Index

A accepting tracked changes, 88–89

Actions tab, 66

Additional Actions feature, 67 addresses envelope printing, 142–143 mailing lists, 218–219 adjusting margins, 122–123

Align Left button, 106

Align Right button, 106 alignment of text

Align Left, 106

Align Right, 106

Justify, 106 new lines, 16 spacing and, 17

Tab key, 16 table cells, 163 vertical, 126

All Programs menu, 4

Alt key, 8 antonyms in Thesaurus, 82–83 area charts, 168 arrow keys, insertion point, 18, 42 arrows for tabs, 112 arrows on buttons, 15

AutoComplete, 17

AutoCorrect dialog box, 66, 75

AutoCorrect feature, 74–75

AutoRecover File option, 29

AutoText entries, 77. See also Quick Parts

B

Backspace key, deleting text, 45

Backstage view buttons, 6 document information, 6 document title, 6

Exit button, 7

File tab, 6 new documents, 32–33 opening documents, 30–31

Options button, 66

Recent button, 7 recent documents, 7 returning to Word, 7

Save As, 24 saving documents and, 24

Send column, 7 backup copies, saving, 29 bar charts, 168 bar tab, 116

Behind Text text wrapping, 186 blank document, 4, 32–33 blank lines, 16, 46 blocks of text deleting, 45 selecting, 48 blue squiggly lines, 81

Bold button, 96 bold text applying, 96 searches, 73

Bookmark dialog box, 50

Bookmark feature displaying bookmarks, 51 going to bookmark, 51 marking place, 50 naming bookmark, 50

Breaks button, 128

Breaks Gallery, 128 bubble charts, 169 built-in search engine, 36 bulleted lists, existing text, 110 buttons

Align Left, 106

Align Right, 106 arrows on, 15

Backstage view, 6

Bold, 96

Breaks, 128

Cell Margins, 158

Change Case, 97

Chart, 166

Clear Formatting, 101

Copy, 52

Decrease Indent, 114

Envelopes, 142

Exit, 7

Find, 70

Font Color, 98

Footer, 132

Format Painter, 100

COPYRIGHTED MATERIAL

Help, 20 hide/display, 196

Increase Indent, 114

Insert Above, 152

Italic, 96

Justify, 106

Keep Source Formatting, 58

Line Spacing, 107 list box arrows, 15

230

macro recording status, 5

More, 14

New Folder, 25

Number, 110

Office, 6

Orientation, 127

Page Break, 124

Page Number, 130

Paste, 52

Paste Options, 55

Picture, 174

Print, 138

Print Layout, 131 proofing errors, 5 pushpin, 21

QAT, 5, 209–211

Recent, 7, 31

Replace, 72

Ribbon, hide/display, 196–197

Ribbon groups, 203

Ruler, 113

ScreenTips, 10

Share, 7

Show/Hide, 112

Split Table, 161

Table, 148 taskbar, removing, 35

Track Changes, 86

Underline, 96

Undo, 47

Use Destination Styles, 59

C capitalization of text, 97 case of text, 97 categories of Help system, 20

Cell Margins button, 158 cells in tables combining, 160 description, 149 margins, 158 space between, 159 text alignment, 163 center tab, 116 centering text, 106, 126

Change Case button, 97 chapters, headers/footers, 134–135 character-by-character movement of insertion point, 18

Chart button, 166 charts adding, 166 area, 168 bar, 168 bubble, 169 column, 168 doughnut, 169 line, 168 pie, 168 radar, 169 stock, 169 surface, 169

XY, 169

Clear Formatting button, 101 clip art, 178–179

Clip Art Pane, 178

Clipboard, 56–57 closing documents, 37 color highlights, 99 shapes, 181 text, 98 column charts, 168 columns in tables adding, 154 deleting, 155 width, 151

Combine Documents dialog box, 90–91 combining table cells, 160 commands

Font group, 11 keyboard selection, 8–9 mouse, 10 options, 9

Paragraph group, 11 previewing, 14

Redo, 10

Ribbon, 4, 10, 14

Save, 10

Save As, 24 tabs, 9

Undo, 10 comments in documents adding, 84–85 combining, 90–91

Compatibility Mode indicator, 39 context menus

Font group, 12 formatting text, 12

Paragraph group, 12 transparency, 12

Convert option, 38 converting documents to Word 2010, 38–39

Copy button, 52 copying text between documents, 54–55 drag and drop, 53

231

Index copying text formatting, 100 menus, 53

Paste Options, 58–59

Ribbon buttons, 52 several selections, 56–57 correcting mistakes automatically, 74–75

Create New Building Block dialog box, 77

Customize Keyboard dialog box, 65

Customize Status Bar menu, 195

D dashes as leader characters, 118 decimal tab, 116

Decrease Indent button, 114 decreasing text size, 95

Delete key, 44 deleting text

Backspace key, 45 blocks of text, 45

Delete key, 44

Overtype mode, 42–43 delivery address for envelopes, 142 desktop, screenshot, 177

Desktop Search, 36

Developer tab, 205 diagrams adding, 188–189 shapes, 190 styles, 191 text, 189

Dialog Box launcher, 5, 13 dialog boxes

AutoCorrect, 66, 75

Bookmark, 50

Combine Documents, 90–91

Create New Building Block, 77

Customize Keyboard, 65

Envelopes and Labels, 142–143, 222–223

Find and Replace, 51, 71, 72–73

Formula, 162

Insert Address Block, 218

Insert Picture, 174–175 introduction, 13

Label Options, 145, 224–225

Merge to New Document, 221

Modify Location, 29

Modify Style, 102–103

Open, 27, 31 options, 8

Page Setup, 123

Paragraph, 13, 108

Rename, 202

Save As, 25

Select Data Source, 217

SmartArt Graphic, 188

232

Symbol, 64–65

Table Options, 158

Word Options, 29, 66, 74–75

Zoom, 62–63 dictionary for Spelling and Grammar, 79

DOC files, e-mailing, 214 document area, 5 document views, switching, 60 document window, repositioning, 5 documents blank, 4 closing, 37 comments, 84–85 convert to Word 2010, 38–39 default font, 102–103 double-clicking icon, 4 e-mailing, 214–215 information in Backstage view, 6 keywords, 36 location for saving, 25 moving in, 18–19 moving to beginning/end, 19 naming, 25 navigating, 18–19 new, 32–33 notes, 84–85 open at same time, 37 opening, 30–31 opening, Backstage view, 30–31 opening those closed without saving, 27 previewing before printing, 138–139 properties, 36 recent, 7 reviewing tracked changes, 88–89 saving, 24–25, 27, 29 saving to Word 97-2003 format, 28 selecting all text, 49 sharing text, 54–55 switch between, 34–35 templates, 32 title in Backstage view, 6 title in Title bar, 5 toggling to Ribbon, 9 tracking changes, 86–87 unsaved, reopening, 26–27 dot leaders, 118 doughnut charts, 169 draft versions of documents, recovering, 26–27

Draft view, 60, 61 dragging and dropping text, 53

Draw Text Box, 183

Drawing Tools, 173, 181 drawings, WordArt deleting, 173 editing, 173

E e-mailing documents, 214–215 emphasizing text, 96, 98

Enter key, 16 entering text, 16–17, 111 envelopes delivery address, 142 inside address, 142 mass mailings, 222–223, 224–229 printing, 142–143 return address, 143

Envelopes and Labels dialog box, 142–143, 222–223

Envelopes button, 142

Esc key, undoing actions, 9

Even page section breaks, 129

Excel 2010, charts in Word, 166

Exit button, Backstage view, 7

F

FAX cover sheet template, 33 file name extensions, 25

File tab

Backstage view, 6 files location for saving, 29 read-only, 27

XML-based format, 24

Find and Replace dialog box, 51, 71, 72–73

Find and Replace window, 70–71, 72–73

Find button, 70 folders creating, 25 location for saving, 29

Font Color button, 98

Font group (Home tab), commands, 11 fonts changing, 94 default, 102–103 listing, 94 proportional, 17 sans serif, 94 searches, 73 serif, 94

Styles gallery, 14

Footer button, 132

Footer Gallery, 132 footers different within document, 134–135 inserting, 132–133 odd/even pages, 135

Format Painter button, 100 formatting marks, displaying, 112, 194 formatting tables, 164–165 formatting text context menus, 12 copying formatting, 100 footers, 133 headers, 133 paragraph formatting, 14 removing formatting, 101 forms templates, 33

Formula button, 162

Formula dialog box, 162 formulas in tables, 162 frequently used text, 76–77

Full Screen Reading view, 60, 61, 84–85

G galleries applying choices, 14

Breaks Gallery, 128 closing, 14

Footer Gallery, 132

Header gallery, 132

Margins Gallery, 122

More button, 14 opening, 14 previewing choices, 14

Quick Part, 77

Quick Styles Gallery, 191

Screenshot Gallery, 177

Shapes Gallery, 180–181

Table Style gallery, 164

Text Box Gallery, 182–183

WordArt, 172–173

Go To option, 51

Grammar checker. See Spelling and Grammar Checker grammar corrections as you work, 79 graphics adding pictures, 174–175 clip art, 178–179 handles, 185 moving, 184 resizing, 185 shapes, 180–181 text wrapping and, 186, 187

WordArt, 172–173 green squiggly lines, 81 greeting for mailing lists, 219 groups, Ribbon, 198, 200–203

H handles on graphics, 185 hanging indents, 114

Header & Footer tools, 132

233

Index

Header button, 134

Header gallery, 132 headers different within document, 134–135 inserting, 132–133 odd/even pages, 135

Help button, 20

Help system categories, 20 searches, 20 topics, 21 hidden text, 112 highlighting text, 48, 99

Home tab

Font group, 11

Paragraph group, 11 horizontal ruler, 113 hyphens, optional, 112

I ignoring spelling and grammar suggestions, 79

In Front of Text text wrapping, 186

In Line with Text text wrapping, 186

Increase Indent button, 114 increasing text size, 95 indents default, 103 hanging indents, 114 paragraphs, 114–115

Information Panel, 36

Insert Above button, 152

Insert Address Block dialog box, 218

Insert Chart window, 166

Insert key, 43

Insert mode, 43

Insert Picture dialog box, 174–175 inserting blank lines, 46 line breaks, 46 page breaks, 124–125 section breaks, 127 text frequently used phrases, 76–77

Overtype mode, 42–43 replacing, 43 symbols, 64–65 insertion point, 16 arrow keys, 18, 42 to beginning/end of document, 19 characer-by-character movement, 18 document area, 5 inserting text, 42 move one screen, 19

234 moving in documents, 18–19 status bar, 5 inside address on envelopes, 142

Italic button, 96 italic text applying, 96 searches, 73

J justified alignment, 106

Justify button, 106

K

Keep Source Formatting button, 58 keyboard

Alt key, 8

Backspace key, 45 command selection, 8–9

Delete key, 44

Enter key, 16

Insert key, 43 page breaks, 125

Tab key, 16, 17 text selection, 49 toggling between document and Ribbon, 9 keyboard shortcuts, symbol insertion, 65 keywords, 36

L

Label Options dialog box, 145, 224–225 label printing, 144–145 labels for mass mailing, 224–229 landscape orientation, 127 launching dialog boxes, 5 leader characters (tabs), 118 left alignment, 106 left tab, 116 letters for mass mailing address book, 218–219 envelopes, 222–223 greeting, 219 labels, 224–229 mail merge setup, 216 preview, 220 recipients, 216–218 limiting searches, 71 line breaks, 46 line charts, 168 line spacing between paragraphs, 108–109 in paragraphs, 107

Line Spacing button, 107

lines, blank, 46 lines of text, new, 16 list box arrows on buttons, 15 lists bulleted, 110–111 multilevel, 110 numbered, 110–111 as you type, 111

Live Preview tables, 165 watch, 15 location for file saving, 29 lowercase text, 97

M macro recording status button, 5 magnifying, Zoom slider, 138 mail merge address book, 218–219 envelopes, 222–223 greeting, 219 labels, 224–229 preview, 220 recipients, 216–218 setup, 216

Mail Merge Recipients window, 218 mailing lists, 217

Manage Versions option, 26 margins adjustments, 122–123 alignment and, 106 print preview, 138–139 table cells, 158

Margins Gallery, 122 mark your place, 50–51 mass mailings address book, 218–219 envelopes, 222–223 greeting, 219 labels, 224–229 mail merge setup, 216 preview, 220 recipients, 216–218 measurement conversion, 67 menus

All Programs, 106 context menus, 12 copying text, 53 moving text, 53

Merge to New Document dialog box, 221

Microsoft Works, saving as, 28

Mini toolbar, 11 context menu, 12 emphasized text, 96 mouse, 11 selecting text, 49 transparency, 11 minimizing Ribbon, 197

Modify Location dialog box, 29

Modify Style dialog box, 102–103

More button, 14 mouse command selection, 10 margin adjustments, 123

Mini toolbar, 11 page breaks, 124 previewing command effects, 15

Quick Parts, 77 row height in tables, 151 selecting text blocks, 48 tables, 148 zooming, 63 moving in documents, 18–19 moving tables, 156 moving text between documents, 54–55 drag and drop, 53 menus, 53

Ribbon buttons, 52 several selections, 56–57 multilevel lists, 110

N naming bookmark, 50 naming documents, 25 navigating documents, 18–19

Navigation pane, searches, 70–71 new documents, 32–33, 102–103

New Folder button, 25 new lines of text, 16

New option, 32–33 new pages, page breaks, 124–125

Normal template, 33 notes in documents, 84–85

Number button, 110 numbered lists, existing text, 110 numbering pages, 130

O

Odd page section breaks, 129

Office button, 6

Office Clipboard, displaying, 56–57

Open dialog box, 27, 31 open documents at once, number of, 37 opening documents

Backstage view, 30–31 closed without saving, 27

File tab, 30

235

Index opening documents unsaved, 26–27 versions of Word, 25 opening Word, 4 optional hyphens, 112 options, selecting, 9 organization charts, 188 orientation, 127

Orientation button, 127

Outline view, 60, 61

Outlook, Contacts, adding, 67

Overtype mode, 42–43

P

Page Break button, 124 page breaks deleting, 125 inserting, 124–125

Page Layout tab, margin adjustment, 122

Page Number button, 130 page numbers, 130 page orientation, 127

Page Setup dialog box, margins, 123

Page width, Zoom feature, 63 panels

Information panel, 36 paper sizes, printing, 140–141

Paragraph dialog box, 13, 108 paragraph formatting, Styles gallery, 14

Paragraph group (Home tab), commands, 11 paragraph mark, 46, 112 paragraphs indenting, 114–115 line spacing between, 108 line spacing within, 107 new, 46

Paste button, 52

Paste Options button, 55, 58–59 pasting text, 52, 55

PDF files, e-mailing, 214 phrases, frequently used, 76–77

Picture button, 174

Picture Tools clip art, 179 pictures, 175 pictures adding, 174–175 clip art, 178–179 deleting, 175 screenshots, 176–177 pie charts, 168 portrait orientation, 127 predefined groups on Ribbon, 198–199

236 previewing commands, 14, 15 previewing documents before printing, 138–139

Print button, 138

Print Layout buttons, 131

Print Layout view, 60, 61 printers, selecting, 139 printing envelopes, 142–143 labels, 144–145 noncontiguous pages, 139 options, 139 paper sizes, 140–141 previewing, 138–139 revisions, 87 section breaks and, 129 selected text, 138 settings, 139 process diagrams, 188 proofing errors button, 5

Proofing options, 66 properties, documents, 36 proportional fonts, 17 pushpin button, 21

Q

Quick Access Toolbar (QAT) buttons, 5 adding, 209 reordering, 211 keyboard command selection, 8–9 mouse and, 10 placement, 208 saving documents, 24 shortcut numbers, 8

Word window, 5

Quick Parts, 76–77

Quick Styles Gallery, 191

R radar charts, 169 read-only files, draft versions, 27

Recent button, 7, 31 recording macros status button, 5

Recover Draft Versions option, 26 red squiggly lines, 81

Redo command, 10 rejecting tracked changes, 88–89 removing text formatting, 101

Rename dialog box, 202

Replace button, 72 replacing text, 43 repositioning document window, 5

Research task pane, 82–83 resizing graphics, 185 resizing tables, 157 return address on envelopes, 143

Review tab, 78 reviewing documents combining comments, 90–91 reviewing tracked changes, 88–89 tracking changes, 86–87

Reviewing Pane, 88–89 revisions, printing, 87

Ribbon commands, 10, 14 copying text, 52

Developer tab, 205

Drawing Tools, 173 font changes, 94 group buttons, 203 group creation, 200–203 groups, 5 groups, adding buttons, 199 groups, predefined, 198

Header & Footer tools, 132 hide/display buttons, 196–197 introduction, 4 keyboard command selection, 8–9 minimizing, 197 moving text, 52

Picture Tools, 175 shortcut letters/numbers, 8

SmartArt Tools, 189 tab creation, 204–207 tab repositioning, 205

Table Tools, 149 tabs, 10, 198–199 text size, 95 toggling to document, 9

Word window, 5 right alignment, 106 right tab, 116 rows in tables adding, 152 deleting, 153 height, 150 ruler, hide/display, 113

Ruler button, 113

S sans serif fonts, 94

Save As command, 24

Save As dialog box, 25, 28

Save command, 10 saving, backup copies, 29 saving documents

Backstage view, 24

File tab, 24 folder location, 29 options, 27 to Word 97-2003 format, 28 scheduling, 67 screen, moving to next, 19

Screenshot Gallery, 177 screenshots, 176–177

ScreenTips, buttons, 10 scroll bars, 5 search engine, built-in, 36 searches bold text, 73

Desktop Search, 36

Find and Replace window, 70–71 fonts, 73

Help system, 20 highlighting occurrences, 71 italic text, 73 limiting, 71

Navigation Pane, 70 one occurrence at a time, 71 special characters, 73 text, 70–71 section breaks, inserting, 128–129

Select Data Source dialog box, 217 selected text, printing, 138 selecting text blocks, 48 entire document, 49 keyboard, 49 noncontiguous, 49 sentences, 49 words, 48

Send column, 7

Send Using E-mail option, 214 sentence case text, 97 sentences, selecting, 49 serif fonts, 94

Server drafts location, 29 shapes, 180–181, 190

Shapes Gallery, 180–181

Share button, 7 sharing text, between documents, 54–55 shortcut letters/numbers, Ribbon, 8

Show/Hide button, 112 sizing text, 95 smart tags. See Additional Actions feature

SmartArt, 188–189

SmartArt Graphic dialog box, 188

237

Index

SmartArt Tools, 189 space marks, 112 spacing line spacing, 107, 108

Tab key, 16, 17 table cells, 159 special characters, searches, 73

Spelling & Grammar option, 78

Spelling and Grammar Checker, 78–79, 80–81 spelling corrections as you work, 79

Split Table button, 161 splitting tables, 161

Square text wrapping, 186 starting new documents, 32–33 status bar customizing, 195 document information, 5 insertion point location, 5 stock charts, 169 strikethrough text, track changes and, 86

Styles gallery paragraph formatting, 14

Subtitle style, 14 substituting text, 72–73

Subtitle style, 14 suggestions on typing, 17 surface charts, 169 switch between documents, 34–35

Switch Windows option, 34 switching document views, 60

Symbol dialog box, 64–65 symbols, 64–65 synonyms in Thesaurus, 82–83

T

Tab key, 16, 17

Table button, 148

Table Options dialog box, 158

Table Style gallery, 164

Table Tools, 149 tables cell margins, 158 cell text alignment, 163 cells, 149 combining, 160 space between, 159 column width, 151 columns, adding/deleting, 154–155 creating, 148–149 deleting, 149 formatting, 164–165 formulas, 162

Live Preview, 165

238 mouse, 148 moving, 156 resizing, 157 row height, 150 rows, adding/deleting, 149, 152, 153 splitting, 161 tabs

Bar tab, 116

Center tab, 116 commands, 9

Decimal tab, 116 deleting, 117 leader characters, 118

Left tab, 116 moving, 117

Ribbon, 10

Right tab, 116 setting, 116–119 using, 117 taskbar buttons, removing, 35 switch between documents, 34–35 templates description, 33 documents, 32

Normal, 33 text alignment, 16, 106, 126 blank lines, 16 bold, 96 bulleted lists, 110–111 case, 97 centering, 106 color, 98 copying, 52–53 copying several selections, 56–57 deleting, 44–45 diagrams, 189 emphasizing, 96, 98 entering, 16 entering automatically, 17 footers, 133 formatting, copying/removing, 100, 101 frequently used, inserting, 76–77 headers, 133 hidden, 112 highlighting, 99 inserting, 42–43 italic, 96 moving, 52–53 moving several selections, 56–57 new lines, 16 numbered lists, 110–111

Paste Options, 58–59 pasting, 52 printing selected, 138

Quick Parts, 76–77 replacing, 43 searches, 70–71 selecting, 48–49 sharing between documents, 54–55 size, 95 spacing, 16 substituting, 72–73 table cell alignment, 163 underline, 96

WordArt, 172–173 wrapping around graphics, 187 text blocks deleting, 45 selecting, 48

Text Box Gallery, 182–183 text boxes, adding, 182–183

Text pane, SmartArt, 189

Text width, Zoom feature, 63 text wrapping, graphics and, 186

Thesaurus, 82–83

Through text wrapping, 186

Tight text wrapping, 186

Title bar, Word window, 5 toggling between document and Ribbon, 9 between documents, 34–35 toolbars, Mini toolbar, 11

Top and Bottom text wrapping, 186

Track Changes button, 86 tracking changes in documents, 86–87, 88–89 transparency context menus, 12

Mini toolbar, 11 typeface, changing, 94 typing text, 16, 17

U

Underline button, 96 underlined text, applying, 96 underscore as leader characters, 118

Undo button, 47

Undo command, 10, 45

Undo feature, 47 undoing actions, Esc key, 9 unsaved documents, reopening, 26–27 uppercase text, 97

Use Destination Styles button, 59

V vertical alignment, 126 vertical ruler, 113

View tab, 60 views

Backstage view, 6–7 document views, switching, 60

Draft view, 60, 61

Full Screen Reading view, 60, 61

Outline view, 60, 61

Print Layout view, 60, 61

Web Layout view, 60, 61

W

Web Layout view, 60, 61 windows document, repositioning, 5

Find and Replace, 70–71, 72–73

Insert Chart, 166

Mail Merge Recipients, 218

Switch Windows option, 33

Word, 5

Word

Word Help, 20

Excel 2010 charts, 166 exiting, 7 opening, 4 versions, 25

Word 2003, saving files, 25

Word 2010, converting documents to, 38–39

Word 97-2003, saving to, 28 word-by-word movement of insertion point, 18

Word Help window, 20 leaving open, 21 task bar, 21

Word Options dialog box

AutoCorrect, 66, 74–75 file location, 29 formatting marks, 194

Word window dialog box launcher, 5 document area, 5 exploring, 5

Quick Access Toolbar (QAT), 5

Ribbon, 5 scroll bar, 5

Status Bar, 5

Title bar, 5

WordArt adding, 172–173 deleting drawings, 173

Drawing Tools, 173 editing drawings, 173

239

Index

WordArt Gallery, 172–173 words, selecting, 48 wrapping text, 186–187 behind text, 186 in front of text, 186 in line with text, 186 square, 186 through, 186 tight, 186 top and bottom, 186

X

XML-based file format, 24 converting document from prior versions, 38–39

XPS files, e-mailing, 214

XY charts, 169

Z

Zoom dialog box, 62–63

Zoom feature, 62–63

Zoom slider, 5, 138

240

241