vehicle exterior hand washing
September 25, 2012
The City of Palo Alto, Purchasing and Contract Administration, on behalf of the Public Works Department,
Equipment Management Division, requests a quotation for:
PROJECT TITLE:
VEHICLE EXTERIOR HAND WASHING
REQUEST FOR QUOTATION (RFQ) NUMBER 147590
RFQ DUE DATE: TUESDAY, October 2, 2012, 3:00 P.M.
Documents will not be accepted after 3:00 P.M., Tuesday, October 2, 2012
Table of Contents:
SECTION I
Cover Page
Request for Quotation and Bidder Required Information (including submittal
instructions)*
SECTION II
Insurance Requirements
Purchase Order Terms and Conditions
SECTION III
Specifications and Bidder’s Bid Pages*
*Complete, sign and submit forms as instructed in the RFQ. Failure to complete and/or submit these
forms may cause rejection of your Bid.
FOR BID DOCUMENTS: CONTACT PURCHASING AND CONTRACT ADMINISTRATION
(650) 329-2271
CITY OF PALO ALTO 147590
Rev. 12/02/10
PAGE 1 OF 9
BIDDER (COMPANY): _____________________________________________________ DATE: ______________
(Fill in name on each page)
(Date on Each Page)
SECTION I – REQUEST FOR QUOTATION (RFQ) AND BIDDER REQUIRED INFORMATION
September 19, 2012
In response to this Request for Quotation (RFQ), the undersigned, as Bidder, declares that the only persons or parties
interested in this Bid as principals are those named herein; that this Bid is made without collusion with any other person,
firm or corporation; that the Bidder has carefully examined the specifications herein referred to; and the Bidder proposes
and agrees, if this Bid is accepted, that the Bidder will contract with the City of Palo Alto (City), to provide all necessary
materials, and furnish the specified requirements in this RFQ, in the manner herein prescribed and at the prices stated in
the Bid.
Project Title
VEHICLE EXTERIOR HAND WASHING
City of Palo Alto Request for Quotation (RFQ) number:
147590
Quotation Due Date
Quotation acceptance period closes (your quotation must be received by purchasing and contract Administration not later
than) 3:00 p.m., October 2, 2012.
Buyer/Contracts Administrator
John Montenero
[email protected]
Project Manager
John Moran
Telephone Number: (650) 650-496-6935
Specifications
The specifications or scope of work included have been prepared to describe the standard quality,
performance, and other characteristics needed to meet city requirements. The city will accept alternate
proposals of a designed material, product, thing, service, “or equal”, and will determine if such alternate
proposals are satisfactory in meeting a mandatory requirement or specification and if the proposed alternate
meets the intent of the original mandatory requirement.
Term of Agreement
City intends to issue a Blanket Order to provide for the purchase and delivery of vehicle exterior hand
washing for as required by the Public Works Equipment Management Division. A City of Palo Alto
representative will issue release orders for goods on an as-requested and authorized basis. Quantities
specified in the Bidder Bid Pages are approximate and total of the bid will be used for the purpose of
selecting the lowest responsible bidder. Base on prior year’s activity, the yearly expenditures is estimated to
be $40,000.00 per year. The term of the pricing agreement shall be effective on the date of award and shall
expire October 31, 2013, and may be extended by City for up to an additional two (2) 12-month periods for a
maximum of 36 months, subject to:
Firm price for the initial term of the pricing agreement;
City of Palo Alto City Council’s annual approval of each current year’s budget and appropriation of
funds;
The Vendor’s compliance with the terms and conditions as established by this RFQ;
The Vendor’s satisfactory performance, and timely compliance with the requirements of this RFQ;
and
Firm pricing for the two optional twelve (12) month term extensions, as set forth herein.
(Please check Bid Pages for price escalation clause for 2nd and 3rd year.)
Note: If a price increase is to apply to the City’s optional contract extensions specify such in the
space provided on each bid schedule.
Notwithstanding the foregoing, City may terminate the agreement, with or without cause, by providing ten
(10) days written notice.
CITY OF PALO ALTO 147590
Rev. 12/02/10
PAGE 2 OF 9
BIDDER (COMPANY): _____________________________________________________ DATE: ______________
(Fill in name on each page)
(Date on Each Page)
SECTION I – REQUEST FOR QUOTATION (RFQ) AND BIDDER REQUIRED INFORMATION
Contract Award
The contract, if awarded, shall be awarded to the lowest responsive and responsible bidder. The lowest bid
shall be the lowest total of the bid prices quoted on the Bid Schedule. This total is being used for the
purpose of determining the lowest bid.
Pursuant to Palo Alto Municipal Code Section 2.30.440, a responsible bidder is a bidder determined by the
awarding authority:
(1) To have the ability, capacity, experience and skill to perform the work, or provide the goods and/or
services in accordance with the bid specifications;
(2) To have the ability to perform the contract within the time specified;
(3) To have the equipment, facilities and resources of such capacity and location and location to enable
the bidder to perform the contract;
(4) To have the ability to provide, as required, future maintenance, repair, parts and service for the use
of goods purchased;
(5) To have a record of satisfactory or better performance under prior contracts with the city or others;
and
(6) To have complied with applicable laws, regulations, policies (including city council policies),
guidelines and orders governing prior or existing contracts performed by the bidder.
F.O.B. Point
Prices shall be F.O.B. Palo Alto, Freight Prepaid. Price shall include all applicable transportation and delivery charges.
See Bid Schedule for delivery point.
Submittal of Documents
Submit documents by delivering or mailing to the Manager of Purchasing and Contract Administration (fax responses
shall not be accepted). Bidders assume the risk of the method of dispatch chosen:
(Delivery in person or by other carriers)
(US Mail only)
City of Palo Alto
Purchasing and Contract Administration
Mezzanine, Civic Center
250 Hamilton Avenue, MS-MB
Palo Alto, CA 94301
City of Palo Alto
Purchasing and Contract Administration
Mail Stop - MB
PO Box 10250
Palo Alto, CA 94303
Marking instructions
All Bids/Quotations and accompanying documents shall be submitted in a sealed envelope. The outside of the envelope
shall be marked, and identified in the manner specified below:
Quotation Enclosed
Project Title: VEHICLE EXTERIOR HAND WASHING
Bidder/Company name, and return address.
Complete, sign and submit the RFQ/Bidder Information, Nondiscrimination Certification, and Bidder Bid Pages with your
quotation. Failure to complete and/or submit these forms may cause rejection of your quotation. All quotations must be
submitted on these forms.
Decision to Reject
The City reserves the right to reject any or all quotations, to waive any informalities contained therein, and to select
quotations on an item-by-item basis. The City reserves the right to award more than one contract from this solicitation.
No quotation may be withdrawn for a period of sixty (60) days following the date of bid opening. The terms and conditions
(the provisions) that shall govern any resulting agreement between City and the Lowest Responsible Bidder are
contained in this RFQ. No charges of any kind will be allowed unless specifically made part of your quotation and are
specified in your response.
Exceptions
To the specifications or requirements issued must be itemized and justified in writing and included with
proposals or quotations submitted.
CITY OF PALO ALTO 147590
Rev. 12/02/10
PAGE 3 OF 9
BIDDER (COMPANY): _____________________________________________________ DATE: ______________
(Fill in name on each page)
(Date on Each Page)
SECTION I – REQUEST FOR QUOTATION (RFQ) AND BIDDER REQUIRED INFORMATION
Taxes
Quotations shall include all applicable federal, state and local taxes, import duties, commissions or other
charges.
Bidder Information
Provide the information requested below or indicate “not applicable”, if appropriate:
A.
B.
Name and Address of Bidder (Company) – also provide “Remit To” address if different:
_____________________________________
______________________________________
_____________________________________
______________________________________
_____________________________________
______________________________________
Telephone Number: _____________________
Facsimile number: _______________________
E-Mail: ________________________________
Website:: _______________________________
Bidder is a:
□
California Corporation
□
Corporation organized under the laws of the State of ______________________________,
with head offices located at __________________________________________________,
and offices in California at __________________________.________________________.
□
Limited Liability Company
List name of managing member(s):
__________________________________________________________________________
□
Sole Proprietorship _____________________________________________ proprietor.
□
Partnership
□
Limited Liability Partnership
List names of general partners; state which partner or partners are managing partner(s)
_________________________________________________________________________
_________________________________________________________________________
□
Other (attach Addendum with explanatory details)
C.
Have you (or your firm) previously worked for the City of Palo Alto? ____ Yes, or ____ No (if “Yes”, list
above, or if necessary, provide information on additional sheets).
D.
Contractors license, number/type (if required): ____________________________________________
E.
The Bidder represents that it has not retained a person to solicit or secure a City contract (upon an
agreement or understanding for a commission, percentage, brokerage, or contingent fee) except for
retention of bona fide employee or bona fide established commercial selling agencies for the purpose
of securing business.
CITY OF PALO ALTO 147590
Rev. 12/02/10
PAGE 4 OF 9
BIDDER (COMPANY): _____________________________________________________ DATE: ______________
(Fill in name on each page)
(Date on Each Page)
SECTION I – REQUEST FOR QUOTATION (RFQ) AND BIDDER REQUIRED INFORMATION
F.
During the Quotation process there may be changes to the Quotation documents, which would require
an issuance of an addendum or addenda. City disclaims any and all liability for loss, or damage to any
Bidder who does not receive any addendum issued by City in connection with this RFQ. Any Bidder in
submitting a Quotation is deemed to waive any and all claims and demands Bidder may have against
City on account of the failure of delivery of any such addendum to Bidder. Any and all addenda issued
by City shall be deemed included in this RFQ, and the provisions and instructions therein contained
shall be incorporated to any Quotation submitted by Bidder.
To assure that all Bidders have received each addendum, the following acknowledgment and sign-off
is required. Failure to acknowledge receipt of addendum/addenda may be considered an irregularity in
the Bid:
Addendum number(s) received:
Or,
G.
1;
2;
3;
4;
5;
6;
7;
8;
9
_____ _____No Addendum/Addenda Were Received (check and initial).
The firm and individuals listed below, certify that: they do not and in the performance of this
contract they will not discriminate in employment of any person because of race, skin color,
gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status,
marital status, familial status, weight or height of such person; and further certify that they
are in compliance with all Federal, State and local directives and executive orders regarding
nondiscrimination in employment
Signature must be the same signature as appears in Bidder Bid Pages:
Officer*
____________________________________
(Signature)
____________________________________
(Printed name of signatory)
____________________________________
(Title of signatory)
Or,
The undersigned certifies that the Bidder is not a corporation, and is not subject to the requirements of
California Corporations code, and hereby agrees to, and accepts the terms and conditions of this RFQ.
________________________________________________
(Signature)
________________________________________________
(Printed name of signatory)
________________________________________________
(Title of signatory)
CITY OF PALO ALTO 147590
Rev. 12/02/10
PAGE 5 OF 9
BIDDER (COMPANY): _____________________________________________________ DATE: ______________
(Fill in name on each page)
(Date on Each Page)
SECTION II – SAMPLE AGREEMENT
ACCEPTANCE.
THIS AGREEMENT IS LIMITED TO THE CITY’S
STANDARD TERMS AND CONDITIONS HEREOF WHICH INCLUDES
ANY EXHIBITS REFERENCED.
GOVERNING LAW. THIS AGREEMENT SHALL BE GOVERNED BY THE
LAWS OF THE STATE OF CALIFORNIA.
INTEREST OF CONTRACTOR. IT IS UNDERSTOOD AND AGREED
THAT THIS AGREEMENT IS NOT A CONTRACT OF EMPLOYMENT IN
THE SENSE THAT THE RELATION OF MASTER AND SERVANT EXISTS
BETWEEN THE CITY AND UNDERSIGNED.
AT ALL TIMES
CONTRACTOR SHALL BE DEEMED TO BE AN INDEPENDENT
CONTRACTOR AND IS NOT AUTHORIZED TO BIND CITY TO ANY
CONTRACTS OR OTHER OBLIGATIONS.
IN EXECUTING THIS
AGREEMENT, CONTRACTOR CERTIFIES THAT NO ONE WHO HAS OR
WILL HAVE ANY FINANCIAL INTEREST UNDER THIS AGREEMENT IS
AN OFFICER OR EMPLOYEE OF CITY.
INSURANCE. CONTRACTOR AGREES TO PROVIDE THE INSURANCE
SPECIFIED IN THE “INSURANCE REQUIREMENTS” FORM ISSUED
HEREWITH. IN THE EVENT SELLER IS UNABLE TO SECURE A
POLICY ENDORSEMENT NAMING THE CITY OF PALO ALTO AS AN
ADDITIONAL INSURED UNDER ANY COMPREHENSIVE GENERAL
LIABILITY OR COMPREHENSIVE AUTOMOBILE POLICY OR POLICIES.
CONTRACTOR SHALL AT A MINIMUM, AND ONLY WITH THE WRITTEN
APPROVAL OF CITY’S RISK MANAGER OR DESIGNEE, CAUSE EACH
SUCH INSURANCE POLICY OBTAINED BY IT TO CONTAIN AN
ENDORSEMENT PROVIDING THAT THE INSURER WAIVES ALL RIGHT
OF RECOVERY BY WAY OF SUBROGATION AGAINST CITY, ITS
OFFICERS, AGENTS, AND EMPLOYEES IN CONNECTION WITH ANY
DAMAGE, CLAIM, LIABILITY PERSONAL INJURY, OR WRONGFUL
DEATH COVERED BY ANY SUCH POLICY. EACH SUCH POLICY
OBTAINED BY CONTRACTOR SHALL CONTAIN AN ENDORSEMENT
REQUIRING THIRTY (30) DAYS WRITTEN NOTICE FROM THE
INSURER TO CITY BEFORE CANCELLATION OR CHANGE IN THE
COVERAGE, SCOPE OR AMOUNT OF SUCH POLICY.
CONTRACTOR SHALL PROVIDE CERTIFICATES OF SUCH POLICIES
OR OTHER EVIDENCE OF COVERAGE SATISFACTORY TO CITY’S
RISK MANAGER, TOGETHER WITH EVIDENCE OF PAYMENT OF
PREMIUMS, TO CITY AT THE COMMENCEMENT OF THIS
AGREEMENT, AND ON RENEWAL OF THE POLICY, OR POLICIES, NOT
LATER THAN TWENTY (20) DAYS BEFORE EXPIRATION OF THE
TERMS OF ANY SUCH POLICY.
TERMINATION. THIS AGREEMENT MAY BE TERMINATED BY CITY
UPON TEN (10) DAYS WRITTEN NOTICE TO CONTRACTOR. MONIES
THEN
OWING
BASED
UPON
WORK
SATISFACTORILY
ACCOMPLISHED SHALL BE PAID TO CONTRACTOR.
CHANGES. THIS AGREEMENT SHALL NOT BE ASSIGNED OR
TRANSFERRED WITHOUT THE WRITTEN CONSENT OF THE CITY. NO
CHANGES OR VARIATIONS OF ANY KIND ARE AUTHORIZED
WITHOUT THE WRITTEN CONSENT OF THE CITY’S PURCHASING
MANAGER.
AUDITS. CONTRACTOR AGREES TO PERMIT CITY TO AUDIT, AT ANY
REASONABLE TIME DURING THE TERM OF THIS AGREEMENT AND
FOR THREE (3) YEARS THEREAFTER, CONTRACTOR’S RECORDS
PERTAINING TO MATTERS COVERED BY THIS AGREEMENT.
CONTRACTOR FURTHER AGREES TO MAINTAIN SUCH RECORDS
FOR AT LEAST THREE (3) YEARS AFTER THE TERM OF THIS
AGREEMENT.
NO IMPLIED WAIVER.
NO PAYMENT, PARTIAL PAYMENT,
ACCEPTANCE, OR PARTIAL ACCEPTANCE BY CITY SHALL OPERATE
AS A WAIVER ON THE PART OF CITY OF ANY OF ITS RIGHTS UNDER
THIS AGREEMENT.
CITY’S PROPERTY. TITLE TO CITY’S PROPERTY FURNISHED TO
CONTRACTOR SHALL REMAIN IN THE CITY. CONTRACTOR SHALL
NOT ALTER OR USE PROPERTY FOR ANY PURPOSE, OTHER THAN
THAT SPECIFIED BY CITY, OR FOR ANY OTHER PERSON WITHOUT
THE PRIOR WRITTEN CONSENT OF CITY. CONTRACTOR SHALL
STORE, PROTECT, PRESERVE, REPAIR AND MAINTAIN SUCH
PROPERTY IN ACCORDANCE WITH SOUND PROFESSIONAL
PRACTICE, ALL AT CONTRACTOR’S EXPENSE.
CITY OF PALO ALTO 147590
Rev. 12/02/10
NON-DISCRIMINATION. NO DISCRIMINATION SHALL BE MADE IN THE
EMPLOYMENT OF PERSONS UNDER THIS AGREEMENT BECAUSE OF
THE RACE, COLOR, NATIONAL ORIGIN, AGE, ANCESTRY, RELIGION,
OR SEX OF SUCH PERSON.
WARRANTY. CONTRACTOR EXPRESSLY WARRANTS THAT ALL
MATERIALS AND SERVICES COVERED BY THIS AGREEMENT SHALL
CONFORM
TO
THE
SPECIFICATIONS,
REQUIREMENTS,
INSTRUCTIONS, OR OTHER DESCRIPTIONS UPON WHICH THIS
AGREEMENT IS BASED, SHALL BE FIT AND SUFFICIENT FOR THE
PURPOSE INTENDED, OF GOOD MATERIAL AND WORKMANSHIP AND
FREE FROM DEFECT AND THAT MATERIALS AND SERVICE OF
CONTRACTOR’S DESIGN WILL BE FREE FROM DEFECT IN DESIGN,
INSPECTION, TEST, ACCEPTANCE, PAYMENT OR USE OF THE
GOODS FURNISHED HEREUNDER SHALL NOT AFFECT THE
CONTRACTOR’S OBLIGATION UNDER THIS WARRANTY, AND SUCH
WARRANTIES SHALL SURVIVE INSPECTION, TEST ACCEPTANCE
AND USE. CONTRACTOR AGREES TO REPLACE, RESTORE, OR
CORRECT DEFECTS OF ANY MATERIALS OR SERVICES NOT
CONFORMING TO THE FOREGOING WARRANTY PROMPTLY,
WITHOUT EXPENSE TO CITY, WHEN NOTIFIED OF SUCH
NONCONFORMITY BY CITY.
IN THE EVENT OF FAILURE BY
CONTRACTOR TO CORRECT DEFECTS IN OR REPLACE
NONCONFORMING GOOD OR SERVICES PROMPTLY. CITY, AFTER
REASONABLE NOTICE TO CONTRACTOR, MAY MAKE SUCH
CORRECTIONS OR REPLACE SUCH MATERIALS OR SERVICES AND
CHARGE CONTRACTOR FOR THE COST INCURRED BY THE CITY
THEREBY.
WORKERS’ COMPENSATION. CONTRACTOR, BY EXECUTING THIS
AGREEMENT, CERTIFIES THAT IT IS AWARE OF THE PROVISION OF
THE LABOR CODE OF THE STATE OF CALIFORNIA WHICH REQUIRE
EVERY EMPLOYER TO BE INSURED AGAINST LIABILITY FOR
WORKERS’ COMPENSATION OR TO UNDERTAKE SELF-INSURANCE
IN ACCORDANCE WITH THE PROVISION OF THAT CODE, AND
CERTIFIES THAT IT WILL COMPLY WITH SUCH PROVISIONS BEFORE
COMMENCING THE PERFORMANCE OF THE WORK OF THIS
AGREEMENT.
PRICE TERMS.
(a) EXTRA CHARGES, INVOICES AND PAYMENT. NO
EXTRA CHARGES OF ANY KIND WILL BE ALLOWED UNLESS
SPECIFICALLY AGREED TO IN WRITING BY CITY.; ALL STATE AND
FEDERAL EXCISE, SALES, AND USE TAXES SHALL BE STATED
SEPARATELY ON THE INVOICES.
(b) TRANSPORTATION CHARGES. ANY TRANSPORTATION
CHARGES WITH RESPECT TO WHICH CONTRACTOR IS ENTITLED TO
RECEIVE REIMBURSEMENT SHALL BE ADDED TO CONTRACTOR’S’
INVOICE AS A SEPARATE ITEM, WITH THE RECEIPTED FREIGHT BILL
ATTACHED THERETO.
(c)
CONTRACTOR WARRANTS THAT THE PRICES FOR
MATERIALS OR SERVICES SOLD TO CITY UNDER THIS AGREEMENT
ARE NOT LESS FAVORABLE THAN THOSE CURRENTLY EXTENDED
TO ANY OTHER CUSTOMERS OF THE SAME OR LIKE ARTICLES OR
SERVICES IN EQUAL OR LESS QUANTITIES.
IN EVENT
CONTRACTOR REDUCES ITS PRICE FOR SUCH MATERIALS OR
SERVICES DURING THE TERM OF THIS AGREEMENT, CONTRACTOR
AGREES TO REDUCE THE PRICES OR RATES HEREOF
CORRESPONDINGLY.
SCHEDULES OR DELIVERY.
TIME IS OF THE ESSENCE OF THIS
AGREEMENT.
CONTRACTOR AGREES TO COMPLY WITH THE
SPECIFIC SCHEDULE PROVIDED BY THE CITY OR AGREED UPON
HEREIN WITHOUT DELAY AND WITHOUT ANTICIPATING CITY’S
REQUIREMENTS. CONTRACTOR ALSO AGREES NOT TO MAKE
MATERIAL COMMITMENTS OR SCHEDULING ARRANGEMENTS IN
EXCESS OF THE REQUIRED AMOUNT OR IN ADVANCE OF THE TIME
NECESSARY TO MEET THE SCHEDULE(S) OF THIS AGREEMENT, IF
ANY.
TRANSPORTATION, PACKAGING & LABELING. ALL MATERIALS OR
SERVICES ARE TO BE PROVIDED (a) F.O.B. PALO ALTO UNLESS
OTHERWISE SPECIFIED; (b) WITH A PACKING LIST ENCLOSED IN
CARTONS, WHICH INDICATE THE AGREEMENT NUMBER, EXACT
QUANTITY AND DESCRIPTIONS, CONCERNING ANY MATERIAL
SHIPMENTS; (c) AND COMPLY WITH CURRENT PACKAGING AND
LABELING REQUIREMENTS PRESCRIBED BY D.O.T.
PAGE 6 OF 9
BIDDER (COMPANY): _____________________________________________________ DATE: ______________
(Fill in name on each page)
(Date on Each Page)
SECTION III – SPECIFICATIONS & BIDDERS PAGES
Bidder’s Response and Acceptance
In response to this Request for Quotation (RFQ), the undersigned, as Bidder, declares that the only persons or parties
interested in this Bid as principals are those named herein; that this Bid is made without collusion with any other person,
firm or corporation; that the Bidder has carefully examined the specifications herein referred to; and the Bidder proposes
and agrees, if this Bid is accepted, that the Bidder will contract with the City of Palo Alto (City), to provide all necessary
materials and/or services, and furnish the specified requirements in this RFQ, in the manner herein prescribed and at the
prices stated.
Project Title:
Vehicle Exterior Hand Washing
Quotation Due Date: 3:00 PM, TUESDAY, October 02, 2012
SCOPE OF WORK
1.
GENERAL
Successful bidder will provide the following services as requested by the City of Palo Alto,
Equipment Management Division (approximately $50,000 per year):
Vehicle Exterior Hand Washing:
- Includes cleaning of wheels with pressure washer; full exterior hand washing; rinsing; and
drying.
*Exterior cleaning that consists of pressure washing only is not acceptable.
2.
QUALITY OF WORK
All work must be of an acceptable level in terms of cost, time and workmanship. Failure to
perform the work covered by this agreement properly, as determined by Equipment
Management staff, will be considered grounds for terminating this agreement.
3.
LOCATION
Approximately 40 – 60 vehicles will require washing at locations throughout the City of Palo
Alto. The primary locations will be:
- Municipal Services Center located at 3201 East Bayshore Road, Palo Alto.
- Utilities Engineering Office located at 1007 Elwell Court, Palo Alto.
Vehicles at various locations may be added.
4.
SCHEDULING
a. Vehicles will be washed either once or twice per month at the designated location(s).
The vehicle washing will occur every other Friday.
b. In the event of rainfall, scheduled vehicle washing will be postponed to the following Friday.
CITY OF PALO ALTO 147590
Rev. 12/02/10
PAGE 7 OF 9
BIDDER (COMPANY): _____________________________________________________ DATE: ______________
(Fill in name on each page)
(Date on Each Page)
SECTION III – SPECIFICATIONS & BIDDERS PAGES
5.
REFERENCES
List at least three (3) references for whom you provide a similar service:
Company Name
1.
Contact Person
Phone Number
Regulatory Compliance
The vendor will comply with all policies, guidelines, rules and regulations administered by
the following agencies:
a.
Environmental Protection Agency (EPA) (State and Federal)
b.
Occupational Safety and Health Administration (OSHA) (State and Federal)
c.
Any other agencies that regulate:
1.
Discharge into sanitary and storm sewers
2.
Hazardous materials and waste
A “Clean Bay Business” designation is highly desirable.
2.
Contact Personnel
John Moran, Acting Fleet Manager, 650.496.6935
3.
Invoicing
Vendor agrees to submit itemized invoices immediately upon completion of each.
Invoices will list the 4-digit unit number assigned to each City-owned vehicle. Vendor will
submit separate invoices for specific City departments upon request.
CITY OF PALO ALTO 147590
Rev. 12/02/10
PAGE 8 OF 9
BIDDER (COMPANY): _____________________________________________________ DATE: ______________
(Fill in name on each page)
(Date on Each Page)
SECTION III – SPECIFICATIONS & BIDDERS PAGES
Bidder’s Response and Acceptance
In response to this Request for Quotations (RFQ), the undersigned, as Bidder, declares that the only persons or
parties interested in this Bid as principals are those named herein; that this Bid is made without collusion with
any other person, firm or corporation; that the Bidder has carefully examined the specifications herein referred
to; and the Bidder proposes and agrees, if this Bid is accepted, that the Bidder will contract with the City of Palo
Alto (City), to provide all necessary materials, and furnish the specified requirements in this RFQ, in the manner
herein prescribed and at the prices stated.
Project Title:
Vehicle Exterior Hand Washing
Request for Quotations (RFQ) number 147590
Quotation Due Date:
ITEM
01
02
QTY.
750
2,300
UNIT
3:00 P.M., TUESDAY, OCTOBER 02, 2012
DESCRIPTION
(Exterior hand wash, includes cleaning of wheels with pressure
washer; full exterior hand washing; rinsing; and drying.)
Per
Yr.
(Per the attached specifications)
Per
Yr.
(Per the attached specifications)
Exterior hand wash for Sedans/Small Pickups
Exterior had wash for Trucks/Vans/Large Trucks
UNIT PRICE
TOTAL PRICE
(Qty x Unit Prc.)
$
$
$
$
Total, items 01 through 02:
(Total in words _____________________________________________________________)
$
Lowest Responsible Bidder
The lowest bid shall be the lowest total of the bid prices on the base contract. This total is being used for the
purpose of determining the lowest responsible bidder.
QUANTITIES: Material quantities as specified are approximate and no guarantee is implied that the exact
amount will be purchased.
PAYMENT TERMS ____________________________ DELIVERY ARO: __________________________
Signature must be the same as signature(s) in Section I – Request for Quotation and Bidder Required Information.
Signature:
_______________________________________________
(Signature)
_______________________________________________
(Print name)
CITY OF PALO ALTO 147590
Rev. 12/02/10
PAGE 9 OF 9
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