General Conditions of Contract

Government of Karnataka

Department of Collegiate Education

2

nd

Floor, DTE Building, Palace Road

Bengaluru – 560 001

Telephone: 22112289, 22232037

Tender for the Work of

Supply, Installation, integration & Commissioning of Studio Equipment for the EDUSAT Program of the Department of Collegiate Education,

Karnataka”

Tender Reference : DCE/ITS/34/EDUSAT.STUDIO/2011-12; dated 01.01.2013

Bidding Documents Can Be

Accessed From the E-Procurement Portal

Pre-Bid meeting date and time

: FROM: 02.01.2013 ONWARDS

: 11.01.2013 AT 11.00 A.M.

Last Date for Uploading (Submission) of

Technical Bid and Financial Bid is on : 23.01.2013 UP TO 5.00 P.M.

Time and Date of Opening of Technical Bids on : 25.01.2013 AT 05.30 P.M.

Place of pre-bid meeting and opening of bids Office of the Commissioner

Department of Collegiate Education

2nd Floor, DTE Building

Palace Road, Bangalore-560 001

Address for communication

The Commissioner

Department of Collegiate Education

2nd Floor, DTE Building

Palace Road, Bangalore-560 001

Telephone: 080-22343904, 080-22343905

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

Contents

Section Description

1 INVITATION FOR TENDERS (IFT)

2 INSTRUCTIONS TO TENDERERS (ITT)

3. QUALIFICATION INFORMATION

4. FORM OF TENDER, LETTER OF ACCEPTANCE, NOTICE TO

5.

PROCEED WITH THE WORK AND AGREEMENT FORM

CONDITIONS OF CONTRACT (CC)

6. CONTRACT DATA

7 SPECIFICATIONS

8 DRAWINGS

9. BILL OF QUANTITIES

10. FORMAT OF BANK GUARANTEE FOR SECURITY DEPOSIT

Department of Collegiate Education,

Government of Karnataka

3

SECTION 1

INVITATION FOR TENDERS (IFT)

(E-procurement only)

IFT No.: DCE/ITS/34/EDUSAT.STUDIO/2012-13; Date: 01.01.2013

1. The Commissioner, Department of Collegiate Education (DCE) invites tenders from eligible tenderers, for the works detailed in the Table below. The tenderers may submit tenders for the works given in the Table. Two Cover Tender procedure as per Rule28 of the KTPP Act shall be

followed. The Tenders are required to submit separately Technical and Financial bids through eportal, one containing the Earnest Money Deposit and the details of their capability to undertake the tender (as detailed in ITT Clause 3 and 6), which will be opened first and the second cover containing the price tender which will be opened only if the Tenderer is found to be qualified to execute the tendered works. The Tenderers are advised to note the minimum qualification criteria specified in Clause 3 of the Instructions to Tenderers to qualify for award of the contract.

2. Interested eligible Bidders may obtain additional information and/or the document may be downloaded from the website http:/eproc.karnataka.gov.in. Only Interested Contractors who wish to participate should remit online transaction fee for tender after registering in the portal. The transaction fee is non-refundable if you wish to participate.

3. Tenders must be accompanied by earnest money deposit which shall be paid online through e-

Procurement portal as specified in the Tender document and shall have to be valid for 45 days

beyond the validity of the tender.

4. Tenders must be electronically submitted (on-line through internet) within the date and time published in e-procurement portal. Technical bids will be opened at prescribed time and date in the e-procurement portal, in the presence of the Tenderers who wish to attend at the Office of the

Commissioner, Department of Collegiate Education, 2nd Floor, DTE Building, Palace Road, Bangalore-

560 001. If the office happens to be closed on the date of receipt of the tenders as specified, the tenders will be opened on the next working day at the same time and venue.

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

5. A Pre-tender meeting will be held at published time and place in e-procurement portal to clarify the issues if any, and to answer questions on any matter that may be raised at that stage as stated in

Clause 8.2 of ‘Instructions to Tenderers’ of the tender document.

6. Other details can be seen in the tender documents.

Table: 1

Sl.

No

1

Name of work

Supply, Installation, integration &

Commissioning of Studio Equipment for the EDUSAT Program of the Department of

Collegiate Education, Karnataka

Earnest Money

Deposit (In Rs.)

Period for completion of supply and commissioning

1,00,000/- 35 Days

Department of Collegiate Education,

Government of Karnataka

5

Section 2

Instructions to Tenderers (ITT)

A. General

1. Scope of Tender

The Commissioner, Department of Collegiate Education (Referred to as Employer in these documents) invites tenders following Two Cover tender procedure, from eligible Tenderers, for the construction of works (as defined in these documents and referred to as "the works") detailed in the Table given in the Invitation for Tenders (IFT). The Tenderers may submit tenders for works detailed in the table given in IFT for “Supply, Installation, integration & Commissioning of Studio Equipment for the

EDUSAT Program of the Department of Collegiate Education, Karnataka”.

2. Eligible Tenderers

a. Tenderers shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the Government of Karnataka

b. Tenders from Joint ventures are not acceptable.

3. Qualification of the Tenderer:

a. All Tenderers shall provide the requested information accurately and sufficient detail in

Section 3, Qualification Information.

b. To qualify for award of this contract, each Tenderer in its/his name should have in the last five years period i.e. 2007-2008, 2008-09,2009-10,2010-11, 2011-12.

i.

Achieved in at least two financial years a minimum financial turnover of Rs.

1,00,00,000/-.

ii.

Mandating satisfactorily completion (at least 80% of the contract value), as prime contractor/vendor, at least one similar work of value not less than Rs. 40, 00,000/-.

c. Each Tenderer should further demonstrate: Liquid assets and /or availability of credit facilities of no less than Rs.10,00,000/- (Credit lines/ letter of credit/ certificates from banks for meeting the fund requirement etc…

d. To qualify for a package of contracts made up of this and other contracts for which tenders are invited in this IFT, the Tenderer must demonstrate having experience and resources to meet the aggregate of the qualifying criteria for the individual contracts.

e. Even though the Tenderers meet the above criteria, they are subject to be disqualified if they have:

-

Made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirements; and/or

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

-

Record of poor performance such as abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures etc…; and/or

-

Participated in the previous Tender for the same work and had quoted unreasonably high tender prices and could not furnish rational justification.

f. One Tender per Tenderer: Each tenderer shall submit only one tender. A tenderer who submits or participates in more than one Tender will cause all the proposals with the

Tenderer’s participation to be disqualified.

g. Cost of Tendering: The tenderer shall bear all costs associated with the preparation and submission of his tender, and the Employer will in no case be responsible and liable for those costs.

h. Site visit: The Tenderer at his own responsibility and risk is encouraged to visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for preparing the Tender and entering into a contract for construction of the Works. The cost of visiting the Site shall be at the Tenderer’s own expense.

B. Tender documents

4. Content of Tender documents

The Contractor should go through the Tender Document and submit the response / commercial

/technical through e-procurement portal online after downloading the tender.

5. Clarification of Tender Documents

A prospective tenderer requiring any clarification of the tender documents may notify the Employer in writing or by e-mail (hereinafter “e-mail” includes telex and facsimile) at the Employer’s address indicated in the invitation to tender. The Employer will respond to any request for clarification which he receives earlier than 10 days prior to the deadline for submission of tenders. The Employer’s response will only be in the form of addendum uploaded on e-procurement platform.

6. Pre-tender meeting:

a. The tenderer or his authorized representative is invited to attend a pre-tender meeting which will take place at the office of the Employer as mentioned in the e-procurement portal. The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage. The tenderer is requested to submit any questions in writing or by e-mail to reach the Employer not later than 3 days before the meeting.

Department of Collegiate Education,

Government of Karnataka

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b. Any modification of the tender documents which may become necessary as a result of the pretender meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to Clause 7.

c. Non-attendance at the pre-tender meeting will not be a cause for disqualification of a tenderer.

7. Amendment of Tender documents

a. Before the deadline for submission of tenders, the Employer may modify the tender documents by issuing addenda.

b. Any addendum thus issued shall be part of the tender documents and shall be posted online in the e-procurement portal which Contractors should download.

c. To give prospective Tenderers reasonable time in which to take an addendum into account in preparing their tenders, the Employer shall extend as necessary the deadline for submission of tenders, in accordance with Clause 14 below.

C. Preparation of Tenders

8. Documents comprising the Tender

The tender submitted by the Tenderer shall be in two cover system and shall contain the documents

(Compulsory Documents) as follows:

a. TECHNICAL BID / First Cover: (Only online)

Undertaking in the form of affidavit as per Section 4, Format 6

Letter of Bid as per Section 4, Format 9

Details of Bidder as per Section 4, Format 10

Anti-Collusion Certificate as per Section 4, Format 11

Letter of Undertaking from Bidder as per Section 4, Format 12

Certificate of Incorporation/Registration

Statement of Experience as per Section 4, Format 7(a) and (b)

Statement of Financial Capability as per Section 4, Format 8

Certificate from the Bidder’s Client as per Section 4, Format 8a

Technical

Specifications offered

In the format set out in Section 4, Format 5.

b. FINANCIAL BID / Second Cover: (Only online)

i. The Tender (in the format indicated in Section 4, Format 1) ii. Priced Bill of Quantities / Commercial Offer (Section 8);

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

Scan and upload the above documents online through e-procurement portal, no hardcopy of commercials should be attached or disclosed.

c. In addition to (a) and (b) above, any other materials/documents/formats required to be completed and submitted by Tenderers in accordance with the instructions in this tender document shall also be submitted. The documents listed under Sections 3, 4, 6 and 9 shall be filled in without exception.

9. Tender prices

a. The contract shall be for the whole works, based on the priced Bill of Quantities submitted by the

Tenderer.

b. The Tenderer shall fill in rates and prices and line item total (both in figures and words) for all items of the Works described in the Bill of Quantities along with total tender price (both in figures and words). Items for which no rate or price is entered by the Tenderer will not be paid for by

the Employer when executed and shall be deemed covered by the other rates and prices in the

Bill of Quantities.

c. All duties, taxes, and other levies payable by the contractor under the contract, or for any other cause, shall be included in the rates, prices and total Tender Price submitted by the Tenderer.

10. Tender validity

a. Tenders shall remain valid for a period not less than ninety days after the deadline date for

tender submission. A tender valid for a shorter period shall be rejected by the Employer as nonresponsive.

b. In exceptional circumstances, prior to expiry of the original period of validity, the Employer may request that the Tenderers may extend the period of validity for a specified additional period.

The request and the Tenderers' responses shall be made in writing or by e-mail. A Tenderer may refuse the request without forfeiting his earnest money deposit. A Tenderer agreeing to the request will not be required or permitted to modify his tender, but will be required to extend the validity of his earnest money deposit for a period of the extension, and in compliance with Clause

11 in all respects.

11. Earnest money deposit / Bid security

a. The Tenderer can pay the Earnest Money Deposit (EMD) in the e-Procurement portal using any of the following payment modes:

• Credit Card

• Direct Debit

• National Electronic Fund Transfer (NEFT)

Department of Collegiate Education,

Government of Karnataka

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• Over the Counter (OTC)

b. The Tenderers bid will be evaluated only on confirmation of receipt of the payment (EMD) in the

Government of Karnataka central pooling a/c held at Axis Bank

c. EMD amount will have to be submitted by the supplier/contractor taking into account the following conditions: i. EMD will be accepted only in the form of electronic cash (and not through Demand Draft or

Bank Guarantee) and will be maintained in the Govt.’s central pooling account at Axis Bank until the contract is closed. ii. The entire EMD amount for a particular tender has to be paid in a single transaction

(For details on e-Payment services refer to e-procurement portal for more details on the process)

d. Any tender not accompanied by an acceptable earnest money deposit as indicated above shall be rejected by the Employer as non-responsive.

e. The earnest money deposit of unsuccessful Tenderers will be returned within 30 days of the end of the tender validity period specified in this document. Based on the instructions of Tender

Accepting Authority (TAA) the EMD amount of the unsuccessful bidders will be refunded to the respective Bank A/C’s of the supplier/contractor registered in the e-Procurement system.

f. The earnest money deposit of the successful Tenderer will be discharged when the Tenderer has signed the Agreement and furnished the required Performance Security/ Bank Guarantee.

g. The earnest money deposit may be forfeited:

I. If the Tenderer withdraws the Tender after tender opening during the period of tender validity;

II. If the Tenderer does not accept the correction of the Tender Price, pursuant to Clause 20;

III. In the case of a successful Tenderer, if the Tenderer fails within the specified time limit to i. Sign the Agreement; and/or ii. Furnish the required Security deposit

12. Format and signing of Tender

Tenderer shall submit the Bids electronically before the submission date and time published in e-procurement portal.

D. Submission of Tenders

13. Tenderer shall submit the Bids – both TECHNICAL BID and FINANCIAL BID as detailed in SECTION 3, electronically before the last date for tender submission as published in e-procurement portal.

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

14. The Employer may extend the deadline for submission of tenders by issuing an amendment in accordance with Clause 7, in which case all rights and obligations of the Employer and the Tenderers previously subject to the original deadline will then be subject to the new deadline.

15. Modification and Withdrawal of Tenders

a. Once submitted Tender can be withdrawn only before the last date and time for submission bids.

b. No Tender may be modified after the deadline for submission of Tenders.

c. Withdrawal or modification of a Tender between the deadline for submission of Tenders and the expiration of the original period of Tender validity may result in the forfeiture of the earnest money deposit

d. Tenderers may only offer discounts or otherwise reduce the prices of their Tenders by submitting

Tender modifications.

E. Tender opening and evaluation

16. Opening of First Cover of all Tenders and evaluation to determine qualified Tenderers:

a. The Employer will open technical bids / first cover of all the Tenders received through eprocurement portal in the presence of the Tenderers or their authorized representatives who choose to attend on the date, time and the place specified in the e-procurement portal. In the event of the specified date of Tender opening being declared a holiday for the Employer, the

Tenders will be opened at the appointed time and location on the next working day.

b. The Tenderers names, the presence or absence of earnest money deposit (amount, format and validity), the submission of qualification information and such other information as the Employer may consider appropriate will be announced by the Employer at the opening.

c. The Employer will evaluate and determine whether each tender (a) meets the eligibility criteria;

(b) is accompanied by the required earnest money deposit and (c) meets the minimum qualification criteria stipulated in ITT Clause 3. The Employer will draw out a list of Qualified

Tenderers.

17. Opening of Second Cover of qualified Tenderers and evaluation:

a. The Employer will open online the Financial Bid /Second Covers of Qualified Tenderers at the appointed time and date (as indicated in the e-Procurement Portal) in the presence of the

Tenders or their representatives who choose to attend. In the event of the specified date of

Second Cover opening being declared a holiday for the Employer, the Second Covers will be opened at the appointed time and location on the next working day.

Department of Collegiate Education,

Government of Karnataka

11

b. The Tenderers' names, the Tender prices, the total amount of each Tender, any discounts, Tender modifications and withdrawals, and such other details as the Employer may consider appropriate, will be announced by the Employer at the opening.

18. Process to be confidential

Information relating to the examination, clarification, evaluation, and comparison of Tenders and recommendations for the award of a contract shall not be disclosed to Tenderers or any other persons not officially concerned with such process until the award to the successful Tenderer has been announced. Any effort by a Tenderer to influence the Employer's processing of Tenders or award decisions may result in the rejection of his Tender.

19. Clarification of Tenders

a. To assist in the examination, evaluation, and comparison of Tenders, the Employer may, at his discretion, ask any Tenderer for clarification of his Tender, including breakdown of unit rates. The request for clarification and the response shall be in writing or by e-mail, but no change in the price or substance of the Tender shall be sought, offered, or permitted except as required to confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the

Tenders in accordance with Clause 21.

b. Subject to sub-clause 19 (a), no Tenderer shall contact the Employer on any matter relating to its

Tender from the time of the Tender opening to the time the contract is awarded. If the Tenderer wishes to bring additional information to the notice of the Employer, it should do so in writing.

c. Any effort by the Tenderer to influence the Employer in the Employer’s Tender evaluation, Tender comparison or contract award decisions may result in the rejection of the Tenderers’ Tender.

20. TECHNICAL BID EVALUATION: Examination of Tenders and determination of responsiveness

The Technical Bids of the Bidders would be evaluated on the basis of the following:

• Preliminary Examination for completeness of the bid/proposal

• Technical Specification analysis.

Each of these has been described in the following sub-section.

a. Preliminary Examination for completeness

• The Technical Bid shall first be scrutinized to determine completeness and to assess its eligibility.

• The Technical Evaluation Committee shall, based on the preliminary examination, determine the substantial responsiveness of the Technical Bids. Technical Bids without any material omissions, errors or incompleteness shall be considered responsive.

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

• Department reserves the right to reject any Bid which is non-responsive and no request for alteration, modification, substitution or withdrawal shall be entertained by

Department in respect of such Bids.

b. Specification analysis

Technical Evaluation committee shall analyze the specifications offered by the venders for their compatibility. In addition the bidders would be required to produce the products quoted by them for the evaluation by a team of experts who would assess the products for their technical compliance. The bidders would also be required to demonstrate the working of the system to prove the compatibility of the products proposed. If the products so produced / demonstrated by the bidder do not satisfy the requirements of the Department, then the bidder would not be considered for further evaluation.

c. Clarifications from Bidder

Department may, at any time during the evaluation of Technical Bids, seek clarifications/additional information from the Bidders. This may include discussions with technical faculties of the Bidders and/or visit to Bidders’ site to verify claims made in the

Technical Bid.

d. Short Listing of Technically Qualified Bidders

Department shall, subsequent to evaluation of the Technical Bids, including responses/clarifications from the Bidders, shortlist the Bidders whose Technical Bids are found to be acceptable (“Technically Qualified Bidders”). The Price Bids of only the Technically

Qualified Bidders would be evaluated for identification of the Preferred Bidder.

21. EVALUATION OF PRICE BID

a. The commercial quotes submitted by the qualified bidders will be opened in e-

Procurement software. The lowest all-inclusive price quoted would be termed as L1 price and the bidder that has quoted L1 price is ranked the highest.

b. In the event that two or more Bidders have been ranked the highest, the Department may; i. Invite such Bidders for price negotiation ii. Take any such measure as may be deemed fit in its sole discretion.

c. The highest ranked Bidder shall be the Preferred Bidder and the Department shall proceed with finalizing the agreement with such Bidder.

Department of Collegiate Education,

Government of Karnataka

13

F. Award of Contract

22. Award criteria

Subject to Clause 25, the Employer will award the Contract to the Tenderer whose Tender has been determined to be substantially responsive to the Tender documents and who has offered the lowest evaluated Tender Price, provided that such Tenderer has been determined to be (a) eligible in accordance with the provisions of Clause 2, and (b) qualified in accordance with the provisions of

Clause 3.

23. Employer's right to accept any Tender and to reject any or all Tenders

Notwithstanding Clause 23, the Employer reserves the right to accept or reject any Tender, and to cancel the Tender process and reject all Tenders, at any time prior to the award of Contract, without thereby incurring any liability to the affected Tenderer or Tenderers or any obligation to inform the affected Tenderer or Tenderers of the grounds for the Employer's action.

24. Notification of award and signing of Agreement

a. The Tenderer whose Tender has been accepted will be notified of the award by the Employer prior to expiration of the Tender validity period by, e-mail or facsimile or e-procurement portal or through letter. This letter (hereinafter and in the Conditions of Contract called the "Letter of

Acceptance (LoA)") will state the sum that the Employer will pay the Contractor in consideration of the execution and completion of the Works by the Contractor as prescribed by the Contract

(hereinafter and in the Contract called the "Contract Price").

b. The notification of award will constitute the formation of the Contract, subject only to the furnishing of Security deposit in accordance with the provisions of Clause 26.

c. The Agreement will incorporate all agreements between the Employer and the successful

Tenderer. Within 20 days of receipt of LoA, the successful Tenderer will have to sign the

Agreement and deliver it to the Employer along with Performance Security.

d. Upon the furnishing by the successful Tenderer of the Performance Security, the Employer will promptly notify the other Tenderers that their Tenders have been unsuccessful.

25. Security deposit

a. Within 20 days of receipt of the Letter of Acceptance, the successful Tenderer shall deliver to the

Employer a Performance Security deposit in any of the forms given below for an amount equivalent to 10% of the Contract price;

-

Banker’s cheque/Demand draft,/Pay Order in favor of The Commissioner, Department of

Collegiate Education payable at Bangalore or

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

-

A bank guarantee in the form given in Section 10.

b. If the security deposit is provided by the successful Tenderer in the form of a Bank Guarantee, it shall be issued by a nationalized bank.

c. The security deposit if furnished in demand draft, if requested, can be converted to interest bearing securities at the cost of the contractor.

d. Failure of the successful Tenderer to comply with the requirements of Sub-Clause 26(a) shall constitute sufficient grounds for cancellation of the award and forfeiture of the Earnest money deposit.

26. Advance Payment and Security:

No Advance will be paid.

27. Corrupt or Fraudulent practices

The Tenderers/Suppliers/Contractors shall observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, the DCE: i. Will reject a proposal for award if it determines that the Tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question; ii. Will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a GOK contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a GOK contract.

SECTION 3

QUALIFICATION INFORMATION

The information to be filled in by the Tenderer hereunder will be used for purposes of computing Tender capacity as provided for in Clause 3 of the Instructions to Tenderers. This information will not be incorporated in the Contract.

1. Refer Format 7(a), 7(b), 8 and 8(a) of Section 4

2. Reports on the financial standing of the tenderer, such as profit and loss statements and auditor’s reports for the last five years;

3. Name, address, and telephone, telex, and fax numbers of the Tenderers' bankers who may provide references if contacted by the Employer.

4. Evidence of access to financial resources to meet the qualification requirement specified in ITT

Clause 3(b): Cash in hand, Letter of Credit etc. List them below and attach certificate from the Banker in the suggested format as under:

Department of Collegiate Education,

Government of Karnataka

15

BANKER’S CERTIFICATE

This is to certify that M/s. ………………………….. is a reputed company with a good financial standing. If the contract for this work, namely “Supply, Installation, integration & Commissioning of Studio

Equipment for the EDUSAT Program of the Department of Collegiate Education, Karnataka” is awarded to the above firm, we shall be able to provide overdraft/credit facilities to the extent of Rs. to meet the working capital requirements for executing the above contract

Sd/-

Name of the Bank, Senior Bank Manger

Address: ……………………………….

5. Information on litigations in which the Tenderer is involved:

Other Party Employer Details of dispute Amount involved Remarks showing present status

6. The proposed methodology and program of construction, backed with equipment planning and deployment, duly supported with broad calculations and quality control procedures proposed to be adopted, justifying their capability of execution and completion of the work as per technical specifications within the stipulated period of completion as per milestones.

SECTION 4

FORMS OF TENDER, LETTER OF ACEPTANCE, NOTICE TO PROCEED WITH

THE WORK AND AGREEMENT FORM and Others

Format 1:

The Tender

(To be submitted as part of the Financial Bid)

Description of the Works: “Supply, Installation, integration & Commissioning of Studio Equipment for

the EDUSAT Program of the Department of Collegiate Education, Karnataka”

To : The Commissioner

Address : Department of Collegiate Education

2 nd

Floor, DTE Building, Palace Road

Bengaluru – 560 001

Telephone: 22112289, 22232037

GENTLEMEN,

We offer to execute the Works described above in accordance with the Conditions of Contract accompanying this Tender for the Contract Price of ________________________ [in figures]

(_________________________________________________________________) [in letters].

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

This Tender and your written acceptance of it shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any Tender you receive.

We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of

Corruption Act 1988”.

We hereby confirm that this Tender complies with the Tender validity and Earnest money deposit required by the Tender documents.

We attach herewith our current income-tax clearance certificate.

Yours faithfully,

Authorized Signature:

Name & Title of Signatory: ________________________________________

Name of Tenderer ___________________________________________

Address: ----------------------------------------------------------------------

Format 2:

Letter of Acceptance

To: _________________________________________________________________________[name and address of the Contractor]

(Letterhead paper of the Employer)

________________________[date]

Dear Sirs,

This is to notify you that your Tender dated ____________ for execution of the “Supply,

Installation, integration & Commissioning of Studio Equipment for the EDUSAT Program of the

Department of Collegiate Education, Karnataka” for the Contract Price of Rupees

__________________________________________________________ (_____________) [amount in words and figures], as corrected and modified in accordance with the Instructions to Tenderers is hereby accepted by our Agency.

You are hereby requested to furnish Security deposit for an amount of Rs.————— within 20 days of the receipt of this letter of acceptance valid up to 30 days from the date of expiry of Defects Liability

Period i.e. up to ............ and sign the contract, failing which action as stated in Para 26(d) of ITT will be initiated.

Yours faithfully,

Authorized Signature

Name and Title of Signatory

Name of Agency

Department of Collegiate Education,

Government of Karnataka

17

Format 3:

Issue of Notice to proceed with the work

(Letterhead of the Employer)

To

—————————————— (name and address of the Contractor)

——————————————

——————————————

————— (date)

Dear Sirs:

Pursuant to your furnishing the requisite security deposit as stipulated in ITT Clause 26 and signing of the contract agreement for the work titled “Supply, Installation, integration & Commissioning of

Studio Equipment for the EDUSAT Program of the Department of Collegiate Education, Karnataka”

Tender Price of Rs.——————, you are hereby instructed to proceed with the execution of the said works in accordance with the contract documents.

Yours faithfully,

(Signature, name and title of signatory authorized to sign on behalf of Employer)

Format 4:

Agreement (in Tripartite)

This agreement, made the ___________________day of ______________2012, between_______ ____ __

______________________________________________________________________________________

______ _____ __________ ___ [name and address of Employer] (hereinafter called “the Employer”) along with the Department of Collegiate Education, the user department of one part and ___ __ ___ __ _ _

_ ______________________________________________________________________ ___ _____ ____

_ _____________________________________________ [name and address of contractor] (hereinafter called “the Contractor”) of the other part.

Whereas the Employer is desirous that the Contractor execute _____________________________ __ ___

______________________________________________________________________________________

______________________________________[ name and identification number of Contract] (hereinafter called “the Works”) and the Employer has accepted the Tender by the Contractor for the execution and completion of such Works and the remedying of any defects therein at a contract price of

Rupees...............................

NOW THIS AGREEMENT WITNESSETH as follows:

1. In this Agreement, words and expression shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all aspects with the provisions of the Contract.

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

3. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying the defects wherein the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

4. The following documents shall be deemed to form and be read and construed as part of this

Agreement, viz:

I. Letter of Acceptance;

II. Notice to proceed with the works;

III. Contractor’s Tender;

IV. Contract Data;

V. Conditions of contract (including Special Conditions of Contract);

VI. Specifications;

VII. Drawings;

VIII. Bill of Quantities; and

IX. Any other document listed in the Contract Data as forming part of the contract.

In witness whereof the parties thereto have caused this Agreement to be executed the day and year first before written.

The Common Seal of ___________________________________________________________ was hereunto affixed in the presence of:

Signed, Sealed and Delivered by the said ___________________________________________________

In the presence of:

Binding Signature of Employer (1) _______________________________________________________

Binding Signature of the contractor_________________________________________________________

Format 5:

Technical Specifications Offered

Item / Work

Sl. No.

(Please Refer SECTION 7 for detailed

Specifications)

Make/

Model

Deviation in Vendor’s

Offer (Yes/No)

Remark

1

2

Video recorder (Interchangeable lens type) with Tripod 18-200mm Lens kit,

23.5 x 15.6mm image sensor, soft carrying case, extra battery and microphone

Manfrotto Tripod for HD Video

Camera (Sony PD 177 Camera type)

3 PRO grade HD Video Camera

4 Quad PIP - 500 with 5 Split System

Department of Collegiate Education,

Government of Karnataka

10

11

12

13

14

15

16

17

7

8

9

5

6

18

19

20

21

22

23

24

25

26

16 Channel Analog sound Mixer handheld wireless mic unit with stand, transmitter and receiver

1:3 Talk Back System with Head Sets

MCP-1 Rack Custom Made

42" Plasma TV – Full HD with HDMI input

Fabricated Movable Stand for 42"

Plasmas Trolley Type

Blue ray Player

DVD Player

Notebook computer

Multi touch Interactive Panel

PTZ V Cam with Audio

Xtreamer NAS with 2x 1 TB HDD and

USB WiFi Antenna

Thecus N4200 NAS 2 TB x 2 (3.5 inch)

HDD

Lavalier /lapel Microphone –

Chorded with cable, clip and grille/windscreen

Headphone set (Pro grade) –

Chorded

32” LED LCD Display with 2 ms

Response time, Full-array LED backlight with local dimming technology

Mobile Multimedia Workstation

Multimedia Workstation – for HD

Video and Audio Editing and

Encoding System

Graphics Tablet – A4 size, with stylus

Multi-Function Device (Print, Scan and Copy)

3 KVA UPS with 2Hr Backup

HD Camcorder set with 18-200mm

Lens kit, 23.5 x 15.6mm image sensor, soft carrying case, extra battery and microphone

(Interchangeable lens type)

19

27

28

29

38

39

40

41

42

43

44

30

31

32

33

34

35

36

37

45

46

47

48

LCD Monitor - TFT Monitor for high resolution graphics, (1920x1200 dpi)

60.9cm/24"

Digital Voice Recorder with 8 GB memory card and carry pouch

5.1 channel speaker system (Pioneer,

Onkyo, JBL, Yamaha YHT, or

Panasonic)

USB Powered External Blue-Ray writer

Ext. HDD 2 TB with Fire-wire port

Program Officer/Electronic Control

Chair

Operator / Department Staff / local server Chair

Visitor Chair

Visitor Seating Bench

Program officer Table

Electronic Control Room Table

Shock Proof Racks for the Mounting of Monitors, Wireless Transmitters,

Mixer & other Devices Customized

Studio Discussion Table

Staff / Local server table

Student Chairs

Godrej Alice coffee Table in Waiting

Longe of size 1000W x 650D x 450H

Foot ware Stand: for 24 pairs

Fixed Grid for Chroma (rectangle frame with velcro to stick the chroma key)

Thick Curtain with frills & Sliders for doors

Godrej store well 915W x 485L x

1980H (20 Guage) Office Almera

Wiring from Generator point to UPS room - Sun Cab Cable 100 meters

Earth work for Electrical cabling,

Installation and Fixing of Cromakey,

Fixing of carpets with required fixtures

Department of Collegiate Education,

Government of Karnataka

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

21

49

50

51

Fire Extinguishers - ABC type Fire

Extinguishers 2 kg capacity ISI mark

White Marker Board 2ft H x 3ft W

Green Board 2ft H x 3ft W with Stand

52

53

54

Pinup board 2ft H x 3ft W

(2+3) seater L shape Sofa for Waiting

Longe

Greenroom - Cupboard, Dressing mirror, Coat Hanger/Hooks

Studio Podium 55

56

Bosch Skil Mini Tool Kit and Bosch

Drill Tool Kit or equivalent

Format 6: Undertaking format for Affidavit (Affidavit Format)

(On the Letterhead of the Bidder)

Sub: Undertaking of authenticity for systems supplies

This has reference to as being supplied /quoted to you vide our invoice no/quotation no/order no----- dated ----------.

We hereby undertake that all the components/parts/assembly/software’s used in the Hardware

Components like Hard disk, Monitors, Memory etc.. are original, new components / parts / assembly / software’s from respective OEMs of the products and that no refurbished / duplicate / second hand components / parts / assembly/ software have been used or shall be used.

We also undertake that licensed operating system shall be supplied along with the authorized license certificate (eg. Product Keys on Certification of Authenticity in case of Microsoft Windows Operating

System) and also that it shall be sourced from the authorized source (eg. Authorized Microsoft Channel in case of Microsoft Operating System)

Should you require, we shall produce certificate from our OEM supplier in support of above undertaking at the time of delivery. It will be our responsibility to produce such letters from our OEM supplier’s within a reasonable time.

In case we are found not complying with above at the time of delivery or during installation, for the

Hardware Components of supplied items already billed, we will own the responsibility and are liable to face legal action as per law.

Authorized Signatory

Name:

Designation:

(Scan and upload NOTARISED document)

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

Format 7: Format for Statement of Experience

Format 7(a):

Work performed as Prime Contractor (in the same name) on works of similar nature during the last five years (2007 – 08, 08-09, 09-10, 10-11 and 11-12)

Project

Name

Name of

Employer

Description of Work

Value of

Contract in

Lakhs

Date of issue of Work

Order

Specified

Period of

Completion

Actual date of

Completion

Remarks explaining reasons for Delay in

Completion of works

Note: - detailed work done certificates issued by the competent authority shall be scanned and uploaded in e-portal.

Format 7(b):

Quantities of work executed as prime contractor (in the same name) during the last five years (2007 – 08,

08-09, 09-10, 10-11 and 11-12)

Year

2007-08

2008-09

2009-10

2010-11

2011-12

Remarks (Indicate contract reference)

(Scan and upload NOTARISED document and necessary certificates along with this)

Format 8: Format for statement of Financial Capability

Total value of similar works executed and payments received in the last five years (in Rs. Lakhs)

Instructions:

For the purpose of qualification:

2007 - 08______________

2008- 09______________

2009 - 10______________

2010- 11______________

2011- 12______________

1. The bidder shall provide the audited annual financial statements as required for this tender. Failure to do so would result in the Bid being considered as non-responsive.

Department of Collegiate Education,

Government of Karnataka

23

2. A certificate from the Statutory Auditor should be provided as supporting document certifying the

Qualification Statement submitted by the Bidder

3. Experience (Financial Capability and Experience) of only the Bidder shall be considered. Experience of associate company/parent company/subsidiary company shall not be considered for qualification purposes.

(Scan and upload document and necessary certificates as required along with this)

Format 8a: Format for Statutory Auditor Certificates for Experience Certification

Date:

We have verified the relevant statutory and other records of M/s……………………….. (Name of the Bidder) and certify the M/s……………………………… has carried out kind work similar to the work stated in this tender for the following companies/institutions

…………………………….

We have also scrutinised the documents made available to us for the said purchases and certify the following:

Date of work done Billings for the bidder from the project (Rs Crore)

Signature and seal

And registration number of Statutory Auditor

(Scan and upload the document)

Format 9: Format for Letter of Bid

(On the Letter head of the Bidder)

Date :

The Commissioner

Department of Collegiate Education

Bangalore – 560 001

Sir,

Regarding: Supply, Installation, integration & Commissioning of Studio Equipment for the EDUSAT

Program of the Department of Collegiate Education, Karnataka

Being duly authorized to represent and act on behalf of......................................... (Hereinafter referred to as “the Bidder”), and having reviewed and fully understood all of the Bid requirements and information provided, the undersigned hereby submits the Bid for the purpose referred above.

We confirm that our Bid is valid for a period of 90 days from ........................... (Bid Due Date)

Yours faithfully,

.....................................................

(Signature of the Authorised Signatory of Bidder)

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

.....................................................

(Name and designation of the Authorised Signatory of Bidder)

(Scan and upload NOTARISED document)

Format 10: Details of Bidder

1. Name

2. Address of the office(s)

3. Date of incorporation and/or commencement of business.

4. Brief description of the Company including details of its main lines of business.

5. Name, Designation, Address and Phone Numbers of Authorised Signatory of the Bidder: a. Name b. Designation c. Company :

:

: d. Address : e. Telephone Number : f. Fax Number g. Mobile Number :

: h. E-Mail Address :

6. Details of individual (s) who will serve as the point of contact / communication: a. Name b. Designation c. Company d. Address

:

: e. Telephone Number : f. Fax Number :

:

: g. Mobile Number : h. E-Mail Address :

(Scan and upload NOTARISED document)

Format 11: Format for Anti-Collusion Certificate

(On the Letterhead of the Bidder)

We hereby certify and confirm that in the preparation and submission of our Bid for the Supply,

Installation, integration & Commissioning of Studio Equipment for the EDUSAT Program of the

Department of Collegiate Education, Karnataka we have not acted in concert or in collusion with any other Bidder or other person(s) and also not done any act, deed or thing which is or could be regarded as anti-competitive.

We further confirm that we have not offered nor will offer any illegal gratification in cash or kind to any person or agency in connection with the instant Bid.

Dated this..................................... Day of .............................., 2011

........................................

(Name of the Bidder)

Department of Collegiate Education,

Government of Karnataka

25

Format 12: Format for Undertaking

(On the Letterhead of the Bidder)

Date:

The Commissioner

Department of Collegiate Education

Bangalore – 560 001

Sir,

Regarding : Supply, Installation, integration & Commissioning of Studio Equipment for the EDUSAT

Program of the Department of Collegiate Education, Karnataka

We confirm that we are not barred by Department of Collegiate Education, any other State Government in India (SG) or Government of India (GoI), or any of the agencies of GoK/SG/GoI from participating in infrastructure / computerization projects as on ........................................ (Bid Due Date).

Yours faithfully,

----------------------------------

(Signature of the Authorized Person)

-----------------------------------

(Name and designation of the Authorized Person)

(Scan and upload NOTARISED document)

----------------------------------

(Signature of the Authorized Person)

-----------------------------------

(Name and designation of the Authorized Person)

(Scan and upload NOTARISED document)

SECTION 5

CONDITIONS OF CONTRACT

Conditions of Contract

A. General

1. Definitions

Terms which are defined in the Contract Data are not also defined in the Conditions of Contract but keep their defined meanings. Bold letters are used to identify defined terms. o

Bill of Quantities means the priced and completed Bill of Quantities forming part of the Tender. o

The Completion Date is the date of completion of the Works as certified by the Employer in accordance with Sub Clause 46(a). o

The Contract is the contract between the Employer and the Contractor to execute, complete and commission the Work. It consists of the documents listed in Clause 2(b) below.

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12 o

The Contract Data defines the documents and other information which comprise the Contract. o

The Contractor is a person or corporate body whose Tender to carry out the Works has been accepted by the Employer. o

The Contractor's Tender is the completed Tender document submitted by the Contractor to the

Employer. o

The Contract price is the price stated in the Letter of Acceptance and thereafter as adjusted in accordance with the provisions of the Contract. o

Days are calendar days; months are calendar months. o

A Defect is any part of the Works not completed in accordance with the Contract. o

The Defects liability period is the period named in the Contract Data and calculated from the

Completion Date. o

The Employer is the party who will employ the Contractor to carry out the Works. o

The Initial Contract price is the Contract Price listed in the Employer's Letter of Acceptance. o

The Intended Completion Date is the date on which it is intended that the Contractor shall complete the Works. The Intended Completion Date is specified in the Contract Data. The

Intended Completion Date may be revised only by the Employer by issuing an extension of time. o

The Site is the area defined as such in the Contract Data. o

Specification means the Specification of the Works included in the Contract and any modification or addition made or approved by the Employer. o

The Start Date is given in the Contract Data. It is the date when the Contractor shall commence execution of the works. o

A Variation is an instruction given by the Employer which varies the Works. o

The Works are what the Contract requires the Contractor to install, and turn over to the

Employer, as defined in the Contract Data.

2. Interpretation

(a) In interpreting these Conditions of Contract, singular also means plural, male also means female or neuter, and the other way around. Headings have no significance. Words have their normal meaning under the language of the Contract unless specifically defined. The Employer will provide instructions clarifying queries about the Conditions of Contract.

(b) The documents forming the Contract shall be interpreted in the following order of priority:

(1) Agreement

Department of Collegiate Education,

Government of Karnataka

27

(2) Letter of Acceptance.

(3) Contractor’s Tender

(4) Contract Data

(5) Conditions of Contract

(6) Specifications

(7) Drawings

(8) Bill of quantities and

(9) Any other document listed in the Contract Data as forming part of the Contract.

3. Law governing contract

The law governing the Contract is the Laws of India supplanted by the Karnataka Local Acts.

4. Employer's decisions

Except where otherwise specifically stated, the Employer will decide contractual matters between the Employer and the Contractor.

5. Delegation

The Employer may delegate any of his duties and responsibilities to other people after notifying the

Contractor and may cancel any delegation after notifying the Contractor.

6. Communications

Communications between parties which are referred to in the conditions are effective only when in writing. A notice shall be effective only when it is delivered (in terms of Indian Contract Act).

7. Other Contractors

The Contractor shall cooperate and share the Site with other contractors, public authorities, utilities, and the Employer.

8. Personnel

(a) The Contractor shall employ the technical personnel.

(b) If the Employer asks the Contractor to remove a person who is a member of the Contractor’s staff or his work force stating the reasons, the Contractor shall ensure that the person leaves the

Site within seven days and has no further connection with the work in the Contract.

9. Employer’s and Contractor's risks

The Employer carries the risks which this Contract states are Employer’s risks, and the Contractor carries the risks which this Contract states are Contractor’s risks.

10. Employer's risks

The Employer is responsible for the excepted risks which are:

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

(a) rebellion, riot commotion or disorder unless solely restricted to employees of the Contractor arising from the conduct of the Works; or

(b) a cause due solely to the design of the Works, other than the Contractor’s design; or

(c) any operation of the forces of nature (in so far as it occurs on the Site) which an experienced contractor:

(i) could not have reasonably foreseen; or

(ii) could reasonably have foreseen, but against which he could not reasonably have taken at least one of the following measures; i. prevent loss or damage to physical property from occurring by taking appropriate measures or ii. insure against such loss or damage

11. Contractor’s risks

All risks of loss of or damage to physical property and of personal injury and death which arise during and in consequence of the performance of the Contract other than the excepted risks are the responsibility of the Contractor.

12. Site Investigation Reports:

The Contractor, in preparing the tender, shall rely on any site investigation reports referred to in the

Contract data, supplemented by any information available to the Tenderer.

13. Queries about the Contract Data

The Employer will clarify queries on the Contract Data.

14. Contractor to construct the Works

The Contractor shall carryout the Works in accordance with the Specification and Drawings.

15. The Works to be completed by the Intended Completion Date

The Contractor may commence execution of the Works on the Start Date and shall carry out the

Works in accordance with the program submitted by the Contractor, as updated with the approval of the Employer, and complete them by the Intended Completion Date.

16. Approval by the Employer:

(a) The Contractor shall submit Specification and drawings showing the proposed Temporary Works to the Employer, who is to approve them if they comply with the Specifications and Drawings.

(b) The Contractor shall be responsible for the design of Temporary Works

Department of Collegiate Education,

Government of Karnataka

29

(c) The Employer’s approval shall not alter the Contractor’s responsibility for design of the

Temporary Works.

(d) The Contractor shall obtain approval of third parties to the design of the temporary Works where required.

(e) All Drawings prepared by the Contractor for the execution of the temporary or permanent

Works, are subject to prior approval by the Employer before their use.

17. Safety

The Contractor shall be responsible for the safety of all activities on the Site.

18. Discoveries

Anything of historical or other interest or of significant value unexpectedly discovered on the Site is the property of the Employer. The Contractor is to notify the Employer of such discoveries and carry out the Employer's instructions for dealing with them.

19. Possession of the Site

The Employer shall give possession of all parts of the Site to the Contractor. If possession of a part is not given by the date stated in the Contract Data the Employer is deemed to have delayed the start of the relevant activities and this will be Compensation Event.

20. Access to the Site

The Contractor shall allow the Employer and any person authorized by the Employer access to the

Site, to any place where work in connection with the Contract is being carried out or is intended to be carried out and to any place where materials or plant are being manufactured / fabricated / assembled for the works.

21. Instructions

The Contractor shall carry out all instructions of the Employer which comply with the applicable laws where the Site is located.

22. Procedure for resolution of Disputes:

(a) If the Contractor is not satisfied with the decision taken by the Employer, the dispute shall be referred by either party to Arbitration within 30 days of the notification of the Employer’s decision.

(b) If neither party refers the dispute to Arbitration within the above 30 days, the Employer’s decision will be final and binding.

(c) The Arbitration shall be conducted in accordance with the arbitration procedure stated in the

Special Conditions of Contract.

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

B. Time Control

23. Program

(a) Within the time stated in the Contract Data the Contractor shall submit to the Employer for approval a Program showing the general methods, arrangements, order, and timing for all the activities in the Works.

(b) The Employer's approval of the Program shall not alter the Contractor's obligations. The

Contractor may revise the Program and submit it to the Employer again at any time. A revised

Program is to show the effect of Variations and Compensation Events.

24. Extension of the Intended Completion Date

(a) The Employer shall extend the Intended Completion Date if a Compensation Event occurs or a

Variation is issued which makes it impossible for Completion to be achieved by the Intended

Completion Date.

(b) The Employer shall decide whether and by how much to extend the Intended Completion Date within 21 days of the Contractor asking the Employer for a decision upon the effect of a

Compensation Event or Variation and submitting full supporting information.

25. Delays ordered by the Employer

The Employer may instruct the Contractor to delay the start or progress of any activity within the

Works.

26. Management meetings

(a) The Employer may require the Contractor to attend a management meeting. The business of a management meeting shall be to review the progress achieved and the plans for remaining work.

(b) The responsibility of the parties for actions to be taken is to be decided by the Employer either at the management meeting or after the management meeting and stated in writing to be distributed to all who attended the meeting.

C. Quality Control

27. Identifying defects

Department of Collegiate Education,

Government of Karnataka

31

The Employer shall check the Contractor's work and notify the Contractor of any Defects that are found. Such checking shall not affect the Contractor's responsibilities. The Employer may instruct the

Contractor to search for a Defect and to uncover and test any work that the Employer considers may have a Defect

28. Tests

If the Employer instructs the Contractor to carry out a test not specified in the Specification to check whether any work has a Defect and the test shows that it does, the Contractor shall pay for the test and any samples. If there is no Defect the test shall be a Compensation Event.

29. Correction of defects

(a) The Employer shall give notice to the Contractor of any Defects before the end of the Defects

Liability Period, which begins at Completion and is defined in the Contract Data. The Defects

Liability Period shall be extended for as long as Defects remain to be corrected.

(b) Every time notice of a Defect is given, the Contractor shall correct the notified Defect within the length of time specified by the Employer’s notice.

30. Uncorrected defects

If the Contractor has not corrected a Defect within the time specified in the Employer’s notice, the

Employer will assess the cost of having the Defect corrected, and the Contractor will pay this amount.

D. Cost Control

31. Bill of Quantities (BOQ)

(a) The BOQ shall contain items for the supply, installation, testing and commissioning work to be done by the Contractor.

(b) The BOQ is used to calculate the Contract Price. The Contractor is paid for the quantity of the work done at the rate in the BOQ for each item

32. Variations

(a) The Employer shall have power to order the Contractor to do any or all of the following as considered necessary or advisable during the progress of the work by him i. Increase or decrease of any item of work included in the Bill of Quantities (BOQ); ii. Omit any item of work;

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12 iii. Change the character or quality or kind of any item of work; iv. Change the levels, lines, positions and dimensions of any part of the work; v. Execute additional items of work of any kind necessary for the completion of the works; and vi. Change in any specified sequence, methods or timing of construction of any part of the work.

(b) The Contractor shall be bound to carry out the work in accordance with any instructions in this connection, which may be given to him in writing by the Employer and such alteration shall not vitiate or invalidate the contract.

(c) Variations shall not be made by the Contractor without an order in writing by the Employer, provided that no order in writing shall be required for increase or decrease in the quantity of an item appearing in the BOQ so long as the work executed conforms to the approved drawings.

(d) The Contractor shall promptly request in writing the Employer to confirm verbal orders and the officer issuing and instructions shall confirm it in writing within 30 days , failing which the work shall be carried out as though there is no variation. In case variation is approved, it shall be accompanied by BOQ, failing which the contractor shall be responsible for deviation if any. Further approval of Govt has to be obtained for the variation exceeding 5%.

33. Payments for Variations.

(a) Payment for increase in the quantities of an item in the BOQ up to 25% of that provided in the

Bill of Quantities shall be made at the rates quoted by the Contractor.

(b) For quantities in excess of 125% of the tendered quantity of an item as given in the BOQ, the

Contractor shall be paid at the rate entered in or derived from in the Schedule of Rates

(applicable for the area of the work and current at the time of award of contract) plus or minus the overall percentage of the original tendered rates over the current Schedule of Rates prevalent at the time of award of contract.

(c) If there is no rate for the additional, substituted or altered item of the work in the BOQ, efforts would be made to derive the rates from those given in the BOQ or the Schedule of Rates

(applicable for the area of the work and current at the time of award of contract) and if found feasible the payment would be made at the derived rate for the item plus or minus the overall percentage of the original tendered rates over the current Schedule of Rates prevalent at the time of award of contract

Department of Collegiate Education,

Government of Karnataka

33

(d) If the rates for additional, substituted or altered item of work cannot be determined, the

Contractor shall be requested to submit his quotation for the items supported by analysis of the rate or rates claimed, within 7 days.

(e) If the Contractor's quotation is determined unreasonable, the Employer may order the Variation and make a change to the Contract Price which shall be based on Employer’s own forecast of the effects of the Variation on the Contractor's costs.

(f) If the Employer decides that the urgency of varying the work would prevent a quotation being given and considered without delaying the work, no quotation shall be given and the Variation shall be treated as a Compensation Event.

(g) Under no circumstances the Contractor shall suspend the work on the plea of non-settlement of rates for items falling under this Clause.

34. Submission of bills for payment

(a) The Contractor shall submit to the Employer monthly bills of the value of the work completed less the cumulative amount paid previously.

(b) The Employer shall check the Contractor's bill and determine the value of the work executed which shall comprise of (i) value of the quantities of the items in the BOQ completed and (ii) valuation of Variations and Compensation Events.

(c) The Employer may exclude any item paid in a previous bill or reduce the proportion of any item previously paid in the light of later information.

35. Payments

(a) Payments shall be adjusted for deductions for advance payments, other recoveries in terms of the contract and taxes, at source, as applicable under the law. The Employer shall pay the

Contractor within 60 days of submission of bill.

(b) Items of the Works for which no rate or price has been entered in will not be paid for by the

Employer and shall be deemed covered by other rates and prices in the Contract.

36. Compensation events

(a) The following are Compensation events unless they are caused by the Contractor: i. The Employer does not give access to a part of the Site by the Site Possession Date stated in the Contract Data.

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12 ii. The Employer orders a delay or does not issue drawings, specifications or instructions required for execution of works on time. iii. The Employer instructs the Contractor to uncover or to carry out additional tests upon work which is then found to have no Defects. iv. The Employer gives an instruction for dealing with an unforeseen condition, caused by the

Employer, or additional work required for safety or other reasons. v. The effect on the Contractor of any of the Employer’s Risks. vi. The Employer unreasonably delays issuing a Certificate of Completion. vii. Other Compensation Events listed in the Contract Data or mentioned in the Contract.

(b) If a Compensation Event would cause additional cost or would prevent the work being completed before the Intended Completion Date, the Contract Price shall be increased and/or the Intended Completion Date is extended. The Employer shall decide whether and by how much the Contract Price shall be increased and whether and by how much the Intended

Completion Date shall be extended.

(c) As soon as information demonstrating the effect of each Compensation event upon the

Contractor's forecast cost has been provided by the Contractor, it is to be assessed by the

Employer and the Contract Price shall be adjusted accordingly. If the Contractor's forecast is deemed unreasonable, the Employer shall adjust the Contract Price based on Employer’s own forecast. The Employer will assume that the Contractor will react competently and promptly to the event.

(d) The Contractor shall not be entitled to compensation to the extent that the Employer's interests are adversely affected by the Contractor not having given early warning or not having cooperated with the Employer.

37. Tax

The rates quoted by the Contractor shall be deemed to be inclusive of the sales and other taxes that the Contractor will have to pay for the performance of this Contract. The Employer will perform such duties in regard to the deduction of such taxes at source as per applicable law.

38. Price Adjustment

Not Applicable.

39. Liquidated damages

Department of Collegiate Education,

Government of Karnataka

35

(a) The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the

Contract Data for each day that the Completion Date is later than the Intended Completion Date

(for the whole of the works or the milestone as stated in the Contract Data). The total amount of liquidated damages shall not exceed the amount defined in the Contract Data. The Employer may deduct liquidated damages from payments due to the Contractor. Payment of liquidated damages does not affect the Contractor's liabilities.

(b) If the Intended Completion Date is extended after liquidated damages have been paid, the

Employer shall correct any overpayment of liquidated damages by the Contractor by adjusting the next payment of bill.

40. Advance Payments

No advance will be paid.

41. Securities

The Security deposit (including additional security for unbalanced tenders) shall be provided to the

Employer no later than the date specified in the Letter of Acceptance and shall be issued in an amount and form and type of instrument acceptable to the Employer. The Security deposit shall be valid until a date 30 days from the date of expiry of Defects Liability Period and the additional security for unbalanced tenders shall be valid until a date 30 days from the date of issue of the certificate of completion.

42. Cost of Repairs:

Loss or damage to the Works or Materials to be incorporated in the Works between the Start Date and the end of the Defects Correction periods shall be remedied by the Contractor at the

Contractor's cost if the loss or damage arises from the Contractor's acts or omissions.

E. Finishing the Contract

43. Completion

The Contractor shall request the Employer to issue a Certificate of Completion of the “Supply,

Installation, integration & Commissioning of Studio Equipment for the EDUSAT Program of the

Department of Collegiate Education, Bangalore”

.

44. Taking over

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

The Employer shall take over the Site and the Works within seven days of issuing a certificate of

Completion.

45. Final account

The Contractor shall supply to the Employer a detailed account of the total amount that the

Contractor considers payable under the Contract before the end of the Defects Liability Period. The

Employer shall issue a Defect Liability Certificate and certify any final payment that is due to the

Contractor within 90 days of receiving the Contractor's account if it is correct and complete. If it is not, the Employer shall issue within 90 days a schedule that states the scope of the corrections or additions that are necessary.

If the Final Account is still unsatisfactory after it has been resubmitted, the Employer shall decide on the amount payable to the Contractor and make payment within 60 days of receiving the

Contractor’s revised account.

46. As built drawings and /or Operating and Maintenance Manuals.

(a) If “as built” Drawings and/or operating and maintenance manuals are required, the Contractor shall supply them by the dates stated in the Contract Data.

(b) If the Contractor does not supply the Drawings by the dates stated in the Contract Data, or they do not receive the Employer’s approval, the Employer shall withhold the amount stated in the

Contract Data from payments due to the Contractor.

47. Termination

(a) The Employer or the Contractor may terminate the Contract if the other party causes a fundamental breach of the Contract.

(b) Fundamental breaches of Contract include, but shall not be limited to the following: i. The Contractor stops work for 45 days when no stoppage of work is shown on the current

Program and the stoppage has not been authorized by the Employer; ii. The Employer instructs the Contractor to delay the progress of the Works and the instruction is not withdrawn within 60 days; iii. The Contractor becomes bankrupt or goes into liquidation other than for a reconstruction or amalgamation; iv. A payment due to the Contractor is not paid by the Employer within 90 days of the date of the submission of the Bill by Contractor;

Department of Collegiate Education,

Government of Karnataka

37

v. the Employer gives Notice that failure to correct a particular Defect is a fundamental breach of Contract and the Contractor fails to correct it within a reasonable period of time determined by the Employer; vi. The Contractor does not maintain a security which is required; vii. The Contractor has delayed the completion of works by the number of days for which the maximum amount of liquidated damages can be paid as defined in the Contract data; and viii. If the Contractor in the judgment of the Employer has engaged in corrupt or fraudulent practices in competing for or in the executing the Contract.

For the purpose of this paragraph : “corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Borrower, and includes collusive practice among Tenderers (prior to or after Tender submission) designed to establish

Tender prices at artificial non-competitive levels and to deprive the Borrower of the benefits of free and open competition.”

(c) When either party to the Contract gives notice of a breach of contract to the Employer for a cause other than those listed under Sub Clause 47(b) above, the Employer shall decide whether the breach is fundamental or not.

(d) Notwithstanding the above, the Employer may terminate the Contract for convenience.

(e) If the Contract is terminated the Contractor shall stop work immediately, make the Site safe and secure and leave the Site as soon as reasonably possible.

48. Payment upon Termination

(a) If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the Employer shall prepare bill for the value of the work done less advance payments received up to the date of the bill, less other recoveries due in terms of the contract, less taxes due to be deducted at source as per applicable law and less the percentage to apply to the work not completed as indicated in the Contract Data. Additional Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any payment due to the Contractor the difference shall be a debt payable to the Employer.

(b) If the Contract is terminated at the Employer's convenience or because of a fundamental breach of Contract by the Employer, the Employer shall prepare bill for the value of the work done, the

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12 reasonable cost of removal of Equipment, repatriation of the Contractor's personnel employed solely on the Works, and the Contractor's costs of protecting and securing the Works and less advance payments received up to the date of the certificate, less other recoveries due in terms of the contract, and less taxes due to be deducted at source as per applicable law and make payment accordingly.

49. Property

All materials on the Site, Equipment, Temporary Works and Works are deemed to be the property of the Employer, if the Contract is terminated because of a Contractor’s default.

50. Release from performance

If the Contract is frustrated by any event entirely outside the control of either the Employer or the

Contractor the Employer shall certify that the Contract has been frustrated. The Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate and shall be paid for all work carried out before receiving it and for any work carried out afterwards to which commitment was made

F. Special Conditions of Contract

1. Labor

The Contractor shall, unless otherwise provided in the Contract, make his own arrangements for the engagement of all staff and labor, local or other, and for their payment, housing, feeding and transport.

The Contractor shall, if required by the Employer, deliver to the Employer a return in detail, in such form and at such intervals as the Employer may prescribe, showing the staff and the numbers of the several classes of labor from time to time employed by the Contractor on the Site and such other information as the Employer may require.

2. Compliance with labor regulations

During continuance of the contract, the Contractor and his sub-contractors shall abide at all times by all existing labour enactments and rules made there under, regulations, notifications and bye laws of the State or Central Government or local authority and any other labor law (including rules), regulations, bye laws that may be passed or notification that may be issued under any labour law in future either by the State or the Central Government or the local authority. The Contractor shall keep

Department of Collegiate Education,

Government of Karnataka

39

the Employer indemnified in case any action is taken against the Employer by the competent authority on account of contravention of any of the provisions of any Act or rules made there under, regulations or notifications including amendments. If the Employer is caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for non-observance of the provisions stipulated in the notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the part of the Contractor, Employer shall have the right to deduct any money due to the Contractor including his amount of security deposit. The Employer shall also have right to recover from the

Contractor any sum required or estimated to be required for making good the loss or damage suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be treated as the employees of the Employer at any point of time.

3. Protection of Environment:

The contractor shall take all reasonable steps to protect the environment on and off the Site and to avoid damage or nuisance to persons or to property of the public or others resulting from pollution, noise or other causes arising as a consequence of his methods of operation. During continuance of the contract, the contractor and his sub-contractors shall abide at all times by all existing enactments on environmental protection and rules made there under, regulations, notifications and bye-laws of the State or Central Government, or local authorities and any other law, bye-law, regulations that may be passed or notification that may be issued in this respect in future by the State or Central

Government or the local authority.

4. Service Level Agreement (SLA): During the warranty period Service Level Agreement will be applicable as specified below:

Sl.

No. Services

1

Service support should be available on all the working days of the Government

Time limit and penalties

Sundays and General Holidays exempted

2 Time limit for attending the call • 2 hours during working hours

3

4

The time taken for attending the call will be calculated from the time call is logged to the time the call is attended. Government holidays will be excluded.

Penalty clause for of delay in

Service a. Up to 2 days- Rs. 100/- hour during working hours/ticket b. Next 2 days (i.e. 3 rd

day-4 th

day)- Rs. 200/- hour during working hours /ticket

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

5

6

If the vendor fails to service/replace the unit -

The penalties will be calculated on half yearly basis and penalty order (if any) will be raised to vendors at the end of every year.

SECTION 6

c. Next 2 days (i.e. 5 th

day to 6 th during working hours /ticket

day)- Rs. 300/- hour

An amount equivalent to double the quoted/accepted price of the equipment will be charged to the vendor

Vendors are required to pay the penalties within a period of 20 days from the day the order was raised, failing which the department will deduct the amount from the Bank Guarantee.

CONTRACT DATA

1. Items marked "N/A" do not apply in this Contract.

The following documents are also part of the Contract:

• The Schedule of Operating and Maintenance Manuals

• The Methodology and Program of Construction

• Site Investigation Reports

The Employer is: The Commissioner

Address: DEPARTMENT OF COLLEGIATE EDUCATION

2ND FLOOR, DTE BUILDING

PALACE ROAD, BANGALORE-560 001

TELEPHONE: 080-22343904, 080-22343905

Name of authorized Representative: __________________________

The name and identification number of the Contract is: DCE/ITS/34/EDUSAT.STUDIO/2011-12

The Works consist of “Supply, Installation, integration & Commissioning of Studio Equipment for the

EDUSAT Program of the Department of Collegiate Education, Karnataka”

The start date shall be the date of issue of notice to proceed with the work.

The Intended Completion Date for the whole of the Works is -------------------------

The Intended Completion Date for the whole of the Works is ------------------------ with the following milestones.

Milestone dates:

Physical works to be completed Period from the date of issue of Notice

Milestone 1 i.e.,………………………………… …………………. weeks

Milestone 2 i.e., ………………………………… …………………..weeks

Milestone 3 i.e., ………………………………… …………………. weeks

Department of Collegiate Education,

Government of Karnataka

41

The Site Possession Date is:

The Site is located at Institute of Printing Technology Building, Palace Road, Bangalore-560 001

The Defects Liability Period is 365 days.

SECTION 7

SPECIFICATIONS

1. Proposed Locations for Installation

The proposed location for the said work is Institute of Printing Technology Building, Palace Road,

Bangalore - 560 001

2. Studio items to be supplied

(a) Items for EDUSAT Broadcast Studio

Sl.

No.

Particulars

Qty

1

Video recorder (Interchangeable lens type) with Tripod 18-200mm Lens kit,

23.5 x 15.6mm image sensor, soft carrying case, extra battery and microphone 2.00

2 Manfrotto Tripod for HD Video Camera (Sony PD 177 Camera type) 1.00

4

PRO grade HD Video Camera

(i)

2.00

5 Quad PIP - 500 with 5 Split System

6

7

8

16 Channel Analog sound Mixer – (Yamaha MG166CX, Mackie 1604-VLZ3 or equivalent)

Lavelier wired mic with receiver

(Shure, Audix, Sennheiser, Audio-Technica or pro grade equivalent) handheld wireless mic unit with stand, transmitter and receiver

(Shure, Audix, Sennheiser, Audio-Technica or pro grade equivalent)

9 1:3 Talk Back System with Head Sets

1.00

1.00

6.00

2.00

4.00

1.00

3.00

10 MCP-1 Rack Custom Made

11 42" Plasma TV – Full HD with HDMI input

12

32" LED LCD TV – with 2 ms Response time, Full-array LED backlight with local dimming technology

13 Fabricated Movable Stand for 42" Plasmas Trolley Type

14

Blue ray Player

(ii)

15

DVD Player

(iii)

16

Notebook computer

(iv)

17

Multi touch Interactive Panel

(iv)

with Palm-shield feature; Resolution - 1920 x 1080; 2 touch pens, 21.5"

3.00

2.00

1.00

2.00

2.0

2.00

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12 diagonal size

18 Fire Extinguishers – Class A, B and C type (2kg Minimum)

19 PTZ V Cam with Audio

(v)

20 Xtreamer NAS with 2x 1 TB HDD and USB WiFi Antenna

21 Thecus N4200 NAS 2 TB x 2 (3.5 inch) HDD

22

Connectivity between Studio and Uplink facility at DSERT Campus (the vendor has to suggest a method feasible for the proposed EDUSAT program)

23

Bosch Skil Mini Tool Kit and Bosch Drill Tool Kit or equivalent

(vi)

(i)

PRO grade HD Video Camera

4.00

2.00

2.00

2.00

General Specifications Details

Recording format(Video

Format)

Recording format(Audio

Format)

Recording frame rate

Recording/Playback time

Zoom ratio

Focal length

Iris

Focus

Image stabilizer

Filter diameter

HD - MPEG-4 AVC/H.264 (AVCHD) SD - MPEG-2 PS

HD - Linear PCM 2ch, 16bit, 48kHz / Dolby Digital 2ch, 16bit,

48kHz SD - Dolby Digital 2ch, 16bit, 48kHz

AVCHD FX (24Mbps) 1920 x 1080/50i AVCHD FH (17Mbps) 1920 x

1080/50i AVCHD HQ (9Mbps) 1440 x 1080/50i AVCHD LP (5Mbps)

1440 x 1080/50i AVCHD FX (24Mbps) 1920 x 1080/25p AVCHD FH

(17Mbps) 1920 x 1080/25

170 min (2h 50m) with 32GB Memory Stick PRO-HG Duo HX in FX

(24Mbps) Linear PCM 2ch recording

20x (optical), 1.5x Digital Extender f = 4.1 to 82.0 mm (equivalent to f = 29.5 to 590 mm at 16:9 mode, f = 36.1 to 722 mm at 4:3 mode on 35 mm lens)*2 (*2

The focal length is when SteadyShot mode is in SteadyShot or

Off.)

Auto/Manual (F1.6-F11, close)

AF/MF selectable, 800 mm to ∞ (MACRO OFF), 10 mm to ∞

(MACRO ON, Wide), 800 mm to ∞ (MACRO ON, Tele)

ON/OFF selectable

72 mm

Imaging device 3-chip 1/3-inch type Exmor CMOS with ClearVid pixel array

Effective picture elements Approx. 1,037,000 pixels with ClearVid array

Built-in optical filters

Minimum illumination

Shutter speed

Slow & Quick Motion function

White balance

Gain

Clear, 1/4, 1/16, 1/64

1.5 lx (auto gain, auto iris, 1/25 shutter)

Auto - 50i/50p: 1/50-1/1750, 25p: 1/25-1/1750 Manual -

50i/50p/25p: 1/3 - 1/10000

100 fps (fixed) as improved Smooth Slow Rec *The picture quality is degraded.

Auto, one-push auto (A/B positions), indoor (3200 K), outdoor

(selectable level -7 to +7, approx. 500K/step), manual WB Temp

(selectable 2300K to 15000K, 100K/step)

Auto/Manual (-6dB - 21dB, 3dB step)

Department of Collegiate Education,

Government of Karnataka

43

Audio input

Composite output

Audio output

Component output

SDI output

USB

Headphone output

Speaker output

Remote

HDMI output

Viewfinder

Built-in LCD monitor

Memory Stick

Memory Card

Flash Memory

Cables

Others

(ii)

Blue ray Player

BD-ROM

Streaming

Photo

Wi-Fi Ready

High Definition Audio Playback

XLR 3-pin (female) (x 2), LINE/MIC/MIC +48 V selectable

RCA Type (x 3)

RCA type(CH-1,CH-2)

RCA Type (x 3) via Mini-D Jack

BNC (x 1), HD-SDI/SD-SDI selectable

USB device, Mini-B/Hi-Speed (x 1)

Stereo mini jack (x 1) ø3.5mm

Monaural

Remote: Stereo mini-mini jack (x 1) ø2.5mm

HDMI connector (x 1)

0.45 inch-type approx. 1,226,880 dots (852 x 3[RGB] x 480), 16:9 aspect ratio

3.2 inch-type, XtraFine LCD, approx.

Memory Stick PRO Duo(Mark2)™, Memory Stick PRO-HG Duo™,

Memory Stick PRO-HG Duo HX™

SD/SDHC Memory Card

Flash Memory Unit

Connecting cord (DK-415) Component video cable A/V connecting cable USB cable

Microphone (ECM-XM1) Remote Commander (RMT-845) Large eyecup Lens hood with lens cover Accessory shoe kit Application

Software (CD-ROM)

3D content Playback

Noise Reduction pre-set Picture Mode

Deep Colour

24p True Cinema

Full HD 1080p

Video Output (BD-ROM)

Video Output (BD)

Video Output (DVD - Video)

Video Output (DVD Up-scaling)

Video Output (DVD-R/RW)

Yes

Yes

Yes

Yes (2.4GHz)

Yes(Streaming, Java, Search, Security

Filter)

Streaming

BNR, MNR

Yes

Yes (16bit)

Yes

Yes

Yes (480i/ 480p/ 720p/ 1080i/ 1080p

(60Hz)) Yes (576i/ 576p/ 720p/ 1080i/

1080p (50Hz))

Yes

Yes (480i/ 480p/ 720p/ 1080i/ 1080p

(60Hz))

Yes (720p/ 1080i/ 1080p)

Yes

BD

Dolby®

DTS

AV Sync

Audio D/A Convertor

LPCM (2ch / 6ch / 8ch) Through HDMI

BD-ROM

DVD-VIDEO

SA-CD (SA-CD/CD) Playback

CD (CD-DA)

CD-R/-RW

DVD-R / DVD-RW / DVD-R Dual Layer

DVD+R / DVD+RW / DVD+R Double Layer

USB Memory

File System (FAT32, NTFS)

External HDD

BDAV (BD-RE / BD-R)

BDMV (BD-RE / BD-R)

JPEG (.jpg, .jpeg)

GIF (.gif)

PNG (.png)

Xvid

WMV9 (.wmv, .asf)

AVCHD Disc Format Forlder

MPEG-1 Video/PS (.mpg .mpeg, .m2ts, .mts)

MPEG-2 Video/PS, TS ( .mpg.mpeg, .m2ts, .mts)

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

HD (24Hz) (24p True Cinema), HD 24Hz to 60Hz conversion, HD (60Hz), SD

(60Hz), HD(50Hz), SD (50Hz)

Dolby True HD decoding (5.1Ch)

DTS-HD Master Audio decoding (MA)

Yes

192kHz/24bit

Yes / Yes / Yes

Yes (SL/DL)

Yes

Yes (CD part only)

Yes

Yes

Yes / Yes / Yes

Yes/ Yes

Yes

Yes/ Yes

Yes

Yes (SL/DL), Yes (SL/DL)

Yes (SL/DL), Yes (SL/DL)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

MPEG-4 AVC (.mkv, .mp4, .m4v, .m2ts, .mts)

MP3 (.mp3)

AAC (.m4a)

WMA9 Standard (.wma)

LPCM (.wav)

HDMI Output

Component / Composite Video Output

Optical / Coaxial Audio Output

Analogue Audio Output (2ch / 5.1ch / 7.1ch)

USB Port

Ethernet Port

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

Yes (BD, DVD, CD, USB)

1 (Rear)

- / 1 (Rear)

1 (Rear) / 1 (Rear)

Yes / - / -

1 (Rear) / 1 (Front)

1 (Rear)

Department of Collegiate Education,

Government of Karnataka

45

(iii)

DVD Player

DVD-Video/CD/Video CD/SVCD

CD-R/RW

MP3 (CD-R/RW)

DVD+RW/+R/+R DL (Video)

DVD-RW/-R/-R DL (Video)

DVD-RW/-R/-R DL (VR)

MP3 (DVD-RW/-R/-R DL/+RW/+R/+R DL)

MP3 (USB)

Simple MPEG-4 (USB)

Progressive Scan (PS)

720p/1080i/1080p Up-scaling

Sharpness

Video Equalizer

Instant Replay

Instant Advance

Fast/Slow Play with Audio

Audio DAC

DD/DTS/MPEG Digital Output

DTS

Dolby Digital Output

MPEG Digital Output

Digital Output (Linear PCM)

Auto Power Off (Default)

MP3 ID3 Lyrics

CD Ripping

File copy

Composite Video Output

Component Video Output

Analog Audio 2ch Output (L,R)

Coaxial Digital Output

USB

HDMI Output

(iv)

Notebook Computer

1. Processor

Second generation Intel® Core™ i5-2520M Processor or equivalent/higher

Yes

Yes

Yes

Yes

Yes

Yes

192kHz/16bit

Yes / Yes / Yes

Yes

Yes

Yes

96kHz/24bit

Yes (ON)

Yes

Yes

Yes

Yes / Yes / Yes / Yes

Yes / Yes

Yes / Yes

Yes / Yes / Yes

Yes / Yes / Yes

Yes / Yes / Yes

Yes / Yes / Yes / Yes / Yes / Yes

Yes

Yes

Yes

Yes

Yes

PICTURE, BRIGHTNESS, COLOR, HUE

Yes

Yes

Yes

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

2. Chipset

3. RAM

Intel

HM65 Express Chipset

or Compatible/Equivalent/Higher with Intel®

Rapid Start Technology.

4 GB DDR 3 RAM @

1333 MHz

128 GB Min.

5. Graphics

Integrated Intel HD Graphics 3000 or equivalent/higher Graphics -

Integrated into CPU

6. Monitor

7. Ports

12.X" HD+ Antiglare TFT Display with LED backlit Technology (Minimum)

Minimum 2 USB ports of which 1 is USB 3.0, 1xRJ45 connector for

Ethernet, 1xDC-in, 2xAudio Jacks, Microphone – in/out, 1xVGA port,

HDMI port

8. Wireless Solution IEEE 802.11a/g/n WLAN (Integrated) and Wi-Di

9. Card Reader Integrated 4 in 1 card reader

10. Bluetooth Integrated Bluetooth Version 3.0

11. Optical Drive DVD super multi drive – External/Internal

12. Ethernet

14. Battery

10/100/1000 MBPS LAN

Microsoft Windows 8 (Free downgrade to Windows 7 should be provided)

Li-Ion battery with minimum 8.0 Hours Battery backup

15. Weight

16. Warranty

17. Carry case

18. Anti-Virus

19. Headset

Not more than 1.5 Kg

3 Years comprehensive onsite warranty on all parts, Including on

Battery

Backpack bag

Anti-Virus with 3 year subscription (Preferred brands: Symantec

Endpoint Protection / McAfee / eTrust / ESET)

Headset with microphone

*

20. Software

Backup and Recovery software, Nudi 4.0 Kannada, PDF document reader,

Adobe® Flash Player, Intel Wireless Display (WiDi), software to be preloaded before delivery. System should be configured for “one-key”

full system recovery to pre-delivery condition (with all software, updates installed and registration).

Pre-installed MS Office 2010 Academic Standard Edition with License and media to be quoted along with PC.

Hardware and all software, including anti-virus must be installed, activated and registered in the name of “Commissioner for Collegiate Education” prior to the delivery of the systems.

*

Wireless Headset Specifications

Type of Headset:

Headset Design:

Wired/Wireless:

Headset Driver Units:

In-the-ear, Lightweight, Comfort Fit

Behind-the-neck

Wireless

6 mm

Department of Collegiate Education,

Government of Karnataka

47

Sound Features:

Wireless Type:

Bluetooth Version &

Profiles:

Bluetooth Range:

Sound Controls:

Battery:

Talk Time:

Charging Time:

USB Support:

Digital Signal Processing, Full Duplex Echo Cancellation

Bluetooth

2.1

10 m

Volume up/down, Previous-Next track, Play/Pause, Stop

Lithium Ion Polymer Battery

More than 4 hrs

Less than 3 hrs

Yes

Bluetooth Dongle: Yes, Super Mini Bluetooth 2.0 Adapter Dongle

(iv)

Multi touch Interactive Panel

LCD Type

Size

Resolution

Number of Colours

Aspect Ratio

Video Input

Touch Support

Response Time

Brightness

Active Area

Accessories

TFT LCD

21.5 Inch Diagonal

1920(H)*1080(V) Pixel

16.7M

16:09

HDMI / D-Sub

Multi-Touch (2 points)

5ms (Typ.)

300 cd/m2 (Typ.)

Active Area 476.64(H)*268.11(V) mm

VGA Cable / Power Cable / USB Cable /

Touch Pen / Touch Pen Charger

(v)

PTZ Camera

Hardware Profile

2 Megapixel CMOS Sensor

IR Illumination distance: 15 feet

Minimum Illumination: 0.12 lux

10x Digital Zoom

Lens Focal length: 4.37 mm

Aperture: F2.0

Field of View

(H) 67.4° / (V) 40.8° / (D) 75°

Image Features

Time stamp and text overlays

Configurable motion detection windows

Video Resolution

16:9 - 1920 x 1080 @ 15fps, 1280 x 720 @ 30fps, 800 x 450, 640 x360, 480 x 270, 320 x

176, 176 x 144 @ 30fps

4:3 - 1440 x 1080 @ 15 fps. 1280 x 960, 1024 x 768, 800 x 600, 640 x 480, 320 x 240, 176

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12 x 144 @ 30fps

Audio Support

Built-in microphone and speaker

External Device Interface

microSD card slot

10/100 BASE-TX Ethernet Port

802.11n Wireless

1 DI / 1 DO

Security

Remote Management

Configuration accessible via web browser

Take snapshots/video clips and save to local hard drive or NAS via web browser

(vi)

Bosch Skil Mini Tool Kit and Bosch Drill Tool Kit or equivalent

Precision screwdrivers

Screwdriver holder with extension bar and 10 bits

Long nose pliers, Diagonal Cutting pliers

Knife. Tweezers, 5 piece sockets

And Power Drill set

(b) Items for EDUSAT AV Production Studio

Sl.

No. Item

1

2

3

Lavalier /lapel Microphone

– Audio Recording

Headphone set (Pro grade)

– Audio Monitoring

LED LCD Display

Specifications

Chorded with cable, clip and grille/windscreen

(Shure MX150, Audix ADX10-FLP, Sennheiser ME

2/4, Audio-Technica AM3 or pro grade equivalent)

Chorded (Audio-Technica ATH-M50, AKG K171

MKII, Shure SRH440 Studio, Sennheiser HD 25-1 II or pro grade equivalent)

32” (minimum) with 2 ms Response time, Fullarray LED backlight with local dimming technology

Qty

4

4

2

Department of Collegiate Education,

Government of Karnataka

49

4

5

Mobile Multimedia

Workstation

Multimedia Workstation – for HD Video and Audio

Editing and Encoding

System

ISV Certified, Intel Core i7 (3940 XM), Mobile

Intel® QM77 Express Chipset, NVIDIA Quadro

K4000M with 4GB GDDR5, 17.3" FHD wide view, anti-glare, LED-backlit, Blu-ray Disc™ writer with

MS Windows 8 OS

Intel Xeon X 5660, 2.8GHz, 12 MB L3 cache, 6.4

GTPS Qpi; Intel 5520 chip set on OEM

Motherboard; 4 GB DDR3 1333 MHz expandable to 48 GB; 2 x NVidia Quadro 4000 PCI Express (2

GB) or higher or ATI FireglV7800 (2 GB); SAS drive/Raid Controller or equivalent, DVD RW drive with MS Windows 8 OS

Graphics Tablet – A4 size, with stylus

1

2

6

Graphics Tablet

(1)

7

Multi-Function Device

8 UPS

(3)

(2)

Multi-Function Printer (Print, Scan and Copy)

2

2

9

Video Recorder - Outdoor video Recording

3 KVA UPS with 2Hr Backup

HD Camcorder set with 18-200mm Lens kit, 23.5 x 15.6mm image sensor, soft carrying case, extra battery and microphone (Interchangeable lens type)

1

1

10

11

12

LCD Monitor - Video

Editing in Extended (Dual) display mode

Digital Voice Recorder

Audio Monitor Unit

(4)

TFT Monitor for high resolution graphics,

(1920x1200 dpi) 60.9cm/24"

Digital Voice Recorder with 8 GB memory card and carry pouch

5.1 channel speaker system (Pioneer, Onkyo, JBL,

Yamaha YHT, or Panasonic)

2

2

1

13

Blue-Ray writer For Backing up of AV content

USB Powered External Blue-Ray writer 2

14 Data Storage Unit

Ext. HDD 2 TB with Fire-wire port (Seagate /

Western Digital)

4

Installation and integration of hardware with required cables, sockets and connectors for studio operation

(1)

Graphics Tablet – with stylus

Active Area Pen / Touch: 11.8" x 7.5" minimum

Advanced Pen Tip Sensor

Connection

Express View Display (HUD)

Finger Sensitive Input

Max Data Rate

Yes

USB

Yes

User-defined Touch Ring controls up to four functions

200 pps

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

Multi-Finger Touch

Pen Accuracy

Physical Size

Pressure Levels

Resolution

Tilt Sensitivity

Yes

+/- 0.01" (0.25 mm)

19.2" x 12.5" x 0.5"

(487 x 318 x 12 mm)

2048

5080 lpi (lines per inch)

+/- 60 degrees

(2)

MFD Printer

Multifunction device: Print, copy, scan

Speed-copy,print-a4 size: Up to 28 ppm; Up to 30ppm (letter),

First print speed: < 10 seconds TTFP

USB: USB 2.0

Toner Cartridge type and Yield: Toner Cartridge without Smart Chip, 2000 Print Cartridge Yield

(Minimum)

Operation: Should be able to be operated on 500 VA UPS Power backup

3 Years Comprehensive on-site warranty on all parts

(3)

UPS: 3 On-line UPS

1 Type

2 Capacity

3 Backup Time

4 Input Frequency

Online

3

2 hrs.

50 Hz +/- 5%

5 Input Voltage

6 Output Voltage

160 V - 270 V (3 phase 380V to 415V for 10 KVA UPS)

230 V +- 1% V

7 Output Frequency 50 Hz +/- 0.2 Hz.

8 Input Power Factor > 0.9

9 Power Factor

10 Waveform

11 Alarm

12 Technology

0.8 lag to unity PF

Pure Sine Wave

On Battery, Low Battery, UPS Over Load

IGBT based PWM technology with isolation transformer

Department of Collegiate Education,

Government of Karnataka

51

13

14

Computer interface

Battery make

Software with communication interface for monitoring the health of the UPS. Automatic shutdown under Windows 2000, Windows

98/XP (Prof) & Diagnostics. brands: Panasonic /Southern/Prime/Racket/ YUASA / Exide /

CSB/Amaron/Relicell/ SF Sonic (ISO/TUV Certified)

Tubular C-10 rating only (Sealed Lead Acid type for 1kva UPS) 15 Battery Type

16 Battery AH

17 No. of Batteries

Compatible

Compatible

18 DC Voltage (input) Compatible

18a VAH >3072/9600/32000/64000 VAH

19 Over Load Capacity 150% for 1 minute, 125% for 10 minutes

20 Inverter Efficiency 90%

21 Overall Efficiency 85%

22 Crest Factor

23 Regulation

3:1

+/- 1%

24 Switching Frequency Above 20 KHz

25 Warranty

26

27

29

Protection

LCD Display

Load Test

3 years on site comprehensive including batteries

Automatic discharge protection with self-test features, Over Load,

Surge protection, Input fault, Cold Start, Low battery, Battery over charge, Output short circuit, Charging current circuit, Inverter over temperature

Output voltage, Output current/Load %, Output frequency, Input

Voltage, Battery Voltage

At 100% load on Resistive load

30 THD < 3% for Linear, < 5% for Non-linear Load

ISO 9001:2000 & ETDC / CPRI test report 31 Certification

(4)

Digital Voice Recorder

Built-In memory

PC Connectivity

Channel

Recording Format

Playback Format

Earphone Jack

Battery type

4GB

Yes

Stereo/Mono

Linear PCM / MP3

Linear PCM / MP3 / WMA / AAC / LPEC

Yes

2 x NiMH AAA Rechargeable Battery

Mic-In Jack

Recording time

MP3 music playback

Voice-Operated Recording (VOR)

Noise Cut Function

Low Cut Filter

Digital Pitch Control

PC Data Storage

Directional microphone

USB Charge

Microphone Input

Digital Limiter

Speaker power output

Department of Collegiate Education,

Government of Karnataka

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

Yes

67hrs 5min

Yes

Yes (Digital)

Yes (Intelligent noise cut)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

150mW

53

(c) Furniture Items to be supplied

The furniture shall be procured from the manufacturers having the following credentials o

ISO 9001 for quality management system o

ISO 14001 – Environment Management System o

BIFMA (Business and institutional Furniture Manufacturers Association) - Gold certified

Chairs and Tables

A. Program Officer/Electronic Control Chair - 2 Numbers

Size

Seat & back

Base

Armrest

Pedestal

Height Adjustment

W710 X D680 X H1170~1260(mm) or higher

Black colour Mesh & Fabrics; Seat made of Polyurethane Foam of density 50 +/- 2 Kg / m3 or higher; Netted chair backrest; Adjustable

Head rest; Adjustable lumbar support; Fire retardant fabric

Chrome Steel base

Height adjustable arm rest

Five numbers of Twin wheel Nylon Castor; Five pronged metal pedestal

Gas Lift

B. Operator / Department Staff / local server Chair - 2 Numbers

Size

Seat and Back

Chair Height - 935mm or higher; Seat Width - 500mm or higher

Seat Depth - 475mm or higher

Black colour Mesh and Fabrics; Netted chair backrest

Plywood seat with pre moulded cushion of foam density 50

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12 k.g/m3 or higher; Fire retardant fabric; Adjustable lumbar support

Armrest

Pedestal

Height Adjustment

C. Visitor Chair - 2 Numbers

Height adjustable arm rest; Polyurethane arms

Five numbers of Twin wheel Nylon Castor

Five pronged pedestal

Gas Lift

Size

Seat and Back

Armrest

Base

1. Chair Height - 505 mm or higher

2. Seat Width - 475 mm or higher

3. Seat Depth - 470 mm or higher

4. Black colour Mesh and Fabrics

5. Netted chair backrest

6. Plywood seat with pre moulded cushion of foam density 50 k.g/m3 or higher

7. Fire retardant fabric

8. Polyurethane arms

9. Sledge base

D. Visitor Seating Bench - 1 Numbers

Size

1. Overall : 1730 mm (Width) X 660 mm (depth) X 430 mm (seat height) or higher; 2. Armrest and leg : 1.2mmX600mmX560mm or higher;

3. Beam : 80 mm X 40 mm X 1.8 mm or higher

4. Plate : 1.5mmX500mmX1000mm or higher

Department of Collegiate Education,

Government of Karnataka

55

Seat Plate

Connecting Beam

Armrest and Leg

5. Cold rolled steel, A3 steel, pickling, phosphating for surface after powder coating

6. Phosphating for surface after powder coating

7. Cold rolled steel, chrome finish

E. Program officer Table - 1 Numbers

Colour

Make

Main desk

1. Beech

2. Prelaminated particles board

3. Two wire manager given on the top of the table

4. Size : 1600 mm length, 750 mm depth, 750 mm height or higher

5. 3 mobile drawer storage with centralized locking (412 X 500 X 670

MM or higher )

6. Size : 1200 mm length, 450 mm depth, height 695 mm Side Table

F. Electronic Control Room Table - 1 Numbers

Colour

Make

Main desk

1. Beech

2. Prelaminated particles board

3. Two wire manager given on the top of the table

4. Size : 1600 mm length, 750 mm depth, 750 mm height or higher

Curved Finish

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

5. Step Layer: 250 mm depth, 150mm higher Curved Finish

G. Staff / Local server table - 2 Numbers

Colour

Make

Main desk

1. Beech

2. Prelaminated particles board

3. Two wire manager given on the top of the table

4. Size : 1600 mm length, 750 mm depth, 750 mm height or higher

5. 3 mobile drawer storage with centralized locking (412 X 500 X

670 MM or higher)

H.

Shock Proof Racks for the Mounting of Monitors, Wireless Transmitters, Mixer & other

Devices

- 1 Numbers

Make

Dimensions

Powder coated Metallic frame

Five height adjustable steps made of solid plywood

Rack height: 7 ft, Depth 1.2 ft, Width: 2.5 ft

Department of Collegiate Education,

Government of Karnataka

57

I. Studio Discussion Table - 1 Numbers

Colour

Make

Main desk

J. Student Chairs - 20 Numbers

1. Beech

2. Prelaminated particles board

3. Two wire manager given on the top of the table

4. Size : 1600 mm length (flat front), 750 mm depth, 750 mm height or higher Curved/semi-circle Finish

Make 16 guage MS tube legs

K. Podium - 1 Number

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

Make 16 guage MS tube legs, two steps

3. Process to be Carried out by the System Integrator (SI) :

The outline of the work to be executed by SI is as indicated.

a. Supply and install all the items listed in BOQ.

b. Install furniture and other items in the studio for proper and secured installation of studio equipment.

c. Laying of cables between all the studio equipment, as required for proper functioning of the equipment.

d. Integrate the supplied equipment and/with the equipment already available as per the requirements of EDUSAT studio (Recording and telecasting) and testing.

e. Establish connectivity between the Studio and the uplink facility located at DSERT campus.

f. Commissioning of studio system according to the operational requirements and handing over the studio to the DCE.

g. Other Requirements/submissions

• Project Plan of the complete project

• Project review reports

• Detailed system architecture documents

• System test plan

• Testing and acceptance report

• Installation and commissioning report

Service Provider shall supply all the cables, sockets, connector and other supporting items/equipment which are not included in the list of items but are essential to complete the studio work and make the system functional for live telecast and AV production. List of such

Department of Collegiate Education,

Government of Karnataka

59

items/materials other than cables/sockets/connectors and consumables required may be brought to the notice of the Employer so that the employer can include such items in the list of items.

Addition and deletion of items in the bill of quantities is not allowed after the award of work order.

4. Onsite Training

a. The vendor shall provide hands on operational training to the concerned to enable them to handle Operation, Maintenance, Administration and Management of the Studio system on their own.

b. The vendor shall provide training to the persons concerned on handling video processing aspects like cutting and joining video, applying different effects and video format conversion using Video Editing software such as Microsoft Movie Maker, Virtual Dub,

Pinnacle VideoSpin, Avid FreeDV…

5. SLA Calculation:

During the period of SLA the SI shall ensure proper functioning of the system for an uptime of

98%. Uptime is defined as below:

Uptime (in %) = (Total no. of Hours in the year –Total Downtime (in Hours)*100) ÷ Total No. of

Hours in the year a. The first month of the SLA (entered for the first time) will be taken as ‘proving in period’.

Though Service Provider shall maintain the System to the highest possible efficiency during this period, no rebates shall be applicable. b. 98 % uptime is guaranteed for the complete studio system. c. For the purpose of measurement, “downtime” or “fault duration” constitutes any period of time during which the studio is unavailable for the utilization of the customer. d. All Claims relating to this SLA must be submitted by Customer within 30 calendar days from the time when Customer is aware of the circumstances giving rise to such claim or information maintained by Service Provider and required in respect of a claim is made available by Service Provider. Each month’s network performance statistics relating to the

Core Network Performance Guarantee can be made available to the customer on request.

6. Tests and certification

a. Pre Delivery Tests: Supplier shall submit to the Purchaser, certified copies of pre-shipment tests conducted by the Original Equipment Manufacturers as proof of quality check and compliance with specifications.

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

b. Pre Installation Tests: Before shipping equipment to the site, the Supplier shall conduct preinstallation tests on all equipment at their premises and submit a certificate to the DCE proving that the equipment is functioning satisfactorily and can be installed at the site.

c. Post Installation Tests: The Supplier shall conduct post-installation tests at site and test for each and every function of the installed equipment and submit a certificate of satisfactory performance.

d. Cost of pre-shipment, pre-installation and post installation tests shall be included in the unit prices of equipment. The Purchaser shall have the right to request a repeat test at any stage if felt necessary. Supplier shall arrange to conduct such tests at no extra cost to the

Purchaser.

e. Warranty: The Supplier shall provide comprehensive warranty on entire System in accordance with the specified performance requirements.

f. Maintenance Requirements: Periodic Maintenance shall include but not limited to: i) checking the status of all components for their performance; and ii) repairing or replacing components which are found to be defective in a proactive manner so as to minimize the risk of breakdown or malfunction. The Supplier shall submit to the Purchaser, the check-list of items to be checked periodically. Periodic maintenance shall be undertaken every three months.

g. Emergency/Breakdown Maintenance shall be attended to within the stipulated time as mentioned in the following clauses.

h. During the term of warranty the service/repair calls will have to be attended by the

Supplier within two (2) hours from the time of such calls. The defective item/equipment shall be repaired the same day at Purchaser’s location. In case of major defects requiring the defective item/equipment to be taken out of Purchaser’s location, the item/equipment shall be returned within mutually agreed time duly repaired and functional. In the interim period a substitute item/equipment shall be provided and installed by the Supplier to ensure continuous operation of the System. All costs of such service shall be the responsibility of Supplier.

i. Apart from the service/repair calls, the service engineer deputed by the Supplier will visit the site once in every 03 months to carry out the Preventive Maintenance and diagnostics of the system during the Warranty Period.

Department of Collegiate Education,

Government of Karnataka

61

j. Delays in attending the calls and or repairing the defective card/item/equipment beyond time limit specified in this Clause, without providing the substitute, will attract penalties in accordance with relevant clause.

k. If the Supplier fails to repair or replace the defective equipment/ Item, the Purchaser will be free to get the same repaired/replaced from the market and its cost will be adjusted from the Supplier’s Contract Performance Bank Guarantee.

SECTION 8

DRAWINGS

Studio Layout Diagram

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

SECTION 9

Priced BILL OF QUANTITIES

(Commercial Offer)

Name of the Work: “Supply, Installation, integration & Commissioning of Studio Equipment for the

EDUSAT Program of the Department of Collegiate Education, Karnataka”

Sl.

No.

Item of Work

Quantity

Rate in Rs.

(Inclusive of all

Taxes)

In figures In words

Total

Amount

(In Rs.)

1

2

Video recorder (Interchangeable lens type) with

Tripod 18-200mm Lens kit, 23.5 x 15.6mm image sensor, soft carrying case, extra battery and microphone

Manfrotto Tripod for HD Video Camera (Sony PD

177 Camera type)

3 PRO grade HD Video Camera

2

1

2

1

1

4 Quad PIP - 500 with 5 Split System

5 16 Channel Analog sound Mixer

6 handheld wireless mic unit with stand, transmitter and receiver

7 1:3 Talk Back System with Head Sets

8 MCP-1 Rack Custom Made

9 42" Plasma TV – Full HD with HDMI input

2

4

1

3

11 Blue ray Player

12 DVD Player

13 Notebook computer

14 Multi touch Interactive Panel

15 PTZ V Cam with Audio

17 Thecus N4200 NAS 2 TB x 2 (3.5 inch) HDD

19 Headphone set (Pro grade) – Chorded

2

10

4

2

2

2

1

2

2

2

Department of Collegiate Education,

Government of Karnataka

63

21 Mobile Multimedia Workstation

23 Graphics Tablet – A4 size, with stylus

24 Multi-Function Device (Print, Scan and Copy)

25 3 KVA UPS with 2Hr Backup

26

HD Camcorder set with 18-200mm Lens kit, 23.5 x

15.6mm image sensor, soft carrying case, extra battery and microphone (Interchangeable lens type)

1

30 USB Powered External Blue-Ray writer

31 Ext. HDD 2 TB with Fire-wire port

32 Program Officer/Electronic Control Chair

33 Operator / Department Staff / local server Chair

34 Visitor Chair

35 Visitor Seating Bench

36 Program officer Table

37 Electronic Control Room Table

38

Shock Proof Racks for the Mounting of

Monitors,WireLess Tranmitters, Mixer & other

Devices Customized

39 Studio Discussion Table

40 Staff / Local server table

41 Student Chairs

43 Foot ware Stand: for 24 pairs

2

2

1

2

4

2

2

1

1

2

1

1

1

1

1

2

20

1

2

2

2

1

5

1

Tender Reference: DCE/ITS/34/EDUSAT.STUDIO/2011-12

45 Thick Curtain with frills & Sliders for doors 2

1

48

Cable 100 meters

Earth work for Electrical cabling, Installation and

Fixing of Cromakey, Fixing of carpets with required fixtures

1

1

50 White Marker Board 2ft H x 3ft W

51 Green Board 2ft H x 3ft W with Stand

52 Pinup board 2ft H x 3ft W

53 (2+3) seater L shape Sofa for Waiting Longe

55 Studio Podium

3

1

1

2

1

1

1

1 each

57 Commissioning, Training and other Charges

Total Price in Rs

.

.....................................................

(Signature of the Authorized Signatory of Bidder)

.....................................................

(Name and designation of the Authorized Signatory of Bidder)

(Scan and upload signed document)

Note:

(1) Item for which no rate or price has been entered in will not be paid for by the Employer when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities

(2) Unit rates and prices shall be quoted by the Tenderer in Indian Rupees.

(3) Where there is a discrepancy between the rate in figures and words, the lower of the two will govern.

(4) Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by quantity, the unit rate quoted shall govern.

Department of Collegiate Education,

Government of Karnataka

65

SECTION 10

FORMAT OF BANK GUARANTEE FOR SECURITY DEPOSIT

To: ______________________________________________ [name of Employer]

______________________________________________ [address of Employer]

WHEREAS _________________________ [name and address of Contractor] (hereinafter called "the

Contractor") has undertaken, in pursuance of Contract No. _____ dated ________________ to execute

__________________________ [name of Contract and brief description of Works] (hereinafter called "the

Contract");

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with his obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the

Contractor, up to a total of Rs._______________[amount of guarantee] Rupees_ ________ __ __ __ __

___ ______ __________________________[in words], and we undertake to pay you, upon your first written demand and without cavil or argument, any sum or sums within the limits of __ ___ ____

___________ [amount of guarantee] as aforesaid without your needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Contractor before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract or of the Works to be performed there under or of any of the Contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until 30 days from the date of expiry of the Defects Liability Period plus maintenance period.

Signature and seal of the guarantor _____________________________

Name of Bank ____________________________________________

Address ____________________________________________

Date ____________________________________________

Commissioner for Collegiate Education

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