ADDENDUM No. 1 ITB No. 4403 Rugged Computer Tables

ADDENDUM No. 1 ITB No. 4403 Rugged Computer Tables
ADDENDUM No. 1
ITB No. 4403
Rugged Computer Tables, Mounting Equipment and Installation
Due: August 26, 2015 at 2:00 P.M.
The following changes, additions, and/or deletions shall be made to the Invitation to Bid for
Rugged Computer Tablets, Mounting Equipment and Installation, ITB No. 4403, on which bids
will be received on/or before August 26, 2015, by 2:00 P.M.
The information contained herein shall take precedence over the original documents and all
previous addenda (if any), and is appended thereto. This Addendum includes 5 page(s).
Bidder is to acknowledge receipt of this Addendum No. 1, including all attachments (if
any) in its Bid by so indicating on page 6 of the Invitation to Bid Form. Bids submitted
without acknowledgement of receipt of this addendum will be considered nonconforming
and may be rejected.
I. CORRECTIONS/ADDITIONS/DELETIONS
Changes to the Bid documents which are outlined below are referenced to a page or Section in
which they appear conspicuously. The Bidder is to take note in its review of the documents and
include these changes as they may affect work or details in other areas not specifically
referenced here.
Section/Page(s)
Change
Page 10 – Bid Form
The Bid Form has been updated as attached herein.
Respondents are directed to take note in its review of the documents of the following questions
and City responses as they affect work or details in other areas not specifically referenced here.
II. QUESTIONS AND ANSWERS
The following Questions have been received by the City. Responses are being provided in
accordance with the terms of the ITB.
Question #1: Would a fully equivalent rugged tablet from another manufacturer we have
deployed with multiple fire departments be acceptable for bid?
Answer: The City is primarily focused at this time on the Panasonic solution outlined in the ITB
Document however, potential bidders are welcome to bid equivalents to the products outlined in
the Bid for consideration.
1 The City has provided a supplemental sheet attached hereto titled Alternative/Equivalents that
allows vendors to provide a narrative of the items bid on the Bid Form that would match in fit,
form and function to the items specified in the ITB Document.
Question #2: We were wondering if The City of Ann Arbor would be willing to award to
“another brand” solution if we were able to provide equal or greater capabilities of the requested
configuration, while also coming in at a more competitive price?
Answer: The City is primarily focused at this time on the Panasonic solution outlined in the ITB
Document however, potential bidders are welcome to bid equivalents to the products outlined in
the Bid for consideration.
The City has provided a supplemental sheet attached hereto titled Alternative/Equivalents that
allows vendors to provide a narrative of the items bid on the Bid Form that would match in fit,
form and function to the items specified in the ITB Document.
Question #3: Do you want the Keyboards/mounts, Chargeguard Select, and Antennas
mounted in all eleven (11) vehicles? Those items are not easily removable or transferred to the
spare 11th vehicle.
Answer: Yes, we changed the Bid Sheet for those three (3) items (Keyboards/mounts,
Chargeguard Select, and Antennas mounted) and shipping to eleven (11) so that the backup
vehicle is fully equipped and ready for a tablet to be moved when the apparatus is put into
service. See attached updated Bid Sheet herein.
Question #4: I would like some clarifications on this Bid.
1.
2.
3.
4.
5.
What is the Make of the Vehicle?
What is the Model?
What is the Year?
How many installs and Units needed?
Where would Installs take place?
Answer: The ITB already addresses questions 1, 4 and 5 in the Specification and Bid Form
sections on pages 9 and 10.
The model (Question 2) and year (Question 3) of each vehicle/apparatus in the department fleet
is sensitive information that can be provided upon contract award and is not necessarily
deemed relevant for a response to this ITB.
For consistency in bidding, the City is seeking uniform mounting equipment for a tablet across
the fleet utilizing the pre-existing mounting base and standard pole already installed in each
vehicle. In other words, the City is not interested in having the tablet moved to a different
location in each vehicle.
The following picture is representative of the current Panasonic CF-31 computer and mount
location in a fire truck:
2 Question #5: I would like to request your good self to give me an appointment (site visit) for the
installation purpose tomorrow pls.
Answer: Site visits to Fire Station One located at 111 N. Fifth Ave., Ann Arbor, MI 48104 can
be scheduled from 8/20/2015 to 8/24/2015.
Please contact Jason McKinley at
jmckinley@a2gov.org for scheduling information. Pursuant to the Cost Liability section of the
ITB Document on Page 5, the City assumes no responsibility or liability for costs incurred by the
Bidder prior to the execution of a contract with the City.
Bidders are responsible for any conclusions that they may draw from the information contained
in the Addendum.
3 BID FORM – ADDENDUM #1
Qty.
Price per
Each
Description
FZ-G1FS3JFCM Panasonic Tablet – Ruggedized
10
Win7 (Win8.1 Pro COA), vPro, Intel Core i5-4310U
2.00GHz, 10.1" WUXGA 10- pt Gloved Multi
Touch+Digitizer, 128GB SSD, 8GB, Intel WiFi
a/b/g/n/ac, TPM, Bluetooth, Dual Pass
(Upper:WWAN/Lower: GPS), 4G LTE Multi Carrier
(EM7355), GPS, Webcam, 8MP Cam, Rotating Hand
Strap, Tall Corner Guards, No Drive, Toughbook
Preferred
10
Panasonic Extended Warranty (Years 4 & 5)
10
Panasonic Protection Plus – Accidental Damage (Year
1,2 and 3)
10
Panasonic Computrace Complete (Years 1-5)
11
6
3
2
6
Keyboard with mount:
iKey NEMA 4X (IP67) Keyboard with Mount Holes,
Backlit, Emergency Key, 12 Function Keys, Integrated
Touchpad, USB Cable, Black Color
Havis Mounting Equipment Fire Engine:
Havis Dock and related installation kit for tablet (use
existing base)
Havis Mounting Equipment SUV Rescue Vehicle:
Havis Dock and related installation kit for tablet (use
existing base)
Havis Mounting Equipment Tower Apparatus:
Havis Dock and related installation kit for tablet (use
existing base)
Installation of Havis Docking/Mounting Hardware,
Chargeguard, Antenna for Fire Engines
3
Installation of Havis Docking/Mounting Hardware,
Chargeguard, Antenna for SUV Rescue Vehicles
2
Installation of Havis Docking/Mounting Hardware,
Chargeguard, Antenna for Tower Apparatus
11
Havis Chargeguard Select
11
Antenna Plus Cell/LTE/GPS antenna
11
Shipping (Computer and Docking Equipment)
Total Cost
4 Total Price
ALTERNATIVES / EQUIVALENTS
In the interest of fairness and sound business practices, it is mandatory that Bidders state any
exceptions to the specifications and/or scope of work. It is not the responsibility of the City to
seek out information concerning the goods to be furnished. If your bid does not meet or exceed
all of the stated specifications, you must so state on the space provided below, with an
explanation. If bids are based on equivalent products, the bid must: a) indicate the alternate
manufacturer’s name and catalog number; b) include complete descriptive literature and/or
specifications; c) include proof that the proposed equivalent will meet the specifications. If
bidder fails to name a substitute, goods identical to the specified standard must be furnished.
The City reserves the right to be the sole judge of what is equal and acceptable to meet its
needs in all respects.
I do ___________
do not meet specifications ___________
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Authorized Signature and Title
Telephone Number
5 
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