Tip
This is an optional feature that may not be available on your copier/printer; it is part of the
optional Data Security Kit. For more information, contact the Customer Support Center.
If you want the recorded data on the hard disk encrypted, select On as the default setting for
this feature. By switching on the data encryption, all data written to the hard disk is
automatically encrypted. Encryption prevents unauthorized access to the stored data. When
encryption is on, an encryption key must be set.
Perform the following steps:
1.
Enter the System Administration mode (Chapter 1 Entering the System Administrator Mode
on page 1-4).
2.
Press the Machine Status button on the Control Panel.
3.
Select the Tools tab.
4.
Select Common Service Settings.
5.
Select Other Settings.
6.
Select Data Encryption.
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7.
Select Change Settings.
8.
Select either On or Off.
If On is selected, Data Encryption screen is displayed.
9.
From the Data Encryption screen, enter the desired encryption key password twice.
a.
Select Keyboard and enter a 12-character encryption key.
Note
The default value for the encryption key is 111111111111 (twelve ones).
b.
Select Save (from the Keyboard screen).
You are returned to the Data Encryption screen.
a.
Select Keyboard again.
b.
Enter the same encryption key once more.
10. Select Save (from the Keyboard screen).
11. Select Save (from the Data Encryption screen).
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12. Exit the System Administration mode.
Encryption Key for Confidential Data
IMPORTANT!
Do not forget the encryption key! The data cannot be restored if you forget the
encryption key.
Tip
• This is an optional feature that may not be available on your copier/printer; it is part of the
optional Data Security Kit. For more information, contact the Customer Support Center.
• A service representative can block changes to the settings of this feature. For more
information about settings, refer to Service Representative Restricted Operation on page 368.
NoteWhen an encryption key is set, confidential data and information such as the passcodes of
the system administrator and folders are encrypted (or coded). This prevents unauthorized
access to the information.
If the optional Data Encryption feature is available for your machine, use the following
procedure for creating an encryption key.
1.
Enter the System Administration mode (Chapter 1 Entering the System Administrator Mode
on page 1-4).
2.
Press the Machine Status button on the Control Panel.
3.
Select the Tools tab.
4.
Select Common Service Settings.
5.
Select Other Settings.
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1.
Select Encryption Key for Confidential Data.
2.
Select Keyboard and enter a 12-character encryption key.
Note
The default value for the encryption key is 111111111111 (twelve ones).
3.
Select Save (from the Keyboard screen).
You are returned to the Encryption Key for Confidential Data screen.
4.
Select Keyboard again.
5.
Enter the same encryption key once more.
6.
Select Save (from the Keyboard screen).
7.
Select Save (from the Encryption Key for Confidential Data screen).
8.
Exit the System Administration mode.
Data Restoration
Tip
The encrypted data cannot be restored if any of the following occur:
•
•
•
When there is a physical hard disk error
When you cannot remember the encryption key
When attempting to access the Service Representative Operation Limit feature, but
you cannot remember the System Administrator User ID and password.
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Start data encryption and/or changing the settings:
When data encryption is started or ended and when the encryption key is changed, the
machine must be restarted. The corresponding recording area of the hard disk is reformatted
when the machine restarts. Previous data is not guaranteed.
The recording area stores the following data:
•
Spooled print data
•
Secure print, sample print, and similar print data
•
Forms for the form overlay feature
•
Folder and job flow sheet settings (box name, passwords, etc.)
•
Documents in folder
Tip
Save all necessary settings and documents before using the data encryption feature or
changing its settings.
Service Representative Restricted Operation
This feature restricts the Service Representative from accessing certain security features and
changing the System Administrator settings. Select either On or Off. When On is selected, the
machine passcode can be set.
Software download
While this feature may still be accessible, it is not supported. This feature is only for service
representative use. Contact the Customer Support Center. Select Disabled as the default
setting.
Estimated job time
Select the default setting that is displayed for the estimated job completion time.
•
•
Cumulative time for all jobs: Select this option if you want the machine to display the
total time for all jobs.
Time required for a single job: Select this option if you want the machine to display the
time required for a single job.
Connectivity & Network Setup
In Connectivity & Network Setup, you select the default network settings by which the
machine is connected and communicates to the client PCs and the parameters required for the
communications between the machine and its networked clients.
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The following settings are covered in this section:
•
•
•
Port Settings
Protocol Settings
Machine E-mail Address/Host Name
1.
From the System Settings screen, select Connectivity & Network Setup.
2.
Select the item to be set or changed.
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Port Settings
Select the interface by which the machine is connected to the client. In Port Settings, you can
set the following items:
LPD
Receive E-mail
NetWare
Send E-mail
SMB
E-mail Notification Service
IPP
UPnP Discovery
EtherTalk
WSD
Bonjour
Internet Services (HTTP)
Port9100
SOAP
SNMP
WebDAV
FTP Client
Protocol Settings
Select the parameters that are required for communications between the machine and client
workstations. In Protocol Settings, you can set the following items:
Ethernet Rated Speed
IPv6 Address Manual Configuration
TCP/IP - IP Mode
Manually Configured IPv6 Address
IPv4 - IP Address Resolution
Manually Configured IPv6 Address Prefix
IPv4 - IP Address
Manually Configured IPv6 Gateway
IPv4 - Subnet Mask
Automatically Configured IPv6 Address
IPv4 - Gateway Address
IPv6 - IP Filter
IPv4 - IP Filter
Machine E-mail Address/Host Name
Select the e-mail address and host name for this machine. In Machine E-mail Address/Host
Name, you can set the following items:
1.
E-mail Address
2.
Machine Name
3.
Host Name
4.
Domain Name
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Print Service Settings
In Print Service Settings, you select settings that relate to the machine’s memory and
miscellaneous features, including tray substitution, paper type mismatch, printing a banner
sheet, and more.
Use the following procedure to access and change the various Print Service Settings.
•
From the System Settings screen, select Print Service Settings and select the item to be
set.
Allocate memory
For each interface, you can select the memory capacity for the receiving buffer (temporary
storage for data sent from the client). You can change the receiving buffer capacity depending
on the pattern of use and purpose. Increasing the receiving buffer capacity may allow a client
to be released sooner from an interface.
Tip
If you change the memory capacity settings, the memory is reset. Therefore data stored in
all memory areas is lost.
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Note
It is not possible to assign more than the total memory. When the power is turned on, if the
settings exceed the available memory capacity, they are automatically adjusted by the
system.
1.
From the Print Service Settings screen, select Allocate Memory.
Note
Some of these items on the screen may not be available for this product.
2.
Select the item to be set or changed, and select Change Settings.
3.
Select the desired value for that item.
4.
Select Save to save the setting and return to the previous screen.
Note
When a port is set to Disabled, the corresponding items that are associated with that port
do not appear.
Note
Depending on the amount of data sent from the client, increasing the memory capacity
may not change the amount of time that it takes to release the client.
Receiving Buffer - LPD Spool
•
Off: When Off is selected, the machine will not use spooling. During the LPD print process
for one client, data cannot be received over that same interface from a different client. Set
a value for the dedicated LPD receiving buffer memory capacity from 1024-2048 KB, in 32
KB increments.
•
Memory Spool: When selected, the machine will use spooling. The receiving buffer for
spooling uses memory. When this candidate value is selected, set the memory capacity of
the receiving buffer for spooling, from 0.50 MB to 32.00 MB, in 0.25 MB increments.
Note
Notice that print data exceeding the set memory capacity is not accepted. In such cases,
select Hard Disk or Off.
•
Hard Disk Spool: When selected, the machine will use spooling. The receiving buffer for
spooling uses the hard disk.
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Receiving Buffer - Port 9100
Set the Port9100 receiving buffer. Set a value from 64 to 1024 KB, in 32 KB increments.
Other settings
For information about each of the following items, refer to “Overview of features” in this guide.
Make settings relating to the paper used in the machine.
1.
From the Print Service Settings screen, select Other Settings.
2.
Select the item to be set or changed, and select Change Settings.
3.
Select the item to be changed.
4.
Select Save to save the setting and return to the previous screen.
Print Area
Select whether or not to expand the print area.
For information about the print area, refer to the section of the User Guide entitled “Printable
area”.
Substitute Tray
When there is no tray containing the paper size selected by the automatic tray selection, select
whether or not to print replaced with paper loaded in another paper tray. In the event of using
substitute tray, set the size.
•
Display Message: Do not use substitute tray, but display a paper loading message.
•
Use Larger Size: Replace with the next larger paper size than that selected, and print at
the same size.
•
Use Closest Size: Replace with the closest paper size to that selected, and print. If
necessary, the printing is automatically reduced in size.
Note
If there is a client specification, the client specification takes precedence.
•
Select Tray 5 (Bypass): Prints on the paper loaded in tray 5.
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Paper Type Mismatch
Set the action to be taken when the paper type loaded in the paper tray does not match that
specified.
•
Print: Carry on printing, even if the paper type is different.
•
Display Confirmation Screen: Show a confirmation screen, and prompt for action.
•
Display Paper Supply Screen: This selection shows the Paper Supply screen when a paper
type mismatch occurs.
Unregistered Forms
When a form in a form data file (overlay printing) is specified for printing but not present on the
host computer, select whether or not to print the job. If you select Print and the specified form
is not present, only the data is printed.
This setting is added to the Print Settings menu when there is a print specification from the host
computer.
Print User ID
When printing by a print driver, select whether or not to print the user authentication
information to the paper for the purpose of distinguishing the identity of the user. A maximum
of 64 characters can be printed in the user ID information.
Select from one of the following: Off, Top Left, Top Right, Bottom Left, and Bottom Right.
Note
To use the ID Print feature, the User ID, set by the printer driver, is necessary
beforehand. For the configuration procedure, refer to the online help for the printer driver.
If the user ID information cannot be acquired, the words “Unknown User” are printed.
Banner Sheet
Select whether or not the banner sheets will be used to separate different output jobs. Select
one of the following:
•
Off: Do not print banner sheets.
•
Start Sheet: Print a banner sheet before a print job.
•
End Sheet: Print a banner sheet after a print job.
•
Start Sheet & End sheet: Print a banner sheet both before and after a print job.
Note
Even if the stapler feature is enabled, banner sheets are not stapled.
On a print job from a Macintosh, the document name does not appear on the banner sheet.
When printing banner sheets, they are counted for metering purposes.
Banner Sheet Offset
Select whether or not to offset the banner sheet from the rest of the printed set. Select Offset
or No Offset.
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Banner Sheet Tray
Select the paper tray from which the banner sheets are printed. Select one of the following
trays: 1, 2, 3, 4, 6, or 7.
System settings with optional FreeFlow
scanner
For information about installing and using the FreeFlow Print Manager with this product, refer
to the FreeFlow Print Manager Installation Guide or the FreeFlow Print Manager User Guide.
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Accounting and
Authentication/
Security Settings
4
The machine has Accounting and Authentication/Security Settings that are used for numerous
security measures This chapter describes how to adjust these settings.
The User Interface (UI) screens shown in this guide may or may not reflect the screens
displayed on your system. The UI screens vary from system to system and from marketplace to
marketplace. Therefore, the UI screens in this guide are a representation of the type of screens
that may be seen on your particular system.
Overview
While the Accounting feature restricts local and remote access to Copy, Scan and Print features,
Authentication/Security Settings restricts local and remote access to the Services area, which
includes All Services, Job Status and/or Machine Status pathways.
Accounting settings and Authentication/Security Settings features generally work
independently, but there are instances when a change in one will affect the other. As an
example, if you set the Authentication feature to Login to Local Accounts, Local Accounting is
automatically set in the Accounting menu.
Accounting
Accounting is a security feature that is designed to prevent unauthorized use of the machine.
Overview
The accounting feature allows you to:
•
Restrict local or remote access to some or all of the Print, Copy and Scan features. You may
want certain departments or individuals to have access locally or remotely to only certain
machine features.
•
Prevent unauthorized users from using the machine. Only users with a valid User ID can
access the machine. This allows you to determine which individuals are allowed to access
the machine.
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•
Track the number of copies, scanned pages and printed pages for any user account. This
can be useful when machine expenses are shared among various departments. As an
example, the human resources and maintenance departments can each be invoiced
separately for their machine usage.
•
Impose restrictions on individual accounts, such as limiting the number of copy, scan, and
prints jobs that are allowed a user. As an example, you can allow the maintenance
department to have unlimited access the copy and print features, but limit scanning.
Note
When used with Accounting, the Authentication/Security Settings features provide
additional security options.
The type of information that users are prompted to enter when accessing machine features
depends on the Accounting and Authentication settings.
When the Login Setup/Auditron Administration feature is enabled, each user of the machine
must enter a UserID and password, thus providing administrative control and for the machine.
Creating/Viewing User Accounts
Creating user accounts allows you to register user account information, such as User IDs, user
names, and passcodes, and to impose restrictions:
•
•
On the number of copy, scan and print pages allowed each user using the Accounting
menu:.
On the Services pathways allowed using the Authentication/Security Settings menu.
A maximum of 1000 users can be registered.
Create/View User Accounts
Note
The following procedure is presented using the Accounting menu screens, but this same
process is also performed using the Authentication/Security Settings menu screens.
1.
Login as System Administrator.
2.
Select the Machine Status button.
3.
From the Tools tab, select Accounting or Authentication/Security Settings.
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4.
Select Create / View User Accounts.
5.
From the Create / View User Accounts screen, perform one of the following to select a user
account:
•
•
Select a (Not in Use) account that you want to create and then press the Create/
Delete button.
Using the numeric keypad, enter a four-digit number from 0001 to 1000, which
corresponds to a (Not in Use) account. The entered number displays in the Go To field.
Then select the Create/Delete button.
Note
You can also edit a previously created user account to reflect new user information.
6.
To continue the user account creation process continue to the next steps UserID, User
Name, Account Limit and Feature Access.
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User ID, User Name, Account Limit and Feature Access
To access the User ID, User Name, Account Limit and Feature Access screens login as System
Administrator > select the Machine Status button > Tools tab > Accounting > Create View
User Accounts > select a User.> Create / Delete.
The following is a continuation of the user account creation process from the previous page.
UserID
7.
Select the UserID button. The User ID screen appears. Using the keypad, enter a User ID of
up to 32 characters and press Save.
User Name
8.
Select the User Name button. The User Name screen appears. Using the keypad, enter a
User Name of up to 32 characters and press Save.
Note
If you are creating a new (Not in Use) account, you would go directly to the UserID screen,
which is shown below. Enter a UserID and select Save.
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Account Limit
9.
Select the Account Limit button.
Account Limit
You can set the maximum number of pages that can be used in a copier, scanner and
printer. You can set from 1 to 9,999,999 pages (7 digits) in 1 sheet increments.
a.
Select Account Limit.
b.
Select the Copy, Scan or Print Service button to set account limits.
c.
Select Change Account Limit.
d.
Enter the maximum number of pages using numeric keypad and press Save.
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Feature Access
10. Select the Feature Access button for any Service. This allows you to set the type of access
that you want to give users.
e.
Select the type of feature access you want to allow the user.
f.
Press Save.
11. Select Close and review the created user account information.
12. Select Close to return to the Tools tab.
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Resetting User Accounts
Note
Resetting user accounts within Authentication is a similar procedure to resetting user
accounts in Accounting. Procedure differences are explained when encountered.
There are two options when resetting user accounts.
•
•
Resetting All User Account Information. You can reset All User Accounts, All Feature Access
Settings, All Account Limits, Total Impressions and Meter (Print Jobs) and then print
Auditron and Meter Reports.
You can reset individual accounts and total impressions: Resetting Individual User Accounts
and Total Impressions
Resetting All User Account Information
Note
Resetting user accounts within Authentication is a similar procedure to resetting user
accounts in Accounting. Procedure differences are explained when encountered.
You can delete all registered information for all registered users in a single operation, or just
reset the statistics. This feature also enables you to print all service auditron reports.
Reset User Account
This deletes all registered information for the selected user.
1.
Login as System Administrator and select the Machine Status button.
2.
Press the Tools tab.
3.
Select:
•
•
From Accounting, select Reset User Accounts.
From Authentication/Security Settings, select Authentication > Reset User
Accounts.
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4.
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Select from the Reset User Accounts options and press Reset. Once you select Reset, you
will be prompted to accept (Reset) or Cancel the reset. Carefully review the displayed
information before performing a reset. It is important to remember that once you accept a
reset, that information cannot be restored.
All User Accounts
This deletes all registered information for each user. It also deletes all data including the
maximum number of pages, cumulative number of pages, color mode restrictions, printer
statistics, and so forth.
KeyPoint
All job flows, mailboxes, and documents within mailboxes belonging to the user are
deleted. If the user is owner of a large amount of material (when a large quantity of
documents is left remaining within a mailbox for example), the deletion may take a
considerable time.
All Feature Access Settings
This resets the All Feature Access.
All Account Limits
This resets the maximum number of pages for all users to the default value, 9999999.
Total Impressions
This resets all Auditron administration data for all users including the system administrator.
The number of pages is also reset to 0.
All Authorization Group
This is used to reset the All Authorization Group.
Meters (Print Jobs)
This resets all printer statistics, and deletes automatically registered job owner names. The
count of the number of pages printed is also reset to zero.
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Print the Auditron Report button
Prints the auditron reports.
This option is available for all selections except Meter (Print Jobs).
Print the Meter Report button
Prints a print meter report.
This option is available for Meter (Print Jobs), only.
Resetting Individual User Accounts and Total Impressions
Note
Resetting user accounts within Authentication is a similar procedure to resetting user
accounts in Accounting. Procedure differences are explained when encountered.
You can reset individual user accounts. The following information is removed from the system:
UserID, User Name, user details, mailboxes created by the user, documents stored in the
mailboxes, Job Flow Sheets created by the user, and total impressions made by this user.
1.
Login as System Administrator. and select the Machine Status button.
2.
From the Tools tab, select Accounting or Authentication.
3.
Select:
•
•
From Accounting, select Create / View User Accounts.
From Authentication/Security Settings, select Authentication > Create / View User
Accounts.
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4.
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Select the user account that you want to reset.and press Create/Delete.
Reset User Account
This deletes all registered information for the selected user.
5.
Select Reset Account. Once you select Reset, you will be prompted to accept (Reset) or
Cancel the reset. Carefully review the displayed information before performing a reset. It is
important to remember that once you accept a reset, that information cannot be restored.
KeyPoint
All the contents of the mailbox (such as job flows, mailboxes, and documents) are
deleted. If the user is owner of a large amount of material, the deletion may take a
considerable amount of time.
Reset Total Impressions
Reset the current cumulative number of pages for a selected user, returning it to zero.
6.
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Select Reset Total Impressions. Once you select Reset, you will be prompted to accept
(Reset) or Cancel the reset. Carefully review the displayed information before performing a
reset. It is important to remember that once you accept a reset, that information cannot be
restored.
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Note
The selections available will depend on the setting selected in Accounting Type.
System Administrator's Meter (Copy Jobs)
You can check/reset the cumulative number of pages copied using the System Administration
mode on the screen. The cumulative number of page is counted up to 9,999,999 pages.
1.
Logon as System Administrator and select the Machine Status button.
2.
Select the Tools tab.
3.
Select System Administrator’s Meter (Copy Jobs).
KeyPoint
A second reset screen is not provided when resetting System Administrator’s Meter (Copy
Jobs). Once you select Reset, Total Impressions are reset to 0 (zero) immediately.
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4.
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To reset, select Reset.
Accounting Type
You can enable or disable the Accounting Type feature and specify the types of jobs that
require account management.
KeyPoint
The available Accounting Type selections depend on the Login Type setting used in
Authentication/Security Settings > Authentication. As an example, if you select a Login
Type of Login to Local Accounts in Authentication, then Local Accounting will
automatically be selected in Accounting > Accounting Type and Accounting Disabled will
be unavailable for selection.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Accounting.
3.
Select Accounting Type.
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4.
Select an Accounting Type from the following:
•
•
•
•
Accounting Disabled: The machine does not require a user login ID and password in
order to operate it.
Local Accounting: Enables the Account Administration feature. User registration can
be performed using the touch screen or CentreWare Internet Services.
Network Accounting: Performs account management using user information
managed by an external accounting service on a network. User registration is
performed by the external server.
Xerox Standard Accounting: Performs account management based on the users
registered on the machine.
Note
It is important to remember that the available selections depend on settings made in
Authentication/Security Settings > Authentication. See, Login Type on page 4-29 for
additional information.
5.
Once an Accounting Type is selected, additional choices are displayed. Available selections
will vary depending on the Login Type set in the Authentication feature and the Accounting
Type you selected.
•
•
Auditron Mode - Specify whether to perform account management for copy, print and
scan services.
Verify User Details - Specifies whether to verify user details. Select No to allow access
without verifying the User ID and Account ID. The entered information is logged on
the machine. Select [Yes] to verify user information and then select a For Printer Jobs
option.
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•
6.
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Customize User Prompt - Specifies the type of user information used for the Account
Administration feature. Select from the following options: Display User ID and
Account ID Prompts, Display User ID Prompt Only, Display Account ID Prompt
Only, or Display No Prompts.
Select Save.
Note
Even if the Auditron Mode and Mailbox Access features are set to On, a login password is
not required to operate the machine.
For information about authentication on the machine and how it relates to the options
here, refer to Authentication/Security Settings on page 4-23
Auto Reset of User Billing Information
This feature allows you to reset Billing Information on particular dates.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Accounting.
3.
Select Auto Reset of User Billing Information.
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4.
Select Off, Reset Every Year, Reset Every Quarter or Reset Every Month.
5.
If you select Reset Every Year, Reset Every Quarter or Reset Every Month, you can then
select the date the reset will occur.
6.
Select Save.
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Copy Activity Report
Enabling this feature will automatically generate a printed usage report of an individual's
completed Copier service session.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Accounting.
3.
Select Copy Activity Report.
4.
Select Disabled, or Enabled. If you select Enabled, you have to option of adding the
company name or other designation to the printed report.
5.
Touch the Company Name text bar to access the keyboard and type in the information
that you want to display. Select Save.
6.
Select Save.
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Accounting Login Screen Settings
This feature allows you to change the UserID designation and mask or unmask the User ID
displayed on the Touch Screen. The available options depend on Accounting Type and
Authentication Login Type selections.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Accounting.
3.
Select Accounting Login Screen Settings.
4.
To change the UserID designation:
a.
Select Alternative Name for UserID.
b.
Select Change Settings.
c.
Enter a new User ID designation using the keypad.
d.
Select Save.
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5.
4-18
To Show or Hide the User ID:
a.
Select Mask User ID (***).
b.
Select Change Settings.
c.
Select Show or Hide.
d.
Select Save.
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Authentication/Security Settings
Authentication/Security Settings works in conjunction with the Accounting feature to provide
additional security for your system.
Overview
While the Accounting feature restricts local and remote access to Copy, Scan and Print features,
Authentication/Security Settings restricts local and remote access to the Services area, which
includes All Services, Job Status and/or Machine Status pathways.
•
•
•
•
•
Authentication cannot be used unless Accounting is enabled in the Accounting Type menu.
The Accounting settings determine which features are available in Authentication/Security
Settings.
Authentication/Security Settings are available to System Administrator accounts, only.
Restrictions depend if the machine will be accessed locally using the control panel, or
remotely using CentreWare Internet Services.
See Authentication Controlled Users on page 4-23 and Types of Authentication on page 424 for additional information.
Authentication Controlled Users
Authentication controls how users access features: Users are classified into the following six
types.
•
•
•
•
•
•
•
•
•
•
System Administrators: These are users who can enter System Administrator mode and
change the machine settings. A System Administrator uses a special user ID called a
System Administrator ID.
Authenticated Users (with System Administrator Privileges): These are users who have
System Administrator privileges.
When using a restricted service, this user must enter their user ID on the authentication
screen.
Authenticated Users (with Account Administrator Privileges): These are users who are have
Account Administrator privileges.
When using a restricted service, this user must enter their user ID on the authentication
screen.
Authenticated Users: Users with no System Administrator or Account Administrator
Privileges:
When using a restricted service, this user must enter their user ID on the authentication
screen.
Unauthenticated Users: Users who are not registered with the machine.
An Unauthenticated User cannot use restricted services.
General Users: Users other than System Administrators in non-authentication mode.
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Types of Authentication
Three types of authentication are used depending on where user information is stored.
•
•
Local Machine Authentication: Uses the user information registered for the Account
Administration feature to manage authentication. You need, therefore, to enable the
Account Administration feature when you use Local Machine Authentication. The print
data sent directly from a computer can be received on the machine after being
authenticated by cross-checking the authentication information pre-configured on a
client’s print driver with the one registered on the machine.
Remote Authentication: Uses a remote authentication server to manage authentication.
User information is not registered on the machine.
Note
A registered user ID on the remote authentication server can be a maximum of 32
characters, and the password a maximum of 128 characters. For SMB authentication,
however, the password can be a maximum of 32 characters.
•
Xerox Secure Access: A system that uses a magnetic-card, IC-card, and biometrics systems
for authentication. If prompted, users must enter their user information on the machine’s
control panel.
System Administrator Settings
The System Administrator Settings menu is used to set the system administrator ID and
passcode. A new Login ID and passcode is recommended to prevent users from making
unauthorized changes and to ensure system security.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Authentication/Security Settings.
3.
Select System Administrator Settings.
4.
Select.from:
System Administrator’s Login ID on page 4-26
System Administrator’s Passcode on page 4-27
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System Administrator’s Login ID
The System Administrator’s Login ID can be from 1 to 32 characters.
Note
The default system administrator Login ID is 11111.
1.
Select System Administrator Login ID.
2.
Select On.
3.
Select Keyboard, then in New System Administrator Login ID, enter the system
administrator ID, and select Save.
4.
Select Keyboard once more, and in Re-enter System Administrator Login ID, enter the
same system administrator ID, and select Save.
5.
Select Save.
System Administrator’s Passcode
Set the passcode for System Administration mode.The passcode is used to access the control
panel when Passcode Entry from Control Panel is set to On. A passcode must be entered for
local account login. However, a passcode must always be entered when accessing either
remotely or from the network.
KeyPoint
This is recommended for stronger security.
Note
The default setting of the system administrator passcode is x-admin.
The System Administrator’s Passcode appears in Authentication/Security Settings > System
Administrator Settings. Set the password after setting the system administrator UserID. The
passcode must be from 4-12 characters.
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For more about enabling and disabling passwords, refer to Accounting on page 4-2.
1.
Select System Administrator Passcode.
2.
Select Keypad.
3.
Select Keyboard to enter the new password from 4-12 numeric digits in New Passcode,
and select Next.
4.
In Re-enter Passcode, enter the same password, and select Save.
Note
To set no passcode, leave the passcode blank, and select Save.
Authentication
Use the Authentication menu options to setup the login, access control and user accounts.
Accessing Authentication menu options
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Authentication/Security Settings.
3.
Select Authentication.
4.
Select the item to be registered or changed from the Features menu.
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Login Type
When a Login Type is selected, users are required to login to their accounts before accessing the
Copy, Scan and/or Print services. The availability of these services is determined by machine
configuration and System Administrator’s settings. The Login Type can be changed at any time
to fit your needs.
1.
Logon as System Administrator and select Machine Status.
2.
Select the Tools tab.
3.
Select Login Type from the Authentication/Security Settings menu.
4.
Select from the following options:
No Login Required
The user does not require a login to access services.
Login to Local Accounts
This is the direct operation of the machine from the control panel. If you choose this option and
select Save, “Local Accounting” will be automatically activated to enable this machine to track
the account usage of the respective login users.
When using Login to Local Accounts, you can also limit device access to All Services, Job Status
and Machine Status pathways.
The Account Administration feature must also be enabled when using Login to Local Accounts.
The print data sent from a computer is received on the machine after being authenticated by
cross-checking the authentication information pre-configured on a client’s print driver with the
one registered on the machine.
Login to Remote Accounts
This is the operation of the machine through a network using CentreWare Internet Services.
Login to Remote Accounts uses a remote authentication server to manage authentication. No
user information is registered on the machine.
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The functions restricted by Remote Access are as follows:
•
•
•
•
•
•
Printing is limited to print jobs sent from a computer.
To use the Account Administration feature, use the print driver to set account information
such as user ID and passcode.
If authentication using account information fails for a print job, the print data will be either
saved in the machine or deleted depending on the Charge Print settings.
Printing is not limited when the Login Type is set to Login to Remote Accounts in System
Administrator mode.
If the Authentication feature is enabled, authentication is required to access the
CentreWare Internet Services home page even if you are not using the Authentication
feature for any service.
Create / View User Accounts and Reset User accounts are made unavailable once you enable
Login to Remote Accounts.
If you choose this option and select Save, accounting will be automatically disabled. However,
job log will be kept instead.
Note
A registered user ID on the remote authentication server can be a maximum of 32
characters, and the password a maximum of 128 characters. For SMB authentication,
however, the password can be a maximum of 32 characters.
You will prompted to confirm your selection. Be sure to review the changes that will occur once
Login to Remote Accounts is enabled. Select Yes to enable Login to Remote Accounts.
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Xerox Secure Access
A system that uses a magnetic-card, IC-card, and biometrics systems for authentication. If
prompted, users must enter their user information on the machine’s control panel.
If you choose this option and select Save, accounting will be automatically disabled. However,
job log will be kept instead.
You will prompted to confirm your selection. Be sure to review the changes that will occur once
Xerox Secure Access is enabled. Select Yes to enable Xerox Secure Access.
Access Control
Lock or unlock the Device Access, Service Access or Feature Access.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Authentication/Security Settings.
3.
Select Access Control.
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4.
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Select from Device Access, Service Access or Feature Access:
•
Device Access: This determines the access allowed for pathway selections from the
control panel, as indicated by the outlined buttons in the below graphic.
•
Select Lock or Unlock pathways and select Save.
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•
Service Access
a.
Select the service that you want to change and then select Change Settings.
b.
Select and option and then select Save.
Note
If you are using local Authentication, the Unlock option is not available.
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•
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Feature Access:
a.
Select the service that you want to change and then select Change Settings.
b.
Select an option and then select Save.
Create/View User Accounts
Note
Creating and viewing user accounts within Authentication is a similar procedure to creating
and viewing user accounts in Accounting.
See Chapter 4, Creating/Viewing User Accounts.
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Reset User Accounts
Note
Resetting user accounts within Authentication is a similar same procedure to resetting user
accounts in Accounting. See Chapter 4, Resetting User Accounts.
Create Authorization Groups
Note
Resetting user accounts within Authentication is a similar procedure to resetting user
accounts in Accounting. See Chapter 4, Types of Authentication.
User Details Setup
This feature allows you to configure the settings for user ID authentication. The available
settings depend on the authentication type selected at Authentication > Login Type.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Authentication/Security Settings.
3.
Select Authentication.
4.
Select User Details Setup.
5.
The User Details Setup menu options that display will depend on the type of
Authentication that is enforced; Login to Local Accounts, Login to Remote Accounts, or
Xerox Secure Access. Available options depend on the Login Type selected.
Mask User ID (***)
Sets how the User ID is displayed during input. To change the setting, select Change Settings
and then select from the following:
•
•
Show: As you enter the UserID, the characters are echoed on the screen in the normal
way.
Hide: As you enter the UserID, the character string is hidden as a row of asterisks (*****).
Failed Access Log
If the number of times that authentication fails within a set time exceeds the Failed Attempts
value set here, then an error is logged. You can set the failing times within the range from 1 to
600. To enable the setting:
a.
Select Change Settings.
b.
Select On.
c.
Using the controller keypad, enter the maximum number of system consecutive access
attempts that will be allowed before it is logged as an error.
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d.
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Select Save.
Display Login Status
This option allows you to enable the Login Status to be displayed in the top right corner of the
screen.
a.
Select Enabled
b.
Select Disabled
Logout Confirmation Screen
This option allows you to enable a confirmation screen when users logout.
a.
Select Change Settings.
b.
Select Enabled.
c.
Select Save.
User ID for Login
You can set the User ID for Login to be Non-case Sensitive. The default setting is Case Sensitive.
a.
Select Change Settings
b.
Select Non-Case Sensitive.
c.
Select Save.
Maximum Login Attempts
You can set the number of attempts a person is allowed to enter the same System
Administrator's Login ID after which access to the system will be disabled.
Set the number of authentication attempts allowed between 1-10.
Note
The count is reset when the machine is restarted.
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To cancel the access rejection, shut down the machine by switching off the power and
switching it on again.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Authentication/Security Settings.
3.
Select Authentication > Maximum Login Attempts by System Administrator.
4.
Select from:
•
•
Unlimited Attempts
Limit Attempts: Enter a number from 1-10 using the S and Tand then select Save.
Passcode Policy
When On is selected, a passcode must be entered for local account login.
However, a passcode must always be entered when accessing either remotely or from the
network.
1.
Logon as System Administrator and select the Machine Status button.
2.
From the Tools tab, select Authentication/Security Settings.
3.
Select Authentication.
4.
Select Passcode Policy.
5.
Select Change Settings.
6.
Select Off or On.
•
•
Off: A password is not required even if the password is set by System Administrator’s
Passcode on page 4-27 of Creating/Viewing User Accounts on page 4-3.
On: Setting of System Administrator’s Passcode on page 4-27 of Creating/Viewing
User Accounts on page 4-3 becomes enabled and functional. Use a password when
the control panel asks for it.
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7.
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Select Save.
KeyPoint
The setting of Password Entry from Control Panel applies to functions occurring on the
machine. If you are using CentreWare Internet Services (or other external access), a
password is ALWAYS required regardless of the password settings on the
machine. Furthermore, a password may be required depending on authentication
methods set on the machine.
Note
The system administrator password is also used to change settings from CentreWare
Internet Services.
Charge / Private Print Settings
Set how received print jobs should be handled.
1.
Logon as system Administrator and select Machine Status.
2.
From the Tools tab, select Authentication/Security Settings.
3.
Select Authentication.
4.
Select Charge / Private Print Settings.
5.
Select the item to be set, and select Change Settings.
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Accounting and Authentication/Security Settings
6.
Select from the displayed options:
Receive Control
When using the authentication feature, set how to handle print jobs for which authentication
failed (the print driver did not provide the correct UserID, password, and other authentication
information). The available options depend on your selection of According to Print Auditron,
Save in Private Charge Print, or Save in Charge Print.
•
•
•
•
•
•
•
•
•
According to Print Auditron - The receiving control depends on the Authentication setting
made on the machine.
When According to Print Auditron is selected, the Job Login Success, Job Login Failure,
and Job without User ID options are displayed.
Save in Private Charge Print: Saves jobs with incorrect User ID in Private Charge Print.
When selected, the Job without User ID is also displayed.
Save in Charge Print: Saves jobs in Charge Print. Unwanted jobs should be discarded on a
regular basis. When enabled, this feature allows you to print or delete documents stored for
each billing user ID.
Select how jobs will be handled when they are sent with invalid authentication or no
UserID:
Job Login Success: Available when According to Print Auditron is selected, only. Specifies
how to treat print jobs when user ID or passcode authentication is successful.
• Print Job
• Save in Private Charge Print
Jobs Login Failure: Available when According to Print Auditron is selected, only. Specifies
how to treat print jobs when user ID or passcode authentication fails.
• Save in Charge Print:
• Cancel Job: Received jobs are deleted.
Jobs without User ID: Available when According to Print Auditron and Save in Private
Charge Print is selected, only. Specifies how to treat jobs without a user ID (such as email
print jobs). Select from:
•
•
•
Print Job
Save in Charge Print
Cancel Job
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Accounting and Authentication/Security Settings
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Allow User to Disable Active Settings
This feature allows privileged users to temporarily disable certain active settings such as Force
Watermark, Universal Unique ID that have been enabled by the System Administrator to be
applied to all jobs.
Select Disable Active Settings to temporarily disable the active settings before running a job.
Return to this screen and select Enable Active Settings at the end of your job. Otherwise the
settings automatically become active when a job session is ended and logged out.”
•
•
Enable Active Settings
Disable Active Settings
Job Status Default
In Job Status Default the System Administrator can set the view default settings for the Active
Jobs view and the Completed Jobs view.
1.
Logon as System administrator and select Machine status.
2.
Select the Tools tab.
3.
From the Authentication / Security Settings screen, select Job Status Default.
4.
Select the item to be changed.
•
•
Active Jobs View
Completed Jobs View
Active Jobs View
The system administrator can set the default view of the active jobs.
1.
Select Active Jobs View.
2.
Select Yes or No to hide the details.
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Completed Jobs View
The system administrator can set the default view of the completed jobs.
1.
Select Completed Jobs View.
2.
Set the defaults for the Completed Jobs view.
•
•
Allow Job Viewing at All Times: Allows all users to view the details of completed jobs.
Select Yes or No from Hide Job Details.
Require Login to View Jobs: Allows only authenticated users to view the details of
completed jobs.
From the Access To menu, select from:
-All Jobs: You can also select Yes or No from Hide Job Details.
-Jobs Run By Login User Only: Display only the jobs of authenticated users.
From the Hide Job Details menu, select from Yes or No.
•
No Job Viewing: Does not allows any users to view the details of completed jobs.
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Accounting and Authentication/Security Settings
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Overwrite Hard Disk (optional)
Tip
This is an optional feature that may not be available on your copier/printer; it is part of the
optional Data Security Kit. For more information, contact the Customer Support Center.
The Overwrite Hard Disk feature forces any temporary image files (that are created during a
copy, scan, fax, scan-to-email, or print job) to be overwritten when those files are no longer
needed during processing or are overwritten at point of need. If this option is available on your
machine, you can select whether or not to perform a hard disk overwrite process. If this option
is on, you can specify the specific number of times to perform the overwrite process.
After deleting data from the hard disk, the area on the hard disk where the data was stored is
overwritten. This prevents unauthorized retrieval or restoration of the previously recorded
data. This applies to files and other information stored temporarily by the system.
Tip
• A service representative can block changes to the settings of this feature. For more
information, refer to Service Representative Restricted Operation on page 3-68.
• If the machine is powered off during the overwriting process, some files may remain on the
hard disk.
Note
• The data on the hard disk is erased by overwriting it one time. However, overwriting the
data three times ensures that the data cannot be recovered. The three times overwrite
process does take a longer amount of time to perform than the one time overwrite process.
• During the overwriting process, normal operations may run slower than normally.
The following procedures set the default number of overwrites and specify a scheduled time to
perform the overwrite procedure.
Number of Overwrites
This option allows administrators to specify the exact number of allowed hard disk overwrites.
Perform the following steps:
1.
Enter the System Administration mode (Chapter 1 Entering the System Administrator Mode
on page 1-4).
2.
Press the Machine Status button on the Control Panel.
3.
Select the Tools tab.
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Accounting and Authentication/Security Settings
4.
Select Authentication/Security Settings.
5.
Select Overwrite Hard Disk.
6.
Select Number of Overwrites.
7.
Select the desired number of overwrites.
8.
Select Save.
9.
Exit the System Administration mode.
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Accounting and Authentication/Security Settings
Xerox 4112/4127 EPS
Scheduled Image Overwrite
This option allows administrators to specify how frequently (daily, weekly, or monthly) the
overwrite hard disk process should occur. The Scheduled Image Overwrite feature may also be
disabled. Perform the following steps:
1.
Enter the System Administration mode (Chapter 1 Entering the System Administrator Mode
on page 1-4).
2.
Press the Machine Status button on the Control Panel.
3.
Select the Tools tab.
4.
Select Authentication/Security Settings.
5.
Select Overwrite Hard Disk.
6.
Select Scheduled Image Overwrite.
7.
Select the option.
8.
Select Save.
9.
Exit the System Administration mode.
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Accounting and Authentication/Security Settings
Accounting and Authentication using
CentreWare Internet Services
CentreWare Internet Services enables you to display, configure and change settings of the
machine by using a web browser instead of the machine’s control panel.
A System Administrator can manage how users access the machine by selecting from similar
accounting and authentication accounting that are available through the control panel.
Accounting using CentreWare Internet Services
The available options depend on your machine configuration.
•
Accounting Disabled
•
Accounting Disabled (Keep Log)
•
Local Accounting: Account administration is performed using the user information
registered on the machine.
•
Network Accounting: Account administration is performed using the user information
registered by a remote server.
•
Xerox Standard Accounting: Account administration is performed based on the user and
account information pre-registered on the machine.
Xerox Standard Accounting
When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network
Scanning, and E-mail jobs for each user. Usage limits can also be applied to restrict the total
number of copy, print, and scan jobs that a user can perform. Administrators can print a report
which contains all XSA data.
•
Administrators must create accounts and specify limits before users are authorized to
access the machine.
•
When using XSA, users must login at the machine to use the device.
•
When XSA is enabled, users must enter their account details in the print driver to print
documents from workstations.
The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled at
the device:
•
You cannot enable Foreign Device Interface, Auditron or Network Accounting.
•
Each device supports unique XSA User IDs and Group Accounts.
•
All user IDs must be assigned to one or more group accounts.
Note
The XSA settings and account data are stored in the machine. It is strongly recommended
that you back up the settings and data regularly.
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Accounting and Authentication/Security Settings
Xerox 4112/4127 EPS
Enabling Accounting and Setting User Account Options
You can perform the following accounting options form within the Accounting Configuration
screen of CentreWare Internet Services:
Enabling Accounting
At your workstation:
1.
Open your web browser and in the Address bar, enter the machine’s TCP/IP address.
2.
Select the Properties tab.
3.
From the left pane of the screen, expand the Accounting folder and select Accounting
Configuration.
4.
Login as System Administrator. The default User Name is 11111 and the default passcode
is x-admin.
5.
From the Accounting Type menu, select from:
•
•
•
Local Accounting
Network Accounting
Xerox Standard Accounting
Note
The available options depend on machine configuration.
6.
Select Apply and follow any prompts.
•
•
•
Local Accounting: You are required to reboot the machine for local settings to take
affect.
Network Accounting: Performs account administration based on the user information
which is managed on a remote server. User information is registered on the remote
service (such as Kerberos, SMB, etc.).
Xerox Standard Accounting: If you are changing the Accounting Type, only, and you
select Apply, a warning displays. Review the warning before continuing.
7.
For each service, select the type of account management to perform by placing a
checkmark in the Enabled box. For example, if you want to enable account management to
the Print Service, place a checkmark in the Enable box of Auditron (Print Service).
8.
Verify User Details: Specify whether to verify user details upon user authentication. This
item becomes active only when the Accounting Type is set to Network Accounting.
9.
Verify User Details for Printer Jobs: Specify whether to check user details upon user
authentication for print jobs. This item becomes active only when the Accounting Type is
set to Network Accounting.
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Accounting and Authentication/Security Settings
10. Customize User Prompts: Specify whether to prompt entry of both a User ID and an
Account ID or only a User ID or an Account ID upon authentication. This item becomes
active only when the Accounting Type is set to Network Accounting.
11. Select from the following:
•
•
Select the Next button to access individual account settings.
Select Apply and follow any prompts to enable the changes you made.
Setting User Account Options
12. Within Step 2 of the Authentication Configuration screen, enter the user account number
whose settings you want to adjust.
13. Select Edit to change settings.
14. At the User Account Settings screen, you can set User Identification, Feature Access,
Impressions/Limits and User Role.
15. Enter a User Name of up to 32 characters.
16. Enter and reenter a passcode of 4 to 12 alphanumeric characters.
17. Card ID: Enter the card ID for the user.
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Accounting and Authentication/Security Settings
Xerox 4112/4127 EPS
18. From the Feature Access section, you can select from Free Access or No Access to a
particular service. As an example, you may want to allow a user access to the Print Service,
but deny access to the Copy and Scan Services.
19. In the Impressions / Limits section, you can set the maximum number of impressions that
the user is allowed.within the range of 0 to 9999999.
•
•
•
•
Black Copy Limit: Set the maximum number of impressions allowed for Black and
White copying.
Color Scan Limit: Set the maximum number of impressions allowed for color scanning.
Black Scan Limit: Set the maximum number of impressions allowed for Black and
White scanning.
Black Print Limit: Set the maximum number of impressions allowed for Black and
White printing.
20. Select the User Role of the user account from System Administrator, Account Administrator
or User.
21. To enforce settings, select Apply.
22. Reboot the machine.
Accounting Login Screen Settings
This feature allows you to set an alternative login name which the user sees on the login screen
and to mask the user ID during login.
At your workstation:
1.
Open your web browser and in the Address bar, enter the machine’s TCP/IP address.
2.
Select the Properties tab.
3.
From the left pane of the screen, expand the Accounting folder and select Accounting
Login Screen Settings.
4.
If required, login as System Administrator. The default User Name is 11111 and the default
passcode is x-admin.
5.
In the Alternative Name for User ID field, enter an alternative name. As an example, you
can change the default setting to User Login.
6.
Determine if you want to mask the User ID when it is entered by the user. If you select
Hide, the User ID is not displayed when entered.
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Accounting and Authentication/Security Settings
7.
Select Apply to enable any changes and follow any prompts.
Authentication/Security Settings using CentreWare Internet
Services
This feature allows you to select the login type that will be required by machine users. You can
select from:
•
No Login Required
•
Login to Local Accounts
•
Login to Remote Accounts
•
Xerox Secure Access
You can also set user account options using this feature.
Enabling Authentication
At your workstation:
1.
Open your web browser and in the Address bar, enter the machine’s TCP/IP address.
2.
Select the Properties tab.
3.
From the left pane of the screen, expand the Security folder and select Authentication
Configuration.
4.
Login as System Administrator. The default User Name is 11111 and the default passcode
is x-admin.
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Accounting and Authentication/Security Settings
Xerox 4112/4127 EPS
5.
Select a Login Type.
6.
Select Enabled if you want to allow Mailbox to PC/Server.
7.
Select Enabled in Non-account Print if you want to allow printing to those without an
account on the machine.
8.
If you want to allow Guest Users:
9.
a.
Select On.
b.
Enter and reenter the Guest Passcode.
Select Apply and follow any prompts.
•
•
4-44
If you select Login to Local Accounts, you will be prompted to reboot the machine.
If you select Login to Remote Accounts or Xerox Secure Access, you will receive a
warning prompt. Review the prompt before continuing.
Xerox 4112/4127 EPS
System Administration Guide
5
Options
Enabling Options with Software Keys
Options such as Disk Overwrite, Secure Watermark, Thumbnail Preview, and Job Based
Accounting require the purchase and subsequent enabling with a supplied 12 character key
before they will work.
Software keys are usually included with the kit documentation as a sticker on the manual, or
they may be already installed on the device as per the purchase agreement.
Upon receipt of the software key, use the following procedure to enable the associated Option.
1.
Press the Log In/Out button on the Control Panel to enter the System Administration
Mode.
2.
On the keypad enter 11111 or the current password. Select Enter when finished.
3.
Select the Machine Status button on the Control Panel.
4.
Select Tools tab.
5.
Select Common Service Settings.
6.
Select Maintenance.
Note
You may have to use the scrolling arrow to see this selection.
7.
Select Software Options and enter the key, using the on-screen keyboard, in the box
provided.
8.
Select Save, then select Reboot.
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5-1
Options
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System Administration Guide
6
Addendum
This addendum is a supplemental addition to Chapter 4. It contains additional detailed
information of various machine setups.
How to enter text or numbers
During operations, a screen sometimes appears for the entry of text. This section describes how
to enter text using the screen keyboard.
The following characters can be entered: numbers, letters, and symbols.
Item
Description
Entering letters and numerals
Select Alphanumeric.
If you select Shift, capital letters appear. To return to lowercase,
select Shift again.
Entering symbols
Select Symbol.
Entering a space
Select Space.
Deleting characters
Select Backspace. This deletes characters one at a time.
Deleting all characters
Select Clear All. All characters are deleted.
Entering a single character
Select any Single Character (number, letter, or symbol).
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6-1
Addendum
Paper size settings
To select the default paper sizes for standard size originals and for automatic paper detection,
refer to Paper size settings on page 3-63.
The following are the sizes that can be detected automatically when the document is placed on
the document glass or in the document feeder.
A/B series(8 × 13")
Paper size group
A/B series
HCF (Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1 and 2
High capacity
(Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1 and 2
Orientation
Size
A6
No
No
No
No
No
No
No
No
A5
No
Yes
Yes
No
No
Yes
Yes
No
A5
No
No
No
No
No
No
No
No
A4
No
Yes
No
No
No
Yes
Yes
No
A4
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
A3
No
Yes
Yes
No
No
Yes
Yes
No
B6
No
No
No
No
No
No
No
No
B6
No
No
No
No
No
No
No
No
B5
No
Yes
Yes
No
No
Yes
Yes
No
B5
No
Yes
Yes
Yes
No
Yes
Yes
Yes
B4
No
Yes
Yes
No
No
Yes
Yes
No
5.5 × 8.5
No
No
No
No
No
No
No
No
5.5 × 8.5
No
No
No
No
No
No
No
No
7.25 × 10.5
No
No
No
No
No
No
No
No
7.25 × 10.5
No
No
No
No
No
No
No
No
8 × 10
No
No
No
No
No
No
No
No
8 × 10
No
No
No
No
No
No
No
No
8.46 × 12.4
No
No
No
No
No
No
No
No
8.5 × 11
No
Yes
No
No
No
Yes
No
No
8.5 × 11
No
Yes
No
Yes
No
Yes
No
Yes
8.5 × 13
No
Yes
Yes
No
No
Yes
No
No
8.5 × 14
No
Yes
Yes
No
No
Yes
No
No
11 × 15
No
No
No
No
No
No
No
No
11 × 17
No
Yes
No
No
No
Yes
No
No
Cover A4
No
No
No
No
No
No
No
No
6-2
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System Administration Guide
Addendum
A/B series(8 × 13")
Paper size group
A/B series
HCF (Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1 and 2
High capacity
(Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1 and 2
Orientation
Size
9 × 11
No
No
No
No
No
No
No
No
12 × 18
No
No
No
No
No
No
No
No
SRA3
No
Yes
No
No
No
Yes
No
No
12.6 × 19.2
No
Yes
No
No
No
Yes
No
No
13 × 18
No
No
No
No
No
No
No
No
13 × 19
No
No
No
No
No
No
No
No
16 K
No
No
No
No
No
No
No
No
16 K
No
Yes
No
No
No
Yes
No
No
8K
No
No
No
No
No
No
No
No
Postcard
No
No
No
No
No
No
No
No
Return postcard
No
No
No
No
No
No
No
No
4×6
No
No
No
No
No
No
No
No
No.3 standard
envelops
No
No
No
No
No
No
No
No
Index paper
No
Yes
No
No
No
Yes
No
No
A/B series(8 K/ 16 K)
Paper size
group
Inch series
A/B series(8×13”/
8×14”)
High capacity (Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
High capacity tray 6 and 7
Tray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
High capacity (Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
Orientation
Size
A6
No
No
No
No
No
No
No
No
No
No
No
No
A5
No
Yes
Yes
No
No
Yes
Yes
No
No
No
No
No
A5
No
No
No
No
No
No
No
No
No
No
No
No
A4
No
Yes
Yes
No
No
Yes
No
No
No
Yes
No
No
Xerox 4112/4127 EPS
System Administration Guide
6-3
Addendum
A/B series(8 K/ 16 K)
Paper size
group
Inch series
A/B series(8×13”/
8×14”)
High capacity (Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
Tray 1and 2
High capacity (Trays 6 and 7)
High capacity tray 6 and 7
Tray 5 (Bypass)
Tray 5 (Bypass)
Tray 3 and 4
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
No
Yes
A3
No
Yes
Yes
No
No
Yes
Yes
No
No
Yes
No
No
B6
No
No
No
No
No
No
No
No
No
No
No
No
B6
No
No
No
No
No
No
No
No
No
No
No
No
B5
No
Yes
Yes
No
No
Yes
Yes
No
No
Yes
Yes
No
B5
No
No
Yes
Yes
No
Yes
Yes
Yes
No
No
No
No
B4
No
Yes
Yes
No
No
Yes
Yes
No
No
Yes
No
No
5.5 × 8.5
No
No
No
No
No
No
No
No
No
Yes
Yes
No
5.5 × 8.5
No
No
No
No
No
No
No
No
No
No
No
No
7.25 × 10.5
No
No
No
No
No
No
No
No
No
No
No
No
7.25 × 10.5
No
No
No
No
No
No
No
No
No
Yes
No
Yes
8 × 10
No
No
No
No
No
No
No
No
No
Yes
No
No
8 × 10
No
No
No
No
No
No
No
No
No
No
No
No
8.46 × 12.4
No
No
No
No
No
No
No
No
No
No
No
No
8.5 × 11
No
Yes
No
No
No
Yes
No
No
No
Yes
Yes
No
8.5 × 11
No
Yes
No
Yes
No
Yes
No
Yes
Yes
Yes
Yes
Yes
8.5 × 13
No
Yes
No
No
No
Yes
Yes
No
No
Yes
No
No
8.5 × 14
No
Yes
No
No
No
Yes
Yes
No
No
Yes
Yes
No
11 × 15
No
No
No
No
No
No
No
No
No
No
No
No
11 × 17
No
Yes
No
No
No
Yes
No
No
No
Yes
Yes
No
Cover A4
No
No
No
No
No
No
No
No
No
No
No
No
9 × 11
No
No
No
No
No
No
No
No
No
No
No
No
12 × 18
No
No
No
No
No
No
No
No
No
No
No
No
SRA3
No
No
No
No
No
Yes
No
No
No
No
No
No
12.6 × 19.2
No
Yes
No
No
No
Yes
No
No
No
No
No
No
13 × 18
No
Yes
No
No
No
No
No
No
No
Yes
No
No
13 × 19
No
No
No
No
No
No
No
No
No
Yes
No
No
16 K
No
No
No
No
No
No
No
No
No
No
No
No
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System Administration Guide
Tray 3 and 4
Tray 1and 2
Yes
6-4
Orientation
Size
A4
Addendum
A/B series(8 K/ 16 K)
Paper size
group
Inch series
A/B series(8×13”/
8×14”)
High capacity (Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
High capacity tray 6 and 7
Tray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
High capacity (Trays 6 and 7)
Tray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
Orientation
Size
16 K
No
Yes
No
No
No
Yes
No
No
No
No
No
No
18 K
No
Yes
No
No
No
No
No
No
No
No
No
No
Postcard
No
No
No
No
No
No
No
No
No
No
No
No
Return
postcard
No
No
No
No
No
No
No
No
No
No
No
No
4×6
No
No
No
No
No
No
No
No
No
No
No
No
No.3
standard
envelops
No
No
No
No
No
No
No
No
No
No
No
No
Photo2L
(5 × 7)
No
No
No
No
No
No
No
No
No
No
No
No
Index
paper
(A4)
No
Yes
No
No
No
Yes
No
No
No
No
No
No
index paper
(8.5 × 11)
No
No
No
No
No
No
No
No
No
Yes
No
No
Xerox 4112/4127 EPS
System Administration Guide
6-5
Addendum
6-6
Xerox 4112/4127 EPS
System Administration Guide
Index
Index
E
Numerics
F
2 Side Report (system settings), 3-26
Fault Tone (system settings), 3-14
A
I
Account Limit (system settings), 4-5
Alert Tone (system settings), 3-15
Allocate Memory (system settings), 3-71
Audio Tones (system settings), 3-13
Auto Clear (system settings), 3-8
Auto Clear Alert Tone (system settings), 3-15
Auto Job Promotion (System Settings), 3-62
Auto Job Release (system settings), 3-9
Auto Power Saver (system settings), 3-11
Auto Print (system settings), 3-10
Auto Tray Switching (system settings), 3-25
Initialize Hard Disk (system settings), 3-27
IScreen Defaults (system settings), 3-16
B
L
Banner Sheet (system settings), 3-74
Banner Sheet Tray (system settings), 3-75
Base Tone (system settings), 3-14
Low power mode, 1-5
Low Toner Alert Tone (system settings), 3-15
Estimated Time for Single or All Jobs (system
settings), 3-68
Ethernet connection, 2-1
Exiting the Power Saver Mode, 1-8
J
Job History Report (system settings), 3-26
K
Keyboard Input Restrictions (system
settings), 3-63
M
C
Charge Print Settings (system settings), 4-32
Common Settings (system settings), 3-4
communication cable, 2-1
Connection Interval, 3-7
Connection Interval (system settings), 3-7
Control Panel
User interface, 1-2
Control Panel Alert Tone (system settings),
3-14
Control Panel Select Tone (system
settings), 3-14
Create/Check User Accounts (system
settings), 4-2
Custom Paper Name (system settings), 3-17
D
Data Encryption (system settings), 3-64
Date (system settings), 3-6
Daylight Savings (system settings), 3-12
Default Print Paper Size, 3-63
DocuSP Controller, 1-2, 2-1
Machine Clock/Timers (system settings), 3-5
Machine E-mail Address/Host Name (system
settings), 3-70
Machine Ready Tone (system settings), 3-14
Maintenance (system settings), 3-26
Millimetres/Inches (system settings), 3-63
N
NTP Time Synchronization (system
settings), 3-7, 3-8
O
Offset Stacking (Finisher Tray) (system
settings), 3-62
Operation of Up/Down Buttons (system
settings), 3-63
Out of Paper Warning Tone (system
settings), 3-15
Overwrite Hard Disk, 3-64, 3-66, 4-36
Xerox 4112/4127 EPS
System Administration Guide
I-1
Index
P
Paper Size Settings, 3-63, 6-2
Paper Tray Attributes (system settings), 3-17,
3-18
Paper Tray Priority (system settings), 3-22
Paper Type Mismatch (system settings), 3-74
Paper Type Priority (system settings), 3-24
Port Settings (system settings), 3-70
Power On / Off, 1-2
Power Saver Mode, 1-5
Print Area (system settings), 3-73
Print ID (system settings), 3-74
Printer Mode Settings (system settings), 3-71
Printing Paper Size Defaults (system
settings), 3-63
Protocol Settings (system settings), 3-70
R
Receive Control (system settings), 4-33
Receiving Buffer - LPD Spool (system
settings), 3-72
Receiving Buffer - Port 9100 (system
settings), 3-73
Reports (system settings), 3-26
Reset User Account (system settings), 4-7
S
Services and features, 2-1
Shutting down the system, 1-3
Sleep mode, 1-5
Software Download (system settings), 3-68
Substitute Tray (system settings), 3-73
System Administrator Copy Meter (system
settings), 4-11
System Administrator Password (system
settings), 4-21
System Administrator Settings (system
settings), 4-20, 4-22
System settings procedure, 3-1
T
Time (system settings), 3-6
Time Zone (system settings), 3-12
U
Unregistered Forms (system settings), 3-74
User Details Setup (system settings), 4-29
I-2
Xerox 4112/4127 EPS
System Administration Guide
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