Monroe Park Campus Academic Learning Commons AV System

Monroe Park Campus Academic Learning Commons AV System
 Monroe Park Campus Academic Learning Commons AV System Operation Guide Getting Started
1. If the Control Panel screen is asleep (black), tap anywhere to wake it up. 2. Press where it says “Press Here to Start”. MCALC Projection System A/V System Operations Guide Table of Contents 3. When the system starts, the control panel will open to a source selection page. a. Note: If audio is all that is desired, you can connect your audio device in the 3.5mm stereo mini plug (headphone size) into the Audio input next to the VGA auxiliary jack and play audio without turning on the projector. 4. Select your desired source from the source buttons at the bottom of the screen. a. For more information about each source button, and some common uses for these sources, please click on the button table of contents on page 3. 5. With the desired source button selected, press the desired projector (#1 or #2) screen button at the top of the panel to project your source on the specific Screen. 2 MCALC Projection System A/V System Operations Guide Table of Contents Table of Contents
PC Button
Whiteboard Lectern Aux Button
BluRay Doc Cam Button
Capture Button
Audio Button
Lights and Shades Button
Setup Button
Exit Button Help Button 3 MCALC Projection System A/V System Operations Guide Table of Contents PC Button
Displaying the Podium Computer
1. Select the PC button. a. If the monitors are blank, wiggle the mouse or press a keyboard button to wake up the computer. 2. Select your desired Quick Key configuration. See Chart below: Quick Key Projector #1 Projector #2 Extended Desktop Primary Desktop of Computer Extended Desktop of Computer Swap Screen Extended Desktop of Computer Primary Desktop of Computer Mirror Primary Primary Desktop of Computer Primary Desktop of Computer Mirror Extended Extended Desktop of Computer Extended Desktop of Computer 3. If your presentation has sound, you can adjust the volume by dragging the slider on the right side of the control panel. Possible Uses for Mirrored Desktop Possible uses for Extended Desktop Using Computer­Based Videoconferencing 4 MCALC Projection System A/V System Operations Guide Table of Contents Extended Desktop Quick Key
For use when you wish to project the an extended view of the computer’s desktop. This includes projecting the Primary desktop as well as the Extended desktop side by side on the projectors as they are found on the podium monitors. 1. Press Computer button. 2. Press “Extend Desktop” quick key on the left side of the control panel. 3. The Primary Computer Desktop (left podium monitor) will show on Projector #1. The Extended desktop (right podium monitor) of the PC will show on Projector # 2. Possible uses for Extended Desktop 5 MCALC Projection System A/V System Operations Guide Table of Contents Swap Screen Quick Key
Typically used in conjunction with the ​Extended Desktop Quick Key​, this button is for use when you wish to project the an extended view of the computer’s desktop in the exact opposite orientation as the ​Extended Desktop Quick Key​. 1. Press PC button if not already selected. 2. Press “Swap Screen” quick key on the left side of the control panel. 3. The Extended desktop (right podium monitor) will show on Projector #1. The Primary Computer Desktop (left podium monitor) of the PC will show on Projector # 2. Possible uses for Extended Desktop 6 MCALC Projection System A/V System Operations Guide Table of Contents Mirror Primary Quick Key
For use when you wish to project the content located on the PC’s primary monitor (left podium monitor) on both projectors. 1. Press PC button 2. Press “Mirror Primary” quick key on the left side of the control panel. 3. The Primary desktop of the PC will show on both of the projector. Possible uses for Mirrored PC Desktops 7 MCALC Projection System A/V System Operations Guide Table of Contents Mirror Extended Quick Key
For use when you wish to project the content located on the PC’s Extended monitor (right podium monitor) on both projectors. 1. Press PC button 2. Press “Mirror Extended” quick key on the left side of the control panel. 3. The Extended desktop of the PC will show on both of the projector. Possible uses for Mirrored PC Desktops 8 MCALC Projection System A/V System Operations Guide Table of Contents Possible Uses for Extended Desktop
Show two applications at one time: ​By opening one application on the Primary Monitor, and a second application on the Extended Desktop, you can simultaneously show both applications to the classroom when using the ​Extended Desktop Quick Key​ or the ​Swap Screen Quick Key​. The Example below shows Microsoft Word on the Primary Monitor and the Chrome Browser on the Extended Monitor as it would appear using the ​Extended Desktop Quick Key​. Pressing the Swap Screen Quick Key​ would place the Chrome Browser on the Left and Microsoft Word on the Right. ​ Primary Monitor Content
Extended Monitor Content PC Based Conferencing:​ Most software based conferencing applications allow users to share a single desktop display with the conference and view the farsite camera feed on a separate window. Using Extended desktop, you can share an application on one desktop and place a window of the farsite cameras on the second classroom display. For more information on how to do this see the ​PC Based Conferencing​ Section of this document. 9 MCALC Projection System A/V System Operations Guide Table of Contents Possible Uses for Mirrored Desktop
Toggle Between two open applications​: By opening one application on the Primary Monitor, and a second application on the Extended Desktop, you can alternate what the classroom sees on the projector by alternating between the ​Mirror Primary​ Quick Key and the ​Mirror Extended Quick Key. The Example below shows Microsoft Word on the Primary Monitor and the Chrome Browser on the Extended Monitor. By selecting the appropriate button on the Control Panel, either Microsoft Word (on the Primary Monitor) or Google Chrome (on the Extended Monitor) will project on both screens in the classroom. ​ Primary Monitor Content
Extended Monitor Content PowerPoint Presenter View:​ takes advantage of the ability to display the extended desktop of the computer. In the example below, a presenter would select the ​Mirror Extended Quick Key​ on the control panel and manipulate the presenter view from the Primary Monitor. This allows the presenter to view notes written on the slide without showing the audience. (Note: PowerPoint Presenter view can be configured to show the presentation on the Primary Display and Presenter View on the Extended monitor if desired.) Primary Monitor Content
Extended Monitor Content 10 MCALC Projection System A/V System Operations Guide Table of Contents Using Computer‐based Videoconferencing
You can use any web­based conferencing application on the podium PC. Zoom is preinstalled on the computer (For more information about obtaining a Zoom account, please visit go.vcu.edu/zoom​). The room’s installed cameras and microphones are “bridged” to the PC and take the place of a webcam. 1. Press the PC button 2. Select appropriate Quick Key button. a. Recommended: Push ​Extended Desktop Quick Key​. This will allow best viewing of multiple windows of PC based conferencing software. 3. On the computer, open the desired web conferencing software such as Zoom or other. 4. Check that the conferencing software is detecting a camera and microphone. The input may be listed as “AV Bridge” or similar. 5. To choose the camera view that is seen in the videoconference, Choose either, “Instructor” or “Audience” under Cameras (highlighted in photo below). a. See Camera Controls page for more information PLEASE NOTE: Audience Right Camera is only available in MCALC 1201. 11 MCALC Projection System A/V System Operations Guide Table of Contents Camera Controls/ Microphone Privacy
The cameras in the room are used for ​computer­based conferencing​ and the ​Echo360 capture appliance​. Whichever camera is selected in this menu will be routed to the system. The camera facing the podium is selected by default. Camera Preview will show up on the right side podium monitor. Camera Control Buttons Instructor Camera Button​ ­ Selects camera located in the back of the room that is pointing at the Lectern. Audience Center Camera Button​ ­ Selects the camera located in the front center of the room facing the Audience. Audience Right Camera Button​ ­ Selects the camera located in the front right of the room facing the Audience. ​Only Available in MCALC room 1201 Camera Arrow Buttons​ ­ Located around the camera icon, these arrow buttons will pan and tilt the camera. Zoom Buttons​ ­ Zoom in or out of the selected camera. Preset Position Buttons​ ­ Three default buttons point the camera to common locations, while three user definable preset buttons allow for custom saved positions. To save a preset, first position the camera at the desired pan, tilt, and zoom location then press and hold the a preset for 3 seconds to save the position as a preset. Microphone Privacy Buttons Privacy On ​­ This button will disable all microphone feeds to the system including Ceiling Speakers, Conferencing far sites and the classroom capture. This is most often used at the beginning or end of class when an instructor wants to discuss something with students without being recorded, amplified or heard at the far site. Privacy Off ​­ This button enables the microphone feed to the system including the Ceiling Speakers, Conferencing far site and the classroom capture. This is enabled by default. 12 MCALC Projection System A/V System Operations Guide Table of Contents Whiteboard
Image Magnification of the Whiteboard
Using the room camera, a presenter has the ability to project the content of the classroom whiteboard closest to the podium onto Projector #2. 1. Select the Whiteboard Source button at the bottom of the control panel. 2. Press the Projector #2 Screen button at the top of the control panel. ​Note: Projector #1 is not available for this action because the screen for Projector #1 must be raised so that the whiteboard is visible. a. This will automatically configure the screens and camera for Whiteboard image magnification. (See photo) 13 MCALC Projection System A/V System Operations Guide Table of Contents Whiteboard Page Buttons
1. Whiteboard Preset ​­ This button recalls a camera preset that views the entire whiteboard. 2. Refocus Button ​­ The camera requires a clear and unobstructed view of the whiteboard to focus properly. If the projected image seems out of focus, step away from the whiteboard and press the “Re­focus” button on the control panel. This will temporarily engage the autofocus of the camera. By default during whiteboard mode, the camera’s autofocus is disabled. This is to keep the focus on the content of the whiteboard and not the person moving in front of it. 3. Camera controls​ ­ Pan, tilt and zoom the camera view by using the up, down, left, right, “Zoom +” and “Zoom ­” buttons. 4. Microphone Privacy Buttons ​­ ​ ​Privacy On indicates that all microphones are muted. It is placed on several pages so that instructors have ready access to mute the microphones should they need to discuss a matter with someone they do not wish to project into the classroom or on the capture recording. 14 MCALC Projection System A/V System Operations Guide Table of Contents Lectern Aux Button
You can hook up your laptop, tablet, or any other device that can output over VGA or HDMI. If you have a device that does not have one of these outputs, you will require an adapter appropriate for your device. Please consult your device’s manufacturer for the appropriate adapter. We recommend HDMI whenever possible. The user device connections are located on the top right of the podium, behind the control panel. 1. Connecting Your Device with VGA 2. Connecting Your Device with HDMI 3. Connecting Your Device with RCA (Composite Video) 4. PC­USB ­ USB connections to the podium computer. These should be used only if the computer’s available USB ports are all in use. 5. VCU Net ­ LAN connection to VCU’s network. 6. Power ­ Power outlet for auxiliary devices. Even if they have batteries, it is recommended to plug in your devices to ensure it works optimally. 15 MCALC Projection System A/V System Operations Guide Table of Contents Connecting your Device with VGA
1. Connect a VGA cable to the ​user input plate​ on the front of the podium and to the port on your laptop. If you will be playing sound, also connect your laptop’s headphone jack to the provided ⅛” connector. a. If you need an audio cable, you can get a VGA with audio combo cable, please call 828­2227 or submit a service desk request at ​servicedesk.vcu.edu​. Cables will need to be picked up from the IT Support Center in the basement of Cabell Library, room B­30. 2. Select the Lectern Aux button. 3. Select VGA under the Lectern Inputs section. 4. Your laptop should preview on the right side podium monitor. a. If you do not see your laptop’s screen, you may need to configure your laptop to duplicate, mirror, or extend its monitor output. 5. Once you’ve confirmed your laptop looks correct on the preview monitor, select either or both of the projector destination buttons at the top of the control panel. 6. If you are playing sound, you can adjust the volume using the slider on the right side. Note: If you have a device that does not have a VGA connection, you will require an adapter appropriate for your device. Please consult your device’s manufacturer for the appropriate adapter. If you have any further questions about using the VGA connection, please call 828­1098. 16 MCALC Projection System A/V System Operations Guide Table of Contents Connecting Your Device with HDMI
1. Connect an HDMI cable to the ​user input plate​ and to the port on your device. a. If you need an HDMI cable, Please call 828­2227 or submit a service desk request at ​servicedesk.vcu.edu​. Cables will need to be picked up from the IT Support Center in the basement of Cabell Library, room B­30. 2. Select the Lectern Aux button. 3. Select HDMI under the Lectern Inputs 4. Your device should preview on the right side podium monitor. a. If you are using a laptop and do not see your laptop’s screen, you may need to configure your laptop to duplicate, mirror, or extend its monitor output. 5. Once you’ve confirmed your device looks correct on the preview monitor, select either or both of the projector destination buttons at the top of the control panel. 6. The volume level can be adjusted using the slider on the right. Note: If you have a device that does not have an HDMI output, you will require an adapter appropriate for your device. Please consult your device’s manufacturer for the appropriate adapter. We recommend HDMI whenever possible. Additional Note: HDMI carries both video and audio from your device. If you do not hear any sound, you may need to configure your device to output sound over its HDMI interface. If you have any further questions about using the HDMI connection, please call 828­1098. 17 MCALC Projection System A/V System Operations Guide Table of Contents Connecting your Device with RCA (Composite Video)
1. Connect an RCA cable to the ​user input plate​ and to the video device you. a. Yellow ­ Video b. Red ­ Right channel audio c. White ­ Left channel audio d. If you need an RCA, you can borrow one from the IT Support Center. Please call 828­2227 or submit a service desk request at ​servicedesk.vcu.edu​. Cables will need to be picked up from the IT Support Center in the basement of Cabell Library, room B­30. 2. Select the Lectern Aux button. 3. Select Video under the Lectern Inputs section. 4. Your device’s signal should preview on the right side podium monitor. 5. Once you’ve confirmed your device looks correct on the preview monitor, select either or both of the projector destination buttons at the top of the control panel. 6. If you are playing sound, you can adjust the volume using the slider on the right side. If you have any further questions about using the RCA connection, please call 828­1098. 18 MCALC Projection System A/V System Operations Guide Table of Contents BluRay
There is a BluRay player installed in the podium so that DVDs and BluRay discs can be shown. 1. Press the BluRay button a. A preview of the BluRay player’s screen will appear on the Secondary Podium Monitor. 2. Press Eject to open the disc tray, and insert your DVD or BluRay disc. 3. You may control the player using the controls on the touch screen. All of the functions that you would find on the remote control are available on this page. 4. Once your BluRay content is ready to present, display it on the appropriate projector by pressing either or both of the Projector Buttons at the top of the control panel. 5. You can adjust the volume using the slider on the right side. If you have any further questions about using the BluRay Player, please call 828­1098. 19 MCALC Projection System A/V System Operations Guide Table of Contents Doc Cam Button
1. Displaying The Document Camera 2. Getting to know the Document Camera Use the document camera to show printed documents displayed up close on the projector. Displaying The Document Camera
1. Select the Doc Cam button on bottom of the control panel. a. A preview of the Document Camera will appear on the secondary lectern monitor. 2. Once satisfied with the content on the preview, press the desired Projector Screen Button at the top of the control panel. 3. Use the ​buttons located on the document camera​ to turn on and control the camera. 20 MCALC Projection System A/V System Operations Guide Table of Contents Getting to know the Document Camera
The document camera can be adjusted by bending the joints of the camera's neck to different settings. There are three joints, one at the head of the camera, one in the middle of the neck and one at the swivel base. There is also an on­board light switch found on the front of the camera's head. 1.Power Button​: Make sure the document camera is powered on. If the LED light on top of the power button is amber, the document camera is in standby mode. If the LED is green, the camera is powered on and ready to be used. 2. Zoom (+) In:​ Use this button to zoom in on your subject. 3. Zoom (­) Out:​ Use this button to zoom out from your subject. 4. Focus Button​: Press this button if your subject looks blurry as a result of a change in the zoom setting or camera neck adjustment. 21 MCALC Projection System A/V System Operations Guide Table of Contents Capture Button
The capture button provides information and adjustment options for the Echo360 classroom capture appliance installed in this lecture hall. To make use of this appliance, you must first schedule a recording in advance. To do so, please go to ​go.vcu.edu/echo360​ for more information. ● If a capture is scheduled, you can monitor when it will start from this page. Additionally, you can Pause, Stop or extend your capture once recording has begun. ● IMPORTANT!! ○ The Echo360 capture appliance will record whatever is showing on the Projector #1, and whatever sound is being heard in the room. For the presenter’s voice to be recorded, he or she must stand near the podium where there is a microphone mounted. If the presenter prefers to walk around the room, he or she can use use a wireless microphone. To check out a wireless microphone for use with this room, please call 828­2227 or submit a service desk request at servicedesk.vcu.edu​. Wireless microphones will need to be picked up from the IT Support Center in the basement of Cabell Library, room B­30. The camera facing the front of the room will be recorded by default. You can select a different camera or adjust what the camera is looking at from the camera control page. Press the Camera Icon to display the camera controls and move or zoom the appropriate camera. See Camera Controls page for more information 22 MCALC Projection System A/V System Operations Guide Table of Contents Lighting Button
The Lighting page is used to adjust the level of all the lights in the room. Typically, you will want to dim the lights when you are using the projector. ● There are a variety of presents for different styles of lighting configurations. Generally speaking, the presets with more light are to the left and become dimmer as you work through to the right. For example. Lecture 1 has almost all lights on, Movie 2 has limited lights on. 23 MCALC Projection System A/V System Operations Guide Table of Contents Audio Button
The audio page has controls for all sound sources, including microphones and system or auxiliary devices. Program​ ­ Refers to the volume controls for everything except microphones including PC, Lecturn Aux sources and the BluRay Player. This is the same controls that are found on the right side of every page of the control panel. Unless using the “Send to Speakers” button, the classroom audio will follow the last video source selected. Lectern Mic​ ­ Refers to the microphone volume controls for the Lectern Microphone. While seemingly small, this microphone has a very effective pickup pattern and can usually amplify a projecting voice within the general proximity of the Lectern. If a presenter is soft spoken or wishes to be mobile and still use speech reinforcement or capture audio, please check out a wireless microphone from the IT Support Center. Wireless Mic ​­ Refers to the microphone volume controls for the dedicated wireless microphone receiver assigned to this classroom. To check out a wireless microphone for use with this room, please call 828­2227 or submit a service desk request at ​servicedesk.vcu.edu​. Wireless microphones will need to be picked up from the IT Support Center in the basement of Cabell Library, room B­30. They can be checked out for as short term as a day and as long term as a semester. Send To Speaker ​­ In the event that a user would like to send the audio from a device that they are not currently projecting on the screens, they can select the source button on the bottom of the control panel and then press this “Send to Speaker” button. This will only send the audio from that source to the speakers. This will be overridden the next time a user routes a new source to the projectors. 24 MCALC Projection System A/V System Operations Guide Table of Contents Setup Button
Projector On​ ­ Turns on the projector from the Off state for the designated projector. Projector Off​ ­ Turns off the projector from the On state or Mute state for the designated projector. Screen Up​ ­ Raises the screen for the designated projector. Screen Down ​­ Lowers the screen for the designated projector. Mute​­ Quickly turns off the image coming from the designated projector, but allows you to unmute and turn it quickly back on. This could be used if you want to setup a program on the PC or enter a password without showing the audience. 25 MCALC Projection System A/V System Operations Guide Table of Contents Exit Button
Use the exit button to shut down the A/V system when you are finished presenting. After you press the exit button, press the System Shutdown button to confirm you are ready to exit the system. ● When you exit, the projector will shut off and no audio or microphones will be heard over the room speakers. 26 MCALC Projection System A/V System Operations Guide Table of Contents Help Button
If you have any further questions concerning this system, or would like to schedule an in­room training session, please submit a ticket at servicedesk.vcu.edu or call our office at 828­1098. 27 
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