kx driver - Impression Solutions, Inc.

kx driver - Impression Solutions, Inc.
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Regarding Trademarks
Microsoft®, Windows®, Windows 8®, Windows 7®, Windows Vista®, Windows XP®, Windows Server®, Word®, and
Powerpoint® are registered trademarks of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark
of Kyocera Corporation. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered
trademark of Apple Inc. Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe
Systems, Incorporated. UNIX® is a trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
All other brand and product names herein are registered trademarks or trademarks of their respective companies.
Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same
operations are used for Microsoft Windows 8, Windows Vista, Windows XP, Windows Server 2003, Windows Server
2008, Windows Server 2008 R2, and Windows Server 2012 environments.
User Interface screen captures shown in this guide may differ depending on your printing system.
This user guide and its contents were developed for the 6.0 driver.
Models supported by the KX printer driver
ECOSYS M3040dn
ECOSYS M3540dn
ECOSYS M3040idn
ECOSYS M3540idn
ECOSYS M3550idn
ECOSYS M3560idn
© 2013 KYOCERA Document Solutions Inc.
Table of Contents
Chapter 1
Installation
Preparing to Install the Driver ........................................................................................................ 1-1
Default Duplex ............................................................................................................................... 1-2
Express Install ............................................................................................................................... 1-2
Installing with Express Install ................................................................................................... 1-2
Custom Install ............................................................................................................................... 1-3
Installing with Custom Install ................................................................................................... 1-4
Custom Installing Utilities Only ................................................................................................ 1-5
Editing Driver Properties .......................................................................................................... 1-6
Editing Utility Properties .......................................................................................................... 1-7
Specifying Communication Settings ........................................................................................ 1-7
Upgrade ........................................................................................................................................ 1-7
Upgrading Driver Components ................................................................................................ 1-8
Maintenance ................................................................................................................................. 1-8
Optional Printer Components .................................................................................................. 1-8
Documents .................................................................................................................................... 1-9
Uninstall ........................................................................................................................................ 1-9
Uninstalling Driver Components .............................................................................................. 1-9
Printer Driver Settings Access ..................................................................................................... 1-10
Changing the Default Driver Settings .................................................................................... 1-10
Chapter 2
Driver Overview
Overview Images ..........................................................................................................................
Selecting a PDL in Printing Preferences .......................................................................................
Settings List ...................................................................................................................................
Print Preview .................................................................................................................................
Previewing a Print Job .............................................................................................................
Kyocera Logo ................................................................................................................................
Displaying Version Information ................................................................................................
Displaying Plug-in Information .................................................................................................
Chapter 3
Device Settings
Accessing Device Settings ............................................................................................................
Device Options ..............................................................................................................................
Setting Device Options ............................................................................................................
Setting up Custom Boxes ........................................................................................................
Auto Configure ..............................................................................................................................
Enabling Auto Configuration ....................................................................................................
Memory .........................................................................................................................................
Setting the Memory .................................................................................................................
RAM Disk ......................................................................................................................................
Setting RAM Disk ....................................................................................................................
Administrator Settings ...................................................................................................................
General .........................................................................................................................................
Show Quick Print Tab ..............................................................................................................
Printer Driver
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3-3
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3-4
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3-4
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i
Send Count Information ........................................................................................................... 3-5
Send Application Name ........................................................................................................... 3-5
Associate Profile with Application ............................................................................................ 3-5
Password Protect Administrator Settings ................................................................................ 3-5
Hide Factory Default Profile ..................................................................................................... 3-6
SNMP ...................................................................................................................................... 3-6
SNMPv3 Options ..................................................................................................................... 3-6
Job E-mail Notification ............................................................................................................. 3-7
Selecting E-mail Notification Options ...................................................................................... 3-8
Lock Settings ................................................................................................................................. 3-8
Lock Settings Options .............................................................................................................. 3-8
Locking Driver Settings ............................................................................................................ 3-9
User Login ..................................................................................................................................... 3-9
User Login Options .................................................................................................................. 3-9
Printing with User Login ......................................................................................................... 3-10
Job Accounting ............................................................................................................................ 3-11
Job Accounting Options ......................................................................................................... 3-11
Printing with Job Accounting ................................................................................................. 3-12
Policy Manager ........................................................................................................................... 3-13
Selecting Policy Manager Options ......................................................................................... 3-13
Printing with Policy Manager ................................................................................................. 3-14
User Settings ............................................................................................................................... 3-15
Identification .......................................................................................................................... 3-15
Units ...................................................................................................................................... 3-15
Language Preference ............................................................................................................ 3-15
PDL (Page Description Language) .............................................................................................. 3-16
PDL Options .......................................................................................................................... 3-16
PDF ....................................................................................................................................... 3-18
PDF Options .......................................................................................................................... 3-18
XPS Driver .................................................................................................................................. 3-20
Compatibility Settings .................................................................................................................. 3-20
Media Source Enumeration ................................................................................................... 3-20
Disable Face-Up Reverse Page Order .................................................................................. 3-21
Ignore Application Collation ................................................................................................... 3-21
Combine Source and Media Type Lists ................................................................................. 3-22
Removing a Plug-in ..................................................................................................................... 3-22
Chapter 4
Quick Print
Orientation ....................................................................................................................................
Collate ...........................................................................................................................................
Duplex Printing ..............................................................................................................................
Pages per Sheet ...........................................................................................................................
EcoPrint ........................................................................................................................................
Edit Quick Print .............................................................................................................................
Editing Quick Print Options ......................................................................................................
Profiles ..........................................................................................................................................
Selecting a Profile ....................................................................................................................
Saving a Profile .......................................................................................................................
Editing a Profile .......................................................................................................................
Importing a Profile ...................................................................................................................
Exporting a Profile ...................................................................................................................
Application Based Printing .......................................................................................................
Chapter 5
4-1
4-1
4-2
4-2
4-2
4-2
4-3
4-3
4-4
4-4
4-5
4-5
4-6
4-6
Basic
Print Size and Page Size ............................................................................................................... 5-1
Creating a Custom Page Size ................................................................................................. 5-1
ii
User Guide
Printing with Custom Size Pages .............................................................................................
Source ...........................................................................................................................................
Copies ...........................................................................................................................................
Carbon Copies ..............................................................................................................................
Printing Carbon Copies ...........................................................................................................
Collate ...........................................................................................................................................
Printing Collated Documents ...................................................................................................
Orientation ....................................................................................................................................
Media Type ...................................................................................................................................
Destination ....................................................................................................................................
EcoPrint ........................................................................................................................................
Duplex Printing ..............................................................................................................................
Printing in Duplex Mode ..........................................................................................................
Chapter 6
Layout
Multiple Pages per Sheet ..............................................................................................................
Printing Multiple Pages per Sheet ...........................................................................................
Scaling ..........................................................................................................................................
Setting Scaling on the Page ....................................................................................................
Gutter ............................................................................................................................................
Creating a Gutter .....................................................................................................................
Poster ............................................................................................................................................
Printing a Poster ......................................................................................................................
Booklet ..........................................................................................................................................
Printing a Booklet ....................................................................................................................
Chapter 7
7-1
7-1
7-2
7-2
7-3
7-3
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7-5
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7-6
7-7
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7-8
Publishing
Cover Mode ...................................................................................................................................
Cover Mode Options ................................................................................................................
Printing Covers ........................................................................................................................
Transparency Interleaving .............................................................................................................
Inserting Backing Sheets Between Transparencies ................................................................
Printer Driver
6-1
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6-2
6-2
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6-2
6-3
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6-4
6-4
Imaging
Print Quality and Custom Quality ..................................................................................................
Print Quality Selection .............................................................................................................
Fonts .............................................................................................................................................
Font Settings ...........................................................................................................................
Selecting Font Settings ............................................................................................................
Font Substitution .....................................................................................................................
Disable Device Fonts ...............................................................................................................
Graphics ........................................................................................................................................
Selecting Graphics Settings ....................................................................................................
Pattern Scaling ........................................................................................................................
Line Thinning ...........................................................................................................................
Inversion Options ....................................................................................................................
Optimization ............................................................................................................................
CIE Option ...............................................................................................................................
Halftone Screen .......................................................................................................................
Half Speed Mode ..........................................................................................................................
EcoPrint ........................................................................................................................................
Selecting EcoPrint ...................................................................................................................
Black and White Adjustment .........................................................................................................
Adjusting Black and White Settings .........................................................................................
Text and Graphics Effects .............................................................................................................
Chapter 8
5-2
5-2
5-2
5-3
5-3
5-3
5-4
5-4
5-4
5-4
5-4
5-5
5-5
8-1
8-2
8-4
8-5
8-5
iii
Page Insert .................................................................................................................................... 8-5
Page Insertion Options ............................................................................................................ 8-6
Printing Page Inserts ............................................................................................................... 8-7
Chapter 9
Job
Job Storage (e-MPS) ....................................................................................................................
Job Storage (e-MPS) options ..................................................................................................
Custom Box ...................................................................................................................................
Storing a Job in a Custom Box ................................................................................................
Quick Copy ....................................................................................................................................
Printing a Quick Copy Job .......................................................................................................
Proof and Hold ..............................................................................................................................
Printing a Proof and Hold Job ..................................................................................................
Private Print ...................................................................................................................................
Storing a Private Print Job .......................................................................................................
Job Storage ...................................................................................................................................
Storing a Job Storage Job .......................................................................................................
Job Name ......................................................................................................................................
Don’t Use Application Name ....................................................................................................
Overwrite Job Name ................................................................................................................
Selecting a Job Name .............................................................................................................
9-1
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9-3
9-4
9-4
9-4
9-5
9-5
9-6
9-6
9-6
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9-7
Chapter 10 Advanced
Prologue/Epilogue ....................................................................................................................... 10-1
Selecting a Prologue/Epilogue File ........................................................................................ 10-1
Editing a Prologue/Epilogue File ........................................................................................... 10-2
Deleting a Prologue/Epilogue File ......................................................................................... 10-2
Assigning a Prologue/Epilogue File ....................................................................................... 10-2
Unassigning a Prologue/Epilogue File ................................................................................... 10-2
Specifying the Insertion Point ................................................................................................ 10-2
Watermark .................................................................................................................................. 10-3
Adding or Editing a Watermark .............................................................................................. 10-4
Selecting Pages for Watermark ............................................................................................. 10-5
Security Watermark ..................................................................................................................... 10-5
Adding or Editing a Security Watermark ................................................................................ 10-6
Adjusting Security Watermark Calibration ............................................................................. 10-7
Selecting Pages for Security Watermark ............................................................................... 10-7
Status Monitor Notification .......................................................................................................... 10-8
Setting Status Monitor Notification ........................................................................................ 10-8
Viewing Status Monitor .......................................................................................................... 10-9
EMF Spooling .............................................................................................................................. 10-9
Selecting EMF Spooling ........................................................................................................ 10-9
Quiet Mode ................................................................................................................................ 10-10
Enable Client Profile .................................................................................................................. 10-10
iv
User Guide
1 Installation
A printer driver is an application that manages communication between a printer
and your computer. Once installed, the printer driver settings must be
configured in the printer Properties and Printing Preferences. There are two
methods of installation. Express Install is a quick way to install a driver and
certain features in package form. With Custom Install, you select from
individual drivers and utilities. In the Product Library window you can also
uninstall drivers and utilities with the Uninstall option.
You can click Maintenance to run certain utilities from the Product Library
window. Click Documents to access the release notes, printing system
operation guide, and other materials. With Upgrade you can update the driver
and utilities to a newer version. Upgrade is only available if there is a product
that needs to be upgraded.
Note: In Windows operating systems, you must be logged in with
administrator rights to install the printer driver.
Preparing to Install the Driver
This section describes the initial steps to take before you install the printer
driver.
In Windows 8, Windows 7, and Windows Vista with a USB connection, a driver
installation can be made from the Microsoft Windows Update site if a certified
driver is available and the system is connected to the web. We recommend you
continue to install the driver from the supplied installation disc for an expanded
feature set. In Windows, if the Found New Hardware Wizard dialog box
appears during the installation process, click Cancel. If the Hardware
Installation warning dialog box appears, click Continue Anyway.
1
Turn on the computer and the printer.
2
Insert the Product Library disc into the disc drive. The application should start
automatically.
Note: If the Product Library fails to start after inserting it into the disc drive,
use Windows Explorer to locate Setup.exe on the local drive and double-click
to open.
Printer Driver
3
The Product Library window appears with the license dialog box. Read the
license agreement and then click Accept to proceed.
4
At the bottom of the Product Library window, select your language from the
list.
1-1
Installation
Default Duplex
Printing on both sides of a sheet of paper (duplex mode) reduces paper
consumption and helps conserve environmental resources. Duplex mode also
lowers costs by reducing the amount of paper that must be purchased. We
recommend that printing systems capable of duplex printing use duplex mode
by default. This is set for you during the printer driver installation process. This
feature is available in Australia, Europe, New Zealand, and North America only.
After clicking Accept in the license dialog box, a message about resource and
energy conservation appears. Read the message, and then click OK.
After installation is successful, Set Duplex as default appears and is selected
on the Finished page. The driver is automatically set to a default duplex mode.
Exceptions to the default can be made afterward by selecting options in the
driver Quick Print or Basic tabs.
Express Install
Express Install refers to quick device, driver, and utility installation for a USB or
network connection. The installation application discovers printing devices that
are turned on, and connected by USB or network cable. One or more feature
packages can be installed together.
Installing with Express Install
This section describes the express installation procedure of devices, drivers,
and utilities in Windows operating systems.
If the installer cannot find your printing system, contact your system
administrator.
Note: You must install .NET Framework 4.0 or later to use Status Monitor.
1
Ensure that your printing system and computer are turned on and connected by
USB or network cable.
2
In the Express Install window, the installer looks for your printing system. Each
discovered device is displayed in the device list as an icon with a model name
and location (USB port or IP address).
If your device is discovered, select your model in the device list.
If discovery does not find your device, remove and reinsert the USB or network
cable, and ensure that it is connected properly. Click the circular arrow icon to
refresh the discovery.
1-2
3
You can also find a device by typing a partial or full search term in the search
text box above the device list. You can search the discovered devices by model
name, IP address, or USB port. The results are displayed in the device list. If the
search finds your device, select it. Click the x icon to clear the text box, and
return to the list of all discovered devices.
4
You can select Use host name as port name to use a host name for the
Standard TCP/IP port. (Not available with a USB connection.)
User Guide
Installation
5
The installer automatically selects the packages in the feature list. Or you can
click each to switch between clearing and selecting. Move the pointer over an
icon to see a description of the contents.
6
Review your settings. At least one device and one feature must be selected to
enable the Install button. If your settings are correct, click Install.
7
During the installation, you can expand or collapse the installation detail by
clicking the arrow. When the installation completes successfully, on the
Finished page you can select from the following options. These options only
appear after a printer driver installation.
Print a test page
Select this option to test the connection and operation of the printing system. If
the installation is successful, the Windows Printer Test Page, containing your
computer name and information on your printer driver and port settings, prints at
the newly installed printing system.
Device Settings
Select the Device Settings check box to open Device Settings where you can
choose installed options for your printing system. (The Device Settings check
box appears only in Windows XP with a network connection.)
Enable event notification
Select the check box to enable event notification in the Status Monitor
Notification dialog box.
Show Quick Print tab
The Quick Print tab lets you define basic print options into group profiles that
can be accessed easily. The Show Quick Print tab option also appears in
Device Settings > Administrator > General.
Click the plus sign icon to expand the list of options:
The Set Quick Print tab as default option makes the Quick Print tab the
first tab you see when you open the driver.
The Set Basic tab as default option makes the Basic tab the first tab you
see when you open the driver.
The Hide other tabs option makes the Quick Print tab the only tab in the
driver.
8
To exit the installer application click Finish.
A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.
The installation of the printing system is now complete. If prompted, restart your
computer.
Custom Install
Custom Install applies to detailed device, driver, and utility installation for a
USB or network connection. The installer can discover devices that are turned
on, and connected by USB or network cable, or you can manually select your
own printing system model and port name.
When you make a selection in the Custom Install window, it is highlighted with
a blue background. Drag and drop functionality is supported. You can click an
Printer Driver
1-3
Installation
arrow to expand or collapse a selection box. You can install more than one
product from each list, but they must be selected and moved to the Products to
Install list.
In Windows 8, Windows 7, Windows Vista, Windows Server 2008, Windows
Server 2008 R2, and Windows Server 2012 only, the XML Paper Specification
(XPS) driver provides the most efficient method for displaying, processing, and
printing documents.
Installing with Custom Install
This section describes the custom installation of printing devices, drivers, and
utilities in Windows operating systems. If you want to install utilities only, see the
next section for details.
If the installer cannot find your printing system, contact your system
administrator.
Note: You must install .NET Framework 4.0 or later to use Status Monitor.
1
Ensure that your printing device and computer are turned on and connected by
USB or network cable.
2
Click Custom Install.
To discover a printing system, proceed to step 3. To add a printing system
model and port name, proceed to step 5.
3
In the Custom Install window, the installer searches for your printing device.
Each discovered printing system is displayed in the Devices list as an icon with
a model name and location (USB port or IP address). To view the list without
icons, under the Devices list click the Switch to list view icon. Under the
Devices list, you can also click one of the icons to select all devices, or clear all
devices. If your printing device is not discovered, proceed to step 5.
4
Select a printing device from the Devices list, and click the arrow to move it to
the Products to Install list. Proceed to step 6.
5
If discovery does not find your printing device, you can add it. Click the Add
custom device icon.
In the Devices dialog box, select from the Model list of supported models, and
the Port name list of all local and network ports. To add a port connected to
your system, click Add Port. Click OK in the Devices dialog box. The printing
device appears in the Products to Install list.
1-4
6
Select a driver from the Drivers list, and click the arrow to move it to the
Products to Install list. One or more drivers are required to enable the Install
button.
7
Select a utility from the Utilities list, and click the arrow to move it to the
Products to Install list. If the more recent version of a utility is installed, the
utility is disabled in the list and shows a message that a newer version is
installed.
User Guide
Installation
8
If you want to remove a product from the Products to Install list, select it and
click Remove at the bottom of the list box. To remove all products, click
Remove all.
9
You can select Use host name as port name to use a host name for the
Standard TCP/IP port. (Not available with a USB connection.)
10
For each printing device and driver combination in the Products to Install list,
you can click the Edit icon to open a dialog box with installation options for the
drivers. Make your selections from the available options.
11
Review your settings. At least one printing system, driver, or a utility, must be
selected to enable the Install button. If your settings are correct, click Install.
12
During the installation, you can expand or collapse the installation detail by
clicking the arrow. When the installation completes successfully, on the
Finished page you can select from the following options. These options only
appear after a printer driver installation.
Print a test page
Select this option to test the connection and operation of the printing system. If
the installation is successful, the Windows Printer Test Page, containing your
computer name and information on your printer driver and port settings, prints at
the newly installed printing system.
Device Settings
Select the Device Settings check box to open Device Settings where you can
choose installed options for your printing system. (The Device Settings check
box appears only in Windows XP with a network connection.)
Enable event notification
Select the check box to enable event notification in the Status Monitor
Notification dialog box.
Show Quick Print tab
The Quick Print tab lets you define basic print options into group profiles that
can be accessed easily. The Show Quick Print tab option also appears in
Device Settings > Administrator > General.
13
To exit the installer application click Finish.
A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.
The installation of the printing system is now complete. If prompted, restart your
computer.
Custom Installing Utilities Only
This section describes the custom installation of utilities without printing
systems or drivers.
Printer Driver
1
Ensure that your printing device and computer are turned on and connected by
USB or network cable.
2
Click Custom Install.
1-5
Installation
3
Select a utility from the Utilities list, and click the arrow to move it to the
Products to Install list. If the more recent version of a utility is installed, the
utility is disabled in the list and shows a message that a newer version is
installed.
4
If you want to remove a product from the Products to Install list, select it and
click Remove at the bottom of the list box. To remove all products, click
Remove all.
5
Review your settings. At least one utility must be selected to enable the Install
button. If your settings are correct, click Install.
6
To exit the installer application click Finish.
A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.
The installation of the utilities are now complete. If prompted, restart your
computer.
Editing Driver Properties
1
In the Product Library window, click Custom Install.
2
In the Devices list, select a device and click the arrow to move it to the
Products to Install list.
3
In the Drivers list, select a driver and click the arrow to move it to the Products
to Install list.
4
In the Products to Install list, click the Edit pencil icon in one of the device
products. If the pencil icon is not visible, scroll to the end of the product
description to reveal it.
5
The Device dialog box opens and shows the model name and the IP address or
USB. If there is a driver assigned, the following driver properties appear. If there
are multiple drivers, the settings for each driver are separated into tabs. Select
the tab of the driver you want to configure.
6
Type a Printer name for the device to a maximum of 63 characters.
7
Select Share the printer if you want others to use this printing system.
8
If Share the printer is selected, you can type a shared name for the printing
system to a maximum of 63 characters.
9
If you prefer most or all of your print jobs go to this printing device, select Set as
default printer.
10
1-6
Click OK for the application to save your settings and return to the Custom
Install window.
User Guide
Installation
Editing Utility Properties
1
In the Product Library window, click Custom Install.
2
In the Utilities list, select KYOCERA Net Viewer and click the arrow to move it
to the Products to Install list.
3
In the Products to Install list, click the Edit pencil icon in the KYOCERA Net
Viewer utility product.
4
A dialog box opens to show the utility options. Make your selections.
KYOCERA Net Viewer
Device Management
Finds devices and manages device settings.
Account Management
Establishes accounts for device groups and manages the account settings.
Host Management
Manages printer drivers and print queues.
5
Click OK.
Specifying Communication Settings
You can specify a different SNMP Read community name that is used during
device discovery. This name is like a password for SNMP communication. The
default name is public. An administrator can require a more restricted name.
If a discovery is in process, or at least one discovery device has been added to
the Products to install list, the Communication Settings icon is unavailable.
1
Click Custom Install.
2
Under the Devices box, click the Communications Settings icon.
3
In the Communication Settings dialog box, type a Read community name in
the text box. You can click Reset if you want to return the default name (public)
to the text box.
4
Click OK.
Note: If you entered a different Read community name, the Devices list is
cleared. Click the circular arrow Refresh icon to rediscover devices.
Upgrade
The installer can detect older driver or utility components. It creates a list of
those components in the Upgrade window.
Printer Driver
1-7
Installation
Upgrading Driver Components
You can select driver or utility components and upgrade them to the most recent
version. If there are upgrades available, Upgrade displays as the default
window when the installer starts.
1
In the Product Library window, click Upgrade.
2
From the Products to Upgrade list, select drivers and utilities to upgrade on
your computer.
3
To start the upgrade, click Upgrade.
4
In the Finished dialog box, click Finish.
Maintenance
In the Product Library window, click Maintenance to access utilities that
provide useful features. Select an application and click Run. The following
utilities are available:
Optional Printer Components
This option can expand the functionality of your printer driver with Help
modules in other languages, common printer profiles, plug-in modules, and
the Policy Manager application.
Quick Network Setup
This option provides configuration of the most common networking settings
using an easy-to-use wizard.
Maintenance Menu
This option reduces the need for service calls. You can adjust features such
as print position and scan position.
Optional Printer Components
You can expand the functionality of your printer driver by installing optional
components.
For the XPS driver, only Common Profiles and Help Modules can be installed.
Installing Optional Printer Components
1
Click Maintenance.
2
Select Optional Printer Components and click Run.
3
On the Select Printer page, select one or more printing systems. and click
Next. On any page you can click Back to correct any settings.
4
On the Select Components page, click the plus sign icons to expand options.
Click each option to open a dialog box with more detailed selections.
Under Common components, you can select Help modules in additional
languages.
1-8
User Guide
Installation
5
Under each printing system model, you can select one or more common profiles
of predefined print settings.
6
Under each printing system model, you can select one or more plug-in modules.
Output to PDF
This option lets you print and save documents from multiple sources to PDF.
Security Watermark
This option lets you print a nearly invisible image or text against a background
pattern. The security watermark appears only when the printed page is
photocopied.
7
Under each printing system model, you can select Driver integration with
Policy Manager. Policy Manager is a server-based application that provides
centralized user authentication, authorization, user access control, and secure
pull printing features.
8
When your settings are correct, click Install.
9
When the Printer Components Installation Completed page appears. Click
Finish.
When you have completed installing printers and optional components, if
prompted, restart your computer.
Documents
In the Product Library window, click Documents to access documents about
the driver, utilities, and printing system operation. Select a document and click
Open. Acrobat Reader 8.0 or newer is required to view PDF files.
Uninstall
The uninstaller can find the printing system drivers on your local drive. It creates
a list of those components in the Uninstall window. If you uninstall a driver,
devices using that driver will also be removed.
Uninstalling Driver Components
You can select drivers or utilities to remove from your local drive.
Printer Driver
1
In the Product Library window, click Uninstall.
2
Select components from the list to uninstall. Select by device model, or click the
plus sign to expand a list of individual devices. Below the list you can also click
icons to select all the check boxes, or to clear them.
3
To start the uninstall, click Uninstall.
4
In the Finished dialog box, click Finish.
1-9
Installation
Printer Driver Settings Access
The printer driver software can be accessed from the Print dialog box of an
application, or from Start. If accessed from an application, then changes made
to driver settings remain in effect until the application ends. If accessed from
Start, changes are maintained as the default printer settings.
Changing the Default Driver Settings
1
Depending on your operating system:
Windows 8 and Windows Server 2012: open the Control Panel, and then
click View devices and printers.
Windows 7 and Windows Server 2008 R2: click Start, and then click
Devices and Printers.
Windows Vista and Windows Server 2008: click Control Panel and then
click or double-click Printers.
Windows XP and Windows Server 2003: click Start > Printers and Faxes.
1-10
2
Right-click your printing system model and click Printing Preferences.
3
In the Printing Preferences dialog box, select the desired features in all tabs.
4
Click OK to save the settings.
User Guide
2 Driver Overview
The lower part of the Printing Preferences dialog box contains overview
features that illustrate driver selections. Overview images and the settings list
are available when selecting settings. After selecting driver settings, you can
use Print preview to check the print job.
Note: If the vertical screen resolution of your computer is 864 pixels or less,
the lower part of the Printing Preferences dialog box does not appear. Under
this condition, the button showing the current PDL is on the bottom left, and the
Print preview check box is on the bottom right of the visible dialog box.
Overview Images
Overview images appear in the lower part of the dialog box. Each image
illustrates different driver settings. Images are changed automatically when
some driver settings are selected, or you can click the tabs on the left side to
change the image.
Printer Driver
2-1
Driver Overview
The printing system image displays any attached devices. Source and
Destination selections are highlighted in green. The hard disk icon appears
when a job storage option is selected in the Job tab.
The page image is updated based on page selections made in the Quick
Print tab, Basic tab, Layout tab, and Finishing tab.
The image illustrates grayscale settings.
The current page description language (PDL) is displayed in all of the images.
You can change the PDL temporarily from any Printing Preferences tab to
enable driver features.
Selecting a PDL in Printing Preferences
You can change the PDL temporarily from any Printing Preferences tab to
enable driver features.
1
In the overview image area, click the PDL button.
2
In the PDL Settings dialog box, select the desired page description language
from the Select PDL list.
3
You can select the GDI compatible mode option to improve the output quality
of graphics created by your application.
4
Click Settings if the PDL is set to KPDL, PDF, or PCL XL.
If you select PCL XL, you can click Settings to open the PCL XL Settings
dialog box and select Skip printing blank pages, and Enable smart
duplex printing.
If you select KPDL, you can click Settings to open the KPDL Settings
dialog box and select Allow data passthrough and Enable smart duplex
printing. Note that if you select Allow data passthrough, EMF spooling is
unavailable in the Advanced tab.
If you select PDF, you can click Settings to open the PDF Settings dialog
box.
5
Click OK in the PDL Settings dialog box.
Settings List
The tree view in the lower part of each tab displays current settings for most
driver features. You can scroll down to view features for all driver tabs. As each
option is selected, the current selection is displayed in the tree view. You can
click the minus (-) or plus (+) signs to hide or show details.
Print Preview
The Print preview check box appears in the lower part of each tab. After
selecting driver settings, you can use Print preview to check the print job. Text
and images are displayed in the preview, along with any optional Watermark or
Security Watermark. If you are satisfied with the preview, you can print. Or you
can cancel printing if you want to change driver settings.
2-2
User Guide
Driver Overview
Previewing a Print Job
1
Select desired driver settings in all tabs, or select a profile.
2
In any tab, select Print preview.
3
Click OK in the Printing Preferences and Print dialog boxes.
4
When the Print preview dialog box appears:
Click the arrow buttons to view document pages.
To close the preview and make additional changes in driver settings before
printing, click the “X” button.
If you are satisfied with the preview, click the printer button to print the job.
Kyocera Logo
The Kyocera logo appears at the bottom of Device Settings and the Printing
Preferences dialog box. Click the logo to open the About dialog box that
displays the driver version number and driver plug-in information.
Displaying Version Information
1
In Device Settings or the Printing Preferences dialog box, click Kyocera logo
> Version to view the following driver information:
File Name
Version
Description
Date
Manufacturer
Comments
2
To view copyright information, click Legal Notices.
3
Click OK to close the driver information dialog boxes.
Displaying Plug-in Information
1
In Device Settings or the Printing Preferences dialog box, click Kyocera logo
> Plug-in to view the following plug-in information:
Module
Description
Version
2
Printer Driver
Click OK to close the driver information dialog boxes.
2-3
3 Device Settings
In Device Settings, you can select installed printing system options so the
associated features can be used with the printer driver. You can also match the
memory setting in the driver with the memory installed in your printing system,
which lets the driver manage font downloads more efficiently. Administrator,
User, PDL (Page Description Language), and Compatibility settings can also be
selected.
Accessing Device Settings
1
Depending on your operating system:
Windows 8 and Windows Server 2012: open the Control Panel, and then
click View devices and printers.
Windows 7 and Windows Server 2008 R2: click Start, and then click
Devices and Printers.
Windows Vista and Windows Server 2008: click Control Panel and then
click or double-click Printers.
Windows XP and Windows Server 2003: click Start > Printers and Faxes.
2
Right-click your printing system model, then:
Windows 8, Windows Server 2012, Windows 7, and Windows Server 2008
R2: click Printer properties.
Windows Vista, Windows Server 2008, Windows XP, and Windows Server
2003: click Properties.
3
Click Device Settings.
Device Options
Optional devices extend the capabilities of your printing system for source,
finishing, and job storage.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Setting Device Options
3-1
1
In Device Settings > Device options, select the check boxes for all installed
devices.
2
Click OK in the Properties dialog box.
User Guide
Device Settings
Setting up Custom Boxes
You can create up to 1000 custom boxes for storing print jobs. Custom boxes
can be assigned to users who can print the jobs later from the printing system's
operation panel.
1
In Device Settings, select SSD. Or if selected, double-click SSD.
2
In the SSD Settings dialog box, click Add.
3
In the Defined custom boxes list, a new Box number and Box name appear.
If desired, change the number and name in the Box number and Box name
text boxes. The number must be within a range of 1 to 1000, and the name
length can be up to 32 characters. You can also type a user name up to 20
characters.
4
Select Shared box to enable the box for multiple users.
Check box selected: All network users can save jobs in the box.
Check box cleared: Only the box owner and network administrator can save
jobs in the box.
5
To require users of a shared box to type a password before printing, select
Require password, and type a password up to 16 characters.
6
Click OK in the SSD Settings and Properties dialog boxes.
The new custom box appears in the Custom Box dialog box when printing.
You can remove a custom box by selecting it in the Defined custom boxes
list and clicking Delete.
You can import a custom box list by clicking Import and browsing for a valid
custom box list file (.CSV or .KXU).
You can save the current custom box list (.CSV or .KXU) in your computer or
network by clicking Export. A saved list can be imported into another printer
driver.
Auto Configure
Auto Configure detects the devices installed on the printing system if it is
connected over a network. Auto Configure can detect printing system devices
such as input devices. When your computer is connected to the printing system
through a TCP/IP or WSD port, the Auto Configure button appears in Device
Settings. Auto Configure varies by operating system, see Enabling Auto
Configuration for details.
Not all installed devices are detected by using Auto Configure. Before
selecting OK in Device Settings, check the settings to make sure that they are
correct.
Note: The default setting for Windows XP Service Pack 2 is for the Windows
Firewall to be set to On. The setting can be changed to allow communication
between the printing system and your computer. In the Windows Security
Alert dialog box, click Unblock.
Printer Driver
3-2
Device Settings
Silent Auto Configuration
Silent auto configuration checks the printing system every 10 minutes for
changes in optional devices or memory. When a change is detected, the driver
is automatically updated with the new settings. Silent auto configuration is
only available for printer drivers installed in Windows 8, Windows Server
2012,Windows 7, Windows Vista, Windows Server 2008, or Windows Server
2008 R2.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Enabling Auto Configuration
The Auto Configure button can be used to detect all available device options
when the printing system is connected to a network through a TCP/IP or WSD
port.
1
Verify that all optional devices are attached to the printing system, and that it is
turned on and ready to print.
2
In Device Settings, click Auto Configure.
In Windows XP, the driver settings are updated immediately.
In Windows 8, Windows 7, Windows Vista, Windows Server 2008, Windows
Server 2008 R2, and Windows Server 2012, the Auto Configure dialog box
opens. Select from Auto configure options:
Auto Configure Now
Click the button at any time to retrieve the current settings from the printing
system. It is recommended to do this when the driver is first installed and
when Silent auto configuration is turned off.
Silent auto configuration
Select to let the driver check the printing system at every occurrence of a
fixed time period. The driver regularly checks for any changes in optional
devices or memory. When a change is detected, the driver is automatically
updated with the new settings.
3
Click OK in the Auto Configure and Properties dialog boxes.
Memory
Memory is the amount of standard and optional memory installed in the printing
system. To maximize the downloading of printing system fonts, the driver must
be set to match the total printing system memory. Selections vary according to
printing system model.
Setting the Memory
By default, the Memory setting matches the standard memory in the printing
system. If optional memory is installed, set the memory in the printer driver to
match the total amount of memory.
1
3-3
Install optional DIMM memory in the printing system.
User Guide
Device Settings
2
In Device Settings > Memory, type or select the amount of total installed
memory by clicking the up and down arrows until the text box shows the correct
number of megabytes (MB).
If your printing system includes the Auto Configure feature, you can use it to
obtain information about the memory size.
RAM Disk
The RAM disk functions as virtual storage, saving print requests into the printing
system’s memory. Because the RAM disk is temporary memory, all data stored
there is lost when the power is turned off.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Note: If an SSD is installed, the RAM disk feature is unavailable.
The Ignore application collation feature in the Compatibility Settings dialog
box lets the driver control collation. RAM disk can then increase the print speed
of collated multiple copies by sending the print job just once.
Setting RAM Disk
You can set the RAM disk to save print requests into the printing system’s
memory.
1
At the printing system's operation panel, turn on RAM disk and set its size.
2
In Device Settings > Device options, select RAM disk.
3
In the RAM disk text box, type or select the desired RAM disk size. Click the up
and down arrows until the text box shows the correct number of megabytes
(MB) available physically on the operation panel.
The maximum RAM disk size depends on the amount of installed memory.
Administrator Settings
Administrator Settings lets you set options that include controlling
accessibility, displaying features in the interface and setting a password to
control access to the Administrator Settings options.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
General
In the General tab, an administrator can control the display of the Quick Print
tab. Some SNMP settings, a job e-mail notification, and other miscellaneous
settings can also be selected.
Show Quick Print Tab
This option lets you control the display of the Quick Print tab. You can define
basic print options into group profiles for improved accessibility.
Printer Driver
3-4
Device Settings
With a cleared check box for Show Quick Print tab, the tab does not appear in
the Printing Preferences dialog box.
To enable this feature, in Device Settings > Administrator > General, select
Show Quick Print tab.
With a selected check box for the Show Quick Print tab, the tab appears in the
Printing Preferences dialog box. When you select the Show Quick Print tab
check box, you can access additional check boxes:
Hide other tabs displays only the Quick Print tab to the user.
Set Quick Print tab as default opens to this tab when you access Printing
Preferences.
Hide Edit Quick Print control prevents users from customizing the Quick
Print tab.
Send Count Information
This option lets you embed count information in the print job, which can be used
by some applications for accounting purposes. Count information includes the
number of copies produced as well as duplex printing, multiple pages per sheet,
color mode, color page count, and paper size values.
When PDF is selected as the PDL, only color page count information is sent
with PDF.
To enable this feature, in Device Settings > Administrator > General, select
Send Count information.
Send Application Name
This option lets you send the application name with a print job, so that a
different printing process is used for each application.
This option is unavailable when PDF is selected as the PDL.
To enable this feature, in Device Settings > Administrator > General, select
Send Application name.
Associate Profile with Application
This option lets you set all printing from each installed application to use the
same driver settings as defined in a profile. Before using this feature:
A profile must be created in the Profiles dialog box, accessed from any
Printing Preferences tab.
An association must be created between a profile and an application in the
Application Based Printing dialog box, accessed from the Profiles dialog
box.
This feature is enabled by default. To disable this feature, in Device Settings >
Administrator > General, clear the Associate Profile with application check
box.
Note: Application Based Printing is only available for 32-bit operating
systems.
Password Protect Administrator Settings
You can set Password protect administrator settings in the Administrator
Settings dialog box to prevent unauthorized changes in this dialog box. If
selected, this setting prompts you to enter a password and confirm the
3-5
User Guide
Device Settings
password. This password protection blocks access to all Administrator
Settings options.
Setting the Administrator Password
1
In Device Settings > Administrator > General, select Password protect
administrator settings.
2
In the Password dialog box, enter a password, using at least 4 and no more
than 16 characters. Reenter the password in Confirm password and click OK.
Clearing the Administrator Password
1
In Device Settings, click Administrator.
2
In the Enter Password dialog box, type the password and click OK.
3
In the Administrator Settings dialog box, clear the Password protect
administrator settings check box and click OK.
Hide Factory Default Profile
This option lets you hide or show the Factory Default profile in the Quick Print
tab and the Profiles dialog box.
Check box selected: The Factory Default profile does not appear in the lists.
Check box clear: The Factory Default profile appears in the lists.
SNMP
Simple Network Management Protocol (SNMP) is a set of rules that govern the
management of network devices, such as printing systems. These settings
determine the level of security when using the Auto Configure feature, and
prevent unauthorized printing to the SNMPv3 printing system. SNMP settings
must be set in the printer driver and in the printing system’s home page.
The following options are available:
SNMPv1/v2c
This option ensures successful Auto Configure communication using Read
community name and Write community name.
SNMPv3
This option ensures secure Auto Configure communication using a user
name and password. Authentication and privacy options are available by
selecting Settings.
Apply to other models
This option displays a list of installed printing systems to apply the selected
settings.
SNMPv3 Options
You can select options for secure communication with the printing system.
Authentication
This option provides an algorithm to check that a transferred file has arrived
intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash
algorithms used to authenticate packet data.
Printer Driver
3-6
Device Settings
MD5
This option provides a cryptographic hash function with a 128 bit hash value.
It adds security and protection against Gateway Load Balancing Protocol
(GLBP)-spoofing software.
SHA1
This option produces a message digest that is 160 bits long. SHA1 is the
successor to MD5.
Privacy
This option uses encryption for secure communication. It is available after you
select the Authentication option. You may select one Privacy option.
DES
This option uses the Data Encryption Standard for encryption. DES turns
cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts
data using 8-byte blocks and a 56-bit key.
AES
This option uses the Advanced Encryption Standard for encryption. AES is a
symmetric block cipher that can process data blocks of 128 bits, using cipher
keys with lengths of 128, 192, and 256 bits. It is more secure than DES.
Selecting SNMP Settings
SNMP settings in the driver must be set to match the settings in the printing
system’s home page.
1
In Device Settings > Administrator > General, click SNMP Settings.
2
Select SNMPv1/v2c or SNMPv3.
For SNMPv1/v2c, type the Read community name and Write community
name, to a maximum of 32 characters.
For SNMPv3, type a User name to a maximum of 32 characters, and a
Password from 8 to 32 characters.
3
To set authentication and privacy options for SNMPv3, click Settings.
4
In the SNMPv3 Settings dialog box, select from the available options, and click
OK.
5
Optional: Under Apply to other models, you can choose from available
models. The SNMP settings are applied to all selected models.
6
Click OK in the SNMP Settings dialog box.
Job E-mail Notification
This option lets you send an e-mail address with a print job. When the job
finishes printing, the device sends an e-mail notification to the e-mail address.
This is useful when the device is printing many jobs and a user must wait for a
job to print.
For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter e-mail
notification data in the Identity Settings dialog box.
3-7
User Guide
Device Settings
Selecting E-mail Notification Options
You can send an e-mail address with a print job, to notify you when the job
finishes printing.
1
In Device Settings > Administrator > General, select Notify when printing is
completed.
2
Choose an e-mail address option:
Select Use specific e-mail address, and type a valid e-mail address. In a
client/server environment, a client user can change this address.
Select Prompt for e-mail address, and click OK. When you click OK in the
Print dialog box, type a valid e-mail address in the Print Options or Identity
Settings dialog box, and click OK.
3
Click OK in The Administrator Settings and Properties dialog boxes.
Lock Settings
An administrator can specify settings at the tab or feature level in the driver, and
then lock them. The settings are then applied to all print jobs, and changes are
restricted. The settings are locked in Device Settings > Administrator > Lock
Settings. For example, a driver setting could be set for printing duplex
documents. This would save paper, resulting in cost savings and ecological
benefits.
Locking a setting will also lock the feature where it appears in other tabs. For
example, selecting Duplex will also select and lock that feature in the Quick
Print and Basic tabs.
The administrator can also set a password that is required to temporarily unlock
a feature.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Lock Settings Options
The Lock Settings tab displays driver settings that an administrator can lock.
Once locked, user changes are restricted and the settings are applied to all print
jobs. Once the settings are made, the Password settings option can be
accessed. This lets an administrator control usage of paper and toner amounts:
EcoPrint
This option locks the EcoPrint setting.
Duplex
This option locks the current Print on both sides setting selected in the
Quick Print or Basic tab.
Multiple pages per sheet
This option locks the current Pages per sheet setting in the Quick Print tab
and the Multiple pages per sheet setting in the Layout tab. The Pages per
sheet option in the Layout tab is not locked.
Profile with application
This option locks a defined profile of driver settings by application.
Job tab
Printer Driver
3-8
Device Settings
This option locks settings selected in the Job tab.
Security settings
This option locks the Security Watermark in the Advanced tab. Security
Watermark is an optional plug-in.
Password settings
The password set by the administrator temporarily unlocks the selected
driver features. It prompts the user for a password. When the administrator
sets the password, the Unlock icon appears in the driver tabs or the
Application Based Printing dialog box. To unlock a feature, click Unlock
and type the password.
Locking Driver Settings
1
In Device Settings > Administrator, click Lock Settings.
2
Select the check box for each driver feature to be locked.
3
Select the Password settings check box if you wish to set a password to
temporarily unlock settings.
In the Password Settings dialog box, type a password from 4 to 16 characters.
Retype the password in Confirm password, and click OK.
To remove the password, clear the Password settings check box. In the
Unlock Password dialog box, type the password, and click OK.
4
To save your Lock Settings selections, click OK.
When a password is set, the Unlock icon appears in driver tabs where the
locked features appear. To unlock a feature and change its settings temporarily,
click Unlock and type the password.
User Login
User login provides job restriction by user, in contrast to the Job accounting
feature, which assigns privileges by division or department. A maximum of 100
login user names and passwords can be can be created and stored in the
printer driver and registered on the printing system.
Users are identified by user name and password. The user name can be in the
user principal name UPN format: username@domain.com. This feature limits
printing privileges to specified users for secure printing and accounting. The
number of pages printed by each user is tracked by the printing system.
Users added in the printer driver must also be manually registered at the
printing system’s operation panel.
In a client/server environment, some options are unavailable to a client.
For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter user login data
in the Identity Settings dialog box.
User Login Options
User login settings selected in the driver are applied to every print job sent from
your computer.
Use specific name
3-9
User Guide
Device Settings
This option can be used to specify a name and password to use the same
User login for every print job. If this option is selected, the user does not
have to type the name and password for each print job.
A client computer in a client/server environment can accept the default name
and password set by the administrator or type another name and password.
Clicking Reset restores the default values.
Prompt for name
This option prompts the user for a name and password. You can use a name
that is not on the list, and the name is not added to the list. When sending a
print job, type a name and password when prompted, then click OK to print.
Prompt for name and validate
This option prompts for a name and password. For the job to print, the name
and password entered must be on the Login user name list. You can use
the Login user names entered in the Login user name list of the driver.
When sending a print job, type a name and password when prompted, then
click OK to print. This option ensures that the job prints, only after verifying
that the selected name is saved in the driver.
Validate user name (computer) or prompt for login user name
This option searches for the Windows User name in the driver’s Login user
name list. Validation is done every time the user prints a job. If the Windows
User name exists in the Login user name list, the associated driver Login
user name and password from the list are used for the print job. To release
the print job, the user must enter the Login user name and password at the
printing system operation panel.
If a match is not found, the driver checks for administrator or user
permissions. With user permissions, the print job is canceled, and the user is
prompted to contact an administrator to establish printing permissions. With
administrator permissions, the driver prompts for the Login user name and
password. Along with the Windows User name, these are then added to the
list so succeeding print jobs do not require the user to enter a Login user
name and password again.
Login user name
Click to add, delete, edit, import, or export login user names and passwords.
Once a Login user name list is created, the list can be exported as a group
by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user
name list, browse for an existing list and save it in your printer driver.
Printing with User Login
After login user names are assigned and user login mode is set to On at the
printing system, you can choose User login to print in user login mode.
In a client/server environment, the client is automatically set to the User Login
selection made in the server.
1
In Device Settings > Administrator Settings > User Login, select User
Login.
2
Select a User Login option:
Use specific name
Prompt for name
Printer Driver
3-10
Device Settings
The remaining User Login options become available when you create a login
user name list.
Note: If you select the Use specific name or Prompt for name option,
proceed to step 5.
3
Under the Login user name list, click the buttons to view and manage the list.
4
Select from the remaining User Login options:
Prompt for name and validate
Validate user name (computer) or prompt for login user name
5
Click OK in all dialog boxes.
6
Print the document from the application.
7
When the Print Options or Identity Settings dialog box appears, type or select
a name and password, and click OK.
Job Accounting
Job accounting gives an administrator control of a printing system. With Job
accounting, , account IDs (identification numbers) can be assigned to users or
departments. A specific account ID can be assigned, and then required before
printing. After account IDs are created, from the printing system operation panel
you can view the number of copies associated with a specific ID, as well as limit
the number of copies for individual IDs. Account IDs can be a maximum of 8
digits.
Note: Job accounting must be set to On at the printing system. A maximum
of 100 account ID user names and passwords can be registered at the printing
system and 100 account IDs and passwords can be stored in the printer driver
for use with multiple printing systems.
In a client/server environment, some options are unavailable to a client.
For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter Job Accounting
data in the Identity Settings dialog box.
Job Accounting Options
Job accounting supports the following options:
Use specific account ID
Select this option to track the print jobs of a user or group with an account ID.
It sends the account ID with each print job. An administrator can restrict a
user or group from changing their account ID by using the Password
protect administrator settings in the Administrator Settings dialog box.
A client computer in a client/server environment can accept the default
account ID set by the administrator or type another account ID. Clicking
Reset restores the default values.
Prompt for account ID
3-11
User Guide
Device Settings
Select this option to track the print jobs of a user or group with an account ID
as well as prompt for an account ID. At the time a print job is sent, the user is
prompted to enter a Job accounting ID.
Prompt for account ID and validate
Select this option to prompt for an account ID that is saved in the driver.
When sending a print job, type an account ID when prompted, and then click
OK to print. The account ID is validated against the account ID list. If typed
incorrectly, you are prompted to type it again.
Display account ID list
Select this option to display the account ID list at the time of printing. The
print job can be assigned to a user or group. The account ID list is stored in
the driver and more than one ID must be established for the list to appear.
Account IDs
Add, edit, or delete account IDs from the list stored in the driver. Account ID
descriptions match the user or group with an account ID. After an account ID
list is created, the list can be exported as a group by saving it as a text file
(.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list
and open it.
Printing with Job Accounting
1
In Device Settings > Administrator > Job Accounting, select Job
accounting.
2
Select a Job Accounting option:
Use specific account ID
Prompt for account ID
The remaining Job accounting options become available when you create an
account ID list.
Note: If you select the Use specific account ID or Prompt for account ID
option, continue to step 5.
3
Under the Account IDs list, click the buttons to view and manage the list.
4
Select from the remaining Job accounting options:
Prompt for account ID and validate
Display account ID list
Printer Driver
5
Click OK in all dialog boxes.
6
Print the document from the application.
7
For some options, when the Print Options or Identity Settings dialog box
appears, type or select an account ID, and click OK.
3-12
Device Settings
Policy Manager
Policy Manager is a server-based application that provides centralized user
authentication, authorization, user access control, and secure pull printing
features. The KYOCERA Net Policy Manager application must be installed
separately. It is also necessary to make settings in the printer driver Device
Settings > Administrator > Policy Manager to integrate with Policy Manager.
This Policy Manager driver feature is installed as an optional component of the
driver.
The XPS driver does not support Policy Manager. For more information about
Policy Manager, please contact your printing system dealer.
An administrator can set the Policy Manager server and user information for
users and groups to print according to defined policies.
When policies restrict printing features, Policy Manager reconfigures the printer
driver so that the restricted printing features are unavailable to the user or
group. The Policy Manager options let you choose how conflicts are handled
between a policy and a driver selection.
Secure pull printing lets the user choose a printing system after the job is sent.
To use the secure pull printing feature, the driver must be connected to the
Policy Manager spooler server using the Policy Manager spooler port. Print jobs
are held in the Policy Manager spooler server until the user is authenticated on
the printing system.
When KYOCERA Net Policy Manager 2.0 is installed, the driver displays user
accounting information while printing.
For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter Policy Manager
data in the Identity Settings dialog box.
Selecting Policy Manager Options
After Policy Manager is installed and the server is set up, you can use the
printer driver’s Policy Manager tab to set server and user information.
1
In Device Settings > Administrator > Policy Manager, select Policy
Manager.
2
Enter the server address and port number. The default port number is 9094.
3
Select an authentication option:
Use Windows authentication
Select to use Windows login information for Policy Manager authentication.
The Policy Manager Login dialog box does not appear during printing
unless Windows authentication fails. If selected, continue to step 5.
Use specific name
Select to enter specific login information. When selected, continue to step 4.
4
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Type the Login user name and Password. For some models, type the user
name after the domain name that appears automatically, or you can remove the
domain name. The Login user name can be in the user principal name (UPN)
format to support multiple domains: username@domain.com
User Guide
Device Settings
5
You can select No notifications for policy conflicts if you do not want a
message to appear when policy conflicts occur during printing. When selected,
choose a printing result:
Continue printing
Apply the policy and print the job
Cancel printing
Cancel the print job
6
You can select Display user accounting information if you want an
accounting information message to appear after printing. The message displays
a summary of pages printed. Printing limits and pages remaining also appear if
limits were set in Policy Manager.
7
Click OK in all dialog boxes.
Printing with Policy Manager
With Policy Manager set to on in the driver, you can send a private and secure
print job.
1
Print the document from the application. You can click Preferences or
Properties to open the Properties dialog box and view printing restrictions set
by the policy.
2
If the Policy Manager Login or Identity Settings dialog box appears, enter a
Login user name and password. This dialog box is generated when an invalid or
blank Policy Manager user name or password is set in the driver. The Policy
Manager Login dialog box does not appear if Use Windows authentication is
selected in Administrator > Policy Manager, except when the Windows
authentication fails.
3
You can click Do not ask again to use the most recently-saved Login user
name and password for each print job. When selected, the Policy Manager
Login dialog box does not appear again.
4
Click Log in to send the print job to the KYOCERA Net Policy Manager spooler
server, where the Login user name and password are authenticated. Otherwise
you can print directly to the printing system instead of using the KYOCERA Net
Policy Manager spooler server.
The print job appears in the Spooler folder in KYOCERA Net Policy Manager or
in Client Viewer.
Printer Driver
5
Before the job is printed, the Print Options dialog box appears with information
about your print quota. Click OK to continue.
6
After the print job is sent to the KYOCERA Net Policy Manager spooler server,
the Policy Manager dialog box appears displaying a summary of pages printed.
Printing limits and the number of remaining pages also appear if limits were set
in Policy Manager. Click OK.
3-14
Device Settings
7
On the printing system’s operation panel, enter the Login user name and
password to print all jobs under the Login user name. You can print from any
printing system managed by the KYOCERA Net Policy Manager server.
User Settings
User Settings lets you specify user and department names, select the default
unit of measure, and change the driver display language.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Identification
Identification lets you identify your print job with a User name and
Department information, to a maximum of 31 characters. They can appear in
the Operation panel message, or the User name can be used to identify a
print job stored on the SSD, RAM disk or SD card.
Setting User Identification
1
In Device Settings > User, type your preferred name in the User name text
box.
2
Type your department or group name in the Department text box.
You can type a maximum of 31 characters in the User name and Department
text boxes.
3
Click OK in the User Settings and Properties dialog boxes.
Units
You can set Inches or Millimeters as the unit of measurement. This is used for
the following settings:
Custom page size setting in the Page Sizes dialog box in the Basic tab.
Spacing setting in the Add Watermark and Edit Watermark dialog boxes in
the Advanced tab.
Poster settings in the Layout tab.
Gutter settings in the Finishing tab.
Selecting a Unit of Measurement
1
In Device Settings > User, select Inches or Millimeters.
2
Click OK in the User Settings and Properties dialog boxes.
Language Preference
The Language preference option specifies the user interface language of
Device Settings in Properties and all tabs of Printing Preferences.
Available languages vary depending on your locale and your computer settings.
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User Guide
Device Settings
Setting Language Preference
1
In Device Settings > User, select the desired language from the Select
language list.
2
Click OK in the User Settings and Properties dialog boxes.
PDL (Page Description Language)
A Page Description Language (PDL) specifies the contents and layout of a
printed page. In Device Settings, you can choose from PCL XL, (Printer
Command Language XL), PCL 5e, KPDL (an emulation of PostScript printing),
or PDF (Portable Document Format). To add PDF to the list of PDL choices, you
must install the Output to PDF plug-in. The printer default is PCL XL, which is
suitable for most printing purposes.
After you select a PDL, the selection appears in the lower corner of the overview
image in Device Settings and in all Printing Preferences tabs. You can
change the PDL temporarily from any Printing Preferences tab.
In GDI compatible mode, vector graphics are rasterized for printing as bitmap
images. Use the GDI compatible mode option to improve the output quality of
the graphic created by the application.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
If your application supports the XML Print Specification, then XPS printing can
be performed after installing the XPS driver. With the XPS driver, the only
available PDL is XPS.
PDL Options
The PDL options, available in the PDL Settings dialog box, are accessed in
Device Settings.
PCL XL
The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e
features. PCL XL lacks backward compatibility with earlier PCL versions,
though it is enhanced over PCL 5e in these areas:
Reduced file size
Better print speed
Faster return to application
PCL 5e
Fully compatible with earlier PCL versions
Bidirectional communication support
Wide selection of fonts for use with Microsoft Windows applications
Complex graphics might not print as well
KPDL
KPDL is used when printing from applications that support PostScript 2 or 3.
An emulation of PostScript printing
Strong graphics reproduction
Print speeds may be slower than PCL 5e
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Device Settings
Requires more printing system memory than PCL 5e
Enables native TrueType font downloading
Supports most Graphics settings options
PDF
Output to PDF is a plug-in feature that lets you print and save documents from
multiple sources to Adobe PDF. This feature can be used as an alternative to
existing commercial applications for creating PDF documents. Documents
saved as PDF retain their original appearance, and can be viewed and printed
on Windows, Mac OS, and UNIX platforms.
For a document using mixed paper sizes, all pages in the PDF use the size of
the first page.
Note: With PDF selected in the PDL Settings dialog box, only a limited set of
driver options are available.
PDL Settings
When you click the Settings button, the available options are:
PCL XL Settings or KPDL Settings
Enable smart duplex printing
This option automatically keeps a sheet of paper from being sent through the
duplex unit if the sheet will only be printed on one side. The duplex unit will
be bypassed for the following types of print jobs: a one page document, one
page from a multi-page document, or a multi-page document that prints onto
a single sheet. Selecting this option can reduce wear on the mechanical
duplex unit, and result in comparatively faster printing times.
PCL XL Settings
Skip printing blank pages
This option prevents the printing system from outputting any page that
contains no data, or that has, at most, one space character. Selecting this
option can save paper, and result in comparatively faster printing times. This
feature is for regular printing (not for booklet, duplex or multiple pages per
sheet).
KPDL Settings
Allow data passthrough
This option reduces errors when printing complex jobs from applications that
use PostScript formatting. When selected, EMF spooling is not available in
the Advanced tab.
PDF Settings
Provides options for printing and saving documents to Adobe PDF format.
See PDF topics for details.
Selecting a PDL in Device Settings
You can select a default page description language (PDL) and additional
settings. You can also change the PDL temporarily from any Printing
Preferences tab.
1
3-17
In Device Settings > PDL, select the desired page description language from
the Select PDL list.
User Guide
Device Settings
2
You can select the GDI compatible mode option to improve the output quality
of graphics created by your application.
3
Click Settings if the PDL is set to PCL XL, KPDL or PDF.
If you select PCL XL, you can click Settings to open the PCL XL Settings
dialog box and select Skip printing blank pages and Enable smart duplex
printing.
If you select KPDL, you can click Settings to open the KPDL Settings
dialog box and select Allow data passthrough and Enable smart duplex
printing. Note that if you select Allow data passthrough, EMF spooling is
unavailable in the Advanced tab.
If you select PDF, you can click Settings to open the PDF Settings dialog
box.
4
Click OK in the PDL Settings and Properties dialog boxes.
PDF
Output to PDF is a plug-in that lets you print and save documents from multiple
sources to Adobe PDF format. This feature can be used as an alternative to
existing commercial applications for creating PDF documents. Documents
saved as PDF retain their original appearance, and can be viewed and printed
on Windows, Mac OS, or UNIX operating systems.
For a document using mixed paper sizes, all pages in the PDF use the size of
the first page.
Note: With PDF selected as the PDL, only a limited set of driver options are
available.
PDF Options
You can select PDF options if you have installed the Output to PDF plug-in.
The PDF Settings dialog box contains the following options:
PDF Settings
Embed fonts
This option ensures that document fonts appear accurately in the PDF file on
screen. This option ensures accurate reproduction but significantly increases
the file size.
Compress data
This option enables flat compression for the generated PDF document. This
option significantly reduces the file size. Additional compression options are
available within Adobe Acrobat.
Security
This option applies encryption to the PDF document. Click Settings for
additional Security settings. See the next section for details.
Print and save
This option lets you print and save a document as a PDF file. Click Settings
for additional Print and save settings.
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Device Settings
Security Settings
This option lets you select an encryption level and create passwords for the
generated PDF file.
The following security options are available:
Encryption
Encryption provides password protection so that a document cannot be opened
or altered by unauthorized users.
Arc4 40
This encryption option provides low level security for a PDF document. This
option supports Adobe Acrobat and Adobe Reader 6.0, or later.
Arc4 128
This encryption option provides low level security for a PDF document. This
option supports Adobe Acrobat and Adobe Reader 6.0, or later.
AES 128
This encryption option provides high level security for a PDF document. This
option supports Adobe Acrobat and Adobe Reader 7.0, or later.
AES 256
This encryption option provides high level security for a PDF document. This
option supports Adobe Acrobat and Adobe Reader 9.0, or later.
Passwords
Select passwords for changing security settings and for opening a document.
Passwords are supported to a maximum of 16 characters in length.
Require password to change security settings
Type an Owner password. Within Adobe Acrobat, this password is required
to change the document restrictions in the Files > Properties > Security
section. When a document with this password is opened in Adobe Reader, it
cannot be printed or edited, and document data cannot be copied.
Require password to open document
Type a User password. The user password must be entered at the time the
PDF document is opened. This password must be different from the owner
password.
Print and Save Settings
This option lets you print and save a document as a PDF file.
Save to file only
A PDF file is created and saved locally.
Save to file and print
A PDF file is created, saved locally, and sent to print.
After you select between these two options, you can choose the following
option:
Automatically save to default file
A PDF file can be saved automatically as a default file to be used again.
You can then select from the following options:
Replace default file
This option replaces an existing file having the default file name KxPdf.pdf.
Use default file + date and time
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User Guide
Device Settings
This option lets you use the default name and add a date and time stamp
each time the document is saved.
Default file directory
This option lets you browse to a location to save your PDF.
Printing and Saving to PDF
You can print a document and save it to Adobe PDF, if you have installed the
Output to PDF plug-in.
1
In Device Settings > PDL, in the Select PDL list select PDF.
2
Click Settings.
3
In the PDF Settings dialog box, select Print and save.
4
Click Settings, and select from print and save options. See the PDF Options
topic for details.
5
Click OK in all dialog boxes.
6
Open and print the document.
7
Name and save the PDF file.
XPS Driver
For Windows 8, Windows Server 2012, Windows 7, or Windows Vista Service
Pack 2 with the latest platform updates, you can use the XML Paper
Specification (XPS). This Page description language provides an additional
method for displaying, processing, and printing documents. As both a PDL and
a document format, XPS requires compatible printing system hardware and
software written for the Windows Presentation Foundation (WPF) architecture.
PCL and KPDL are not compatible with an XPS environment. Therefore, an
XPS driver supports a single PDL setting. The XPS driver can be installed from
the Product Library disc. In the Installation Method menu, click Custom
Mode, and on the Custom Installation page, select KX XPS DRIVER.
Some driver features are unavailable when using the XPS driver.
Compatibility Settings
Compatibility Settings lets you specify media source values, override the
application's Collate setting, and combine the Source and Media type lists in
the Basic tab.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Media Source Enumeration
Media source enumeration supports compatibility for media source values
unique to the printer driver, such as those for cassettes or feeders. Your newly
installed printer driver maintains identical media source support with the driver it
replaces, whether for this driver or one from another manufacturer. If media
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3-20
Device Settings
source macros exist for the older driver, then the alignment of media source
values maintains support without the need to change the macros.
Use the Driver Info utility (\Utility\Driver Info\DrvInfo.exe) to compare the
source values for all installed drivers.
If the values for a given media source differ between printer drivers, you can
reassign an enumerated value to create a match between the drivers.
Setting Media Sources
1
In Device Settings > Compatibility, from the Media source enumeration list
select the paper supply method. The current value is listed in the Enumerated
value box.
2
Type an Enumerated value for the media source, and click Apply. To align
settings with a different driver, this value should align with those in the other
driver.
3
Click OK in the Compatibility Settings and Properties dialog boxes.
You can restore all the options in the Compatibility Settings dialog box to the
default by clicking Reset.
Selections vary by printing system model.
Disable Face-Up Reverse Page Order
For some models, Disable face-up reverse page order produces the first page
of a face-up job on top and the last page on the bottom.
With the check box selected, the Collate: Off (reverse order) option in the
Basic tab is disabled.
With the check box cleared, the Collate: Off (reverse order) option in the
Basic tab is enabled.
Setting Face-Up Reverse Page Order
You can reverse the order of face-up printing.
1
In Device Settings > Compatibility, select Disable face-up reverse page
order.
2
Click OK in the Compatibility Settings and Properties dialog boxes.
You can restore all the options in Compatibility Settings to the default by
clicking Reset.
Ignore Application Collation
This option bypasses the Collate setting in software applications, and gives
priority to the printer driver setting.
With the check box selected, the printer driver Collate setting is used.
With the check box cleared, the application Collate setting is used.
Selecting Printer Driver Collation
1
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In Device Settings > Compatibility, select Ignore application collation.
User Guide
Device Settings
2
Click OK in the Compatibility Settings and Properties dialog boxes.
You can restore all the options in Compatibility Settings to the default by
clicking Reset.
Combine Source and Media Type Lists
You can change the driver's Basic tab so that Media type and Source are
combined into one list, labeled Source. In the combined list, Media types are
listed first, followed by cassettes and MP tray.
Creating a Combined Source List
1
In Device Settings > Compatibility, select Combine source and media type
lists.
2
Click OK in the Compatibility Settings and Properties dialog boxes.
You can restore all the options in Compatibility Settings to the default by
clicking Reset.
Removing a Plug-in
You can remove an installed plug-in from the driver. If removed, the plug-in
features do not appear in the driver interface.
Note: To remove the Output to PDF module, PDF must not be selected as
the PDL.
Printer Driver
1
In Device Settings, click Kyocera logo > Plug-in.
2
Select a plug-in module from the list and click Delete, then Yes.
3
Click OK in all dialog boxes.
3-22
4 Quick Print
In the Quick Print tab, you can apply basic print settings to print jobs. Any
Quick Print settings can be saved as a group, called a profile, and applied to
any print job. Profiles support common printing tasks.
The administrator can set the view of the Quick Print tab through the
installation process, or in Device Settings > Administrator > General.
This chapter can be used as a separate Quick Print user guide when driver
support is controlled by an administrator.
To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.
Orientation
Click the Orientation icon repeatedly to change between portrait, landscape,
rotated portrait, and rotated landscape printing formats. The rotated options
rotate the job orientation 180 degrees.
Collate
Collate specifies the order in which the pages of a multiple copy job are printed.
With Collate on, the first time the print job is sent to the printing system the data
is rendered as page images in the printing system's memory. The remaining job
copies are printed from the stored data. This avoids the extra processing
involved in sending every copy from the computer to the printing system.
Click the Collate icon to change between On, On (reverse order), Off (reverse
order), and Off. Selections vary by printing system model.
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User Guide
Quick Print
With Collate on, the driver prints the complete job set by set (123, 123). With
Collate off, it prints each page by set (111, 222). For example, with Collate on,
three copies of a five-page document output as pages one through five in
succession, three times.
The printer driver automatically overrides the application’s Collate setting and
uses the printer driver setting. You can use the application's Collate setting by
clearing the Ignore application collation check box in the Compatibility
Settings dialog box accessed from Device Settings.
If On (reverse order) or Off (reverse order) is selected, the printed pages
appear in reverse order. One or both of these options are available when
Printer default is not selected under Destination in the Basic tab. For a faceup destination, Off (reverse order) can be disabled in Device Settings >
Compatibility.
Duplex Printing
Duplex printing is printing on both sides of each page. The printing system
contains a duplex unit that turns the paper over to allow printing on the reverse
side. Flip on long edge or Flip on short edge must be selected to print on both
sides of the cover and insert pages.
Flip on long edge
Turn the long edge of the page to view the content, like the pages of a book
bound at the side.
Flip on short edge
Turn the short edge of the page to view the content, like a tablet bound at the
top.
Pages per Sheet
Pages per sheet prints several pages on a single sheet of paper for the
purpose of reviewing the document and conserving paper. The size and
readability of the multiple pages decrease as the number of pages per sheet is
increased. Click the Pages per sheet icon repeatedly to change between 2
pages per sheet, 4 pages per sheet, and off. You can set the arrangement of
the pages from the Layout tab as well as print borders around each of the
pages.
If Pages per sheet is selected, Scaling and Poster are unavailable in the
Layout tab.
EcoPrint
EcoPrint changes the text and graphics to appear lighter in the print job.
EcoPrint does not increase print speed. Click the EcoPrint icon to change
between on and off.
Edit Quick Print
The assortment of icons at the top of the Quick Print tab can be customized to
include features that you use most often. Any number of icons from 0 to 5 can
be displayed. All icons can be removed from view if you want to use only the
Printer profiles options in the Quick Print tab.
The number of available features depends on the printing system model. If a
feature, such as Staple, is added to the Quick Print tab but a finishing device is
Printer Driver
4-2
Quick Print
not installed, the icon appears as unavailable. Once the device is installed and
selected in Device Settings, the icon becomes active.
Note: An administrator can hide the Edit Quick Print button by selecting
Hide Edit Quick Print control in Device Settings > Administrator. The Edit
Quick Print button is unavailable when the driver is accessed from an
application’s Print dialog box.
Editing Quick Print Options
1
Depending on your operating system:
Windows 8 and Windows Server 2012: open the Control Panel, and then
click View devices and printers.
Windows 7 and Windows Server 2008 R2: click Start, and then click
Devices and Printers.
Windows Vista and Windows Server 2008: click Control Panel and then
click or double-click Printers.
Windows XP and Windows Server 2003: click Start > Printers and Faxes.
2
Right-click your printing system model and click Printing Preferences.
3
Select the Quick Print tab.
4
Click Edit Quick Print.
5
In the Edit Quick Print dialog box:
To add a feature to the Quick Print tab, select the feature under Available
controls, and click the right arrow to move the feature to Selected controls.
A maximum of 5 features can appear under Selected controls.
To remove a feature from the Quick Print tab, select the feature under
Selected controls, and click the left arrow to move the feature to Available
controls. To use only the Printer profiles in the Quick Print tab, move all
features to Available controls.
Click the up and down arrows to change the position of the features under
Selected controls. The feature at the top appears on the left in the Quick
Print tab.
To restore the list to factory default options, click Reset.
6
Click OK to save your settings.
Profiles
You can save printer driver settings as a profile. You can select multiple options
in the Quick Print tab and the other Printing Preferences tabs, save them to a
profile, and use all of them at once when you apply the profile. You can then use
that profile to print the same type of print job again without having to reselect all
the settings. In Printing Preferences, the Save as and Profiles buttons appear
at the bottom of all tabs.
A maximum of 26 profiles can be established in one driver, including the
Factory Default profile. In Device Settings > Administrator, you can choose
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User Guide
Quick Print
to hide the Factory Default profile. Settings made in Device Settings tab
cannot be saved to a profile.
Any profile except Factory Default can be edited, imported, and exported.
Selecting a Profile
Quick Print tab
1
In the Quick Print tab, select a profile. The settings list shows a summary of
settings for that profile.
2
Click Apply.
3
Click OK.
Profiles dialog box
1
In any of the Printing Preferences tabs, click Profiles.
2
In the Profiles dialog box, select a profile. The settings list shows a summary of
settings for that profile.
3
Click Apply.
4
Click OK.
Saving a Profile
The Save As Button
1
Set the printing options you want for your print job by opening Printing
Preferences and selecting all your driver settings.
2
In any tab, click Save as.
3
To identify the profile, type a Name, select an Icon, and type a Description.
4
Click OK to save the profile.
The newly added profile appears in the Profiles dialog box and the Quick Print
tab.
Note: To reset the printer driver to default settings, select the Factory Default
profile, if available, and then click Apply. This clears the settings of a selected
profile.
You can remove a profile by clicking Profiles to open the Profiles dialog box.
Select the profile in the Select profile list and click Delete. You cannot delete
the Factory Default profile.
Printer Driver
4-4
Quick Print
The Profiles Button
1
Set the printing options you want for your print job by opening Printing
Preferences and selecting all your driver settings.
2
In any tab, click Profiles.
3
Click Save.
4
To identify the profile, type a Name, select an Icon, and type a Description.
5
Click OK to save the profile.
The newly added profile appears in the Profiles dialog box.
6
Click OK to close the dialog box.
Note: To reset the printer driver to default settings, select the Factory Default
profile, if available, and then click Apply. This clears the settings of a selected
profile.
You can remove a profile by clicking Profiles to open the Profiles dialog box.
Select the profile in the Select profile list and click Delete. You cannot delete
the Factory Default profile.
Editing a Profile
1
In any tab, click Profiles.
2
In the Select profile section, select the profile to be edited, and then click Edit.
3
You can edit any of the three options: Name, Icon and Description.
4
Click OK to save the edited changes.
The newly edited profile appears in the Profiles dialog box and the Quick Print
tab.
5
Click Apply to use the selected profile to the current print job, or click OK to
close the dialog box.
Importing a Profile
1
In any tab, click Profiles > Import.
2
Browse for an existing profile (.KXP), select it, and then click Open.
A message appears if any of the profile settings in the imported file are
unavailable in the existing driver. Select Yes to import the profile, or No to
cancel the import.
If you selected Yes, the newly imported profile appears in the Profiles dialog
box.
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User Guide
Quick Print
3
Click Apply to use the selected profile for the current print job, or click OK to
close the dialog box.
The newly added profile appears in the Quick Print tab.
Exporting a Profile
1
In any tab, click Profiles.
2
In the Select profile section, select the profile to be exported, and then click
Export.
3
In the Export Profile dialog box, name and save the profile.
4
Click OK to close the Profiles dialog box.
Application Based Printing
An administrator can associate a profile with an application so that all printing
from the application uses the same profile settings. This makes profiles easier
to use and ensures consistent printing from an application. For example, a
duplex printing profile can be applied to all spreadsheet printing to save paper,
or reports in Microsoft Word can be set to print with consistent stapling and print
quality.
Associations between profiles and applications can be created at any time in the
Application Based Printing dialog box, accessed from the Profiles dialog box.
A maximum of 25 associations can be created. To use the associations in
printing, you must select Associate Profile with application in Device
Settings > Administrator > General.
Note: Application Based Printing is only available for 32-bit operating
systems.
In a client/server environment, a user on a client computer can view details
about server associations but cannot change settings or select another profile.
Adding an Association
1
In any tab, click Profiles.
2
In the Profiles dialog box, click Application.
3
In the Application Based Printing dialog box, click Add.
4
In the Add Association dialog box, enter a name for the association, to a
maximum of 31 characters.
5
Under Select application, choose an application by one of the following
methods:
Select Application name, and select an installed application from the list.
Select Filename (*.exe), and enter a valid executable file name (.EXE) for
an application that allows printing, or click Browse to find a file located on
your computer.
Printer Driver
4-6
Quick Print
6
Under Select profile, select a profile from the list.
7
Click OK in the Add Association and Application Based Printing dialog
boxes to create the association.
You can remove an association by selecting it and clicking Delete.
Editing an Association
4-7
1
In any tab, click Profiles.
2
In the Profiles dialog box, click Application.
3
In the Application Based Printing dialog box, select the association to be
edited and click Edit.
4
In the Edit Association dialog box, you can change desired settings under
Association name, Select application, or Select profile.
5
Click OK in the Edit Association and Application Based Printing dialog
boxes to save the revised association.
User Guide
5 Basic
In the Basic tab, you can specify the most commonly used printer driver
settings.
To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.
Print Size and Page Size
Print size controls the output page size of the document. To use this setting,
ensure that the Page Sizes setting matches the page size setting in your
application. If the Print size is different from the page size in your application,
then each page is enlarged or reduced to match the Print size. The percentage
value shown in brackets indicates the size of the Print size setting relative to
the Page Sizes setting. If the Page Sizes does not match the page size setting
in the application (the size of the original) then, in most cases the Print size is
ignored and the document is printed based on its original size.
You can create a page size with your chosen dimensions for printing on nonstandard size paper. You can then save the custom setting to the Page Sizes
and Print size lists for later selection.
Custom page size displays the unit of measurement in inches or millimeters.
You can change the Units setting in the User Settings dialog box, accessed
from Device Settings.
Creating a Custom Page Size
1
Printer Driver
In Basic > Print size, select Custom.
5-1
Basic
2
In the Page Sizes dialog box, click New.
3
A default custom name appears in the Name box. Type a name for your custom
page size.
4
Type or select values for the height and width. If the height or width value
exceeds the allowable limit, it automatically adjusts to the limit after Apply or
OK is clicked.
5
When finished, click Apply.
6
Click OK to close the Page Sizes dialog box.
The custom page size appears in the Print size list, which is used for enlarging
and reducing the sizes of prints.
To delete a custom page size from the Page Sizes dialog box, select the name
of the custom page size and then click Delete.
Printing with Custom Size Pages
1
Load custom-sized paper into the MP tray.
2
In the Basic tab, select the name of your custom page size in the Print size list.
3
Click OK to return to the Print dialog box.
4
Click OK to start printing.
Source
Source specifies the tray or cassette that supplies paper for a print job. The
default is Auto source selection, which instructs the printer to search for the
media requested by the application or the printer driver. If the selected tray or
cassette empties during a print job, then the printer searches for another
source, and continues the job.
Some media types, such as transparencies, labels, and envelopes must be
supplied from the MP tray. Ensure that the paper is properly loaded by following
the instructions outlined in the printing system's Operation Guide.
Note: Source and Media type are separate items in the dialog box, but can
be combined using the Combine source and media type lists setting in
Device Settings > Compatibility. If they are combined, Media type is
unavailable on the Basic tab, and media types can be selected in the Source
list.
Copies
This setting specifies the number of copies to print. You can print up to 999
copies.
5-2
User Guide
Basic
Carbon Copies
This feature lets you print additional copies on paper from different trays or
cassettes. This is useful for printing copies of documents such as invoices on
different colored paper or media type. The maximum number of copies can be
printed for each carbon copy.
You can use the Prologue/Epilogue feature in the Advanced tab to add a logo
or heading to each carbon copy.
When Carbon copies is selected, Booklet in the Layout tab, and all the
features on the Publishing tab are unavailable.
Printing Carbon Copies
You can print additional copies on paper from different trays or cassettes.
1
In the Basic tab, select a source and number of copies for the original copy.
2
For each carbon copy, load the desired media types or colored paper into
additional paper sources.
3
Click the Carbon copies icon.
4
Click Settings.
5
In the Carbon Copy Settings dialog box, select the number of copies for each
source.
6
Select a Source or Media type or both for each carbon copy.
7
Click OK to return to the Print dialog box.
8
Click OK to start printing.
Collate
Collate specifies the order in which the pages of a multiple copy job are printed.
Click the icons to change between on and off.
With On selected, the first time the print job is sent to the printing system the
data is rendered as page images in the printing system's memory. The
remaining job copies are printed from the stored data. This avoids the extra
processing involved in sending every copy from the computer to the printing
system.
With On selected, the driver prints the complete job set by set. With Off
selected, it prints each page by set. For example, with On selected, three
copies of a five-page document outputs as pages one through five in
succession, three times.
The printer driver automatically overrides the application's Collate setting and
uses the printer driver setting. You can use the application's Collate setting by
clearing the Ignore application collation check box in the Compatibility
Settings dialog box accessed from Device Settings.
If On (reverse order) or Off (reverse order) is selected, the printed pages
appear in reverse order. One or both of these options are available when
Printer Driver
5-3
Basic
Printer default is not selected under Destination in the Basic tab. For a faceup destination, Off (reverse order) can be disabled in Device Settings >
Compatibility.
Printing Collated Documents
1
In the Basic tab, click the Collate icons to change between on and off.
2
Type or select the number of complete sets of the print job in the Copies box.
The document page count must not exceed the printer tray capacity.
3
Click OK to return to the Print dialog box.
4
Click OK to start printing.
Orientation
This setting specifies the paper orientation of the print job. Click the Portrait,
Landscape, Rotated portrait, or Rotated landscape icons. If a rotated option
is selected, the print job orientation is rotated 180 degrees.
Media Type
Media type instructs the printer to search for the type of media that is requested
by the application or the printer driver. The choices shown may change
depending on the selection in Source. The default is Unspecified and if
selected, the driver does not switch to another source tray if the selected tray is
empty. If Auto media selection is selected, then the printer searches for
another tray or cassette using the same paper size and media type.
You can display the custom media type names from the printing system. If any
names have been changed at the printing system, the new names appear in
place of default names. To display the printing system names, use the Auto
Configure feature in Device Settings.
Some media types, such as transparencies, labels, and envelopes must be
supplied from the MP tray. Ensure that the paper is properly loaded by following
the instructions outlined in the printing system's Operation Guide.
Note: Source and Media type are separate items in the dialog box, but can
be combined using the Combine source and media type lists setting in
Device Settings > Compatibility. If they are combined, Media type is
unavailable on the Basic tab, and media types can be selected in the Source
list.
Destination
This setting specifies which output tray is used for the print job output.
EcoPrint
EcoPrint makes the entire image, text and graphics, appear lighter in the print
job. EcoPrint does not increase print speed. Click the icons to change between
on and off.
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User Guide
Basic
EcoPrint also appears in the Quick Print tab and in the Imaging tab. Changes
in Quick Print, Basic, or Imaging tabs are reflected in the other tabs.
Duplex Printing
Duplex printing is printing on both sides of each page. The printing system
contains a duplex unit that turns the paper over to allow printing on the reverse
side. Flip on long edge or Flip on short edge must be selected to print on both
sides of the cover and insert pages.
Flip on long edge
Turn the long edge of the page to view the content.
Flip on short edge
Turn the short edge of the page to view the content.
Flip on long edge
Flip on short edge
Printing in Duplex Mode
Printer Driver
1
In the Basic tab, click the Flip on long edge or Flip on short edge icon.
2
Click OK to return to the Print dialog box.
3
Click OK to start printing.
5-5
6 Layout
In the Layout tab, you can arrange document data on printed pages without
affecting the original document.
To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.
Multiple Pages per Sheet
Multiple pages per sheet prints several pages on a single sheet of paper for
the purpose of reviewing the document and conserving paper. The size and
readability of the multiple pages decrease as the number of pages per sheet is
increased. You can set the arrangement of the pages as well as print borders
around each of the pages in the Layout tab.
If Multiple pages per sheet is selected, Scaling and Poster are unavailable in
the Layout tab.
Printing Multiple Pages per Sheet
6-1
1
In the Layout tab, click the Multiple pages per sheet icon.
2
In the Pages per sheet list, select the number of pages to print on each sheet of
paper.
3
In the Layout list, select the direction the pages should flow.
4
If you want to print a border around each page, select Print borders.
User Guide
Layout
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
Scaling
Scaling increases or decreases text and graphics on a page.
You can also select a gutter setting that enlarges the margins to accommodate
manual stapling or manual hole punch.
If other Layout tab options are selected, Scaling is unavailable.
Setting Scaling on the Page
1
In the Layout tab, type or select a scaling percentage from 20 to 500.
2
Click OK to return to the Print dialog box.
3
Click OK to start printing.
Gutter
Gutter increases the margins around your text and graphics on the left side and
at the top of the printed sheet. Gutter is often used for binding, hole punch, or
stapling to make a print job easier to read. This creates a larger margin space
by shifting the printable area to the right, or down, as much as one inch (25.4
mm).
Gutter width displays the unit of measurement in inches or millimeters. You
can change the Units setting in the User Settings dialog box, accessed from
Device Settings.
Creating a Gutter
1
In the Layout tab, click Gutter.
2
In the Gutter width options, type or select a value between 0.20 to 1.00 inches
(5.0 to 25.4 mm).
Short edge (top)
This selection modifies the outside margin on the top-edge of the page.
Long edge (left)
This selection modifies the outside margin on the left-side of the page.
Note: Availability of Gutter settings varies depending on Orientation and
Duplex settings in the Basic tab.
3
Printer Driver
If text extends too close to the edge of the page, select Reduce image to fit.
The text appears slightly reduced and away from the edge of the page. If text
does not extend beyond the page when the gutter increases, clear Reduce
image to fit.
6-2
Layout
4
Click OK to save gutter settings, then click OK again to return to the Print dialog
box.
5
Click OK to start printing.
Poster
The Poster feature lets you create a document to a size that is larger than the
paper your printing system can support. You can print a poster, or banner, up to
25 times larger than the original document. Segments of the poster document
are printed on several sheets of paper and with the assistance of poster
settings, you can reassemble the sheets easily to create a poster.
When Poster is selected, other Layout tab options are unavailable.
Use Sheets per page to select the poster size in relation to the original
document size. Each option shows the number of sheets to be printed and the
maximum poster size.
Sheets per page displays the unit of measurement in inches or millimeters. You
can change the Units setting in the User Settings dialog box, accessed from
Device Settings.
Use Print format to print a proof sheet, along with the poster, to guide you in
assembling the printed poster sheets.
Poster pages
This selection prints all of the sheets to be assembled as a poster.
Proof sheet
This selection prints all the poster pages on one sheet with markings that
display the sheet assembly.
Poster pages and proof sheet
This selection prints all poster sheets and a one-page proof sheet.
Use Poster Settings to select options, in any combination to make it easier to
create a poster. These options print visual cues on the poster sheets that
provide help in cropping and assembling the pages.
Overlap edges
This selection duplicates the edges of document data on adjoining sheets.
Poster appearance is improved when the edges overlap slightly. Select the
check box, then type or select a value between 0.00 and 1.20 inches (0.0
and 30.4 mm). This option reduces the final poster size slightly.
Print crop marks
This selection prints a border at the edges of each poster sheet. You can
crop each sheet on the border before assembling the sheets. This option
ensures that data on adjoining sheets matches precisely.
Print assembly marks
This selection prints numbers at the edges of each sheet, matching numbers
on adjoining sheets. Assemble each sheet edge to the same numbered edge
on another sheet.
Printing a Poster
1
6-3
In the Layout tab, click the Poster icon.
User Guide
Layout
2
In Sheets per page, select the poster size. Each option describes the number
of sheets it takes to represent one finished poster page.
3
In Print format, select one of the options for a finished print format.
4
Click Poster Settings to select options in any combination. These options
ensure a precise assembly of the pages to create the poster.
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
Booklet
Booklet prints a two-page layout on both sides of each sheet of paper. You can
fold and bind the booklet in the center. Folded booklets are half the size of the
selected paper.
Additional booklet options are available in the Booklet Settings dialog box:
Layout lets you choose how to create booklet layout settings.
Create from driver settings
Uses the driver settings for page sequence and pages per sheet. Select this
option when the booklet layout is not created in the application.
Create from application settings
Uses the application settings for page sequence and pages per sheet. Select
this option when the application creates the booklet layout.
When Booklet is selected, other Layout tab options are unavailable.
A different paper source can be selected for the booklet cover. To include a
cover on the booklet, select the Publishing tab, then select Cover mode.
Printing a Booklet
1
In the Layout tab, click the icon for one of the two binding options:
Left edge binding
This selection prints text that reads from left to right.
Right edge binding
This selection prints text that reads from right to left.
Printer Driver
2
For additional booklet options, click Booklet Settings.
3
In the Booklet Settings dialog box, select from available Layout options, and
then click OK.
4
Click OK to return to the Print dialog box.
5
Click OK to start printing.
6-4
7 Imaging
In the Imaging tab, you can manage print quality and grayscale settings.
To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.
Print Quality and Custom Quality
Print quality lets you set the resolution for the print job. Resolution is a
measurement, in dots per linear inch (dpi), that describes the sharpness and
clarity of printed text and images. Custom Quality lets you set a more refined
resolution for the print job. Half speed mode lets you reduce print speed to
improve printing on small or thick paper.
Print Quality Selection
In the Imaging tab, select a Print quality from the list. The number of
selections in Print quality depends on the number of resolutions supported by
the printing system.
High quality, Proof, Draft
Select one of these settings to print from the highest to the lowest print
resolution. Proof is unavailable when PCL 5e is selected in the PDL
Settings dialog box.
Custom
Click Custom to open a settings dialog box with selections for a more
refined resolution. Resolution can be set to Fast 1200 (unavailable for the
PCL 5e Page description language), 600 dpi, or 300 dpi. Kyocera image
7-1
User Guide
Imaging
refinement smoothes the edges of text and vector graphics and can be set
to On, or Off.
Fonts
A computer font is a data file containing a set of glyphs (visual representations
of textual elements), characters, or symbols. Common terms for fonts are:
Outline fonts, in contrast to bitmap fonts, are defined as a set of
mathematical lines and curves. An outline font is more easily scalable
(designed to display and print clearly at any point size) than a bitmap font.
Bitmap fonts define each character as a pattern of pixels (the smallest
resolvable rectangular areas of an image). Such fonts are not easily scalable
and distort when reduced or enlarged.
Native fonts are the basic or original fonts installed with the computer
operating system. TrueType fonts are the native fonts used by Microsoft
Windows.
TrueType fonts are a type of scalable outline fonts. TrueType has long been
the most common format for fonts on Microsoft Windows.
System fonts are the primary fonts used by the operating system. They are
typically accessed through an application interface or through a common font
dialog box.
Device fonts are stored either permanently or temporarily in the printing
system memory.
Font Settings
The Font Settings dialog box lets you specify how TrueType fonts are sent to
the printing system. The chosen method affects the speed and quality of the
print job:
Download as outlines
This method is best suited for large documents or print jobs using multiple
fonts and font sizes. Print speeds are faster because of the optimization
features in this setting. The repetition of similar font data sent to the printing
system is reduced, thereby increasing the print speed. Print speed is not
increased when using Asian fonts such as Japanese, Chinese, and Korean,
because of the large amount of font information used for these particular
fonts.
Allow native download
This method improves text quality and increases print speed by converting
TrueType fonts to Adobe Type 42 font format. This feature is available when
KPDL is selected as the PDL.
Download as bitmaps
Downloading fonts as bitmaps provides more detail, however it creates large
file sizes. This is best suited for print jobs with custom fonts, very small fonts
(point size 1-4), or Asian fonts.
Substitute with device fonts
System fonts and device fonts are automatically matched based on typeface
name. This function increases print speed and efficiency. It is useful for
changing a font used throughout a large document, by replacing the old font
with the desired font.
Note: GDI compatible mode does not support Substitute with device
fonts.
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7-2
Imaging
Selecting Font Settings
You can specify how TrueType fonts are sent to the printing system.
1
In Imaging > Fonts, select one of the methods for sending TrueType fonts.
2
Click OK to return to the Print dialog box.
3
Click OK to start printing.
Font Substitution
Font substitution is the process of using one font in place of another if the
intended font is not available to a printing system. Font substitution may be
critical for output of documents to printing systems that are not well supported
by a large font inventory. Standard PostScript fonts are available for
substitution.
Setting Font Substitution
1
Depending on your operating system:
Windows 8 and Windows Server 2012: open the Control Panel, and then click
View devices and printers.
Windows 7 and Windows Server 2008 R2: click Start, and then click Devices
and Printers.
Windows Vista and Windows Server 2008: click Control Panel and then click or
double-click Printers.
Windows XP and Windows Server 2003: click Start > Printers and Faxes.
2
Right-click your printing system model, then click Printing Preferences.
3
In Imaging > Fonts, select Substitute with device fonts, and then click Fonts.
In the Fonts Substitution dialog box, the System fonts list shows the fonts
installed on your computer. The Available device fonts list shows the printing
system fonts.
4
Select the system font, and then the available device font to be substituted.
5
Click OK to save your settings.
If the device font does not have similar font characteristics to the system font,
character spacing in the document may appear incorrect.
Disable Device Fonts
In some cases, the printing system substitutes fonts even if you send the
TrueType fonts as outline fonts or bitmap images. Select Disable device fonts
to prevent substitution of device fonts for TrueType fonts.
This option also improves portability of printable data. (If cleared, device fonts
may not match when sent to a different printing system.)
Some Adobe applications have device font limitations. To overcome these
limitations, select Disable device fonts. Device fonts are normally visible in the
application font lists as printer icons next to the font name, unless there are
equivalent system fonts, in which case the “TT” TrueType icon remains.
7-3
User Guide
Imaging
Disabling Device Fonts
You can prevent substitution of device fonts for TrueType fonts.
1
In Imaging > Fonts, select the Disable device fonts check box.
2
Click OK to save your settings.
Graphics
Graphics are pictorial representations of information. Graphics can be functional
(charts, diagrams) or artistic (drawings, photographs). Graphics Settings let
you select options for your printed graphics.
Note: Some options are available only when a specific PDL is selected.
Selecting Graphics Settings
1
In the Imaging tab, click Graphics.
2
In the Graphics Settings dialog box, select from the available options, and then
click OK to save your selections.
Pattern Scaling
Pattern scaling is a feature that can help improve visual compatibility between
screen and print output. Graphics objects, such as a shape or a path, often
include patterns and fills that are composed of collections of printed dots. A
pattern is a planned or random repetition of colors, shapes, lines, values, and
textures to create a visual arrangement. A fill is the application of a color or
grayscale to a graphics object. If printed patterns and fills do not match the
appearance of that on the screen, use Pattern scaling to select a different
density of printed dots.
In Imaging > Graphics, select a Pattern scaling setting.
Auto (default setting)
This setting prints patterns and fills to match the on-screen appearance.
Coarse
This setting prints patterns and fills with the fewest number of lines, patterns,
or dots. Coarse is the same as Auto when PCL XL or PCL 5e is selected in
the PDL Settings dialog box.
Medium
This setting prints patterns and fills with a greater number of lines, patterns
or dots than the Coarse setting. Medium is the same as Auto if KPDL is
selected in the PDL Settings dialog box.
Fine
This setting prints patterns and fills with the greatest number of lines,
patterns, or dots. Printed patterns and fills may appear more dense than the
on-screen appearance.
Line Thinning
Line thinning reduces the pen width of lines used for barcodes and line
drawings. Drawing values controlled by an application are not changed.
Printer Driver
7-4
Imaging
Line thinning is available when PCL XL is selected in the PDL Settings dialog
box. When GDI compatible mode is selected in the PDL Settings dialog box,
Line thinning is not available.
In Imaging > Graphics, select a Line thinning setting.
Off (default setting)
Line thinning is not applied.
Barcodes
This setting reduces the pen width value for vertical and horizontal lines. It
improves the readability of barcodes.
Fine lines
This setting reduces the pen width value for vertical, horizontal, and diagonal
lines.
All
This setting reduces the pen width by a value of 1 for vertical, horizontal, and
diagonal line used in barcodes or line drawings.
Inversion Options
Inversion is the opposite of the normal order, arrangement, or position of an
image or printed content.
In Imaging > Graphics, select Inversion options. The settings are available
when KPDL is selected in the PDL Settings dialog box.
Reverse image
This setting prints images like a photo negative, reversing black and white
areas of the image.
Mirror print
This setting prints the page content backwards, as it would appear in a mirror
image.
Optimization
Optimization is a process or methodology of improving a printing system's
function or effectiveness.
In Imaging > Graphics, select an Optimization setting. The settings are
available when KPDL is selected in the PDL Settings dialog box.
Fast printing
This setting increases print speed and decreases spool size. It delivers
images in binary format. It can be used for most everyday printing needs.
Document portability
This setting creates a PostScript file in ASCII text encoding. Unlike the binary
format created in Fast printing, the ASCII text created with this selection
can be edited.
CIE Option
CIE optimization bypasses the normal procedure of processing every aspect of
the CIE color space used in applications such as Adobe Acrobat and
Photoshop. This feature increases print speed for documents printed from these
applications by optimizing CIE data. It has no effect on print jobs that do not use
CIE data. CIE optimization should be selected for speed not accuracy, so
printed output may be different from appearance on the screen.
7-5
User Guide
Imaging
In Imaging > Graphics, select the CIE optimization check box. CIE
optimization is available when KPDL is selected in the PDL Settings dialog
box.
Halftone Screen
Halftone Screen lets an experienced user print different shades of gray as are
found in photographs. Shades are produced by printing dots of various sizes
and shapes, and by spacing them closer or farther apart. Shading can also be
adjusted by the number of rows of data, the angle of the rows, and the shape of
the data.
Halftone Screen is available when KPDL is selected in the PDL Settings
dialog box. It is unavailable when GDI compatible mode is selected in the PDL
Settings dialog box.
Setting the Halftone Screen
Halftone Screen provides a means to apply shades of gray to black and white
printed output.
1
In Imaging > Graphics, click Halftone Screen.
2
Clear the Use printer's default screens check box.
3
Set the available options to the desired values:
Ink
Lists the halftone screens available. For black and white printers, this option
appears unavailable and is permanently set to Black.
Frequency
Displays the number of rows of dots per inch or centimeter. Set the range
from 2.0 to 999.9, and select lines/inch or lines/cm.
Angle
Sets the angle at which rows are aligned. Set the range from -180 to 180
degrees.
Shape
Select the shape of the halftone dot:
Ellipse
Resists optical jump. An optical jump occurs when an area of an image
suddenly become darker. An ellipse shape provides a smooth gradation of
tones. Select Ellipse for images with dark areas.
Round
Resists moiré formation and dot gain. Moiré formation is an unintended
pattern that occurs when two or more colors are printed at the wrong angles.
The correct angles depend on the number of colors being printed. Dot gain is
when the halftone dots increase when printed, causing a moiré pattern.
Select Round for images with light tints and highlighted areas.
Line
Used for special effect. Select Line to change the effect by selecting a
different angle.
4
Printer Driver
Select Increase accuracy of screens for better print quality, possibly
increasing print time.
7-6
Imaging
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
Half Speed Mode
Half speed mode reduces the print speed to half the rated speed. When
selected, the toner adheres better when printing on small size, thick, or textured
paper.
Note: Half speed mode applies to all media types except Transparency and
Vellum.
EcoPrint
EcoPrint changes toner saturation in the print job, making the entire print
image, including text and graphics, appear lighter. EcoPrint does not increase
print speed. The amount of toner varies based upon your printing system model
and the type of data printed (text, graphics, or both).
EcoPrint is also available in the Quick Print and Basic tabs. If EcoPrint is
turned on in the Quick Print or Basic tab, the display shows the previouslyselected level in the Imaging tab. If no level is selected, the Imaging tab
selection is Medium.
Selecting EcoPrint
You can change toner saturation in a print job.
1
In the Imaging tab, click the EcoPrint icons to change between on and off.
2
In the list, select the amount of toner you want to save.
3
Click OK to return to the Print dialog box.
4
Click OK to start printing.
Black and White Adjustment
Black and white adjustment settings change the brightness and contrast of
graphics. These settings are useful if graphic images are printing too light, too
gray, or too dark. Text remains unaffected.
Adjusting Black and White Settings
1
In the Imaging tab, under the Adjustment list, select Custom.
A preview image in the Adjustment Settings dialog box illustrates any
brightness and contrast changes.
2
7-7
Type or select the Brightness value to lighten or darken the graphic images of
the print job.
User Guide
Imaging
The brightest setting is +100; the darkest is -100. Zero is the default mid-level
setting. Adjusting brightness allows for the customization of graphic images if
images are printing too light or too dark.
3
Type or select the Contrast value to increase or decrease the proportion of light
to dark in the graphic images of the print job.
A high contrast setting decreases the grayscale spectrum, making light grays
lighter and dark grays darker. A low contrast setting increases the grayscale
spectrum, making light grays darker and dark grays lighter.
The highest contrast setting is +100; the lowest is -100. Zero is the default midlevel setting. Adjusting contrast is useful if graphic images are printing too gray,
or too black and white. Text remains unaffected.
4
Click OK to save the new black and white settings.
Text and Graphics Effects
Special settings are available for printing.
Print text as black
This option prints all color text as black. It produces faster printing of color
text by reducing the amount of data sent to the printer. In black and white
printers, it increases the detail for light-colored text printed.
Print graphics as black
This option prints all color graphics with black, rather than grayscale. This
feature is intended for CAD applications.
Printer Driver
7-8
8 Publishing
In the Publishing tab, you can create covers and inserts for a print job, and add
backing sheets between transparencies. The features on this tab are available
only when PCL XL or KPDL is selected in the PDL Settings dialog box.
To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.
Cover Mode
Cover mode lets you add cover pages for the front and back of your document.
You can print on cover pages of a different weight or color than the main
document. The source of the cover paper is specified by adjusting the Media
for cover settings in the Publishing tab.
Duplex printing must be selected in the Basic tab or Quick Print tab in order to
print using the Front / Inside or Back / Outside options.
Although Cover mode and Page insert can be used simultaneously, they
cannot be used with Transparency interleaving.
8-1
User Guide
Publishing
Cover Mode Options
Check Box Selection
Cover Insertion Type
Front
Inserts a blank front cover.
Front
Prints on the outside surface of the
front cover.
Front Outside
Front
Front Inside
Front
Prints on the inside surface of the front
cover.
Prints on the outside and inside
surfaces of the front cover.
Front Outside
Front Inside
— continued
Printer Driver
8-2
Publishing
Check Box Selection
Front and back
Front and back
Front Outside
Front and back
Cover Insertion Type
Inserts blank front and back covers.
Prints on the outside surface of the
front cover and inserts a blank back
cover.
Prints on the inside surface of the front
cover and inserts a blank back cover.
Front Inside
Front and back
Prints on both sides of the front cover
and inserts a blank back cover.
Front Outside
Front Inside
— continued
8-3
User Guide
Publishing
Check Box Selection
Front and back
Back Inside
Front and back
Back Outside
Front and back
Cover Insertion Type
Prints on the inside surface of the
back cover and inserts a blank front
cover.
Prints on the outside surface of the
back cover and inserts a blank front
cover.
Prints on both sides of the back cover
and inserts a blank front cover.
Back Inside
Back Outside
Front and back
Prints on both sides of the front and
back covers.
Front Outside
Front Inside
Back Inside
Back Outside
Printing Covers
1
Printer Driver
In the Publishing tab, click the Cover mode icon.
8-4
Publishing
2
Select Front or Front and back to specify the type of covers.
3
Select from Print onto options if you want to print on the covers.
4
In the Media for cover list, select the media type or source cassette for the front
and back covers. When you choose the media type, a source cassette matching
that media type is automatically selected.
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
Transparency Interleaving
Transparency interleaving inserts a backing sheet between printed
transparencies. The backing sheet, also known as an interleaf, helps keep
transparencies clean and prevents them from clinging together. This feature is
only available when printing on transparencies supplied from the MP tray. You
can print the same content on the backing pages as on the transparencies.
Transparency interleaving cannot be used together with Cover mode or
Page insert.
Inserting Backing Sheets Between Transparencies
1
In Basic > Media type, select Transparency. If the Source and Media type
lists have been combined (by a selection in Device Settings > Compatibility),
Media type does not appear. Instead, in the Source list select Auto
(Transparency).
2
In the Publishing tab, click the Transparency interleaving icon.
3
To print the transparency content on the inserted pages also, select the Print
onto backing check box.
4
In the Media for backing list, select the media type or source cassette. When
you choose the media type, a source cassette matching that media type is
automatically selected.
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
The printing system's operation panel prompts you to load transparencies into
the MP tray, and if necessary, load backing paper into the selected cassette.
Page Insert
A Page insert is a preprinted page or a page of a different paper type that is
inserted at specified points in a print job. The inserted page can also be printed
on during the print job. Both sides of the page insert can be printed on by using
the duplex unit.
8-5
User Guide
Publishing
Duplex printing must be selected in the Basic tab or Quick Print tab in order to
print using the Back option.
Although Cover mode and Page insert can be used simultaneously, they
cannot be used with Transparency interleaving.
Page Insertion Options
Check Box Selection
Page Insertion Type
Page insert
Inserts a blank page.
Page insert
Prints on the front side of the inserted
page.
Front
Page insert
Back
Page insert
Prints on the back side of the inserted
page.
Prints on both sides of the inserted
page.
Front
Back
Printer Driver
8-6
Publishing
Printing Page Inserts
8-7
1
In the Publishing tab, click the Page insert icon.
2
To print on both the front and back of the inserted page, select the Front and
Back check boxes.
3
In Insert before pages, type the page number to insert. A page is inserted
between the page number you typed and the page before it.
4
From the Media for page list, select the media type or source cassette. When
you choose the media type, a source cassette matching that media type is
automatically selected.
5
Click OK to return to the Print dialog box.
6
Click OK to start printing.
User Guide
9 Job
In the Job tab, you can store print jobs in the memory installed in the printing
system. You can also select a Job name to use with Job storage features. You
can use this tab to set or change the default settings that apply when you print a
document from a Microsoft Windows application.
To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.
Job Storage (e-MPS)
Job storage (e-MPS) offers a set of options for saving print jobs in printing
system memory, so that you can print or reprint them later. Print jobs can easily
be reprinted later using the printing system’s operation panel, and printing of
sensitive documents can be restricted to approved users.
E-MPS is a multitier solution that provides advanced print management, directly
from the desktop. By storing a job in the printing system, you can print it from
the operation panel without sending it again from the computer.
To use the Job storage (e-MPS) features, you can set a user name in the User
Settings dialog box, available in Device Settings. If you do not set a user
name, the Windows login user name is the default.
Job Storage (e-MPS) options
Storage location
Access code
required
When job is
printed
When job is
deleted from
memory
— continued
Printer Driver
9-1
Job
Custom box
SSD
Optional password
When printed from
operation panel
When manually
deleted or up to 31
days
Quick copy
SSD or SD card
No
When sent from the When printing
computer
system is turned
off, or storage
device is full, or job
retention date has
passed
Proof and hold
SSD, RAM disk, or
SD card
No
One print when job When printing
is sent; remaining
system is turned
prints later
off, or job retention
date has passed
Private print
SSD, RAM disk, or
SD card
Yes
When access code When printing
is entered at
system is turned
operation panel
off, or after printing,
or job retention
date has passed
Job storage
SSD or SD card
Optional
When printed from
operation panel
When manually
deleted
Custom Box
Custom Box lets you store print jobs until they are printed from the printing
system's operation panel. You can print one or more jobs from the SSD.
Print jobs can be deleted after printing or saved on the SSD for 1-31 days.
To use custom boxes, each custom box must be set up using the printing
system's operation panel or home page. They must also be set up in the SSD
Settings dialog box, accessed from Device Settings. The maximum number of
custom boxes is 1000.
Storing a Job in a Custom Box
After custom boxes are assigned, you can send print jobs to custom boxes,
where print jobs are stored on the printing system’s SSD.
1
In the Job tab, select Job storage (e-MPS) icon.
2
In the Type list, select Custom box.
3
Click Settings.
4
Select a Custom Box Settings option:
Select Use specific box number, and type the box number and password.
Select Prompt for box number, and click OK. When the Custom Box
dialog box appears, type a box number. If a password was set, type the
password.
Select Display box number list, and click OK. When the Custom Box
dialog box appears, select a box from the list. If a password was set, type the
password. This can be selected when Shared box is selected in the SSD
Settings dialog box.
9-2
User Guide
Job
Select Verify box number for each login user, and click OK. When the
Custom Box dialog box appears, type a box number. To include a
password, select Require password and type the password. This can be
selected when Shared box is selected in the SSD Settings dialog box.
With Verify box number for each login user selected, the driver searches for
a login user name from the custom box list to serve as the custom box name:
If a match is found, the custom box is used for the print job.
If a match is not found, the driver checks for administrator or user
permissions. With administrator permissions, you will be prompted to type a
box number and optional password for the print job. The driver searches for
a Windows login user name and adds this name with the box number and
password to the custom box list in the driver. With user permissions, the print
job is canceled. You will be prompted to contact an administrator to establish
printing permissions.
Quick Copy
Quick copy is a Job storage (e-MPS) option that prints all copies of a print job
and stores the job temporarily on a storage device for reprinting later. This
feature is available when an SSD or SD card is installed and selected in Device
Settings as the storage device.
Quick copy is useful for printing the job again later in the day when you need
additional copies at short notice. You can set the number of additional copies,
and print the job from the printing system’s operation panel without sending the
job again from the computer.
The number of Quick copy or Proof and hold jobs that can be stored is set at
the printing system’s operation panel to a maximum of 50 jobs. When the
designated number of jobs is reached, older jobs are replaced by new jobs. All
Quick copy jobs are stored on the storage device after printing but are deleted
when the printing system is turned off or the job retention date in the printing
system is passed. You can manually delete a job at the operation panel.
Warning: A print job can replace a job on the storage device having the same
user name and job name. To prevent this, select Use job name + date and
time under Overwrite job name.
Note: If you are using this feature with an SD card, clear the RAM disk check
box in Device Settings. The RAM disk settings in the device must also be
turned off.
Printing a Quick Copy Job
With an SSD or SD card installed, Quick copy lets you print a document and
save it in the printing system until the job is manually deleted or the printing
system is turned off.
Printer Driver
1
In the Job tab, select the Job storage (e-MPS) icon.
2
In the Type list, select Quick copy.
3
Click OK in all dialog boxes.
9-3
Job
Proof and Hold
Proof and hold is a Job storage (e-MPS) option that prints one copy of a print
job so that you can proof it before printing the remaining copies. This feature is
available when an SSD, a RAM disk, or an SD card is installed in the printing
system and selected in Device Settings as the storage device.
After the proof copy is printed and checked, remaining copies can be printed
from the printing system’s operation panel without sending the job again from
the computer. If desired, you can change the number of copies printed.
Note: Proof and hold is not available for some applications such as Microsoft
Excel.
The number of Proof and hold or Quick copy jobs that can be stored is set at
the printing system’s operation panel, to a maximum of 50 jobs. When the
designated number of jobs is reached, older jobs are replaced by new jobs. All
Proof and hold jobs are stored on the storage device after printing but are
deleted when the printing system is turned off or the job retention date in the
printing system is passed. You can manually delete a job at the operation panel.
Warning: A print job can replace a job on the storage device having the same
User name and Job name. To prevent this, select Use job name + date and
time under Overwrite job name.
Printing a Proof and Hold Job
Proof and hold lets you print one copy of a multicopy job to proof before
printing the remaining copies. The job is stored on the SSD, RAM disk, or SD
card until the printing system is turned off or the job is manually deleted.
1
In the Basic tab, select the number of copies to be printed.
2
In the Job tab, select the Job storage (e-MPS) icon.
3
In the Type list, select Proof and hold.
4
Click OK in all dialog boxes.
Private Print
Private print jobs are saved on the SSD, RAM disk, or SD card for printing until
a four-digit Access code is entered. When the storage device reaches
maximum capacity and a new job is sent to be stored, the oldest stored job is
replaced by the new job. Private print jobs are deleted when the printing
system is reset or turned off. If you do not want the job deleted, select the Job
storage feature.
When sending a sensitive document to the printing system, a user must type a
four-digit Access code, which is attached to the print job along with the Job
name and User name. You can also select a prompt option for typing the
Access code. The job is not printed until a user enters the Access code at the
printing system’s operation panel. After the job is printed, or the job retention
date in the printing system is passed, the job is removed from printing system
memory.
9-4
User Guide
Job
The number of Private print jobs that can be stored is limited only by the
capacity of the storage device. You can manually delete a job at the operation
panel.
Warning: A print job can replace a job on the storage device having the same
User name and Job name. To prevent this, select Use job name + date and
time under Overwrite job name.
Storing a Private Print Job
Private print lets you store a document temporarily in printing system memory
without printing, and protect it with an access code. The job is stored on the
SSD, RAM disk, or SD card until it is printed, manually deleted, or turned off.
1
In the Job tab, click the Job storage (e-MPS) icon.
2
In the Type list, select Private print.
3
Select a method for choosing an access code:
Clear Prompt for access code, and then type four numbers in the Specify
access code box. You do not need to type the access code each time you
print.
Select Prompt for access code. The Private Print dialog box appears
when you print. Type the access code in the dialog box.
4
Click OK to return to the Print dialog box.
5
Click OK to start printing.
Job Storage
Job storage is a Job storage (e-MPS) option that lets you store a print job
permanently on a storage device for printing later. You also have the option of
protecting the print job from unauthorized printing by using an access code. This
feature is available when an SSD or SD card is installed and selected in Device
Settings as the storage device.
Job storage is useful for jobs that need to be available for printing at any time,
even if the printing system has been turned off and turned on again. Job
storage jobs can only be removed manually from printing system memory.
If desired, you can attach a four-digit access code to a Job storage job, so that
you can print a job without anyone else seeing it, or restrict printing to approved
users. When the access code is used, the job is not printed until a user prints it
at the printing system’s operation panel. After the job is printed, it remains in
printing system memory.
The number of Job storage jobs that can be stored is limited only by the
capacity of the storage device. You can manually delete a job at the operation
panel.
Warning: A print job can replace a job on the storage device having the same
user name and job name. To prevent this, select Use job name + date and
time under Overwrite job name.
Printer Driver
9-5
Job
Note: If you are using this feature with an SD card, clear the RAM disk check
box in Device Settings. The RAM disk settings in the device must also be
turned off.
Storing a Job Storage Job
Job storage lets you store a document permanently in printing system memory
without printing, and gives you the option to protect it with an access code. This
job remains on the SSD or SD card until it is manually deleted.
1
In the Job tab, select the Job storage (e-MPS) icon.
2
In the Type list, select Job storage.
3
If you want to restrict access to your document, select Access code and type
four numbers in the box.
4
Click OK to return to the Print dialog box.
5
Click OK in start printing.
Job Name
A Job name is a unique identifier for each print job. It helps you find and print
your job from the printing system’s operation panel. When you send a print job
using one of the Job storage (e-MPS) options, you can assign a custom name
to the job or use the name of the application file.
For Microsoft Word and PowerPoint, you can choose to include or omit the
application name from the application defined Job name. You can also ensure
that jobs in printing system memory are not replaced by new jobs having the
same Job name.
Don’t Use Application Name
Don’t use application name is an option to remove the application name from
the job name in job storage features. By selecting Don’t use application name,
the file name you choose appears clearly in the job list. This feature is
applicable only when printing from Microsoft Word or PowerPoint.
Overwrite Job Name
Overwrite job name is an option to ensure that a saved print job is not replaced
in printing system memory by a new job having the same Job name. If a user
sends two print jobs with the same User name and Job name, the second job
replaces the first job without any prompt. To prevent this, Overwrite job name
can automatically change the Job name by adding the date and time the job is
sent. This feature also helps you to track when print jobs were sent from the
computer.
The selected option applies to a Job name with either Application defined or
Custom selected. Overwrite job name options include:
Replace existing file
This option lets the current print job replace an existing job in printing system
memory, if a job with the same User name and Job name exists.
Use job name + date and time
9-6
User Guide
Job
This option adds the current date and time to the end of the Job name, in the
format:
mmddyy hhmmssms
The previous print job with the same job name remains in the printing system
memory.
Selecting a Job Name
You must select a job name to use with Job storage (e-MPS) features, so that
you can find your job in job lists on the printing system’s operation panel. The
selected job name is saved with the print job when the job is sent to printing
system memory.
1
In the Job tab under Job name, select a name:
Application defined
This option uses the name of the application document as the job name. For
Microsoft Word or PowerPoint documents, selecting Don’t use application
name removes the name of the application so that only the document name
appears as the job name.
Custom
This option uses a unique name for each job. Type a name in the text box,
up to 79 characters.
2
Select an Overwrite job name option in case a job already exists in printing
system memory with the same job name:
Replace existing file
If a job with the same user name and job name exists, the current print job
replaces an existing job in printing system memory.
Use job name + date and time
This option adds the current date and time to the end of the job name, in the
format:
mmddyy hhmmssms
The previous print job with the same job name remains in the printing system
memory.
Printer Driver
9-7
10 Advanced
In the Advanced tab, you can choose special features that extend the
capabilities of the printing system.
To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.
Prologue/Epilogue
The Prologue/Epilogue feature lets you insert a command file at the beginning
of a print job or at the end. The command file, prepared in a text editor, utilizes
programming commands from the printer resident PRESCRIBE language. The
Product Library disc includes a PRESCRIBE command language reference
guide. A command file is a set of instructions the printing system interprets to
produce a given output. For example, a Prologue/Epilogue command file may
contain a macro that places a graphic object such as a logo at the top of a
letterhead document. Or a heading can be added to carbon copies when using
the Carbon copies feature in the Basic tab.
Selecting a Prologue/Epilogue File
A Prologue/Epilogue file must be available on your computer before it can be
added to a print job. To create this file, use a text editor like Windows Notepad.
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name to
insert into the print job. (If no file names are visible in the list, you must click Add
to browse for files on your computer or network to add to the list.) After the file is
selected, insertion point options become available.
10-1
User Guide
Advanced
Editing a Prologue/Epilogue File
You can edit a Prologue/Epilogue file on your computer.
1
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name
from the list, and then click Edit.
2
After your text editor opens, make your changes to the file.
3
Save the file and exit.
Note: Editing and saving a command file replaces the contents of the existing
local or network file.
Deleting a Prologue/Epilogue File
You can remove a Prologue/Epilogue file from the list.
1
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name
from the list, and then click Delete.
2
In the delete confirmation box, click Yes to accept.
Note: Only the file name is removed from the command file list. The file itself
is not deleted, but remains on the network or local computer.
Assigning a Prologue/Epilogue File
You can insert a Prologue/Epilogue file into a print job.
1
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name
from the list.
2
Under Insertion Point, select a place to insert the Prologue/Epilogue file.
Unassigning a Prologue/Epilogue File
If you designate a Prologue/Epilogue file as unassigned, you are removing it
from the print job. It remains in the list. Unassigned selections are useful when
the list contains several Prologue/Epilogue files, and you want to use some but
not others.
1
In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name
from the list.
2
Under Insertion Point, select Unassigned.
Specifying the Insertion Point
The insertion point is the location in the print job where the selected
Prologue/Epilogue command file is processed by the printing system. Each file
in the list can be assigned only one insertion point.
Printer Driver
10-2
Advanced
Note: The Start of the page and End of the page insertion point options are
available only if PCL 5e is selected in the PDL Settings dialog box.
With a command file selected in the list, choose one insertion point option:
Unassigned
The selected command file is not inserted into the print job. This selection can
be used when you are working with multiple command files and want to use
some but not others. Select Unassigned for the command files you do not want
to use in the print job.
Beginning of the print job
The command file is inserted as the first page of the print job. The document
starts printing on the second page.
End of the print job
The command file is inserted as the last page of the print job, which prints after
the last page of the document.
Start of the page
The command file is inserted at the top of each page of the print job.
End of the page
The command file is inserted at the bottom of each page of the print job.
Only on odd pages
If Start of the page or End of the page is selected, this option can be
selected to insert the command file into all odd-numbered pages.
Only on even pages
If Start of the page or End of the page is selected, this option can be
selected to insert the command file into all even-numbered pages.
Pages
If Start of the page or End of the page is selected, this option can be
selected to insert the command file into specified pages. In the text box, type
individual page numbers separated by commas, or a page range separated
by a hyphen. For example, if you type 2 in the text box, the command file is
inserted only into page 2. If you type 1, 3, 5-12 the command file is inserted
into page 1, page 3, and pages 5 through 12. If the Pages option is selected
and you click OK without typing any numbers, you will be prompted to
specify page numbers.
Watermark
A watermark is a recognizable image or pattern that can be placed on a page or
throughout a document. You can choose one of the standard watermarks or
create your own text. The preview area at the left of the dialog box shows how
the watermark appears on a page. This is useful for making adjustments to the
appearance and location of the watermark.
Any watermark can be edited, though a limited number of options can be
changed for default watermarks.
Watermark Spacing displays the unit of measurement in inches or millimeters.
You can change the Units setting in the User Settings dialog box, accessed
from Device Settings.
10-3
User Guide
Advanced
Adding or Editing a Watermark
1
In Advanced > Watermark, click Add to create a custom watermark; or under
Select watermark, select a default or custom watermark and click Edit.
2
Under Watermark name, type a name, to a maximum of 39 characters. A
default watermark cannot be renamed.
3
Under Watermark text, type your preferred text. This option is unavailable
when editing a default watermark.
4
Select the desired font, style, and size of the text.
5
Select the color of the watermark from the list. The options available are black
and shades of gray.
6
Select the watermark Count, to a maximum of 20. In the Spacing spin box,
select the distance between two or more watermarks in tenths of an inch or in
millimeters.
7
Select the Position of the watermark with one of the following options:
Centered (default)
This option places the center of the watermark text in the center of the page.
User defined
This option lets you manipulate the x and y coordinate boxes to move the
text around the page.
You can also change the position by clicking the position button at the bottom of
the preview area. Click and hold as you drag the pointer to move the watermark
image.
8
Select the Angle of the watermark with one of the following options:
Diagonal (default)
This option places the watermark text at the default angle on the page.
User defined
This option lets you type a degree value for the angle. An angle is measured
in degrees, from 0 to 360.
You can also change the angle by clicking the angle button at the bottom of the
preview area. Click and hold as you drag the pointer to move the watermark
image.
9
10
Printer Driver
The Rotate around center check box at the bottom far right of the dialog box
determines the method of rotation for the watermark. You must select User
defined in both Position and Angle to enable this option. Select Rotate
around center to position the watermark text with the center of the text as its
axis, and clear it to position the watermark text with the left end of the text as its
axis.
In all dialog boxes, click OK.
10-4
Advanced
Selecting Pages for Watermark
1
In Advanced > Watermark > Select watermark, choose a default or custom
watermark to print.
2
Under Page selection, choose pages for printing the watermark:
All pages
This option prints the watermark on each document page.
First page only
This option prints the watermark on the first document page.
All pages except first page
This option prints the watermark on all pages after the first page.
Only on specified pages
This option prints the watermark on page numbers typed in the box.
Print onto front outside cover
This option prints the watermark on the front cover. It is available when
Cover mode is selected in the Publishing tab. If Cover mode and Front /
Outside are both selected in the Publishing tab, Print onto front outside
cover is selected automatically.
3
In all dialog boxes, click OK.
Security Watermark
The Security Watermark is a plug-in feature that prints a nearly invisible image
or text against a background pattern. The security watermark appears only
when the printed page is photocopied. This helps to identify printed pages that
should not be photocopied, or to distinguish between original prints and
photocopies. Six standard security watermarks are available as text or image,
and you can create custom security watermark text.
A notable feature of Security Watermark is the Document guard pattern,
which prevents the document from being photocopied, scanned, faxed, or
printed from memory. If a scan, fax, or print from memory is attempted, the
process is stopped and an error message appears on the printer's operation
panel.
Following installation of the printer driver, use the Optional Printer
Components wizard to install the Security Watermark plug-in.
Security Watermark appears in the Advanced tab when PCL XL is selected in
the PDL Settings dialog box.
The administrator can ensure that a security watermark is printed on all jobs by
selecting Device Settings > Administrator > Lock Settings > Lock Security
Settings.
Selecting Security Watermark sets these driver features to the following
values:
Watermark in the Advanced tab is set to None.
Resolution in Imaging > Print Quality > Custom > Custom Quality is set
to 600 dpi.
Kyocera Image Refinement in Imaging > Print Quality > Custom >
Custom Quality is set to Off.
10-5
User Guide
Advanced
EcoPrint in Quick Print, Basic, or Imaging is set to Off.
Adjustment Settings (Brightness and Contrast) in Imaging >
Adjustment > Custom is set to 0.
The reverse is also true. If these features are changed, then the Security
Watermark selection is set to None, and cannot be used.
Adding or Editing a Security Watermark
You can create a new security watermark that displays text but not an image.
Any security watermark can be edited, though a limited number of options can
be changed for default security watermarks.
1
In the Advanced tab, click Security Watermark.
2
In the Security Watermark dialog box, click Add, to create a new security
watermark; or under Select security watermark, select a default or custom
security watermark and click Edit.
3
For Security watermark name, type a name to a maximum of 39 characters. A
default security watermark cannot be renamed.
4
For Security watermark text, type text or leave blank. This option is not
available when editing a default security watermark. Select from the following
options:
None
This option leaves the line blank.
User defined
This option inserts your text to a maximum of 39 characters.
All other options display date, time, or other job information that is obtained
from the computer or printer driver when the job is printed.
5
Select the desired font, size, style, and angle of the text.
6
Select Print as footer also if you want the first available line of security
watermark text to be printed at the bottom of the page. Select the page position
from the list. This option is useful because the security watermark itself is not
normally visible on the printed page.
7
Under Background pattern, select a design for the security watermark
background.
Standard pattern
Select a design for the security watermark background. This option prints the
selected pattern with the security watermark text or image.
Document guard pattern
The document guard design appears as the security watermark background.
This option prevents the printed page from being photocopied, scanned,
faxed, or printed from memory. If a photocopy is attempted, then gray copy is
produced. If a scan, fax or print from memory is attempted, the process is
stopped and an error message appears on the printing system’s operation
panel.
Printer Driver
10-6
Advanced
8
Select Overprint for applications such as Microsoft PowerPoint and Internet
Explorer where the document content fills the entire page. The security
watermark is printed over the document data so that it can appear in a
photocopy. When editing an image, or if Device Settings > PDL Settings >
GDI compatible mode is selected, Overprint is selected automatically.
9
Adjust the calibration. After adjusting calibration, in all dialog boxes click OK.
Adjusting Security Watermark Calibration
For a security watermark to be effective, it must be nearly invisible in a printed
page and clearly visible in a photocopied page. Because printing systems and
driver settings can vary, you must adjust the calibration before printing a
security watermark. Adjusting the calibration is also recommended when
changing the background pattern, replacing the toner or printing system, and
after heavy printing activity.
1
In Advanced > Security Watermark, click Add to create a custom security
watermark; or under Select security watermark, select a default or custom
security watermark and click Edit.
2
After all security watermark options are selected in the Add Security
Watermark or Edit Security Watermark dialog box, click Adjust Calibration.
3
Under Pattern shading and Text contrast, select initial options:
Light, Normal, Dark
Select the shading density of the background pattern.
Contrast 1-9
Select the level of contrast against the background pattern, from lightest to
darkest.
These selections may need to be changed after printing a sample in the next
step.
4
Click Print Sample to print a page displaying all nine contrast options against
the selected pattern shading. It is recommended to print a sample page for each
pattern shading option.
5
From the Text Contrast Sheet, find the sample where the security watermark is
most nearly invisible.
6
In the Adjust Calibration dialog box, select options to match the sample
chosen in step 5.
7
In all dialog boxes, click OK.
Selecting Pages for Security Watermark
The Page selection options for security watermark determine where the
security watermarks are placed in the print job.
1
10-7
In Advanced > Security Watermark > Select security watermark, choose a
default or custom security watermark to print.
User Guide
Advanced
2
Under Page selection, choose pages for printing the security watermark:
All pages
This option prints the security watermark on each document page.
First page only
This option prints the security watermark on the first document page.
All pages except first page
This option prints the security watermark on all pages after the first page.
Only on specified pages
This option prints the security watermark on the page numbers typed in the
text box.
Print onto front outside cover
This option prints the security watermark on the front cover. This option is
available when Cover mode is selected in the Publishing tab. If Cover
mode and Front / Outside are both selected in the Publishing tab, Print
onto front outside cover is selected automatically.
3
In all dialog boxes, click OK.
Status Monitor Notification
The Status Monitor displays printing system status during printing. You can
also set up sound and speech notifications for printing system events.
You can start a status monitor for each supported printing system. More than
one status monitor can be displayed at one time.
Setting Status Monitor Notification
1
In the Advanced tab, click Status Monitor.
2
In the Status Monitor Notification dialog box, select the Enables event
notification check box.
3
To add sound or speech notification, select an event from the Available events
list:
Cover open
Paper jam
Add paper
Sleep
Add toner
Toner low
Not connected
Printing completed
Others
4
Printer Driver
Under Sound file / Text to Speech, click to the right of the chosen event, and
then:
10-8
Advanced
To add a sound file, type the location of a sound file (.WAV), or click Browse
to find a sound file located on your computer.
To add speech, type your preferred text, up to 260 characters. The Microsoft
Text to Speech feature reads your typed text and plays it back in a spoken
voice.
5
To add sound or speech to other events, repeat steps 3 and 4.
6
Click OK.
Viewing Status Monitor
1
You can view information about the print job and the printing system in the
status monitor:
The job tab displays information about each print job. To cancel a job, rightclick on the job and click Cancel.
The paper source tab displays information about each cassette and the MP
tray.
The toner tab displays the toner level.
The alert tab displays Ready or event information. For multiple events, click
each event to view details.
2
You can hide or show details by clicking the arrow.
3
To display a list of options, click the tools icon, and select available options:
Command Center RX
For a network connection, opens a web browser to display the printing
system’s home page. This option is unavailable for a USB connection.
Notification
Opens the Status Monitor Notification dialog box.
www.kyoceradocumentsolutions.com
Opens a web browser to the KYOCERA Document Solutions home page.
Exit
Closes the status monitor.
EMF Spooling
EMF (Enhanced MetaFile) is a spool file format used in printing by the Microsoft
Windows operating system. When a print job is sent from an application, it is
transferred to the spool file. The application writes to and the printer driver reads
from the spool file simultaneously. For multiple or large documents, this quickly
returns application control to the user while the printer is still printing the
document.
Note: If Allow data passthrough is selected in the KPDL Settings dialog
box, EMF spooling is unavailable.
Selecting EMF Spooling
To print with EMF spooling:
10-9
User Guide
Advanced
1
From the Advanced tab, select the EMF Spooling check box.
2
Click OK and continue the printing process as usual.
Quiet Mode
You can print in a quieter mode than normal by selecting the Quiet mode check
box. If you permit quiet mode for each job on the operation panel, then Quiet
mode in the driver is enabled.
Enable Client Profile
Client profile refers to profile settings saved on a client computer. You have the
choice to use your local profiles or the server profiles. This feature is intended
for the client computer in a client-server environment.
In the Advanced tab, clear the Enable client profile check box to select
profiles from the server to apply to print jobs created by the driver. Server
profiles are read–only.
Select the Enable client profile check box for using custom profiles locally
in the driver.
Printer Driver
10-10
KYOCERA Document Solutions America, Inc.
Headquarters
225 Sand Road,
Fairfield, New Jersey 07004-0008, USA
Phone: +1-973-808-8444
Fax: +1-973-882-6000
Latin America
8240 NW 52nd Terrace Dawson Building, Suite 100
Miami, Florida 33166, USA
Phone: +1-305-421-6640
Fax: +1-305-421-6666
KYOCERA Document Solutions Canada, Ltd.
6120 Kestrel Rd., Mississauga, ON L5T 1S8,
Canada
Phone: +1-905-670-4425
Fax: +1-905-670-8116
KYOCERA Document Solutions
Mexico, S.A. de C.V.
Calle Arquimedes No. 130, 4 Piso, Colonia Polanco
Chapultepec, Delegacion Miguel Hidalgo,
Distrito Federal, C.P. 11560, México
Phone: +52-555-383-2741
Fax: +52-555-383-7804
KYOCERA Document Solutions Brazil, Ltda.
Av.Tambore,1180 Mod.B-09 CEP 06460-000
Tambore-Barueri-SP, Brazil
Phone: +55-11-4195-8496
Fax: +55-11-4195-6167
KYOCERA Document Solutions
Australia Pty. Ltd.
Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113,
Australia
Phone: +61-2-9888-9999
Fax: +61-2-9888-9588
KYOCERA Document Solutions
New Zealand Ltd.
1-3 Parkhead Place, Albany, Auckland 1330,
New Zealand
Phone: +64-9-415-4517
Fax: +64-9-415-4597
KYOCERA Document Solutions Asia Limited
16/F.,Mita Centre, 552-566, Castle Peak Road
Tsuenwan, NT, Hong Kong
Phone: +852-2610-2181
Fax: +852-2610-2063
KYOCERA Document Solutions
(China) Corporation
8F, No. 288 Nanjing Road West, Huangpu District,
Shanghai,200003, China
Phone: +86-21-5301-1777
Fax: +86-21-5302-8300
KYOCERA Document Solutions
(Thailand) Corp., Ltd.
335 Ratchadapisek Road, Bangsue, Bangkok 10800,
Thailand
Phone: +66-2-586-0333
Fax: +66-2-586-0278
KYOCERA Document Solutions
Singapore Pte. Ltd.
12 Tai Seng Street #04-01A,
Luxasia Building, Singapore 534118
Phone: +65-6741-8733
Fax: +65-6748-3788
KYOCERA Document Solutions
Hong Kong Limited
16/F.,Mita Centre, 552-566, Castle Peak Road
Tsuenwan, NT, Hong Kong
Phone: +852-3582-4000
Fax: +852-3185-1399
KYOCERA Document Solutions
Taiwan Corporation
6F., No.37, Sec. 3, Minquan E. Rd.,
Zhongshan Dist., Taipei 104, Taiwan R.O.C.
Phone: +886-2-2507-6709
Fax: +886-2-2507-8432
KYOCERA Document Solutions Korea Co., Ltd.
18F, Kangnam bldg, 1321-1,
Seocho-Dong, Seocho-Gu, Seoul, Korea
Phone: +822-6933-4050
Fax: +822-747-0084
KYOCERA Document Solutions
India Private Limited
First Floor, ORCHID CENTRE
Sector-53, Golf Course Road, Gurgaon 122 002,
India
Phone: +91-0124-4671000
Fax: +91-0124-4671001
KYOCERA Document Solutions Europe B.V.
Bloemlaan 4, 2132 NP Hoofddorp,
The Netherlands
Phone: +31-20-654-0000
Fax: +31-20-653-1256
KYOCERA Document Solutions Nederland B.V.
Beechavenue 25, 1119 RA Schiphol-Rijk,
The Netherlands
Phone: +31-20-5877200
Fax: +31-20-5877260
KYOCERA Document Solutions (U.K.) Limited
8 Beacontree Plaza,
Gillette Way Reading, Berkshire RG2 0BS,
United Kingdom
Phone: +44-118-931-1500
Fax: +44-118-931-1108
KYOCERA Document Solutions Italia S.p.A.
Via Verdi, 89/91 20063 Cernusco s/N.(MI),
Italy
Phone: +39-02-921791
Fax: +39-02-92179-600
KYOCERA Document Solutions Belgium N.V.
Sint-Martinusweg 199-201 1930 Zaventem,
Belgium
Phone: +32-2-7209270
Fax: +32-2-7208748
KYOCERA Document Solutions France S.A.S.
Espace Technologique de St Aubin
Route de I’Orme 91195 Gif-sur-Yvette CEDEX,
France
Phone: +33-1-69852600
Fax: +33-1-69853409
KYOCERA Document Solutions
Deutschland GmbH
Otto-Hahn-Strasse 12, 40670 Meerbusch,
Germany
Phone: +49-2159-9180
Fax: +49-2159-918100
KYOCERA Document Solutions Austria GmbH
Eduard-Kittenberger-Gasse 95, 1230 Vienna,
Austria
Phone: +43-1-863380
Fax: +43-1-86338-400
KYOCERA Document Solutions Nordic AB
Esbogatan 16B 164 75 Kista, Sweden
Phone: +46-8-546-550-00
Fax: +46-8-546-550-10
KYOCERA Document Solutions Norge Nuf
Postboks 150 Oppsal, 0619 Oslo,
Norway
Phone: +47-22-62-73-00
Fax: +47-22-62-72-00
KYOCERA Document Solutions Danmark A/S
Ejby Industrivej 60, DK-2600 Glostrup,
Denmark
Phone: +45-70223880
Fax: +45-45765850
KYOCERA Document Solutions Portugal Lda.
Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa,
Portugal
Phone: +351-21-843-6780
Fax: +351-21-849-3312
KYOCERA Document Solutions Espana, S.A.
KYOCERA Document Solutions
South Africa (Pty) Ltd.
Edificio Kyocera, Avda. de Manacor No.2,
28290 Las Matas (Madrid), Spain
Phone: +34-91-6318392
Fax: +34-91-6318219
KYOCERA House, Hertford Office Park,
90 Bekker Road (Cnr. Allandale), Midrand, South Africa.
Phone: +27-11-540-2600
Fax: +27-11-466-3050
KYOCERA Document Solutions Finland Oy
KYOCERA Document Solutions Russia LLC
Atomitie 5C, 00370 Helsinki,
Finland
Phone: +358-9-47805200
Fax: +358-9-47805390
Botanichesky pereulok 5, Moscow, 129090,
Russia
Phone: +7(495)741-0004
Fax: +7(495)741-0018
KYOCERA Document Solutions
Europe B.V., Amsterdam (NL) Zürich Branch
KYOCERA Document Solutions Middle East
Hohlstrasse 614, 8048 Zürich,
Switzerland
Phone: +41-44-9084949
Fax: +41-44-9084950
Dubai Internet City, Bldg. 17,
Office 157 P.O. Box 500817, Dubai,
United Arab Emirates
Phone: +971-04-433-0412
KYOCERA Document Solutions Inc.
2-28, 1-chome, Tamatsukuri, Chuo-ku
Osaka 540-8585, Japan
Phone: +81-6-6764-3555
http://www.kyoceradocumentsolutions.com
© 2013 KYOCERA Document Solutions Inc.
is a trademark of KYOCERA Corporation
Rev. 16.20 2013.12
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