How to change your IT account password

How to change your IT account password
How to change your IT account password
This guide tells you how you can change your password yourself at any time, at the university or remotely.
The guide covers:

How to store answers to security questions so you can change your password yourself later

How to change your password if you know your current password and need to change it, or…

How to change your password if you have forgotten it
Version: 1.5
Date:
21st July 2017
Page 1 of 18
Contents
1
Go to the ‘Change your password’ webpage .......................................................................................................... 3
2
Save answers to security questions ........................................................................................................................ 4
2.1
Navigating to “Save answers to security questions” on the University web pages .......................................... 4
2.2
Navigating to “Save answers to security questions” on your own laptop or mobile device ............................ 5
2.3
Password Registration login .............................................................................................................................. 6
2.4
Answer the security questions .......................................................................................................................... 7
2.5
Registration complete ....................................................................................................................................... 8
2.6
Cancel the process or start again ...................................................................................................................... 8
3
Changing your password or resetting a forgotten password .................................................................................. 9
3.1
Navigating to Self-Service Password Reset........................................................................................................ 9
3.2
Disable all your mobile devices ....................................................................................................................... 10
3.3
Changing your password on a Staff laptop when working remotely .............................................................. 10
3.4
Enter your university email address ................................................................................................................ 11
3.5
Answer the security questions ........................................................................................................................ 12
3.6
Create your new password .............................................................................................................................. 13
3.7
Minimum password criteria ............................................................................................................................ 13
3.8
Password Reset complete................................................................................................................................ 14
3.9
Email confirmation of reset password............................................................................................................. 14
3.10
Cancel the process or start again .................................................................................................................... 14
4
What if I make a mistake? ..................................................................................................................................... 15
4.1
Password Registration - Incorrect Password ................................................................................................... 15
4.2
Password Reset – An error has occurred......................................................................................................... 15
4.3
Password Reset - Answers Don’t Match .......................................................................................................... 16
4.4
Password Reset - Passwords Don’t Match ...................................................................................................... 16
4.5
Password Reset - Password does not meet policy criteria .............................................................................. 17
4.6
Password Reset – Access Denied Temporarily ................................................................................................ 17
4.7
Password Reset - Access Denied ..................................................................................................................... 18
Page 2 of 18
1
Go to the ‘Change your password’ webpage
There are many links on various University of Exeter web pages to the ‘Change your password’ page,
or you can navigate straight to it using this link in any browser
http://www.exeter.ac.uk/it/account/changepassword
Before you do anything we recommend you read the Password tips and FAQS.
These contain important information about how to create a good, strong password, and how you must
disconnect all your mobile devices before you change your password, if they are synchronised to university
email or any other applications, as otherwise they may lock your IT account during the change process.
These also cover Staff using a Uni laptop remotely off campus.
Page 3 of 18
2
Save answers to security questions
The first thing you must do is to store your answers to security questions. This is a one-off task that will allow
you to reset your password yourself if you ever need to change it or forget it. Whenever you want to reset
your password in future the system can verify who you are, similar to online banking if you use that. This is
called “Password Registration” in this process.
2.1
Navigating to “Save answers to security questions” on the University web pages
Click the ‘Save answers to security questions’ link on the ‘Change your password’ page. If you are working on
a PC or laptop connected to the university network, this will take you straight to the Registration page – see
section 2.3 below.
Alternatively, you can access this function remotely on your home laptop or mobile device – see the next
section 2.2.
Page 4 of 18
2.2
Navigating to “Save answers to security questions” on your own laptop or mobile device
You don’t need to be logged on to the university network to access Password Registration, you can also access
it directly from your laptop, tablet, or smart phone’s native browser (e.g. Safari for Apple) at
https://registerpasswordreset.exeter.ac.uk/
As examples:
on your smart phone it will look like this:
on Internet Explorer it will look like this:
on Google Chrome it will look like this:
You need to use your full university email address when asked to enter your “User name” when
using your mobile device or via a browser on your personal laptop This is the same for Internet
Explorer, Google Chrome, Firefox etc.
Page 5 of 18
2.3
Password Registration login
You will then see the ‘Password Registration’ screen:
Click the ‘Next’ button. This will then show the following screen:
Enter your current password carefully as it is case-sensitive, then click ‘Next’.
Please note: You must abide by the University’s IT Regulations and not attempt to access anyone else’s
account or change their password.
See the regulations at http://www.exeter.ac.uk/it/regulations/
Page 6 of 18
2.4
Answer the security questions
You will now see a screen showing several questions:
You must answer at least six questions from those displayed. Each answer must be unique and must be at
least four characters long, and you cannot type the same characters, for example “aaaaaaa”.
When you are happy with your answers, click ‘Next’.
Page 7 of 18
2.5
Registration complete
You have now successfully registered your Password Reset security questions
Click the “Finish” button to exit.
2.6
Cancel the process or start again
If you click ‘Cancel’ on any screen during Password Registration, you will see the following:
Any answers you may have entered won’t be saved.
Click the ‘Self-Service Password Registration’ link if you want to start again.
Page 8 of 18
3
Changing your password or resetting a forgotten password
3.1
Navigating to Self-Service Password Reset
If you need to change your password or you have forgotten your password, you can reset it yourself at any
time without having to call SID.
You must first have stored your answers to the security questions. If you haven’t already done that, you can
do it now and then come back to this process – see the previous section.
Navigate to the ‘Change your password’ web page at https://as.exeter.ac.uk/it/account/changepassword/
and then click the ‘Change your password’ link.
Alternatively you can access the password reset function directly from your laptop, tablet, or smart phone’s
native browser (e.g. Safari for Apple) at https://passwordreset.exeter.ac.uk/.
Whichever way you choose to get to the password reset function, you will first need to answer the security
questions you answered at Password Registration, and then you can reset your password yourself.
But please read the next section (3.2) first …….
Page 9 of 18
3.2
Disable all your mobile devices
BEFORE YOU CHANGE YOUR PASSWORD
If you have your University of Exeter email or other apps set up on your mobile devices (smart phone, tablet
etc) please disconnect the Wi-Fi and 3G or 4G connections on every device before you change your password
here.
The easiest way to do this is to “Forget Network” for Wi-Fi and turn off “Mobile Data” for 3G or 4G on all your
devices.
If you don’t do this your device(s) will constantly try to connect to the university network using your old
password and could lock your university IT account. It is not sufficient to just turn off your device as this could
still happen very quickly when you turn it back on after changing your password.
Once you have successfully changed your university password, make sure you update it in the account settings
on ALL your devices before you reconnect to Wi-Fi and 3G or 4G again on them.
If your account does get locked out, please wait 15 minutes then it will be automatically unlocked.
If you continue to have problems, please contact SID.
3.3
Changing your password on a Staff laptop when working remotely
If you have a Staff university laptop and you are working remotely away from the university, that is, your
laptop is not physically connected to the university network, then you are still able to change your IT account
password as described above, via a browser or VPN session. This will then be your active new password for
accessing university systems and applications online, including your email, Trent, Expenses etc.
But please note
your laptop’s local login password will remain as your old password until the next time
you connect the laptop to the university network, when it will then be automatically updated to your new
password.
Page 10 of 18
3.4
Enter your university email address
Both the browser ‘Change your password’ link and direct access from your mobile device will display this
screen:
Enter your full university email address and click ‘Next’
You must abide by the University’s IT Regulations and not attempt to access anyone else’s account or
change their password. See the regulations at http://www.exeter.ac.uk/it/regulations/
Page 11 of 18
3.5
Answer the security questions
You will then see three of the security questions that you answered at Password Registration, for example:
The three questions shown here are taken at random from the six or more questions that you answered at
Password Registration.
Your answers are not case-sensitive, so you don’t need to use capitals for example.
Enter the same answers you gave when you Registered your security answers, then click ‘Next’.
If you want to see different questions click ‘Cancel’ then start the Reset process again.
If you can’t remember any of your answers, you can re-Register new security answers, then come back to reset
your password. However you will need to know your existing password to be able to do this.
Page 12 of 18
3.6
Create your new password
Once you are ready and have temporarily disabled your device(s) internet connections if applicable, you can
now enter a new password. You need to enter this twice to confirm it.
3.7
Minimum password criteria
Your new password must be at least 10 characters long, preferably longer to be more secure, and must include
a mix of characters from any 3 of the following character types:




upper case characters
lower case characters
numeric characters from 0 to 9
any of the special characters ~ ! @ # $ % ^ & * _ - + = ’ | \ ( ) { } [ ] : ; ” , . ? /
Note1 : you cannot use any special characters other than those listed above, especially < or > as these are
coding characters and can prevent your account from working properly
Note 2: Read the information in the Password tips link on the ‘Change your password’ page for guidance on
how to choose a good password that meets the required criteria.
Page 13 of 18
3.8
Password Reset complete
You have now created your new password, and can use this to log in to University of Exeter systems. It may
take a few minutes to synchronise your new password across all University of Exeter systems.
Click the “Finish” button to exit.
Remember to update your new password on all your mobile devices before reconnecting to Wi-Fi or 3G.
3.9
Email confirmation of reset password
You will get an automated email confirming that your password has been changed:
Your University of Exeter IT password was successfully reset using the self-service option and you can now log in using the
new password.
If you have not recently used the password reset function, please contact SID as soon as possible on 0300 555 0444 or
email sid@exeter.ac.uk.
SID
Phone: 0300 555 0444
Email: sid@exeter.ac.uk.
Web: sid.exeter.ac.uk
As the email states, if you have not changed your password yourself you must contact the SID desk as soon as
possible using any of the contact details provided, as your account may have been hacked.
3.10 Cancel the process or start again
If you click ‘Cancel’ on any screen during the Reset process you will see the following:
Click the ‘Self-Service Password Reset’ link if you want to start again. This is useful if you can’t remember
some of your answers and want to see different questions.
Page 14 of 18
4
What if I make a mistake?
4.1
Password Registration - Incorrect Password
Your password is case-sensitive, so if you enter it incorrectly when you start the Registration process, you
will see this screen:
Click the ‘Self-Service Password Registration’ link to start again
4.2
Password Reset – An error has occurred
This screen is displayed if the session has timed out. You will need to start the process again by clicking on the
‘Self-Service Password Reset’ link.
If you continue to get this screen you will need to contact the SID desk by calling 0300 555 0444 or using
their online contact details.
Page 15 of 18
4.3
Password Reset - Answers Don’t Match
If you get one or more answers wrong when answering the security questions you will see this screen:
You are allowed five attempts to answer the security questions, and you can retry straight away.
Click on the ‘Self-Service Password Reset’ link to start the process again.
If you cannot remember your answers, you can save new answers and then change your password.
If you cannot remember your answers or you current password, contact the SID desk and ask them to reset
your password.
The SID desk can be contacted by calling 0300 555 0444 or using their online contact details.
4.4
Password Reset - Passwords Don’t Match
You will see this error screen if you enter two different passwords by mistake:
Make sure you carefully type the same new password in twice.
Page 16 of 18
4.5
Password Reset - Password does not meet policy criteria
You will see this error screen if your new password does not meet the university’s password policy criteria as
specified in section 3.7 above:
Make sure you carefully enter the correct characters twice for your chosen new password, then click ‘Next’.
4.6
Password Reset – Access Denied Temporarily
If you enter one or more wrong answers five times in succession when answering the security questions, you
will be timed out for 15 minutes and will see this screen:
You are then allowed two more attempts to answer the security questions, that is, three lots of 15 minute
timeouts in total. Click on the ‘Self-Service Password Reset’ link to start the process again.
If you get the process wrong three times in a row your account will be locked out and will need to be reset by
the SID desk.
Alternatively, if you do know your old password, you can re-Register your security answers and then reset
your password.
Page 17 of 18
4.7
Password Reset - Access Denied
If you enter your university email address wrongly, or if you get the answers wrong after three temporary
timeouts, you will see this screen:
If you have entered your university email address wrongly, click on the ‘Self-Service Password Reset’ link to
try again.
If you have been timed out three times, you will be denied further access. However, if you know your
existing password then you can re-Register answers to your security questions and this will unlock the block.
Otherwise you will need to contact the SID desk by calling 0300 555 0444 or using their online contact
details.
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