Page 1 KDE Coffee Sourcing terms for Green Coffee Effective Date
KDE Coffee Sourcing terms
for
Green Coffee
Effective Date: July 11, 2016
KDE Coffee Sourcing - Release July 11, 2016
Page 1
1. Purpose of the KDE Coffee Sourcing terms for Green Coffee
1.1
Any coffee sourcing contract concluded by BUYER (as defined below) shall be subject to the
KDE Coffee Sourcing Terms as well as the E.C.C. general conditions of the European Coffee
Federation (ECF) or –in case of spot contracts- the E.C.S.C. general conditions of the ECF
(latest edition), hereinafter jointly referred to as: the “Sourcing Terms”. In case of conflict
between the KDE Coffee Sourcing Terms and the E.C.C. or E.C.S.C. general conditions, the
KDE Coffee Sourcing Terms shall prevail.
2. General Information
2.1
2.2
2.3
2.4
2.5
2.6
2.7
BUYER:
Koninklijke Douwe Egberts B.V.
Oosterdoksstraat 80
1011 DK Amsterdam
The Netherlands
Used abbreviations
BUYER
Koninklijke Douwe Egberts B.V.
JDE Utrecht
Jacobs Douwe Egberts, Utrecht
JDE Zug
Jacobs Douwe Egberts Sourcing CH GmbH, Zug
JDE Vietnam Jacobs Douwe Egberts Sourcing CH GmbH, HCMC
JDE Indonesia Jacobs Douwe Egberts Sourcing CH GmbH, Indonesia Rep.
JDE Brazil
Jacobs Douwe Egberts BR Comercialização de Cafés Ltda, Brazil
JDE China
Jacobs Douwe Egberts OPS CN Ltd., China
Jacobs Rus
Jacobs Rus LLC, Russia
JDE MA
Jacobs Douwe Egberts MA S.A.R.L.A.U., Morocco
Bekmek
Bekmek Foreign Trade Agent P.L.C., Ethiopia
Vendor represents and warrants that Vendor is and will continue to be in full compliance with
the Coffee and Tea Sourcing Code of Conduct and the Supplier Code of Conduct as published
on the Ethics & Integrity section of the JDE website at www.jacobsdouweegberts.com.
Vendor represents and warrants that it is fully aware of and will comply with, and in the
performance of its obligations to BUYER will not take any action or omit to take any action
that would cause either BUYER or Vendor to be in violation of, (i) the U.S. Foreign Corrupt
Practices Act or (ii) any other applicable anti-corruption Laws.
Vendors shall accept and support any audits by BUYER or by any third party nominated by
BUYER.
Our Vendors and/or any shippers, shipping lines, warehouse keepers and forwarders
engaged by Vendor shall adhere to the conditions set by the Union Customs Code (UCC) or
any modernizations thereof and any and all information requirements specified therein.
BUYER will not accept genetically modified coffee against any purchase order. BUYER
reserves the right to unconditionally cancel the relevant purchase order in case of violation.
Costs and consequences of such a cancellation will be for the account of the Vendor.
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3. Contracts
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
BUYER will issue a written contract for each purchase order. A copy of this confirmation, duly
signed by authorized staff of Vendor, has to be returned within 48 hours by email by Vendor
to BUYER. BUYER contracts and contract terms are always leading.
In case of BUYER’s call:
Price To Be Fixed contract conditions - BUYERs option to fix, fixation prior to First Notice Day
of respective future’s month or before shipment, whatever comes first. No provisional
invoice.
In case of Seller’s call:
- Fixation has to be done earliest 90 days prior to first day of shipment period or latest 15
days prior to the shipment month for the total contract quantity. No provisional invoice.
In case JDE Brazil is providing buying services for BUYER:
- The commission US $0,70/50 kg is immediately due after coffee was shipped.
- Month end shipments (Bill of Lading (B/L) date) to be invoiced within the same month.
- Payment must be done by the Vendor/ shipper to the Beneficiary JDE Brazil, converted into
Brazilian Real.
- The exchange rate to be used must be the official purchase rate declared by the Central
Bank on the closing date prior to the invoice.
Delivery shall be according to standard Incoterms 2010 ICC as agreed between parties and
confirmed in the contract.
The destination is in BUYER’s option.
Payment terms are agreed and stipulated in the contract.
Contracts shall be governed by the laws of Germany. Any disputes ensuing from a contract
shall be exclusively submitted to the Court of Arbitration at the Chamber of Commerce in
Hamburg, Germany, without prejudice to BUYER’s right to obtain a preliminary injunction at
the competent court in Hamburg, Germany.
Shippers/Vendors shall settle claims of BUYER within the stipulated time period and not wait
until it can take recourse against third parties to recover the claim.
4. Sustainability
4.1
4.2
4.3
In case the coffee is UTZ Certified, BUYER is responsible for paying the UTZ last BUYER’s fee
to the UTZ foundation. The UTZ Certificate has to be captured in the UTZ system prior to
presentation of shipping documents and the BUYER needs to be informed by e-mail.
In case the coffee is Rainforest Certified, the Rainforest Alliance Certificate has to be
captured in the Rainforest Marketplace and presented together with a set of shipping
documents. Farm name and RA Certificate Code must be mentioned in B/L body. Full ICO
marks have to be stated on RA certificate.
In case the coffee is 4C Certified, the 4C Unit License to Sell number is required and must be
mentioned in the B/L body.
5. Quality
5.1
5.2
The moisture content of any consignment of coffee shall not exceed 12.5% on arrival, unless
agreed otherwise in writing in the contract, based on the norm ISO 6673. In case of
Indonesian coffee, quality as per SNI (Indonesian Standard) 01-2907-1992, ISO 1447. In case
of Vietnamese coffee, quality as per Appendix II Vietnam.
Only pest-free coffee must be shipped. To avoid cross infestation only use clean pest free
cardboard or kraft paper. In case live insects are found during quality control at final
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5.3
5.4
5.5
5.6
destination, the costs of removal/fumigation will be borne by Vendor unless coffee and kraft
paper has been properly fumigated.
Where fumigation is required, it has to be effected always prior to shipment and prior to
stuffing. Fumigation of any kind is not allowed in the container. If fumigation residue is found
inside the container or signs indicate that fumigation has taken place inside the container the
BUYER shall be entitled to reject the container. It is necessary that the coffee is aerated for at
least 48 hours after fumigation process, prior to stuffing. Since fumigation does not have a
residual activity, all actions must be taken to prevent cross and re-infestation of the
fumigated coffee.
Methyl Bromide for fumigation is strictly prohibited. Preferably aluminum phosphate or
magnesium phosphate products should be used as fumigant material.
An official fumigation certificate issued by a licensed professional fumigator has to be
enclosed to the original shipping documents, i.e. B/L. All local legal fumigation requirements
must be followed.
BUYER reserves the right to reject the container(s)/ coffee in case the fumigation was not
done according to above articles. Furthermore BUYER shall be entitled to charge any
additional costs resulting from a non-compliance as a result of an incorrect practiced
fumigation.
6.
Specific terms related to Shipment contracts
6.1
If not otherwise agreed upon, the delivery of a parcel has to be effected at BUYER’s call. The
total contractual quantity has to be available at the first working day of the agreed shipment
period.
BUYER is to nominate carrier and vessel for shipping during the agreed shipment month.
BUYER shall inform Vendor thereof by means of a shipment instruction. Coffee must be
available from the 1st calendar day of the agreed shipment month.
If the shipper is not equal to the Vendor, the name of the shipper must be provided to the
BUYER not later than 25 days prior to the first day of contractual shipment period.
Vendor must ship as per BUYER’s shipment instruction, to be confirmed by Vendor in writing
through a shipment advice, including a copy B/L. Shipment advices have to be sent by
Vendor to BUYER latest 5 calendar days after shipment date.
Vendor must arrange for all matters and formalities, such as all required documentation,
related to any shipment.
Should Vendor be unable to secure the necessary freight space for shipment within the
contractual shipping period, they must warn BUYER without delay. Both parties shall then
consult with each other and try to find an alternative solution satisfactory to BUYER. Any
additional costs made shall be paid by Vendor. If no satisfactory solution (in BUYER’s opinion)
can be found, BUYER may annul the contract and may claim back any price already paid as
well as obtain compensation for any additional costs made.
If the delay still exists 45 calendar days after the expiry of the last day of the agreed
contractual shipping period, BUYER shall have the right to annul the contract and to claim
back any price already paid as well as obtain compensation for all the related costs.
Shipments, in containers, in bulk, as well as in bags, shall be made under FCL/FCL terms,
unless agreed otherwise in writing in the contract. If the coffee is not shipped under FCL/FCL
conditions, the costs are for Vendor’s account.
The containers need to be sealed correctly. The seal number should be reflected on all
required documents, i.e. original B/Ls. Any costs resulting from wrongly sealed containers
will be charged to the Vendor accordingly. Please see for further details and example of the
correct sealing in Appendix VI.
The conditions of container for bulk and bag shipments have to be sound for food grade, i.e.
clean, watertight, dry floor, technically impeccable, without holes, intact door locks, rubber
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
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6.11
6.12
6.13
6.14
6.15
6.16
6.17
6.18
6.19
6.20
packing, free from labels such as IDMG/IMCO, odourless, previous loads with chemicals are
prohibited. ‘Brand-new’ equipment is only allowed if painted with solvent free paint. In case
these conditions have not been met, BUYER is entitled to (a) put the coffee at the disposal of
the Vendor at their cost and (b) shall be entitled to receive replacement free of charge,
without prejudice to any other rights and remedies available to BUYER under the contract
and/or applicable law.
If upon arrival/unloading, coffee in the container has been contaminated by foreign odours
or harmful chemicals prior to loading, BUYER shall be entitled to reject the coffee and all
costs will be borne by Vendor. In case of rejection at destination, Vendor is responsible to
send replacement coffee at his costs.
Exposure to the sun radiation of closed containers has to be avoided or kept at a minimum.
Carrier to stow container away from heat and sun/weather protected. In case of violation of
this requirement, BUYER is entitled to reject the coffee shipment all costs shall be borne by
the responsible party.
Stuffing material for bulk/ liner bag shipments must be strong polypropylene bulk bag with
resistant built-in bulkhead, properly fixed, equally levelled surface. Ropes/belts thickness
used must have the capability to hold the bulk bag with the coffee filled in at all times till the
coffee is unloaded at destination. Doors must close easily, even after sampling at destination,
sufficient resistant, no wooden nor bamboo bars. The use of dry bags are prohibited. In case
of violation of these requirements, i.e. the doors cannot be closed properly after taking the
sample on arrival at final destination, Vendor needs to take over all the occurred costs.
The coffee needs to be protected on all sides, top and bottom with cardboard (preferred) or
strong kraft paper, leaving ventilation holes open. Stuffing material, i.e. cardboard or strong
kraft paper, for bulk and bag shipments must be easily removable (i.e. no glue) and free from
animals/ pest during discharge with no extra costs to be involved. In case of extra charges
resulting from cleaning, BUYER is entitled to charge these costs to Vendor.
For shipments from Vietnam, the requirement of bulk bag is 10 to 12kg per bag and
dimensions of 5.9m x 2.4m x 2.4m. The bag must have reinforcement belts sewn on the
sides.
Net shipped weights will be verified through reweighing at factories of BUYER or any other
independent recognized weigher designated by BUYER. The reweighing will be carried out
with certified weighing equipment. The results will be accepted by Vendor as final weights. A
maximum weight tolerance of 0.5% per B/L is applicable for all coffees.
The following deadline for weight claims is applied and overrides the standard rules for
claims of the E.C.C. contract:
- Reweighing to be effected latest 45 calendar days after arrival at port of destination;
- Final weight claim to be presented latest 28 calendar days after reweighing.
Negotiable B/L, covering any BUYER contracts, must be clean and must specify “shipped on
board”. Net weight must be shown on B/L per container and in total. BUYER accepts nonnegotiable Seaway Bills (Express B/L).
The full set of original shipping documents must arrive at BUYER offices latest one (1) week
prior to arrival of the vessel in the port of destination. Documents must be made available to
BUYER before the arrival of vessel at the port of discharge. In case of a delay in shipment of
the documents and/or the receiving of the documents by BUYER the Vendor will be held
responsible for any costs to be incurred by BUYER.
One original invoice is required (no extra copies needed). BUYER’s reference plus Purchase
Order number and the VAT number has to be stated. Invoice is to be issued by the Vendor of
the contract. Vendor shall always be the beneficiary of the payment unless BUYER agreed
that payment can be assigned to another beneficiary by signing a notice of assignment letter.
Payment instructions will be accepted only to one bank account of the beneficiary of the
contract.
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6.21
6.22
6.23
6.24
6.25
6.26
6.27
6.28
6.29
6.30
7.
7.1
7.2
7.3
7.4
If the original invoice will be submitted in USD/lb, the following total quantity conversion is
considered: xxx kg x 2,2046 = xxx lb.
The original documents need to be sent as instructed in the shipping instructions.
Each sample has to be identified with the BUYERs reference no., quantity bags, ICO marks
and if applicable name of terminal, date of stuffing, person to be contacted and phone no.
The pre-shipment sample need to be sent to JDE Utrecht, except for shipments from Brazil,
Vietnam, Indonesia and Ethiopia. The pre-shipment sample need to be sent to the respective
offices JDE Brazil, JDE Vietnam, JDE Indonesia and Bekmek.
Pre-shipment samples 300g per lot and contract, covering maximum ten (10) containers,
have to arrive at JDE Utrecht latest 21 calendar days before the scheduled shipment date,
however not earlier than 45 calendar days prior to the scheduled shipment date.
In case of shipments from Ethiopia:
- Pre-shipment sample 500g per lot. Pre-shipment sample has to be delivered to Bekmek
latest 15 days prior to shipment period.
In case of shipments from Brazil:
- Pre-shipment sample 500g per lot. Pre-shipment sample has to be delivered to JDE Brazil
latest 15 days prior to shipment period.
- Stuffing terminal sample 1kg per lot. JDE Brazil will draw samples during stuffing. Shipper
has to inform stuffing details latest 4 days prior to stuffing by e-mail.
- Shipment sample 1kg per lot. This sample has to be sent if stuffing terminal sample has
not been drawn in the interior or in other ports. Shipment sample has to be delivered to
JDE Brazil latest 5 days after stuffing.
In case of shipments from Indonesia/ Vietnam:
- Pre-shipment sample 1kg per lot. Pre-shipment sample has to be delivered to JDE
Indonesia/ JDE Vietnam latest 15 days prior to shipment period.
- Stuffing terminal sample 1kg per container. JDE Indonesia/ JDE Vietnam will draw
samples during stuffing. Shipper has to inform stuffing details latest 4 days prior to
stuffing by e-mail.
- Shipment sample 1kg per container. This sample has to be sent if stuffing terminal
sample has not been drawn in the interior or in other ports. Shipment sample has to be
delivered to JDE Indonesia/ JDE Vietnam latest 5 days after stuffing.
For all shipment contracts, arrival samples for final approval will be taken upon arrival at the
port of destination. The costs for taking outturn samples are for the account of BUYER. In
case of divergence versus the original sample, BUYER reserves the right to reject the
container(s). The ensuing costs and consequences of rejections are for the account of
Vendor.
The special requirements regarding shipments to China, Russia and Morocco are included in
Appendix III – V.
Specific terms related to Spot contracts
Only non-custom-cleared green coffee can be tendered to BUYER.
If not otherwise agreed upon, the delivery of a parcel has to be effected at BUYER’s call. The
total contractual quantity has to be available at the first working day of the agreed delivery
period, thus free of rent during the whole delivery period.
The trucks need to be sealed correctly. The seal number should be reflected on all required
documents, i.e. original B/Ls. Any costs resulting from wrongly sealed silos will be charged to
the Vendor accordingly. Please see for further details and example of the correct sealing in
Appendix VI.
The size of samples mailed for soliciting new business (offer samples) has to be minimum
300g per lot and/or container or silo and has to be sent to JDE Utrecht.
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7.5
7.6
7.7
7.8
7.9
7.10
8
8.1
All contracts require a representative sample to be approved latest 14 calendar days, but not
earlier than 45 calendar days before the agreed delivery period. The size of samples has to
be minimum 300g per lot and purchase order, respectively per silo parcel and purchase
order.
Goods must be tendered on the first business day following the date of sale. The written
advice must state the warehouse provider’s name, city, shed. no., compartment no., location
code (if applicable), quantity, marks (for coffee in bags) and further information needed to
clearly identify the goods.
CMR’s of each delivery/truck have to be sent by Vendor to the assigned Logistics Service
Provider (LSP) by the BUYER, whichever is applicable.
The reweighing will be carried out with certified weighing equipment.
The following deadline for weight claims is applied and overrides the standard rules for
claims of the E.C.S.C. contract:
Reweighing of last partial/full delivery of contract to be effected latest 60 calendar days after
the agreed delivery period. Final weight claim to be presented latest 28 calendar days after
reweighing at the factory or other place designated by BUYER.
If the original invoice will be submitted in USD/lb, the following total quantity conversion is
considered: xxx kg x 2,2046 = xxx lb.
Miscellaneous
This updated version released in January 2016 replaces all other previous versions.
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Appendix
I.
Postal address addresses
JDE Utrecht:
Koninklijke Douwe Egberts B.V.
Attn. Coffee & Tea Sourcing department
FU28, 4th floor
Vleutensevaart 35
3532 AD Utrecht The Netherlands
Correspondence regarding invoices has to be sent to: [email protected]
[email protected]
JDE Zug:
Jacobs Douwe Egberts Sourcing CH GmbH
Chollerstrasse 4
6300 Zug Switzerland
Phone no.: +41 41 528 00 50
Deutsche Bank AG
Frankfurt am Main, Zurich Branch
Uraniastrasse 9
P.O. Box 3604
8021 Zurich Switzerland
Fax no.: +41 44 227 30 14
Note: All bank charges resulting of documentary collection are for Vendor’s account.
JDE Indonesia:
Jacobs Douwe Egberts Sourcing CH GmbH, Indonesia Rep.
JL. Way Giham No 11, Pahoman
35213 Bandar Lampung Indonesia
Phone No.: +62721 253406 / 250727
JDE Vietnam:
Jacobs Douwe Egberts Sourcing CH GmbH, HCMC
Room 203, 2nd floor, Metropolitan Building
235 Dong Khoi Street, District 1
Ho Chi Minh Vietnam
JDE Brazil:
Jacobs Douwe Egberts BR Comercialização de Cafés Ltda, Brazil
Rua XV de Novembro, 41 1º andar
11010-151 Santos Brazil
Correspondence has to be sent to: [email protected]
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Jacobs Rus:
Jacobs Rus LLC
Northern part of p.z. 'Gorelovo'
Lomonosovsky civic r-n, Vilozskoye s.p.
Volkhonskoye Sh, Kvartal 12, h. 7/1
Leningradskaya oblast, 188508 Russia
JDE China:
Jacobs Douwe Egberts OPS CN Ltd., China
3 Jiao Yuan Road
Dong Ji Industrial Area
Economic & Tech. Dev. District
510730 Guangzhou City China
JDE MA:
JDE MA S.A.L.A.U.
1, rue IBN Laknane
Ain Sebaa
20590 Casablanca Morocco
Bekmek:
Bekmek Foreign Trade Agent P.L.C.
P.O. Box 2021
Africa Ave. Bole Road, House 402/3
Addis Ababa Ethiopia
II.
1.
2.
3.
4.
5.
6.
Vietnam
Humidity per container based on ISO 6673 at arrival:
- Gr. 1 2%: 90% Screen 18 up, 0.5% FM, 2% Black & Broken, 12.5% humidity
- Gr. 1 2%: 90% Screen 16 up, 0.5% FM, 2% Black & Broken, 12.5% humidity
- Gr. 2 5%: 90% Screen 13 up, 1.0% FM, 5% Black & Broken, 13% humidity
- Gr. 1 wet polished: 90% 18 up, 30 defects, 6 defects FM, 12.5% humidity, no maize
- Gr. 1 wet polished: 90% 16 up, 60 defects, 6 defects FM, 12.5% humidity, no maize
- Gr. 2 0%: 90% Screen 13 up, 0.5% FM, 0.1% Bl. Beans, 0.5% Broken, 12.5% humidity
- Gr. 1 0%: 90% Screen 16 up, 0.1% FM, 0.1% Bl. Beans, 0.3% Broken, 12.5% humidity
- Gr. 1 0%: 90% Screen 18 up, 0.1% FM, 0.1% Bl. Beans, 0.3% Broken, 12.5% humidity
Coffee must be free from smoky smell, chemical smell, mouldy and fermented beans.
No coffee from the Long Khan/Dong Nai areas.
Bean defects, foreign matter, screen size, moisture and cup will be claimed at origin based on
average shipment sample analyzed by JDE Vietnam.
Vendor will be held responsible up to final destination for chemical, phenol, foreign smell,
musty and damaged beans, too many defects and infestation. In case the receiver confirms a
significant deviation of the received quality/moisture versus the approved shipment sample,
BUYER reserves the right to claim or reject single containers on arrival at final destination.
Coffee with Phenol/Chemical smell will be rejected.
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7.
In case of quality claims/reject at final destination all the costs occurred (such as survey
reports, demurrage charges, freights for replacement, storage, delivery costs to the
warehouse and more) are for Vendor’s account.
III. JDE China (China)
1.
2.
3.
About 18-19 metric ton per 20’ dry container.
Special instructions are mentioned in the shipping instructions.
The coffee and the coffee bean must be in compliance with the Chinese laws and regulations.
Annual pesticide residues report must be provided with the guarantee that all imported
coffee must be in compliance with the pesticide residues limit. If any batch with coffee
pesticide residues is out of specification, the whole batch with coffee will be rejected by
China Custom. The costs and consequences of rejections are for the account of Vendor.
Detail requirement on the Annual pesticide residues report:
pesticide
carbendazim
propiconazol
haloxyfop
permethrin
cypermethrin / beta-cypermethrin
triadimenol
triadimefon
tebuconazole
heavy metal
Pb
Chinese MRL in mg/kg
0.1
0.02
0.02
0.05
0.05
0.5
0.5
0.1
Chinese MRL in mg/kg
0.5
4.
All original documents need to be provided, including phytosanitary certificate, ICO
certificate, quality certificate, weight note, packing list, fumigation certificate mentioning the
individual container number.
IV.
Jacobs Rus (Russia)
1.
Vendor has to use a certified exporter, which has been communicated by BUYER. If Vendor
does not use the certified exporter, both parties will consult each other and try to find an
alternative solution satisfactory to BUYER.
Special instructions are mentioned in the shipping instructions. The manufacturer name and
address is to be understood as shipper’s name and address and must be completely in line
with what is mentioned on the B/L.
Any container being shipped to destination St. Petersburg must contain metal bars or Brazil
liner bags. Each bulk bag has to contain an approved label in line with Russian customs
requirement and shipper must make sure that the label is protected and well-fixed in the
bulk bag so as to arrive in good condition at the final destination. Non-conformity is subject
to cargo rejection and re-export.
2.
3.
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4.
5.
The documents will not be accepted by the Russian customs, in case of any slight mistake.
Correction of original certificates will be required. No other company name is accepted to
show on the documents. Each document must be originally signed and stamped and must
carry the B/L number & date, container numbers, seal numbers, net weight, gross weight and
dates of issue.
3/3 original B/Ls are required.
Consignee:
Jacobs Rus LLC
Nothern part of p.z. ‘Gorelovo’
Lomonosovsky civic r-n, Vilozskoye s.p.
Volkhonskoye Sh, Kvartal 12, h. 7/1
Russia, Leningradskaya oblast, 188508
Phone 0078-123467620
Notify:
6.
7.
8.
9.
10.
11.
12.
13.
Jacobs Rus LLC
Northern part of p.z. 'Gorelovo'
Lomonosovsky civic r-n, Vilozskoye s.p.
Volkhonskoye Sh, Kvartal 12, h. 7/1
Russia, Leningradskaya oblast, 188508
Phone 0078-123467620
and Jacobs Douwe Egberts Sourcing CH GmbH
All certificates shall not be dated later than the date of the B/L.
Fumigation certificate must state that “The containers with goods have been aerated during
(‘time of aeration’) prior to loading on the vessel”. Certificate should be issued by an
independent official company in origin country and has to be issued in the name of Jacobs
Rus LLC. One original and two certified copies are required.
Phytosanitary certificate should be issued by authority in origin country and has to be issued
in the name of Jacobs Rus LLC, not accepted is “to order of Jacobs Rus LLC”. The date format
should be typed or handwritten in legible capital letters. Only abbreviations may be used to
identify months, so that month, day, and year are clearly stated, i.e. 22 Apr 2016 or 22 April
2016 instead of 22/04/2016. The B/L-no. and date of issue have to be mentioned preferably
in box ‘Additional Declaration’. Nothing has to be mentioned under all columns of III.
Disinfestation and/ or Disinfestation treatment. Certificate has to reach Jacobs Rus before
the vessel arrives. One original and two certified copies are required.
The quality description and the B/L number have to be added on the ICO certificate (excl.
China) or GSP certificate (incl. China). One original and two certified copies are required.
Quality and/or analysis are issued by an official independent inspection company. It must
state that «goods are fit for human consumption and does not consist of any dangerous
ingredients». If the sentence cannot be added on the quality certificate shipper has to issue
additionally the health certificate. One certificate for the quality & analysis is accepted.
The packing list is issued by an official independent inspection company.
Weight and number of bags have to be the same on each document. It has to be mentioned
brut, net and tare weight in all documents. The quality description shall be the same on each
and every document. If you are not certain about the wording please contact us.
Prior to sending the originals to JDE Zug, documents need to be approved. Copies of all
documents have to be sent to JDE Zug by email immediately, but latest 5 days after vessel
departure at origin.
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14.
All original documents must arrive at JDE Zug at least 2 weeks before vessel arrival at final
destination
V.
JDE MA (Morocco)
1.
Special instructions are mentioned in the shipping instructions or sent as addendum together
with the shipping instructions.
Required documents are phytosanitary certificate, ICO certificate, quality certificate (issued
by 1st class independent surveyor), weight note certificate (issued by 1st class independent
surveyor), packing list, Annex III (only for PMA countries = Pays les Moins Avancés), nonmanipulation certificate (only for Uganda, Rwanda, Burundi coffee).
All original documents must arrive at JDE Zug at least 2 weeks before vessel arrival at final
destination.
Instructions Annex III:
Annex III contains 2 pages which have to be fully completed. Below there are some important
instructions:
- Box with C.O No: mandatory
- Box 5: If Annex III was issued before shipment, then leave blank
If Annex III was issued after shipment, then mention «ISSUE RETROSPECTIVELY»
If a second Annex III has to be issued, «DUPLICATE» has to be mentioned and keep
same info as on original one
- Data needs to be accurate and the same as mentioned on invoice and B/L
- Weight on Annexe III should be equal to weight on invoice and B/L
- Box 8: Leave blank
- Box 9: All fields have to be filled out: N ° declaration, customs office, issuing
country, date, visible stamp of customs authority & signature
- Box 10: All fields to be filled out: shipper’s name, place and date, visible stamp of
shipper & signature
- Box 11: All fields have to be filled out: JDE MA name and address, place of issue,
date, visible stamp of Chamber of Commerce & signature
- Box 12: All fields to be filled out: make an (x) in the first box, place and date, visible
stamp of Chamber of Commerce & signature
- Neither over writing nor erasures are accepted
- If the correct original Annex III is not presented together with the original
documents than JDE Zug on behalf of BUYER will hold back 10% of the Vendor’s
invoice value. Vendor will be held responsible for the customs fees paid by JDE MA.
2.
3.
4.
KDE Coffee Sourcing - Release July 11, 2016
Page 12
VI. Instructions correct sealing
Source: https://www.msc.com/getattachment/66ad0fb6-ab3a-4207-98d1-4c6ff13266fa
KDE Coffee Sourcing - Release July 11, 2016
Page 13
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